HomeMy WebLinkAboutAgreements/Contracts - Central ServicesGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: Central Services FalrGrounds DATE:3127/2026
REQUEST SUBMITTED BY.. Chrus Turner_
PHONE. 509-237-9824
CONTACT PERSON ATTENDING ROUNDTABLE.Kevin Schmidt
CONFIDENTIAL INFORMATION: DYES *N0
i@Agreement / Contract CAP Vouchers----
,*Bids / RFPs / Quotes Award Ei-Bid Opening Scheduled
Mug
DAppointment Reappointment
M10 Imm
EJA-RPA Related—
1
OComputer Related []County Code
LOBoards / Committees
DEmergency Purchase
ElBudget
E
L�Fwcalilities Related D
.1 Financial
[]Funds
LJ Employee Rel.
El Invoices / Purchase Orders F Grants — Fed/State/County
Eleases
Ell-learing
Minutes 00rdinances
I-] Policies
DOut of State Travel
L-JIVIOA / MOU
El Petty Cash
L7J Proclamations
DRecommendation 171Professional semi/Consultant
EIRequest for Purchase
CISupport Letter
OResolution
f0Tax Levies D Thank You's
[]Tax Title Property
OSurplus Req.
[--IWSLCB
^7 IIATM27a W .rjkr&ff1MCMR�Tft1
If necessary, was this document reviewed by accounting? 0 YES *1 N 0 E J11 N /A
If necessary, was this document reviewed by legal? *1 YES 171 NO El N/A
DATE OF ACTION: J/
APPROVE: DENIED ABSTAIN
D1: 611;
D2:
D3:
DEFERRED OR CONTINUED
WITHDRAWN:,
4/23/24
THIS CONTRACT ("`nntract"), entered by and between GRANT COUNTY, duly
6 .
organized and operating under and by the Constitution and the laws of the State ofWashington
("County"), and Cortez Fencing LLC, a company duly formed and doing business *in the State
of Washington ("Contractor").
In consideration of the mutual prom" 4.
ises and covenants contained herein, the parties
hereto agree as follows:
1. - Work of Contract/Scope of Work. The Contractor shall do all work and furnish all
equipment, tools, and materials to construct a fence at the Grant County Fairgrounds located at
indiv*duall •and collectively
3953 Airway Drive, Moses Lake, WA. "'Work" means all work
y
performed by the uontractor during the project.
The Contractor will be responsible for supplying and doing all the work to complete the
following: Supply the complete services, labor, materials, and equipment for removal, disposal,,
of the 'old fencing and footing and construction of the
news foot tall chain link fence,
approximately 1450 lineal feet long, with one foot of re -stand vertical straight 3 strand barb
wire on top. The specifications for the fence and related. matey al are in Appendix A of this
contract,
0
Provide all materials, equipment, and labor to complete the r0*ect.
i
I
Removep
, haul away, and legally dispose of all excess materials and debris.
Provide safe barricades, s* v e-h4cles clear of
s igns, cones any other means to keep people and i
the area while the project is occurring,
• Marking of utilities and underground infrastructure.
• Provide traffic and pedestrian safety marking . as needed.
Develop plan 'th project manager to minimize Impact to County business during'project,
wl
0 Clean up of all areas affected by work relat . related to*
job.
0 MSDS are to be provided and available by the contractor upon demand and on site for any
chemicals brought on site.
2. Project Site. The work shall be accomplished upon the real property commonly known as
the Grant County Fairgrounds situated on or about 3 95 3 -Airway Drive, tease Lake,, Washington,
or as may be more specifically directed at the sole discretion of the County.
1 Date of Commencement and Date of Completion. The Contractor shall commence the
work described herein upon receiving notice to proceed from the County beginning at a time
mutually agreed upon by the parties after having obtained all necessary permits/bonds.
Substantial completion of the work shall occur by July 1, 2026, unless delays beyond the control
of either party cause the date to be extended. This date will not be extended without approval
.1& -W
by the County,
4. Contract Sum and Terms. The agreed Contract sum, except for provisions set forth below
in Paragraph 14, and with payment of such Contract Sum subject to •provisions set forth below
CSFG 2601 Fence Line Phase 2
In Paragraphs and 12, and any otherprovision contained withintheContractwhichmay affect
Contract Surn to be paid to Contractor, is as follows,*,,
Subtotal $63,i2 .00
Washin
Total gton State Sales $5217.33
Retain!Lge (0/a1of Subtotal
$68��843.33
$3180.3 0
0
Retainage: Required for this project. A retainage bond is acceptabil e and preferred.
5% retai in
age is required under RCW 60.28,001. The contract
is over $35,,000,
requiring a notice of comp,
letion to bete and approved before releasing retainage.
b. Intents and Affidavits: Statements of intent to pay prevailing I wages and affidavits of
wages paid are required to be submitted to •Washingto
according to RCW 39.12.040. n State Labor andIndustries
c. Payment Interval and Billing: The Contractor shall submit a monthly billing
statement and invoice to the County. such billing, statement and invo, ice shall set out
the nature of the work performed, the time and materials involved
of work completed as mutu or the percentage
ally agreed upon by the Contractor and the County. The
A -
County will pay such a statement and invoice within thirty (3 0) days ofreceipt.
5. Performance and Payment Bonds: Required for this 0 'e%, L1-4
proj.
6. Indemnity and Hold Harmless. The Contractor shall defend 0 deMMand hold the
M
County,, its officers, officials, employees, and volunteers harmless from any claims, injuries,
damages, losses, or suits, including ari
attorne fees .0 0
I y . , sin 9 out of or in connection with the
performance of the contract, provided that such claims, damages, 10 L _
in. whole or in part I by any negligent or wrongful act or o losses or expenses are caused
mission, including passive or active
negligence, of Contractor or its subcontractors, any of their agents or employees or anyone for
whose acts any of them may be liable, except to the extent that the same results from bounty
negligent or wrongful act or omission.
It I'S further specifically and expressly understood that the indemnification provided here -in
constitutes the Contractor's waiver of * munity under Industrial Insurance, title 51 RCW, solely
an
for indemnification. The parties have mutually negotiated this waiver. The provisions of this
section shall survive the expiration of termination of this contract.
By initialing below, the County and Contractor certify that the waiver of 0
contained in this article was mutually negotiated,, immunity
Contractor C .. JV
County -Alla
CSFG 2601 Fence Line Phase 2
7. Insurance. The Contractor shall procure and a* ain, for the duration of this contract
0 m int
insurance against claims for injuries to persons or damage to property which may arise from or'
in connection with the performance of the work hereunder by the Contractor, its agents,
representatives, employees, or subcontractors. The Contractor shall provide a Certification of
Insurance evidencing:
a. I with limits ofno less than $1popo
Automobile lability insurance wi
combined single limit per ace*
and ident for bodily injury and property damage;
b. Commercial General Liability insurance written on an occurrence basis with limits
no less than $1,000,000 combined single limit per occurrence and $2,000,000
aggregate for personal injury, bodily injury, and property damage. Coverage shall
include but not be limited to blanket contractual; products/completed •operations;
broad form Property damage; exDlosion, collapse, and underground (XCU) it
applicable; and employer's liabilit"Ly.
Worker's Compensation insurance at the limits established by the State of
Washington.
Any payment of deductible or self -insured retention shall be the Contractor's sole responsibility.
The County shall be named as an additional insured. on the in policy concerning work
performed by or on behalf of the Contractor, and a copy of the endorsement naming the county
as an additional insured shall be attached to the Certificate of Insurance. The Contractor's
insurance shall be the primary insurance concerning the County, and the County shall be given
thirty (30) days prior -written notice of any cancellation, suspension, or material change in
coverage,
8. Payments Withheld. The County May withhold or nullify the whole or part of any
Payment to such, extent as may be necessary to protect the County from loss or damage for
reasons including but not I imited to:
a Work not within the Contract.
b. Reasonable evidence that the work required by the Contract cannot be completed
for the unpaid balance of the contract sum.
c. work by the County to correct defec-tive work or complete the work
d Failure by the Contractor to perform work within this Contract.
e. Cost or liability that may occur to the County due -to the Contractor's fault,
CSFG 2601 Fence Line Phase 2
negligent
gligent acts., or omissions.
PROVIDED: In any case where part or all of a payment is goi•
ng
to be withheld for
unsatisfactory performance, the County shall not -the Contractor per RCW 3 9.76. 011 (b) 0
9. Authority of County. Suppose the Contractor fails to perform the work according to the
requirements of the Contract Document. In that case, the County shall provide written notice of
the deficiency to the,Contractor, and the Contractor shall -have •seven days to correct the deficiency
in the work. Ifthe Contractor fails to correct the deficiency in the work within the seven d # o ays or
to take and continue all appropriate steps to initiate the corrections in the event corrections cannot
be reasonably completed in the seven days, the County may, without prejudice to other
remedies: (a) use County forces., , other contractors, or of means to make good the Contractor's
deficiency, and (b) deduct from or nullify the Contractor's payments the cost of such effort as
described in paragraph 8 of this agreement,
10. Warranty of Construction. In addition to
any special warranties Provided elsewhere in
the Contract Document and companion or applicable documents, the Contractor warrants that all
0 . a
work * conforms to the requirements of the Contract and is free of any* defect in equipment,,
material, or design furnished or workmanship performed by the Contractor.
Concerning all warranties, express or implied, for work performed or materials furnished
accordin to the Contract and comp
9'. anion or applicable documents, the Contractor shall,
a Obtain all warranties that would be given in standard commercial practice.
b. Require all warranties to be executed, in writing, for the ben
etit of the County;and__
c Enforce all warranties f -f directed by the County,
.or the benefit of the County, 1
including any subcontractor's, manufacturer's, or supplier's warranty that extends beyond
the period specified in the Contract.
d The obligations under this Section shall survive completion.
1
Successors and Assigns. The County and Contractor respectively b*nd themselves, their
1 0
partners, successors, assigns, and leizal representatives to the other party hereto and to partners,
successors, assigns, and legal representatives of such other party regardin covenants
I . 4— 9 1
agreements, and obligations contained in the Contract. Neither party shall assign the work
without the written consent of the other. If either party attempts to assign without such consent,
that party shall remain legally responsible for all obligations outlined in the Contract.
12. Changes in Work. The County may, at any time and without notice to the Contractor's
surety, order additions, deletions,
revisions, or other changes in the work. These changes in the
work shall be incorporated into the Contract Document through the execution of Change Orders.
Suppose any change in the work ordered by the County causes an increase or decrease in the
Contract Sum or the performance time. In that case, an equitable adjustment shall be made, and
such adjustments(s) shall be incorporated into a Change Order,
CSFG 2601 Fence Line Phase 2
If the County desires to order a change in the work, it may request a written Change Order
proposal from the Contractor. The contractor shall submit a Change Order proposal within 14
days of the request from the County or within such other period as mutually agreed. The
contractor's Change Order proposal shall include total compensation for implement*ng the
proposed change in the work-, including any adjustment in •the contract sum or time of
performance, and including compensation for all datays in connection with such change in the
work and f•or any expense or inconven•ience, disruption of schedule, or loss of efficiency or
Productivity occasioned by the change in the work. Upon receipt of the Change Order prolposal
or a request for equitable adjustment to the contract sum or time of performance, the
County
may accept or reject the proposal, request further documentation, or negotiate acceptable terms
with the Contractor.
Pending agreement on the terms of the Change Order, the County may
direct the Contractor to
proceed immediately with the Change Order work. The contractor •shall not proceed with any
change In the work until it has obtained the County's approval. All work done under any county.
directed change In the work shall be executed per the Contract.
13. No Agency Relationship. 'Neither the Contract nor any agreement. implied therefrom
constitutes the Contractor as an agent or legal representative of the County for any purpose
whatsoever I and the Contractor's relationship to the County because of the Contract Document
1 .1* 1
shall be that of an independent contractor. The Contractor is ni
not granted any express or mpnect
right or authority to assume or create any able ation or responsibility on behalf of or in the name
ofthe County or to bind the County in any manner or thing whatsoever.
14. Clean Up. The contractor shall always keep the project site, including haulm g routes,
infrastructures, utilities, and storage areas, free from accumulations Of waste materials. Before
completing the work, the Contractor shall remove its rubbish, tools, scaffolding, equipment,, and
materials from the premises. Upon completing the Work, the Contractor shall leave the project
site in a clean, neat, and orderly condition that is satisfactory to the County. If the Contractor
falls I to clean up as provided herein, and after reasonable notice from the County, the County
may do so,, and the cost thereof shall be charged to. the Contractor.
IfanyIS. Survival, clause or provision ofthis Contract shal be invalida 0. the remaining clauses
and provisions shall nevertheless be and. remain in full force and effect.
16. Entire Agreement. The Contract embodies the entire agreemparties;
ent between the all
other agreements, oral or written, are now merged and superseded by the Contract. There are no
other agreements which modify or affect the terms hereof. No amendment hereto shall be
binding unless the terms thereof are in wfitina and signed by both parties. Time is ofthe essence.
No verbal or other agreements modify or affect the Contract.
17. Explanation of Documents. The Contractor has thoroughly reviewed the Contract. The
Contractor has had the opportunit
y to consult with legal counsel as to the legal effect of the
Contract.
CSFG 2601 Fence Line Phase 2
18. Notices. All notices required under the terms hereof • are to be in writing and delivered
personally to the party to receive the same or mailed by regular mail, postage prepaid to the
address specified adjacent to the parties' signatures. All notices shall be deemed served upon
delivery thereof orthre'e (3) days follo wiingde osit the notice
p in the U.S. mail as requiredherein.
-
19. Headings, Construction. The headings of the sections and paragraphs are inserted solely
for the convenience of the parties. They are not a part of and are not intended to govern,' limit
or laid in constructing any term or provision hereof. In construing the parties'
0 a #-" intent regarding
this contract, no more signiticant or stricter construction of any term or provision hereof shall
be asserted against the county as drafter.
20. Governing Law, Venue. The performance and interpretation of the Contract Document
shall be governed and interpreted by the laws of the State of Washington. Any litiization arising
from or in connection with this Contract shall be conducted in Grant County, Washington.
CSFG 2601 Fence Line Phase 2
AM
iu E I =11,
mpgAIRT I — G.ENERAL
1.1 DESCRIPTION
A. This work includes all labor, materials, and equipment necessary to furnish and install chain -link fences,
gates,, and accessories.
1.2 MANUFACTURER'S QUALIFICATIONS
Fence, gates*, and accessories shall be products of manufacturers regularly engaged In manufacturing items of
specifiedthe
type.
1. 3 SUBMITTALS
A. SHO P D RAW N GS, PRO DUCT DATA AN D SAMPLES, PLES, furnish the follow"
ing:
1 - Manufacturer's Literature and Data: Chain link fencing, gates, and all accessories.
2 - Manufacturer'
s Certificates.- Zinc coating complies with specifications.
a . Statement(s) signed by an official authorized to certify on . behalf of the manufacturer(s) of the
products provided� attesting that the chain link fence and component materials meet the
minimum specified requirements in these specifications and drawings. The products provided
shall only be acceptable from ualified manufacturers with at least five years' experience
y q
manufacturing thermally fused chain link fencing of the design., size, gauge of metal parts, and
fabrication as specified herein,
3 Shop Drawings for Chain Link Fence and all components of the functional fence system.
.a. Layout offences and gates with dimensions, elevations, details, and finishes of components,
accessories, and, post foundations.
be ManufacturerJs catalog cuts indicating materials compliance and specified options.
4. Operation and Maintenance Manuals.
5. Certification that fence alignment meets the requirements of the contract documents
6 . Sample of special warranty.
.4 WARRANTY
A. Special Warranty: The manufacturer's standard form requires the manufacturer and/or installer to repair
or replace components of chain -link fences and gates that fail in materials or workmanship within the
specified warranty period,
1 - Failures Include, but are not limited t 0 , deterioration of metals, metal finishes, and other materials
1
beyond normal weathering.
2. Warranty Period: Five years from the date of Substantial Completion.
5 APPLICABLE PUBLICATIONS
A. The publications listed below are part of this specification to the extent referenced. The publications are
referenced in the text by the basic designation only.
B . American Society for Testihg and Materials (ASTM
A392-a7...r..n......w.........*Zinc-Coated Steel Chain -Link Fence Fabric with privacy slats and bottom locking rail
A817-07 ......... 600*000-we ****too Metal -Coated Steel Wire for Chain -Link Fence Fabric and Marcelled Tension Wire
01
C94/C94M-09 ..... 6000000tReady-Mixed Concrete
F567-07 .................. Installation of Chain -Link Fence
F626-o8.,,,,,,,,, Fence Fittings
Fabric F900-05otweew000sse6olndustrl*aI and Commercial Roller gates
F1043-o8 ..... ... Strength and Protective Coatings on Metal Industrial Chain -Link Fence Framework
Fio83-08 ....... Pipe, Steel, Hot -Dipped Zinc -Coated (Galvanized) Welded, for Fence Structures.
F3000/F3000M .......... Privacy slats and bottom locking rail
PART 7. - PRODUCTS
2.1 GENERAL
CSFG 2601 Fence Line Phase 2
CONTRACTOR: Corte: Fencing. LLC
Accepte
Eddie Cortez
License No. CORTFL791 QK
UBI 604-744-31 I
Dated the 77 of
- - . .2026.
ATTEST:
Udin E. Manell
Clerk of the of
Approved
re
T
4
v evier
're
D te ty Prosecutifig Attomey
� t
cat
Let:
BOARD F COUNTY COMMISSIONERS
GRANT COUNTY, W, FASHINGTON
P,- 4
L ?
a14 e
V. t
(a
14�
CSFG 2601 Fence Lim Phase 2
Materials shall conform to ASTM F1083 and ASTM A392 ferrous •metals, zinc -coated; detailed specifications forming
the various parts thereto; and other requirements specified herein. After fabrication, zinc -coated metal members
(including fabric, gates, posts, rails, hardware, and -other ferrous metal items) shall be reasonably free of excessive
roughness, blisters, and sal-ammorriac spots,
2.2 CHAIN -LINK FABRIC with Privacy Slats
ASTM, A392 9-gauge wire woven in a 50 MM (2 3/8 inch) mesh, The top and bottom selvage shall have a selvage
knuckle finish. Zinc -coating weight shall be 570 grams/m2 (1.2 ounces per square foot).
ASTM F3000/3000M privacy.slats and bottom locking rail.
2.3 POSTS p FOR GATES AND FENCING
Provide members with minimum dimensions and wall thickness according to ASTM Fio83, Grade 5K-4oA, round,
zinc -coated steel, or as indicated in these specifications, whichever results •in the heavier or larger member. The
minimum dimensions and weights of posts shall conform to the tables in the ASTM Specification based o
and type of fence material. Provide post braces and truss rods fore n the size
ach gate, corner, pull, or end post. Provide
truss rods with turnbuckles or other equivalent provisions for adjustment,
2.4 TOP RAIL AND BOTTOM RAIL
ASTM Fio831 Grade SK-40A, round, zinc -coated steel. The dimensions and weights of the posts shall conform to the
tables in the ASTM Specification and befitted with suitable expansion sleeves and means for securrail to each
ing
gate, corner, and end post,
TOP AND BOTTOM TENSION WIRE
ASTM A817 and ASTM, F626 are zinc -.coated, with minimum coatings the same as fence fabric.
2. 6 ACCESSORIES
Accessories, such as necessary caps, rail and brace ends•
, • ire ties or clips, braces and tension bands,tension bars,
truss rods, and miscellaneous accessories conforming to wASTM, F626
2.7 CONCRETE
ASTM C94/C94M, using 19 ism (3/4 inch) maxilmum-size aggregate, and having a minimum compressive strength of
25 m.Pa (3000 psi) at 28 days. Non -shrinking grout shall consist of one part Portland cement and three parts clean,
well -graded sand, non -shrinking groutadditive, and the minimum amount of water to produce a workable mix.
PART 3 — EXECUTION
ip
Demolition: all existing fences will be demolished and removed. Concrete will be removed.
A., Install the fence by an adequately trained crew on previously prepared surfaces in a straight line following
the ground's contour, keeping within one inch of the surface. Install the fence following ASTM F567-23
and with the manufacturer's printed installation instructions, except as modified herein or as shown.
Maintain all equipment, tools, and machinery in sufficient quantities and capacities to properly install
posts, chain links, and accessories while on the project.
B. Concrete shall be domed to shed water away from posts. Posts shall be centered in concrete. Concrete
post foundations in the earth shall be concrete cylinders with a minimum diameter Of 12 Inches, crowned
at grade to shed water, and extended not less than 3 feet into the ground. Posts shall be set in the full
depth of the foundation except for 3 inches of concrete under the posts. If foundation holes are
excavated in unsuitable material, the County shall be notified for the determination of suitable
construction precautions.
3.2 POST SETTING
CSFG 2601 Fence Line Phase 2
Install the post plumb and In alignment. Thoroughly compact the concrete so it is free of voids and finished in a
slope or dome to divert water running down the post away from the footing. Cure the con
hours before further work is done on the posts. crete for at least 72-
3.3 POST CADS
Fit all exposed ends of the post with caps. Provide caps that fit snugly and are weather -tight. Where the top rail isusedl provide caps to accommodate the top rail. Install post caps as recommended . by the 'manufacturer,
3. 4 TOP RAILS AND BOTTOM RAILS
Install rails before installing chain link fabric. Provide suitable means for securing rail ends to the terminal and
Intermediate posts. Top rails shall pass through intermediate Posts supporting arms or caps. The rails shall have
expansion couplings (rail sleeves) spaced as the manufacturer recommends.
3.5 TOP AND BOTTOM TENSION WIRE
Install and pull taut the tension wire before installing the chain-linkfabric.
.6 ACCESSORIES
Supply accessories (posts, braces, tension bands, tension bars, truss rods, and miscellaneous ac - c-essories), as
required and recommended by the manufacturer, to accommodate the instal.lation of a comfence plete F
fabric appropriately attached to posts, rails, and tension wire. with taut
3. 7 FABRIC
Pull fabric taut and secure with wire ties or clips to the to rail or bottom rail. Tension wire should be close to both
I
sides of each post and at intervals of not more than 600MM (24 inches) on centers. Fabric should be secured to
posts using stretcher bars, ties, I or clips.
3.8 GATES
Install plumb, level, and secure gates for the opening without interference. Set keepers, stops, and other
accessories into concrete as the manufacturer requires. Adjust hardware for smooth operation and lubricate
where nece-
- ssaryk
3. 9 REPAIR OF GALVANIZED SURFACES
Where galvanized surfaces need field or shop repair, use galvanized repair compound, stick farm, 'or -another
method. Repair surfaces per the manufacturer's printed directions.
3 .10 FINAL CLEAN-UP
Remove all debris, rubbish and excess material from the site.
CSF G 2601 Fence Line Phase 2