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HomeMy WebLinkAboutAgreements/Contracts - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ® NO onrE:3/31/2026 PHONE: 2931 Fir. ', I Mtl .11JEM03 'A. W, a Agreement / Contract ❑AP Vouchers 'Is ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related El County Code El Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations -D Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB OWfi 2026 Agreement regarding Use of County Property for Public Purpose with the Ephrata Chamber of Commerce for the 113th Sage-N-Sun Festival. This has been reviewed and approved by Facilities &Maintenance. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? R YES ❑ NO ❑ N/A 1 DATE OF ACTION: / T Z� APPROVE: DENIED ABSTAIN D1: 6� i C"11 D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 March 2, 2026 RE: Ephrata Chamber of Commerce 114th Sage-N-Sun - June 12-13 Grant County Commissioners, The Sage-N-Sun Festival Committee is thrilled to be organizing another exciting event for the 113th Sage-N-Sun Festival. This year, we are excited to welcome Hell on Heels (Female Country Band), Levi Blom (Country), Soul Siren (80's/90's Cover Band) and The Sway (90's/2000's Cover Band) as our entertainers! In partnership with the City of Ephrata Parks & Recreation, we will be hosting a 3-on-3 basketball tournament to the festival again this year, which will take place on the surrounding city streets. We respectfully request permission to utilize C Street, First Ave and Division Street, as we have in previous years. Additionally, we would like to station the Beer Garden to the lawn on the north side of the Courthouse, allowing us to better utilize the power supply in the South Parking Lot for vendors. We would set the Beer Garden fencing on the evening of Thursday June 11. Please note that no trailers or trucks will be placed on the lawn —only fencing will be used like last year. All necessary permits will be submitted, including our Liquor Special Occasion Permit, which will be processed by March 31 st. As in previous years, we also request access to the surrounding Courthouse parking lots (south and north sides), as well as Lots E & F and the new county building lot (Northrup's) from Friday, June 13th, through Sunday morning, June 15th, with cleanup completed by 11:00 AM. Furthermore, we kindly request access to Courthouse power during the following hours: Friday, June 12th: 6:00 AM —12:00 AM Saturday, June 13th: 8:00 AM —12:00 AM Additionally, we request the use of the water source on the south side of the Courthouse for our Kids Zone. We are eager to continue growing this event and appreciate the support of Grant County in making it a success. Thank you for your consideration, and we look forward to working together to make this year's festival the best one yet! Sincerely, Britney MacLeod Ephrata Chamber of Commerce ephratawachamber@gmail.com Ephrata United Methodist Church 00 00 00 '00 00 RRST AVE NW AV 2 00 00 00 CnDO - -------- g A 00 00 k 0 0 Z cl + W rq > AN 00 00 VENDORS 00 V� DIViSION AVE 00 00 VENDORS 00 W 0 9: cz > in, Pqn Cn V-1 Ix '0 Z > Cn 1% 0 0 z ammmmwmw V—q-t &Sit" N at %W H o u No) C 0 r Of( 00 00 Islo N 00 AV00 �� i ODGrant Cot Off ices, FiRST AVE SV) 260 f AQI 36 9 2026 AGREEMENT REGARDING USE OF COUNTY PROPERTY FOR PUBLIC PURPOSE This Agreement Regarding Use of County Property for a Public Purpose ("Agreement") is entered into by and between GRANT COUNTY, ("COUNTY"), and EPHRATA CHAMBER OF COMMERCE, a non-profit corporation duly formed and operating in the State of Washington ("EPHRATA CHAMBER"), for this 113th Sage-N-Sun Festival. I. Recitals WHEREAS, the COUNTY is duly organized and operating under and by virtue of the State Constitution and the laws of the State of Washington; WHEREAS, EPHRATA CHAMBER is a non-profit corporation, duly organized and operating in the State of Washington; WHEREAS, EPHRATA CHAMBER desires to utilize COUNTY property (courthouse front lawn) for their event, the 113th Sage-N-Sun Festival; WHEREAS, the Board of County Commissioners ("BOCC") have determined that it is desirable to allow the EPHRATA CHAMBER use of the demised premises, the same commonly known as the Courthouse and immediate surrounding area and having a street address of 35 C Street NW, Ephrata, Washington. II. Agreements Based on the foregoing recitals, the parties to this Agreement hereby agree as follows: 1. The COUNTY does hereby allow EPHRATA CHAMBER to use the demised premises for the limited purpose of the EPHRATA CHAMBER 113th Sage-N-Sun Festival event, to be held on Friday, June 12, 2026 from 6:00 a.m. to 12:00 a.m. and Saturday, June 13, 2026 from 8:00 a.m. to 12:00 a.m. 2. EPHRATA CHAMBER shall, at its own expense, and at all times material herein, use such demised premises in accordance with applicable laws, ordinances, rules, regulations and requirements of governmental authorities. Further, at all times material herein, EPHRATA CHAMBER shall keep such demised premises free from debris and preserve a standard of cleanliness as established by the COUNTY. 3. EPHRATA CHAMBER shall indemnify and hold harmless the COUNTY from and against any and all claims, demands, causes of action, suits or judgments including but not limited to, any claims of insurance carriers, the Department of Labor and Industries, the Department of Social and Health Services, and any federal agency, health care provider or governmental taxation agency, (including costs and expenses incurred in connection therewith), for deaths or injuries to persons or for loss of or damage to property arising out of or in connection with the use and/or occupancy of the demised premises by EPHRATA CHAMBER, its agents, servants, employees or invitees and/or EPHRATA CHAMBER's failure to comply with any law of any governmental authority. Agreement Regarding Use of County Property for Public Purpose — Page 1 of 3 2026 AGREEMENT REGARDING USE OF COUNTY PROPERTY FOR PUBLIC PURPOSE 4. Insurance. EPHRATA CHAMBER shall procure and maintain in force, without cost or expense to COUNTY, on or before the commencement date of this Agreement and throughout the Agreement term or as long as Lessee remains in possession of the Facility, a broad form comprehensive general liability policy of insurance covering bodily injury and property damage, with respect to the use and occupancy of the Facility with liability limits of not less than $1,000,000, per occurrence. COUNTY shall be named as additional insured on all such policies, which policies shall in addition provide that they may not be cancelled or modified for any reason without fifteen (15) days prior written notice to COUNTY. EPHRATA CHAMBER shall provide Lessor with a certificate or certificates of such insurance within (10) days of the execution of this Agreement. 5. Neither this Agreement, nor any claim arising hereunder, shall be assignable or delegable by either party in whole or in part. Further, EPHRATA CHAMBER shall not assign, transfer, pledge, or lease any part of the demised premises. 6. This Agreement shall be governed and interpreted in accordance with the laws of the State of Washington. In the event this Agreement is in conflict with the an provisions of law p y or statutes governing the subject matter hereof, such law or statute only to the extent of such conflict shall be controlling. FURTHER: If any portion of this Agreement is declared invalid or unenforceable, the remaining provisions shall remain in full force and effect. In case of any dispute the prevailing party shall be entitled to an award of costs and reasonable attorney fees as costs. 7. The failure of the COUNTY to insist on strict performance of any of the terms and conditions hereof shall not be deemed a waiver of the rights or remedies that the COUNTY may have and shall not be deemed a waiver of any subsequent breach or default by EPHRATA CHAMBER concerning any terms and conditions contained in this Agreement. 8. No partnership, joint venture or joint undertaking shall be construed from these presents, and except as herein specifically provided, neither party shall have the right to make any representations for, act on behalf of, or be liable for the debts of the other. Unless otherwise specifically provided herein, no third party is intended to be benefitted by this Agreement. 9. This Agreement contains the entire agreement of the parties hereto and supersedes all of their previous understandings and agreements, written and oral, with respect to this transaction. Neither the COUNTY nor EPHRATA CHAMBER shall be liable to the other for any representations made by any person concerning the demised premises or regarding the terms of this Agreement, except to the extent that the same are expressed in this Agreement. This Agreement may be amended only by written instrument executed by both parties, or their lawful successors and assigns subsequent to the date hereof. 10. The undersigned warrant that they have the sole right and exclusive authority to execute this Agreement. Agreement Regarding Use of County Property for Public Purpose — Page 2 of 3 2026 AGREEMENT REGAIMING USE OF COUN-l"Y PROI)ERTY FOR PUBLIC PURI"OSE 11. It is understood and agreed that this Agreement has been executed knowingly and voluntarily and that each party to this Agreement has had full opportunity for legal counsel prior to signing the Agreement. Each arty to this Agreement agrees and represents that they have had the opportunity to read this Agreement, have had it fully explained to him or her by their counsel, understands and appreciates the forcaoing words and terms and their effect, and s44ns this Agreement voluntarily of their own free will and accord. SIGNED this d ay of 2026 V7 i, A V I M- BER OF COMM ERC F APPROVED this day of _*h•f ,2026. BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON Kevin R. Burge Chair ATT'': aitlin E. Manel Clerk of the Board Approved as to form: Date: Trevor Sevier, Civil Deputy Prosecuting Attorney Aureenient Regarding Use of County Property for Public Purpose - Page 3 of -3