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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMAN ELL CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 4/3/26 PHONE: 2g31 G I IMMIMM sip ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARP21 A Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders []Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑Ordinances El Out of State Travel ❑ Petty Cash El Policies El Proclamations -El-Request for Purchase ❑Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB r� Commissioner's Minutes • the week of March ' / • If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 7 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: 7 12, APPROVE: DENIED ABSTAIN D1: D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN. - 4/23/24 co Grant Count Y A Board of Commissioners _ Meeting Minutes Week of March 30, 2026- April s, 2026 Atl public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess and Carter in attendance. Commissioner Jones was out and excused for the week but attended via Zoom intermittently. 8:30 a.m. - 9:30 a.m. County Administrator Update Staff Present; Tom Gaines, County Administrator; Brandon Guernsey and Trevor Bevier, ProsecutingAttorney's Office; Joe Carter, Technology Services; Caitlin Manell, Clerk of the Board The following Topics were presented and discussed during the County Administrator Update: • Interlocal Agreement Work Session - Legal Counsel • 3651-abs -Software Movement o Collaboration with Offices, Case Management, MACC Board Meetings, Meetings with Courts & Legal Offices - Digital Processing of Case Files • Leadership Report • Meetings this Week • Bid Openings • Grant County Social Media Presence • New Hope Director Interviews • Sheriff's Office Consent Item RCW 42.30.110(1)(i) Commissioner Burgess called an Executive Session to order Litigation beginning at 8:31 a.m. to go until 8:34 a.m. In attendance were Commissioners Burgess and Carter, Brandon Guernsey, Trevor Bevier and Tom Gaines. Commissioner Burgess closed the session at 8:34 a.m. RCW 42.30.110(1)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 8:35 a.m. to go until 8:40 a.m. In attendance were Matters Commissioners Burgess and Carter, Brandon Guernsey, Trevor Bevier, Joe Carter and Tom Gaines. Commissioner Burgess closed the session at 8:40 a.m. RCW42.30.110(l)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 9:13 a.m. to go until 9:23 a.m. In attendance were Matters Commissioners Burgess and Carter, Tom Gaines and Caitlin ManeLL. Commissioner Burgess closed the session at 9:23 a.m. 9:30 a.m. - 10:00 a.m. Development Services Update (Commissioner Jones attended via Zoom at 9:38 a.m.) Staff Present: Jim Anderson -Cook, Director and Michelle Mercer, Planning Manager; Tom Gaines, County Administrator The following Topics were presented and discussed during the Development Services Update: • Review of Bi-Monthly Update Reports o Pending Building Permit Report o WA State HB1960- Renewable Energy Excise Tax Legislation o Digital Versions to be Sent to BOCC • Future Consent Items • Revenues from Renewable Energy Excise Tax o Distribution and Use of Funds, Project Taxations • EFSEC and Department of Ecology Discussion Last Week o Energy Production and Courthouse Use 10:15a.m.-10:30a.m. Clerk's Office Update Staff Present: Kim Allen, County Clerk The following Topics were presented and discussed during the Clerk's Office Update: • Chief Financial Officer Job Description Review Meeting o Supervisor, Follow -Up Needed • Third -Party Audit by Baker Tilly • Move to New JaiL- Digital Processes 10:30 a.m. - 10:45 a.m. District Court Update Staff Present: Amy Paynter, Community Court Program Coordinator The following Topics were presented and discussed during the District Court Update: • Community Court Award of Incentives o Columbia Basin Foundation Incentive Grant Page 2 of 7 BOCC Minutes Week of March 30,2026 • AOC Grant Award o Use of Grant Funds • Estimate of Wages& Benefits for Employees • Consent Agenda Item - Out of State Travel 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Caitlin Manell, Clerk of the Board The following Topics were presented and discussed during the Commissioner Work Session: • Consent Agenda Review: Items to be moved to Board Discussion/Decisions o Sheriff's Office Naming of County Facility • McI<ay Healthcare Tour Request • CRAB Annual Report Digital Signature • Commissioner Attendance for Afternoon Meetings 11:00a.m.-11:30a.m. Position Management Review (PMR) StaffPresent: Decorah Anderson -Cook and Gina Saidana, Human Resources; Mandy Kim, Amber Jacobs and Amanda Simonsen, Accounting The following Topics were presented and discussed during Position Management Review (PMR): • Technology Services Technician BackfiLl 11:30 a.m. - 12:00 p.m. Human Resources Update (CommissionerJones attended via Zoom) Staff Present: Decorah Anderson -Cook, Director and Gina SaLdana, Assistant Director The followingTopics were presented and discussed during Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Personnel Action Request (PAR) for Cole Deaver, Prosecuting Attorney's Office Wage Reclassification (Signed) Page 3 of 7 BOCC Minutes Week of March 30,2026 • Position Management o Technology Services Technician (Approved) • Policy Review- Draft 600 Series (Approved) • Open Investigation Completion • Deputy Clerk Interview Scheduling 12:00 p.m. - 1:30 p.m. Interlocal Agreement Work Session -Moses Lake Bridge Crossing (CommissionerJones joined via Zoom at 12:12 p.m.) Staff Present: See Sign -In Sheet Staff Present via Zoom: Moses Lake Councilman Mark Fancher; Debbie Burke and Ben RodweLl, City of Moses Lake Staff The following Topics were presented and discussed during the Sheriff's Office Update: • Call to Order • Congressional Federal Funding Requests • Moses Lake Need for Bridge Crossing • InterLocaL Agreement for Bridge Environmental Impact Statement (EIS) Discussion o Legal Comments & Review o Locations of Bridge Crossings - Management, Grant Funding Requests • State Highway Designation for Maintenance o State Maintenance and Preservation Funds 0 Estimated Cost for EIS Study o RFP for Study Management • 2027 Comprehensive Plan Coordination o Target for Best -Served Amendments, Land Capacity Analysis o Drafting& Adoption of Moses Lake Comprehensive Plan Amendments o Impact of Bridge Crossing • Grant County Public Works Impacts • UGA Boundary Expansion, State Compliance with Maintenance • County and City Updates o Movement to New Jail o InterLocaL Agreement re: UGA Applications ® Adjournment at 12:55 p.m. Page 4 of 7 BOCC Minutes Week of March 30, 2026 COMMISSIONER'S MEETING (Commissioner Carter did not attend, Commissioner Jones attended via Zoom) 1:30 p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: 0 None C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED WITH TWO !111 1111 q I I �� ilill � k i;J111111M D. Board Correspondence • Stratford Road Information Request • McKay Healthcare Tour Request E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: 0 Sheriff's Office Request F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1 Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $1, 27%763.71) COMMISSIONER'S OFFICE 2. Approve Commissioner's Minutes for the week of March 16, 2026. 3. Approve reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) No. 26-46108-10 in the amount of $40,607.98 for February 2026 services. 4. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP), Phase 1 Kitchen Expansion Project , No. 2025-03 in the amount of $33,847.25. Page 5 of 7 BOCC Minutes Week of March 30, 2026 DISTRICT COURT 5. Approve Out of state Travel Request for additional Community Court team members (Jeremiah Jensen, replacement PA, and Dale Weaver, SUD Counselor/Supervisor) to attend the AllRise Therapeutic Court Conference in Nashville, TN. Dates of travel are July 19 - July 23, 2026. Estimated cost is $3,630 per person and will be funded by ARPA Therapeutic Court Grant. PUBLIC WORKS 6. Approve Reimbursable Work Agreement between Grant County Public Works and the City of Ephrata for the County to complete broom sweeping of B St. NE, to be completed no later than April 101 2026 for all work done up to a maximum of $11000.00. 7. Approve request to purchase twenty (20) Rapid Radios and two (2) charging stations for the Grant County Solid Waste Landfill in the amount of $6,045.48. 8m Approve Award Recommendation and Award Letter for the purchase of the Ephrata Landfill MPE System Expansion from Precision Industrial Contractors, for the contract amount of $11787,516.00. 9. Approve request for Chair to electronically sign the April 1, 2026 County Road Administration Board (CRAB) annual reports. SHERIFF'S OFFICE 10. Approve request for Proclamation to name a county facility in dedication for a former county employee. Cost will be minimal. (Withdrawn) TREASURER'S OFFICE 11. Approve Resolution 26-026-CC and Annual PUD Privilege Tax Distribution, MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 11 AS PRESENTED, WITHDRAWING ITEM 10. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. G. Board Discussion/Decision Items • Motion Verbiage for Withdrawal -No Change I. Adjournment The Commissioner's Meeting adjourned at 1:34 p.m. Page 6 of 7 BOCC Minutes Week of March 30, 2026 2:00 p.m.-3:00 p.m. Budget& Finance AND Finance Committee Meeting Due to a Lack of Quorum, the Budget & Finance Meeting was Rescheduled to 41612026. The Finance Committee Meeting was held offline, as only one Commissioner was needed in attendance. The Monday, March 30, 2026 session was closed at 2:37 p.m. Meeting Minutes for the week of March 30, 2026 were approved this 7"�—day of pp 2026. BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kz- __ ____ 11_ _ _ Attest: Caitlin E. Manell, Clerk of the Board Page 7 of 7 BOCC Minutes Week of March 30, 2026