Loading...
HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: gOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES 8 NO DATE: 3/26/26 PHONE: 2931 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. [:]Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU *Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req.. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB 4,0`1 _ Commissioner's Minutes for the week of 1 . 11 El NO RN/A DATE OF • ZOR CONTINUED TO - APPROVE: DENIED ABSTAIN D2: D3: 4/2 3/24 WITHDRAWN: � Grant County Board lDf Commissioners SE�a� or soy Er �QU Meeting Minutes Week of March 23, 2026 - March 29, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess, Jones and Carter in attendance. 3:30 a.m. - 9:30 a.m. County Administrator Update Staff Present. Tom Gaines, County Administrator; Caitlin Manell, Clerk of the Board The following Topics were presented and discussed during the County Administrator Update: • Al Prompt Errors &New Inclusions in Weekly Updates • Veteran Services Supervisor (VSS) Update • City of Moses Lake Lunch &Work Session (3/30/26) • Moses Lake Open Public Work Session o Westshore Driveway Concerns o School District- Information Officer • NACo High Performance Leadership (HPL) Course o County HPL Graduates Retreat • Jail Tour Last Week o Student Tours • Upcoming Interviews -New Hope, Deputy Clerk of the Board o Full Board to Attend Deputy Clerk Interviews • Upcoming Bid Openings • Tourism Marketing Manager Job Description o Tourism Bylaws Update • Bridge Maintenance Preservation Funds • Inmate Movement & Arraignments o Corrections - Program Testing, Admin Building, Kitchen Equipment Order Error • Jail Tours for Public 9:30 a.m. - 10: 00 a.m. Public Works Update Staff Present: Andy Booth, Director and James Davis, Assistant Director; Dave Bren, City of Ephrata Engineer The following Topics were presented and discussed during the Public Works Update: • Westshore Drive Update - Permit Errors, Driveway Completions o Communication Concerns • Radios for Department - Rapid Radio, Request to Purchase Higher Priced • Bid Opening -Award Recommendation • Accomplishments o Road Work Completion, Bridge Repairs, Solid Waste Cleanup o Illegal Dumps • MRW Facility Revamp - Solid Waste o Tank Testing, Update Considerations • Tipping Fees -SoLid Waste • Contract Termination Fees - Potential Credit Card Use • Licensing Program Graduate • Phase 4 Landfill 10:00a.m.-10:15a.m. Auditor's Office Update Staff Present: Michele Jaderlund, Auditor; Mandy Kim and Amanda Simonsen, Accounting; Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Auditor's Office Update: • 2025 Reconciliation Reports o September Entry Error o Reconciliation Errors -Corrections Posted • Tyler Tech vs. GP Data Verification • Reporting Periods - Credit Card Transaction Reports • Federal Financial Audit Status - Potential Findings 10:15a.m.-10:30a.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Treasurer's Office Update: • Tax Statement Mailings Page 2 of 10 BOCC Minutes Week of March 23, 2026 • TIF Explanation of Plan - PACs Concerns • Assessed Values of Homes • Levy Increases -Tax Rates • Interest Rates Increase, Purchases, State Pool • Legislative Treasurer's Meetings o Draft Legislative Bills, TIF Laws • Solar Farms Taxation Practices * New Jail Construction Costs * State Auditor's Office Call. 10:30 a0m. - 10:45 a.m. -Superior Court Update t a S ff Pr' esent,, Crystal Burns, Court Administrator The -fo[Lowirig Topics were presented and discussed during the Superior Court Update: 0 New Judge, civil Presiding 0 COUrt at New Jail. - Transition Plan 10:D45a.,m,,-11-Q00a.rn. Commissioner Work Session Sf-�-;W Present.- Caitlin Mane-R, Clerk of the Board The following Topics were presented and d.iscussed-during the Commissioner Work Session: • Westshore Drive Site Visit • Finance Director Job Description Update • Grant Fund Amounts for EDC Recommendations o Applications for Projects, W-20 Plan 11 -00 a.m. - 11:30 a.m. Position Management Review (PMR) -Sta, ff Ptesent-,,, Decorah Anderson -Cook, in Saidana, Jonathan Hartman and Dan Seitz, Huma-ri. Resources; Mandy Kim, Amber Jacobs and Amanda Simonsen, Accounting The following Topics were presented and discussed during Position Management Review (F'MR): • Public Works - Development Review Engineer • Solid Waste - Laborer • Assessor -Appraiser BackfiLL (Additional Requisition) • Renew -Certified Medical Assistant (CMA) Backf ill • Renew - Substance Use Disorder Professional (SUDP) BackfiLL (Additional Requisition) Page 3 of 10 BOCC Minutes Week of March 23, 2026 • Facilities & Maintenance- Maintenance 4 BackfiI.I. • Hiring Freeze Process for BackfiLLs (Continue) The Monday, March 23, 2026. session was closed at 11:11 a.m. SESSION CONTINUATION The session was re-o p'e* ned on Tuesday, March 10, 2026, at 9:00 a.m. with Commissioners Burgess, Jones and Carter in attendance. 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Se's'si'6­n Staff Present: Caitlin Manell, Commissioner's Office The following Topics were presented and discussed during the' Consent Agenda Review/Work Session: • Commissioner Picture - Moses Lake Roundup • Boys & Girls Club Teen Town Hall • Items to be moved to -Board Discussion/Decisions 0 Out of State Travel- Sheriff!s:Offi-cel,. o EDC SIP Grant Recommendations • Eastern Washington Council of 'Gover-m-nents (EWCOG) Meeting Confirmed • Fin'andi'aL Director Experience 9:30.a.m. - 10:00 a.m. Sh eriff Is Office Update Staff Present: Sheriff Joe Kriete,, Undersheriff Gary Mansf ord, Chief Deputy Phillip Coats, Chief Deputy Beau Lamens (via Zoom) The following Topics were presented and discussed during the Sheriff's Office. Update: • Opioid-Settlement Revenues o RFR Opening 2026 -City of Moses Lake • Columbia Basin Hospital Medical Services • Transition Team Preparations o Commissioner Tour, Training Requirements Furnishings, Water Testing Completion, Technology Needs, Public Tours • Accreditation Complete • Trespass Violations • Garbage Dumping Page 4 of 10 BOCC Minutes Week of March 23,2026 10:00a.m.-11:00a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director, Gina SaLdana, Assistant Director The following Topics were presented and discussed during the Human Resources Update: • Open.,Foru.m for Public Comment o, The,fLoor was open to members of the public to speak with a 5-minute total limit for Human Resources related topics only. There was no Public Comment provided., • 2026 Rollover Memorandum, of Agreements (Signed) o Renew Admin, Courthouse, Solid Waste, District Court, Youth Services • Sheriff's Mediation Session o Upcoming Bargaining Sessions • Personnel Action Requests (PAR) forRonaLdo Delgado, Phi-Lip.Safar and Douglas Anderson, Superior Court Pro Tem Court Commissioners Wage Change • Position Management: o Public Works Development Review Engineer (Approved) o Public Works Solid Waste Laborer 1 (Approved) o Assessor's Office Appraiser Backfi[L (Approved) o Renew Certified Medical Assistant (Approved) o Renew Substance Use Disorder Professional (Approved) o Facilities & Maintenance - Maintenance 4 (Approved) • Policies 621 - 632 o Travel Policy Updates • New Hope Director, Deputy Clerk BackfiLL Interviews • Exit Interview Scheduling COMMISSIONER'S MEETING 11 -.00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • None Page 5 of 10 BOCC Minutes Week of March 23, 2026 C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Board of -Equalization Petition • Port of Quincy - Server Farm Taxes Es Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable-Misc. Discussion: • Special Meeting Work Session w/ City of Moses Lake F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1 Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount t of $4, 622, 646.99) COMMISSIONER'S OFFICE 2. Approve Commissioner's Minutes for the week of March 9, 2026. 3. Approve Resolution 26-024-CC for recommendations from Grant County Economic Development Council (EDC) on Strategic Infrastructure Program (SIP) 2026-01 Port of Royal Slope, Transtoading and Driveway project; 2026-02 City of Royal City, Lion's Park Expansion Plan; 2026-03 McKay Healthcare, Ph 1 Community Center Expansion Cont'd; 2026-04 Port of Moses Lake, W20 Expansion Plan. 4. Approve transfer request of $332,552.00 to the Tourism Advisory Committee Fund No. 114.0000 and $10,000.00 to the Grant County Historical Museum Fund No. 001 .0119 for the Lodging Tax Tourism Promotion Grants awarded for 2026. Funds to be transferred from the LTAC Fund No. 134.0000. 5. Approve reimbursement request from Big Bend Community College on the American Rescue Plan Act (ARPA) in the amount of $16,046.92 for February 2026. Page 6 of 10 BOCC Minutes Week of March 23, 2026 6. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) for Veteran Services in the amount of $2,900 and Boys & Girls Club in the amount of $3,423.99 for February 2026 services. 7. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) for December 2025 in the amount of $13,555.41 and January 2026 in the amount of $9,525.70 for Suicide Prevention services. 8. Approve reimbursement request from HopeSource on the Consolidated Homeless Grant (CHG) No. 26-46108-10 in the amount of $33,485.84 for February 2026 services. 9. Approve reimbursement request from Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) No. 26-46108- 10 in the amount of $83,401.03 for February 2026 services. 10. Approve reimbursement request from New Hope on the American Rescue Plan Act (ARPA) in the amount of $19,193.83 for February 2026 services. FACILITIES & MAINTENANCE 11. Approve�-request to purchase two scissors Lifts EquipmentShare to be -used in the new jail to access equipment that will need service. The Lifts are used and will cost $18,179.77. This is an approved capital expense for 2026 and will be paid from Facilities & Maintenance Current Expense. NEW HOPE / KIDS HOPE 12. Approve Proclamation declaring April 2026 as Sexual Assault Awareness Month in Grant County, recognizing New Hope's efforts to prevent sexual violence and support survivors. 13. Approve Proclamation declaring April 2026 as Child Abuse Prevention Month in Grant County, recognizing the work of Kids Hope and the importance of community -wide prevention efforts. PUBLIC WORKS 14. Approve Award recommendation and Award Letter for the purchase of Asphalt Materials 2026, awarded to Ergon Asphalt & Emulsions, Inc. for the contract amounts of $499/ton for Item 1A, $489/ton for Item 1 B, $85/ton for Item 2A, and $87/ton for Item 2B. 15. Approve Award recommendation and Award Letter for the purchase of Gutter Broom Bristles, awarded to Ironclad Company for the contract amount of $4,140.00. 16. Approve Notice of Termination of Interim County Engineer contract and appointment between Grant County Public Works and HLA Engineering and Land Surveying, as of April 13, 2026, with Grant County Public Works making the final payment for actual services rendered on that date. Page 7 of 10 BOCC Minutes Week of March 23, 2026 RENEW 17. Approve request for Dell Anderson, Director, to DocuSign Participating Provider Agreement between Coordinated Care of Washington, Coordinated Care Corporation and Grant County dba Renew. 18. Approve Subcontractor Agreement between Grant and Adams . .County Developmental Disabilities and Ability Employment Services-. Effective dates are April 1, 2026 through June 30, 2026 to provide Individual Supported Employment. 19. Approve Contract Design proposal for furnishings at the Renew Quincy site, covering 9 offices, 2 conference rooms, reception area and Lobby under O.mnia Contract. Total including tax, delivery and installation is $79,302.06 to be paid from Fund 108.150 (Capital Outlay). SHERIFF'S OFFICE 20. Approve Out of State Travel Request for Chief Coats, Lt. Erickson and Lt. Jay to attend the American Jail Association Conference in Milwaukee, WI. Dates of travel are May 15 -- May 21, 2026. Estimated cost is $7,200. This conference highlights Corrections Leadership Legal updates and best practice. 21. Approve Out of State Travel Request for members of INET, Corrections Investigative team and Prosecutor to attend the Annual Washington State Narcotics Investigators Association (WSNIA) Training Summit in Coeur d'Alene, ID. Request is for 11 total staff to attend (Sheriff Kriete, Lamens, Wentworth, Judkins, West, Smith, Kottong, Deaver, DowLand, Millard and Henkel). Dates of travel are April 19 — April 23, 2026. Estimated cost is $16,000.00 ® inflated to cover parking. TREASURER'S OFFICE 22. Approve Resolution 26-025-CC and Interlocal Investment Services Agreement with School Insurance Association of WA (SIAW) to invest monies provided by the Local Government into the County Pool on its behalf. Term is upon signature through December 31,2035. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 22 AS PRESENTED. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items 0 None I. Adjournment The Commissioner's Meeting adjourned at 11:30 a.m. Page 8 of 10 BOCC Minutes Week of March 23, 2026 11:30a.m.-12:00p.m. Chief Financial Officer Job Description Review Work Session I Staff Present: Tom Gaines, County Administrator; Decorah Anderson - Cook and Gina Saldana, Human Resources; Darryl Pheasant, Treasurer; Trevor BevierCivil Deputy* Prosecuting Attorney; Melissa McKnight, Assessor The following Topics were presented and discussed during the Work Session: Director of Finance DRAFT Job Description Review o Comparable Counties, Third Party Auditor Review Budget Planning Process Cash Information Presentation RCW42.30.110(l)(g) -Commissioner Burgess called an Executive Session to order Job Applicant® beginning at 11:45 a.m. to go until 12:00 p.m. In atte'nda'nce Evaluation were Commissioners Burgess, Jones and Carter, Tom Gaines, Trevor Bevier, Melissa McKnight, Darryl Pheasant, Decorah Anderson -Cook and Gina SaLdana. The session continued until 12:05 p.m. Commissioner Burgess closed the session at 12:0 5 p.m. MISCELLANEOUS ITEM: The Board approved and signed the Public Works Payroll Salary Fund for the March 20, 2026 pay date. The Tuesday, March 24, 2026 session was closed at 12:10 p.m. Page 9 of 10 BOCC Minutes Week of March 23, 2026 Meeting Minutes for the week of March 23, 2026 were approved this � day of ii t , 2026. Attest. Caitlin E. Marvell, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Page 10 of 10 BOCC Minutes Week of March 23, 2026