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HomeMy WebLinkAboutAgreements/Contracts - Public Works (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: PUBLIC WORKS REQUEST SUBMITTED BY: Victoria Seim CONTACT PERSON ATTENDING ROUNDTABLE: John Brissey CONFIDENTIAL INFORMATION: ❑YES 0 NO DATE: 03.26.2026 PHONE: 509-754-6082 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances El Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑Request for Purchase ❑ Resolution i0Recommendation El Professional Serv/Consultant ❑Support Letter ®Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Request for the Chair to electronically sign the April 1, 2026 County Road Administration (CRAB) annual reports. Report to be digitally signed online by the Chair only. Example of last year's attached. If necessary, was this document reviewed by accounting? ❑ YES D1: D3: UUtres eual review_- route olleuat or revIeW o ❑ NO ❑■ N/A A N/A 4/23/24 Is PUBLIC WoR-Ks DEPAR-TMENT GRANT COUNTY 1 -1T 0, N 124 ENTERTIMSE SIREET SE 1 N EPHRAYN WA 98823 To: Honorable Board of County Commissioners for Grant County From: Katherine Bren, Assistant County Engineer Date: March 26, 2026 Re: Request for Electronic Signature for Annual CRAB Reports Grant County Public Works is respectfully requesting the Chair's electronic signature on the County Road Administration (CRAB) annual reports for April 112026. Since the reports are all digital, they cannot be provided until after the signing. An example of the signed reports has been attached for clarification. Thank you for your consideration in this matter. Katherine Bren Assistant County Engineer "To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful work environment." The documents checked below are hereby submitted from Grant County for the review and acceptance of the County Road Administration Board. RAP Certification of Diversion and Road Fund Expenditures for Traffic Lava Enforcement for y report year p I hereby certify that the above reports are true and accurate and that I have reviewed and approved the report for submission to the County Load Administration Board in accordance with WAC 136, County Auditor Chair / Executive 1 County sheriff Apr 2, 20 5 a .. . Date Gate Mar 31, 2025 Cate Certification of Road Fund Expenditures for Fish Passage Barrier Removal VI for the y report year p Annual Certification for the report year I hereby certify that the Fish Passage Removal and Annual Certifications are true and accurate and that I have reviewed and approved the report for submission to the County Road Administration Board in accordance with WAC 136. r Mar 31,2025 Chair i Executive signature Gate j... Mar 31, 2025 e_.....------ --.....__. County Engineer signature Date Annual Construction Report for the report year County Arterial Preservation report for the report year Maintenance Management ,Annual Certification for the report year Road Log Certification for the report year County Road Actual Revenue and Expenditure summary for the previous year I hereby certify that the County Ferry System operations Report, Annual Construction Report, County Arterial Preservation Report, and Maintenance Management Certification are true and accurate and that I have reviewed, approved, and submitted said reports to the County Road Administration Board in accordance with WAC 136. aay, eAg&o.4---' Mar3l 2025 Dave% Brea, PE (Marl t.2025 11:46pbrI County Engineer Date April_Engineer_Certification_All(10562636)_202 503311435 Final Audit Report 2025-04-02 Created: 2025-03-31 By: CrabDocSign@crab.wa.gov CrabDocSign@crab.wa.gov (CrabDocSign@crab.wa.gov) Status: Signed Transaction ID: CBJCHBCAABAABmBjZ9yMxwMzXWfpZYd9eoipF6CDQLF_ "April -Engineer Certification-All(l 0562636)_202503311435 11 His tory Document created by CrabDocSign@crab.wa.gov CrabDocSign@crab.wa.gov (CrabDocSign@crab.wa.gov) 2025-03-31 - 6:36.02 PM GMT P-4 Document emailed to Michele Jaderlund (.mjadertund@grantcountywa.gov) for signature 2025-03-31 - 6-36:07 PM GMT Document emailed to Rob Jones (riones@granteountywa.gov) for signature 2025-03-31 - 6:36:07 PM GMT [ -1 4. Document emailed to Joseph Kriete Okriete@grantcountywa.gov) for signature 2025-03-31 - 6.,36:07 PM GMT P4 Document emailed to Dave Bren (dbren@grantcountywa.gov) for signature 2025-03-31 - 6:36:07 PM GMT Email viewed by Dave Bren (dbren@grantcount)(wa.gov) 2025-03-31 - 6:36:57 PM GMT Signer Dave Bren (dbren@grantcountywa.gov) entered name at signing as Dave Bren, PE 2025-03-31 - 6:46:55 PM GMT Document e-signed by Dave Bren, PE (dbren@grantcountywa.gov) Signature Date., 2025-03-31 - 6:46:57 PM GMT - Time Source.- server 7_11 Email viewed by Joseph Kriete Okriete@grantcountywa.gov) 2025-03-31 - 7:44:45 PM GMT &o Document e-signed by Joseph Kriete Okriete@grantcounty�va.gov) Signature Date: 2025-03-31 - 7:45,58 PfVI GMT - Time Source-, server Powered by COUNTY ROAD Adobe ADMINISTRATION BOARD Acrobat Sign Email viewed by Rob Jones (rjones@grantcountywa.gov) 2025-03-31 - 11:10:55 PM GMT Document e-signed by Rob Jones (rjones@grantcountywa.gov) Signature Date: 2025-03-31 - 11:23,26 PM GMT - Time Source: server 4 "I"i E ma wmail viewed by Michele Jaderlund (mjaderlund@grantcountywa,gov) 2025-04-02 - 2:01:19 PM GMT Document e-signed by Michele Jaderlund (mjaderlund@grantcountywa.gov) Signature Date: 2025-04-02 - 2*03:50 PM GMT - Time Source: server Agreement completed. 2025-04-02 - 2:03:50 PM GMT I'l Powered by COUNTY ROAD Adobe ADMINISTRATION BOARD Acrobat Sign Certification of ]Diversion and Road Fund Expenditures for Traffic Law Enforcement WAC 136-150-022 Grant 2024 Total Road Levy Budgeted Road Levy revenue (as listed on the Road Levy Certirication - WAC 136-150-021): Actual Road Levy revenue produced: $10,865)904.27 $10,8531824.22 Road Levy Diversion Budgeted Road Levy Diversion (as listed on the Road Levy Certification - WAC 136-150-021): $0.00 Actual amount of Diverted Road Levy; $0.00 Was Diverted Road Levy deposited in a specific and identifiable account (RCW 36.82.040): Yes Traffic Law Enforcement Paid by Baud Fund Expenditures Budgeted cost reimbursements and/or operating transfers from the Road Fund: $150N0,00 Actual total amount of cost reimbursements and/or operating transfers from the Road Fund: $15000.00 Total Road Portion Traffic Law Enforcement Expenditures: $150a000.00 Total Traffic Law Enforcement Expense (ALL COUNTY FUNDS): $955,565.89 RCW 36.79,140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes, including traffic law enforcement, as are allowed by Article 11, Section 40 of the Washington State Constitution, are eligible to receive funds from the Rural Arterial Trust Account. This form must be reviewed and certified (on the "April Engineer Cerfificatilon") by: 0 County Sheriff * County Auditor OR Charter designated Chief Financial Officer 9 Char, Board of County Council/Commissioners OR County Executive Annual Certification Grant County 2024 General 1 During the reporting year the County Engineer performed the duties and had the responsibilities specified in RCw Yes 36.80.030 Explanation: ?' At any time during the reporting year was there a vacancy/charge M the position of County Engineer? If se, were the No procedures in. wAC 13 6i-12 followed` 1 Explanation: 3 The processing of County load. Accident Reports during the reporting year complied with wAC 13 -28 Yes Explanation: 4 ]Priority Programming techniques were applied to the ranking of all potential projects on the arterial road system in the Yes reporting year per wAC 136-1.4-020. Explanation.: 5 Projects to which expenditures were charged were all on the originally adopted Annual Constriction Program of the Yes reporting year and expenditures for maintenance and read equipment purchases and planned major repairs were consistant with originally adapted Annual Road Program or as amended per wAC 136-16-042 Explanation: 6 Attached Amendments 7 The co ty's construction by county forces limit for the reporting year computed by CRAB in accordance with RCw 12307,338.00 36-77.065 8 The actual expenditure for construction by county forces as reported in the reporting year Annual Construction Report $1112581430.00 9 Date of which a written. Bridge and Inspection Report for the reporting year was furnished to the Legislative Authority as 2024-05-16 required by wA.0 136-20-060 10 Uploaded Engineer's Stamped Cover/Title rage for the Bridge and inspection Report 2024 GC ANNUAL BRAD E REPORT SIGNED COVER ONTLY.pdf Policies and Documents Policy WAC Date of Current Version, Re: Organization WAC 13 6 50-050(l) Yes Re: Complaint Handling WAC 136-50-050(2) No Re: Work for Others SAC 136-50-050(3) No Re: County Road Standards WAC 136 54-050(4) No Survey Monurnent Preservation, WAC 13 6-50-050(5) Yes Priority Programming WAC 136-14-030 Yes ER & R Policy W-AC 1.36-600-070 Yes ER & R. Policy (Adapted AC 136-600-070 NIA. Records) ER & R. Policy (Adopting AC I36-600-070 NIA Resolution) Document Six -Year Program Annual Construction Proms & Report CAMP Progt a. & Accomplisbments Report Read Fund Budget Summary Maintenance Management Work Plan. & Budget Road Levy Certification Certification of Diversion and Road Find Epp. For Tnaffic Law Enforcement Engineer's Certification of Fisk Barrier Removal Casts Certification of Road Fund Exp. for Marine Navigation and Moorage Annual Construction Report Uploaded Red Intion 2010-08-17 1977-03-14 2009-03-11. NIA N/A. CP 2024 ORG CST - BOCC A1rj` HORJZFJD pdf P 23-0I_ MONUMENT PRESERVATION DRAFT POLICY 4-1.0-2023 pdf — 2025-2030 GC -TIP RESOULMON 24-059-CC.pdf 2024 CSC ERR POLICY Resolution 24-130-CC pdf 2025 GC EQUIP RATES SC DULE.pdf 2025 GC_EQUIP RATES�RES OLU- 1ON 24-098- CC 10-08-2024.ljdf WAC Due late 136-15-050 2023-12 �1 136-16-040 & 136-300-090 2023-12-31 136-300-060 ,& 13 300-090 2023-12-31. 2023-12-31 136-11-040 2023-12-31 136-1 50-021 2024-02-01 13-150-022 2024-04-01 136-150-{}23 2024-04-01 1.36-150-025 2024-04-01 136-16-050 2024-04-01 Date OfAdoption Date Sent to CRAB 2023-12-21 2023-03 28 2023-03-1.7 2023-12- 18 2023-12 22 2024-02- 2 2024-03-25 2024-03-25 2024-05-10 CAPP Report 136-300-090 2024-04-01 2024-07-11 Maintenance Management Certification 136-11.-050 2024-04-01. 2024-03-25 Annual Certification 136-04-0-30 20224-04-01 2024-03-25 Road Log Update 136-60-.030 2024-04-01 PMS Certification for CAPA Eligibility 136-07-070 2024-1.2-31 2024-12-18 ER & R Submittals: Adopted Rates 136-600-010 2024-12- 31 03/18/2025 12:26 P ER & R Submittals: Adopting Resolution 136-600-070 2024-12-31. 03/18/2025 12:26 P 1� Project Name Fish Passage Certification WAC 136-150-023 Grant 2024 Fish Passage Barrier Removal Pro jeats Total Project Cost Cost Outside of ROW % of Total Cost 1 (25% Allowed by 'AC Total Expenditures for Fish Passage Barrier Removal Outside Countv Riahts-of-Wa Total Annual Road Construction Budget: 0.005 112% of Total Annual Road (Limit of "Outside of Right -of -Way" expense) $0.00 Total Expenditure for Fish Passage Barrier Removal Outside County Right -of -Way $0.00 RC W 36,79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes, including removal of barriers to fish passage and accompanying streatubed and stream bank repair as specified and limited by RC W 36.82.070, as are allowed by Article 11, Section 40 of the Washington State Constitution, are eligible to receive funds from the Rural Arterial Trust Account.