HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: BOCC
REQUEST SUBMITTED BY: CEMANELL
CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL
CONFIDENTIAL INFORMATION: ❑YES ®NO
DATE: 3/26/26
PHONE: 2931
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FOR AGE ;Wh
Commissioner's Minutes -for the week of March 16 2026.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO Fm� N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A
DATE OF ACTION: DEFERRED OR CONTINUED TO:
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
WITHDRAWN:
4/23/24
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Grant County
Board of Commissioners
Meeting Minutes
Week of March 16, 2026 - March 22, 2026
All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street
NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant
County, WA: BOCC.
CALL TO ORDER
The Grant County Commissioner's Session was called to order on Monday, March 16, 2026,
at 8:30 a.m. with Commissioners Burgess, Jones and Carter in attendance.
8:30 a.m. - 9:30 a.m. County Administrator Update (Commissioner Jones left at
8:49 a.m. and returned at 8:52 a.m.)
Staff Present: Tom Gaines, County Administrator; Caitlin Mane((, Clerk of
the Board
The following Topics were presented and discussed during the
County Administrator Update:
• Moratorium Extension in Development Services Update
• QUADCO Meeting- Request from Kittitas County
Commissioner
o Commissioner Burgess to Communicate w/
Parties
• Space for Conservancy Board Meetings
• Applicants for Open Positions
• MACC Dispatch Server Discussions
o Current Dispatch System Concerns,
Implementation Contracting, MACC Board Input
• Meetings This Week / Last Week
• Coroner's Office Funding- Single Point of Entry Grant
• Grant County Social Media Campaign
• WSAC Financial Management Partnership
• Space Planning - Vacated Sheriff's Office
• NACoAnnual Conference - July 2026
o Staff Attendance, Al Policies
• New Jail Occupation Date
9:00 a.m. - 9:15 a.m. Legislative Update
Staff Present: Zak Kennedy (via Zoom), Potts & Associates; Tom Gaines,
County Administrator
The following Topics were presented and discussed during the
Legislative Update:
• Bills Passed - Interim Court
• Interim Legislative Efforts Prior to Session Start
o Pre -Filed Bills
• Prioritization of Legislative Progress, Timelines
9:30 a.m. - 10: 00 a.m. Development Services Update
Staff Present: Jim Anderson -Cook, Director and Michelle Mercer,
Planning Manager
The following Topics were presented and discussed during the
Development Services Update:
• Approve Execution of Ordinance No. 26-020-CC
adopting an extension to Ordinance 25-083-CC relating
to a Moratorium on new commercial and industrial
wind projects regardless of permit type for a period of 6
additional months. A Hearing to take Public Comment
will be held on April 7, 2026, at 11:30 a.m.
• Discussion re: City of George Wastewater Treatment
Facility
o Master Plan Resort (MPR), Utility District
o Development Services to Draft Letter re:
Sewer Utility Districts
• Staffing Plan- Recent Resignation
• Building Permit Review Timelines
o Position Management, Collaboration &
Timeliness Opportunities
• Health District Involvement, Inspections
MOVED BY COM M ISSION ER CARTER, SECON DED BY COM M ISSION ER JON ES, TO HAVE
A HEARING ON APRIL 7,2026, AT 11:30 A.M. ON THE EXTENSION OF ORDINANCE 25-
083-CC RELATING TO A MORATORIUM ON NEW COMMERCIAL AND INDUSTRIAL WIND
PROJECTS. MOTION PASSED UNANIMOUSLY.
Following the motion, it was
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO SIGN
ORDINANCE 26-020-CC FOR THIS MORATORIUM EXTENSION. MOTION PASSED
UNANIMOUSLY.
Page 2 of 11
BOCC Minutes Week of March 16, 2026
10:00a.m.-10:15a.m. Assessor's Office Update (CommissionerJones left at 10:05
a.m. and returned at 10:07 a.m.)
Staff Present: Melissa McKnight, Assessor
The following Topics were presented and discussed during the
Assessor's Office Update:
• Position Management- Recent Resignation, Hiring
Freeze Exemption
• Staff Out of Office
• System Error for LTIFs
• Current Use Removals & Requirements
10:15a.m.-10:30a.m. Clerk's Office Update
Staff Present: Cheryl Hill -Roberson, Chief Deputy Clerk
The following Topics were presented and discussed during the
Clerk's Office Update:
• Clerk Spring Conference
• PaperLess Transition
• Staff Out of Office
10:30 a.m. - 10:45 a.m. District Court Update
Staff Present: Desiree Ochocinski, Administrator and Amy Paynter (via
Zoom), Community Court; Tom Gaines, County
Administrator
The following Topics were presented and discussed during the
District Court Update:
• Enterprise Justice & Enterprise Supervision "Go -Live" in
48 Days
• Consent Items:
o AOC Therapeutic Court Grant AOC2978
o Incentives Grant Application (Future Consent)
• Payment Write -Offs - Electronic Cases
o Collection Agencies
• Case Management Clean -Up
10:45 a.m. -11:00 a.m. Commissioner Work Session
Staff Present: Tom Gaines, County Administrator; Caitlin E. ManeLL,
Commissioner's Office
Page 3 of 11
BOCC Minutes Week of March 16, 2026
The following Topics were presented and discussed during the
Commissioner Work Session:
• Funding for Consent Items -Equipment Purchase
• Training on Current Drug Trends
o City of Spokane Ordinance
• NACo Al Cybersecurity Course
• Travel Planner Editorial Content
• Kid's Hope Travel Requests
11:00a.m.-11:30a.m. Position Management Review (PMR)
Staff Present: Decorah Anderson -Cook, Gina SaIdana, Jonathan Hartman
and Dan Seitz, Human Resources; Michele Jadertund,
Auditor; Mandy Kim, Breanna Smith, Amanda Simonsen
and Amber Jacobs, Accounting; John Brissey and James
Davis, Public Works; Tom Gaines, County Administrator
The following Topics were presented and discussed during the
Position Management Review:
• Assessor's Office -Appraiser Backfill
• Renew -Care Coordinator, WISE Program
• Public Works - Heavy Equipment Operator (HEO) 4
• Auditor's Office - Elections Supervisor Creation
• Veteran's Policy Update -Job Title Change
11:30 a.m. - 12:00 p.m. Future CFO Position Discussion
Staff Present: Michele JaderLund, Auditor; Melissa McKnight, Assessor;
Darryl Pheasant, Treasurer; Tom Gaines, County
Administrator; Decorah Anderson -Cook and Gina Saldana,
Human Resources
The following Topics were presented and discussed during the
Future CFO Position Discussion:
• Chief Financial Officer Position (Financial Director)
under BOCC
o Job Description, Statutory Requirements
• Email re: MACC 911 Late Payments
• Tyler Tech Implementation Issues
• 2026 Budget Concerns and Errors
• Third -Party Audit Ongoing
• Current CFO Concerns
The Monday, March 16, 2026 session was closed at 12:13 p.m.
Page 4 of 11
BOCC Minutes Week of March 16, 2026
SESSION CONTINUATION
The session was re -opened on Tuesday, March 17, 2026, at 8:30 a.m. with Commissioners
Burgess, Jones and Carter in attendance.
9:00 a.m. — 9:30 a.m. Consent Agenda Review / Work Session
Staff Present: Caitlin Manell, Clerk of the Board; Anthony Garcia (via
Zoom), Veteran Services
The following Topics were presented and discussed during the
Consent Agenda Review/Work Session:
• Items to be moved to Board Discussion/Decisions
• Veteran Services Supervisor Title Change
• Scissor Lift Quote
• Out of State Travel Request
• Veterans Services Office Assistant, Building
e Travel Planner Editorial Content
• Sand Dunes Cleanliness Concerns — Fee Requirements
o Generation of Income for the Sand Dunes
9:30 a.m. — 10: 00 a.m. Prosecuting Attorney's Office Update
Staff Present: Brandon Guernsey, Prosecuting Attorney and Trevor Bevier,
Civil Prosecuting Attorney; Tom Gaines, County
Administrator
The following Topics were presented and discussed during the
Prosecuting Attorney's Office Update and Budget Meeting:
• Contract Review List— Edits
o Road Use Agreement
• Tourism Bylaws Update from Commissioners
• Grant County Sheriff Video
• Income for Sand Dunes
o Ordinance re: Sand Dunes Closure
RCW42.30.110(l)(i)
Commissioner Burgess called an Executive Session to order
Litigation
beginning at 9:38 a.m. to go until 9:41 a.m. In attendance were
Commissioners Burgess, Jones and Carter, Brandon Guernsey
and Trevor Bevier. Commissioner Burgess closed the session
at 9:41 a.m.
RCW 42.30.11 0(l)(i)
Commissioner Burgess called an Executive Session to order
Litigation
beginning at 9:42 a.m. to go until 9:47 a.m. In attendance were
Commissioners Burgess, Jones and Carter, Brandon Guernsey
and Trevor Bevier. Commissioner Burgess closed the session
at 9:47 a.m.
Page 5 of 11
BOCC Minutes Week of March 16,2026
10:00a.m.-11:00a.m. Human Resources Update
Staff Present: Decorah Anderson -Cook, Director and Gina Saldana,
Assistant Director; Sheriff Joe Kriete
The following Topics were presented and discussed during the
Human Resources Update:
® Open Forum for Public Comment
o The floor was open to members of the public to
speak with a 5-minute total Limit for Human
Resources related topics only. There was no
Public Comment provided.
• Personnel Action Requests (PARs) for Prosecuting
Attorneys Office Reclassifications:
o Jeremiah Jensen (Signed)
o Barbara NoLta (Signed)
o Shirley ArreoLa-Kern (Signed)
o Natalie Thomsen (Signed)
o Tifini Fairbanks (Signed)
• PARs for Superior Court Pro Tem Judge Wage Changes:
o Douglas Anderson (Signed)
o Philip Safar (Signed)
• Position Management:
o Sheriff's Office Training Sergeant (Approved)
o Assessor's Office Appraiser BackfiLl (Approved)
o Renew Coordinator BackfiLL (Approved)
o Auditor's Office Elections Supervisor
(Approved)
o Public Works Heavy Equipment Operators
(HEOs) 2 & 4 (All 6 Positions Approved)
• Policies 621 — 632 Review Needed
• Orientation Process Update (Approved)
o Introductions, Campus Tour, Newly Elected
Official Orientations
o December Transitional Training
• Veteran Services Supervisor (VSS)
o Volunteer L&I Reporting
• Chief Financial Officer Job Description Review
RCW42.30.110(l)(g) Commissioner Burgess called an Executive Session to order
Job Applicant/ beginning at 10:09 a.m. to go until 10:14 a.m. In attendance
Evaluation were Commissioners Burgess, Jones and Carter, Decorah
Anderson -Cook, Gina SaLdana and Sheriff Joe Kriete.
Commissioner Burgess closed the session at 10:14 a.m.
Page 6 of 11
BOCC Minutes Week of March 16, 2026
11:00 a.m. A. Call to Order
B. Open Forum for Public Comment
The floor was open to members of the public to speak with a 3-
minute Limit per person and a 15-minute total Limit. Public Comment
was provided about the following topics:
• None
C. Approval of Agenda
MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO
APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY.
D. Board Correspondence
• 1 /1 Oth of 1 % Sales Tax Work Session
E. Commissioner's Roundtable --Miscellaneous Discussion
The following topics were presented and discussed during the
Commissioner's Roundtable -Misc. Discussion:
• None
F. Consent Agenda
The following items are considered routine or were presented to
Commissioners during earlier sessions Listed above. ALL items are
enacted by one motion. If a separate discussion is desired, that item
may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by
RCW 42.24.080, and those expense reimbursement claims certified
by the auditing officer as required by RCW 42.24.090, as recorded on
a listing, and made available to the Board. (in the amount of
$1,327,277.71 and $192,330.94)
COMMISSIONER'S OFFICE
2. Approve Commissioner's Minutes for the week of March 2, 2026.
3. Approve 2026 Recording Fee Surcharge Distribution Agreement,
RCW 36.22.250(3)(b) with City of Moses Lake.
4. Approve recommendations of reappointment for Stephen Phipps
(Farmer), Jason Thaemert (Farmer), Travis Herring (Farmer), Maguire
Isaak (Dryland Wheat), and Riley Beaumont (Orchardist) to the
Current Use Advisory Board. (All were reappointed for 1-year terms
beginning March 17, 2026 through March 16, 2027.)
Page 7 of 11
BOCC Minutes Week of March 16, 2026
DISTRICT COURT
5. Approve Resolution No. 26-021 MCC and request for Desiree
Ochocinski, Court Administrator, to DocuSign Interagency
Agreement AOC2978 between the Washington State Administrative
Office of the Courts (AOC) and Grant County District Community
Court. Funding provided to hold a collaborative event with
neighboring therapeutic court teams. Total compensation is not to
exceed $5,000.00, which must be expended by June 30, 2026.
FACT LITI ES & MAI NTE NAN C E
6. Approve request to purchase two scissor Lifts from
EquipmentShare. The Lifts are to be used in the new jail to access
equipment that will need service. The Lifts in the quote are used, and
will cost $17,643.98. This is an approved capital expense for 2026
and will be paid from Current Expense. (WITHDRAWN)
7. Approve contract for Zion Excavation, LLC to replace the concrete
behind the District Court on Wheeler Road in Moses Lake, WA. The
concrete is collapsed and in very poor condition. The bid to do the
work is $34,665.75 with tax. This is an approved capital project and
will be paid using REET 1 funds. The budget for this project is
$37,500.00. The project is scheduled to be completed by April 30,
2026.
NEW HOPE
8. Approve Out of State Travel Request for Sara MacDonald, Trisha
Glenn and ELisa AdoLphsen to attend the NCA Leadership
Conference in Washington, DC. Total cost for travel is $9,866.78.
Dates of travel are June 27, 2026 through July 2, 2026. ALL costs are
covered by department grants.
PUBLIC WORKS
9. Approve Resolution No. 26-022-CC to rescind Resolution 25-104-
CC, which appointed Michael D. Uhlman, PE, as Interim County
Road Engineer on January 1, 2026. The new Resolution will be in
effect April 13, 2026, and will concurrently appoint Cade Egbert, PE,
as the new County Road Engineer.
10. Approve request for Commissioner Chair to electronically sign
Agreement between Grant County Public Works and J. Stout
Auctions, to allow J. Stout Auctions to sell whatever public surplus
Public Works wishes to dispose of in March 2026, for the auction
commission of 20% for any Lot realizing $1,000.00 or Less, and 10%-
for any lot realizing more than $11000.01.
11. Approve request for Public Hearing to declare surplus certain
county -owned property. When declared surplus, items will be sold at
public auction through WWW.DubLicsurDLus.com. (The Public
- - --- 1__1._... -.1 .. . ... . ... . .. . ........ . .. . ... . .......
Hearing was scheduled for April 7, 2026 at 11:45 a.m.)
Page 8 of 11
BOCC Minutes Week of March 16, 2026
RENEW
12. Approve request for Dell Anderson, Director, to DocuSign
Amendment #32 to Carelon Facility Agreement between CareLon
Behavioral Health and Grant County dba Renew. Effective date is
January 1, 2026.
TECHNOLOGY SERVICES
13. Approve Purchase Order #1067 to Cities Digital Inc. (CDI) for
purchase of Laserfiche License conversion subscription in the
amount of $84,447.86, to be paid from the 2026 approved c . apitaL
outlay of $75,000.00 (Fund 501.0000) and software maintenance of
$9,447.86 (Fund 501.0000) due to a previously undisclosed vendor
rate increase.
TREASURER'S OFFICE
14. Approve Sale of Tax Title parcel 05-0946-000 for $500.00 to Quincy
Columbia Basin Irrigation District through Resolution No. 26-023-
CC. Treasurer recommends approval of offer.
VETERAN SERVICES
15. Approve Veteran Assistance Fund Policies and Procedures
Updates, changing the 2026 Federal Poverty Level and job title
change to Veteran Services Supervisor (VSS).
MOVED'BY COM M ISSION ER CARTER, SECON DED BY COM M ISSION ER JON ES, TO
APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 15, WITHDRAWING ITEM 6.
MOTION PASSED UNANIMOUSLY.
0 None
I. Adjournment
The Commissioner's Meeting adjourned at 11:37 a.m.
11:30 a.m. — 12:00 p.m. Washington Counties Risk Group (WCRG) Insurance
Update
Staff Present: Hayden Heston, Acrisure; Blair Kok, Risk Manager
The following Topics were presented and discussed during the
WCRG Insurance Update:
9 Year to Date Open Claims
o Movement on Open Claims
Page 9 of 11
BOCC Minutes Week of March 16, 2026
1:00 P.M. - 2:00 p.m. Commissioner Work Session - 1 /1 01h of 1 % Mental Health
Chemical Dependency Sales Tax
Staff Present: Tom Gaines, County Administrator; Michele Jaderlund,
Auditor; Judge Brian Gwinn, Amy Paynter (via Zoom),
District Court; Darryl Pheasant and Carrie Heston,
Treasurer's Office
The following Topics were presented and discussed during the
Commissioner Work Session:
• Addition to Ballot: General Election
o Estimated Cost, Payment Options
o Resolution for Ballot
• Resolution ®raft from Perplexity Al to Legal f o r Review
o Resolution to Elections after Adoption
• Community Court Funding Loss
o Grant Funding Update
MISCELLANEOUS ITEMS:
• The Chair of the Board was authorized to sign the following Final Plat Submission
and Reviews:
o Lacey &Tyson Hunter (Hunter Short Plat) File # P 25-0272 (preliminary P 25-
0153), and I
o Newton Investment Properties LLC (Newton Investment Short Plat) File # P
25-0321 (preliminary P 25-0203).
The Tuesday, March 17, 2026 session was closed at 1:30 p.m.
MISCELLANEOUS ITEM (3/18/26):
• The Chair of the Board was authorized to sign the Waldo "TY' Main (Main Major Plat)
File # P 25-0364 (preliminary P 24-0418) Final Plat Submission and Review.
Page 10 of 11
BOCC Minutes Week of March 16,2026
Meeting Minutes for the week of March
14
g.ajy,&, , 2026.
Attest:
Caitlin E. Manell,
Clerk of the Board
16, 2026 were approved this day of
—5ik-t
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
Kevin R. Burges ,Chair
G77:
Rob.Jones e- hair
Cindy Carter, Member
Page 11 of 11
BOCC Minutes Week of March 16, 2026