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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ® NO SATE: 3/13/02026 PHONE: 2931 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment DARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code El Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County Ell -eases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Commissioner's Minutes for the week of March 9, 2026. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: .Z APPROVE: DENIED ABSTAIN D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 Co Grant - Boardof C_ Meeting Minutes v� Week of March 9, 2026 ® March 13, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess and Jones in attendance. Commissioner Carter attended via Zoom at 8:32 a.m. and attended in person at 8:39 a.m. 8:30 a.m. - 9:30 a.m. County Administrator Update Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of the Board; Decorah Anderson -Cook, Human Resources; Brandon Guernsey, Prosecuting Attorney; Kevin Schmidt, Facilities & Maintenance; Sheriff Joe Kriete; Rebecca Martinez (via Zoom), Fairgrounds Coordinator The following Topics were presented and discussed during the County Administrator Update: • ICE Interactions -Communications and Procedures o County Policies, Federal Partner Access • INET Office Movement Communications • Columbia Basin Development League -Addition of Tom Gaines as Member • Security for Event at Fairgrounds - County Staffing • 2025 Financial Reconciliation Report Review Meeting • Grant Transit Authority (GTA) Public Outreach Meeting • Artificial Intelligence (AI) Training &Policies RCW 42.30.110(1)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 8:50 a.m. to go until 8:55 a.m. In attendance were Matters Commissioners Burgess, Jones and Carter, Sheriff Joe Kriete, Brandon Guernsey, Tom Gaines and Decorah Anderson -Cook. Commissioner Burgess closed the session at 8:55 a.m. 9:00 a.m. - 9:15 a.m. Z Kennedy, Legislative Update Staff Present: Zak Kennedy (via Zoom), Potts & Associates; Tom Gaines, County Administrator; Decorah Anderson -Cook, Human Resources; Brandon Guernsey, Prosecuting Attorney The following Topics were presented and discussed during the Legislative Update: • Bills Passed Last Week o Sheriff's Bill, "Millionaire" Tax, Tax Exemptions o Attorney General Bill 5925 • Executive Session re: Dye Amendments 9:30 a.m. - 10: 00 a.m. Public Works Update Staff Present: 'Andy Booth, Director and James Davis, Assistant Director; Tom Gaines, County Administrator The following Topics were presented and discussed during the Public Works Update: • Accomplishments o Road Work Completion, Solid Waste • Consent Agenda Items • Event Application Process - Discussion Topic • Appointment of Cade Egbert as County Engineer (4/13/26 Start Date) o WAC 136-12-045 - Resolution of Appointment • Westshore Work Startup • Adams Road Overpass - Deputy Patrol & Communications • Potato Hill Road Speed Limit • Multi -Phase Extraction Bid Opening • Tomer Construction - Landfill • George Wastewater Treatment Plant Stakeholder Meeting 10:00a.m.-10:15a.m. Auditor's Office Update Staff Present: Michele Jadertund, Auditor; Tom Gaines, County Administrator The following Topics were presented and discussed during the Auditor's Office Update: • September 2025- One -Sided Entry Posting in GP o Corrections, Journal, Entry Errors Page 2 of 10 BOCC Minutes Week of March 9, 2026 10:15 a.m. -10:30 a.m. Treasurer's Office Update (Commissioner Carter left at 10:30 a.m. and returned at 10:32 a.m.) Staff Present: Darryl Pheasant, Treasurer; Tom Gaines, County Administrator The following Topics were presented and discussed during the Treasurer's Office Update: • Printing Approval for Tax Statements o Payment Processes, Customer Service • Interest Rate Increase • StaffTraining-Transition Plan • Public Records -Point &Pay (Approved) • PACs System Error with TIFs • Bills for Consideration and Action 10:30 a.m. -10:45 a.m. Superior Court Update Staff Present: Judge Melissa Chlarson; Tom Gaines, County Administrator The following Topics were presented and discussed during the Superior Court Update: • New Judge Start Date (2/17/2026) • Upcoming Court Hearing- Recusals • Judge Brian Barlow Retirement 10:45a.m.-11:00 a.m. Commissioner Work Session Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Commissioner's Office; Emmalie Eckhart (via Zoom), Public Records The following Topics were presented and discussed during the Commissioner Work Session: • "We Are Grant County" Facebook Informational Campaign • Point & Pay Cost for Online Payment Portal - $500 Fee (Approved) o Card Reader for Office • Tourism Advisory Committee - 2026 Travel Planner o Proceed with Full -Size Page 3of10 BOCC Minutes Week of March 9, 2026 11:00a.m.-11:30a.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook, Gina Saldana and Dan Seitz Human Resources; Amber Jacobs and Amanda Simonsen, Accounting; Jim Anderson -Cook, Michelle Mercer, Development Services; Nathan PopLawski, Fire Marshal; Sheriff Joe Kriete, Undersheriff Gary Mansford, Chief Deputy Beau Lamens, Chief Deputy Ricardo Char and Tonya Steele, Sheriff's Office; Melissa McKnight, Auditor; Tom Gaines, County Administrator The following Topics were presented and discussed during Position Management Review (PMR): • Development Services - Environmental Planner o Job Duties, Position BackfiLL • Assessor's Office -Deputy Assessor Opening Re -Post • Renew -Accounting Tech • Sheriff's Office -Training Sergeant 11:30 a.m.-12:00 p.m. Commissioner Work Session re: BOCC Office Staff Present: Tom Gaines, County Administrator; Decorah Anderson - Cook, Human Resources; Caitlin Manell, Commissioner's Office The following Topics were presented and discussed during the Commissioner Work Session: • George Wastewater Stakeholder Meeting • BOCC Office Management o Deputy Clerk Position o Tourism Manager Position • Training Requirements for Employees RCW42.30.440(l)(g) Commissioner Burgess called an Executive Session to order JobApplicant/ beginning at 11:37 a.m. to go until 11:42 a.m. In attendance Evaluation were Commissioners Burgess, Jones and Carter, Tom Gaines, Decorah Anderson -Cook and Caitlin Manell. The session continued until 11:52 a.m. Commissioner Burgess closed the session at 11:52 a.m. RCW42.30.110(l)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 11:55 a.m. to go until 12:00 p.m. In attendance Matters were Commissioners Burgess, Jones and Carter, Tom Gaines, Decorah Anderson -Cook and Caitlin Manell. Commissioner Burgess closed the session at 12:00 p.m. Page 4 of 10 BOCC Minutes Week of March 9, 2026 MISCELLANEOUS ITEM: • The Board approved and signed the Grant County Public Works Payroll Salary Fund for the March 3, 2026 pay date. The Monday, March 9, 2026 session was closed at 12:00 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, March 10, 2026, at 9:00 a.m. with Commissioners Burgess, Jones and Carter in attendance. 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin Manell, Commissioner's Office; Tom Gaines, County Administrator; Rebecca Martinez (via Zoom), Fairgrounds Coordinator The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions • George Wastewater Treatment Plant -Development Services • Fairgrounds Event Security Costs - Fiscal Responsibility o The Board Approved the Event to have only 2 Security Guards and Fairgrounds Event Staff present. • Meetings this Week • Current Use Advisory Board Recommendations of Appointment 9:30 a.m. - 10: 00 a.m. Sheriff's Office Update Staff Present: Sheriff Joe Kriete, Chief Deputy Phillip Coats; Blair Kok, Risk Management; Trevor Bevier, Civil Deputy Prosecuting Attorney; Tom Gaines, County Administrator The following Topics were presented and discussed during the Sheriff's Office Update: • New Jail Opening- Medical Contract w/ CHP Revisit o Budget, Liability, Contract Negotiations Page 5 of 10 BOCC Minutes Week of March 9, 2026 10:00a.m.-11:00a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director, Gina Saldana, Assistant Director The following Topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Labor Relations (HR was Approved Bargaining Authority for Renew, Public Works and the Sheriff's Office) • Position Management • Personnel Action Request (PAR) for J i m Anderson -Cook, Development Services Annual Step Increase (Signed) • Development Services - Environmental Planner (Approved) • Assessor's Office - Deputy Assessor Opening Re -Post (Approved) • Renew -Accounting Tech BackfiLL (Approved) • Sheriff's Office - Training Sergeant (Hold for More Information) • Policies 621 - 632 • Update Document Turnaround for Minutes • Chief Financial Officer (Financial Director) Position Creation under BOCC • Third Party Audit, Job Description (HRApproved to Move Forward with Creation of Job Description) • Communications with Partner Offices RCW42.30,140(4)(a) Commissioner Burgess called an Executive Session to order Negotiations beginning at 10:01 a.m. to go until 10:11 a.m. In attendance were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook and Gina SaLdana. The session continued until 10:21 a.m. Commissioner Burgess closed the session at 10:21 a.m. RCW 42.30.11 0(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:29 a.m. to go until 10:35 a.m. In attendance Evaluation were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook and Gina SaLdana. Commissioner Burgess closed the session at 10:35 a.m. Page 6 of 10 BOCC Minutes Week of March 9,2026 COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speakwith a 3- minute limit per person and a 15-minute total limit. Public Comment was provided about the following topics: • Security at Fairgrounds Events • PlacerAl Software Analytics - Potential Inaccuracies • Current Use Removal, Treasurer's Office Correspondence, Senior Exemption • Small Builder Obstructions and Concerns, Struggles, Inspection Discrepancies C . Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Tourism Travel Planner Editorial Content o Business Promotion Selection o Algae Alert Information E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable -Misc. Discussion: • Lexipol Trainings F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $197169181.13) COMMISSIONER'S OFFICE 2. Approve Commissioner's Minutes for the week of February23, 2026. Page 7of10 BOCC Minutes Week of March 9, 2026 3. Approve Invoices to Coulee Creative Co., in the amount of $20,874.75 to be paid from Fund 114.0000. 4. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) Grant in the amount of $4,088.49 for the Boys & Girls Club services in January 2026. 5. Approve reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) No. 26-46108-10 in the amount of $36,230.85 for January 2026 services. PUBLIC WORKS 6. Approve Award Recommendation and Award Letter to Pape Machinery for the purchase of three (3) towable rock rakes, to be furnished and delivered for the amount of $31,500.00 plus sales tax of $2,646.00 for a total of $34,146.00. 7. Approve request to install 50a sub panel at the Landfill. Contractor selected through competitive procurement in the amount of $13,574.77. Project is funded through Solid Waste Operational Funds. RENEW 8. Approve request to close Renew offices on April 151 2026 from 10:00 a.m. to 12:00 p.m. for mandatory Active Threat Training, and May 27, 2026 for a full -day Live Active Attack exercise. 9. Approve request for Grant County Technology Services (GCTS) to purchase AV equipment from CDW for the conference room at the Administrative building. Total cost is $25,810.92 to be paid from Fund 108.150 (Professional Services). TECHNOLOGY SERVICES 10. Approve Purchase Order #1065 to LexipoL for annual renewal of Government Administration Policy Manual & Daily Training Bulletins, Local Government Supplemental ManuaL(s), and LocaLGovU Full Library used by Human Resources in the amount of $42,751.39. To be paid from budgeted software Fund 501.0000. 11. Approve Purchase Order #1066 to KarpeL Solutions for the PBK Annual Software Maintenance renewal used by the Prosecutor's Office in the amount of $31,035.00. To be paid from budgeted software Fund 501 .0000. Term is from March 2026 through February 2027. MOVED BY COM M ISSION ER CARTER, SECON DED BY COM M ISSION ER JON ES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 11 AS PRESENTED. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items ® None Page 8 of 10 BOCC Minutes Week of March 9, 2026 I. Adjournment The Commissioner's Meeting adjourned at 11:30 a.m. 11:30 a.m. — 12:00 p.m. Columbia Basin Dispute Resolution Center (CBDRC) Annual Report Meeting Staff Present: Ara Gilbert, Executive Director and CristaL Alvarez, Intake Specialist, CBDRC The following Topics were presented and discussed during the CBDRC Annual Report Meeting: • 2025 Financial Report (Profit & Loss) • Data Report Review, Staffing Hours, 2025 Activities Summary • Parenting Plans —Success Rates • County and Business Partnerships The Tuesday, March 10, 2026 session was closed at 11:53 a.m. MISCELLANEOUS. ITEM (3/12/26); • The Chair of the Board was authorized to sign the Vince Bryan (Replat of Tract B, Columbia River Reserve, Phase III PUD Short Plat) File # P 26 -0007 (preliminary P 25- 0143) Final Plat Submission & Review. MISCELLANEOUS ITEMS( /13/26); • The Board approved an Emergency Check Batch to Renew in the amount of $1,200.00. • The Chair of the Board was authorized to sign the following Final Plat Submission & Reviews: o Double K Land Company LLC (Batschi Short Plat) File # P 26-0052 (preliminary P 25-0351), and o Karen Garner (Garner Short Nat) File # P 26-0055 (preliminary P 25-0349). Page 9 of 10 BOCC Minutes Week of March 9, 2026 Mee ing Minutes for the week of March 9, 2026 were approved this day of pp Y 2026. Attest: j/�y '� .✓r �y �� I J �I" c` Caitlin E. Manell, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington .r Kevin Burges,,�Chair 11c5419.�,s'�/ice-Chair Cindy Caer, Member Page 10 of 10 BOCC Minutes Week of March 9, 2026