HomeMy WebLinkAboutAgreements/Contracts - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: gOCC
REQUEST suaMirrED BY: Karrie Stockton
CONTACT PERSON ATTENDING ROUNDTABLE: Kaffl@ Stockton
CONFIDENTIAL INFORMATION: ❑YES ® NO
DATE: 3/1 2/2026
PHONE:2937
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2026 Recording Fee Surcharge Distribution Agreement, RCW 36.22.250 (3)(b)
with City of Moses Lake.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A
If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A
y I4.
-- -- ------- -----
DATE OF ACTIONDEFERRED OR CONTINUED TO-
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
WITHDRAWN -
4/23/24
2026
RECORDING FEE SURCHARGE DISTRIBUTION AGREEMENT
THIS AGREEMENT, between Grant County ("COUNTY"), the Housing Authority of
Grant County, New Hope Domestic Violence and Sexual Assault Services, and the City of Moses
Lake hereinafter "GRANTEES." is for the sole purpose of distributing funds under RCW
36.22.250(3)(b) obtained by the COUNTY as a result of RCW 36.22.250(1), (2)(b).
The COUNTY hereby appoints and GRANTEES hereby accept that the Grant County
Auditor, as the COUNTY's designee, will distribute funds obtained by the COUNTY through the
additional recording fee surcharge pursuant to RCW 36.22.250, to support the efforts of
GRANTEES in operating and maintaining in certain homeless housing and assistance programs.
The COUNTY and GRANTEES mutually agree that:
A. USE OF FUNDS
GRANTEES shall use the funds distributed under this Agreement only as described herein.
B. PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance under this Agreement shall be January
19 2026, to December 31, 2026, unless terminated as provided herein.
C. ALLOCATION OF FUNDS
1. The COUNTY shall allocate funds, under RCW 36.22.250(3)(b) received as a result of
RCW 36.22.250(1), (2)(b) to GRANTEES based on the following distribution formula:
a. Twenty-three (23%) to New Hope Domestic Violence and Sexual Assault
Services; and
b. Fifty-four (54%) to Housing Authority of Grant County; and
c. Twenty-three percent (23 %) to the City of Moses Lake.
2. Funds will be distributed at least once each quarter based on the amount of funds
received by the COUNTY the previous quarter.
Recording Fee Surcharge Distribution Agreement (HAGC-New Hope -City of Moses Lake)
Docurnent Ref. D8F4EYGVPD_ZN1N*-0HH7K_:
D. STANDARDS FOR FISCAL A.CCOUNTABILITY
GRANTEES agree to maintain books, records, documents, reports, accounting procedures and
practices which accurately reflect all direct and indirect expenditures of revenues received pursuant
to this Agreement. Such books and other documents specified above shall be maintained in a
manner consistent with generally accepted accounting principles (GAAP). GRANTEES shall
retain the books, documents and other items specified for a period of six (6) years after expiration
or termination of this Agreement. The COUNTY shall have the right to copies of same upon
reasonable notice.
GRANTEES' fiscal management systems shall:
1. Provide accurate, current and complete disclosure of the amounts received and
expended pursuant to this Agreement; and,
2. Document the specific use of the funds.
All books, records, documents, reports and other data pertaining to the performance of this
Agreement shall be subject at all reasonable times to inspection, review, or audit by COUNTY
personnel, and others authorized by law.
E. REQUIRED REPORTS
GRANTEES shall provide a written report within ninety (90) days of the end of each calendar year
to the Board of County Commissioners, describing the specific use of the funds and the benefit to
Grant County residents and visitors.
F. NONDISCRIMINATION IN EMPLOYMENT
During the performance of this Agreement, GRANTEES shall comply with all Federal and State
laws, rules, and regulations, with regard to nondiscrimination in employment.
G. NONDISCRIMINATION IN CONSUMER SERVICES
GRANTEES shall not, on the grounds of race, color, sex, religion, national origin, creed, marital
status, age or the presence of any sensory, mental or physical handicap:
1. Deny any individual any services provided under this Agreement.
2. Subject an individual to segregation or separate treatment in any matter related to
his/her receipt of any services provided under this Agreement.
3. Deny any individual an opportunity to participate in any program provided by this
Agreement. This Agreement, in determining (1) type of service to be provided, (2) the
class of individuals to whom, or the situation in which, such services will be provided
or (3) the class of individuals to be afforded an opportunity to participate in any
0)
Recording Fee Surcharge Distribution Agreement (HAGC-New Hope -City of Moses Lake)
Doeument,Ref: D8F4E-YGVPD-ZNINM-0HH7K.
services, will not utilize criteria or methods of administration which have the effect of
subjecting individuals to discrimination because of their race, color, sex, religion,
national origin, creed, marital status, age or presence of a sensory, mental or physical
handicap.
H. PROVIDING FOR AN AUTHORIZING PROGRAM EVALUATION
GRANTEES shall provide the COUNTY or COUNTY authorized personnel, upon reasonable
request, such program and fiscal data the COUNTY may reasonably be required to evaluate the
performance of the Agreement. GRANTEES authorize the COUNTY to perform on -site program
evaluations as needed to assure Agreement compliance.
I. INDEMNIFICATION
GRANTEES shall protect, defend, and hold harmless the COUNTY and its officers, officials, and
employees from and against all claims, suits, and actions arising from negligent acts, gross
negligence, or intentional acts or omissions of GRANTEES or their officers, officials or
employees, in the performance of their Agreement.
GRANTEES further agree that they are financially liable for any audit exceptions, which occur
due to their negligence, gross negligence or intentional acts or omissions or failure to comply with
the terms of this Agreement, RCW 36.22.250, or other applicable local, State or Federal laws, rules
or regulations.
Without limiting this indemnification, it is agreed that GRANTEES shall maintain, at all times
during the performance of this Agreement, a policy or policies of insurance covering their
operations. GRANTEES shall maintain continuously public liability 'insurance with limits or
liability not less than:
Five Hundred Thousand and No/100 Dollars ($500,000.00) each occurrence
liability; and
A per general aggregate limit of One Million and No/ 100 Dollars
(slpo�000.00).
GRANTEES shall provide sufficient written documentation to the COUNTY of the
aforementioned insurance coverage within seventy-two (72) hours of the last party affixing its
signature to the Agreement. GRANTEES shall provide sufficient written documentation to the
COUNTY of the aforementioned insurance coverage on an annual basis, by January 15 th of each
subsequent year the Agreement is in effect.
In lieu of the insurance requirements set forth in this Section 1, GRANTEES may self -insure
against such risks in such amounts as are consistent with good utility practice and the per
occurrence minimum of $500,000.00. GRANTEES shall provide the COUNTY with a self-
insurance letter as evidence that GRANTEES maintains a self-insurance program.
Recording Fee Surcharge Distribution Agreement (HAGC-New Hope -City of Moses Lake)
D OCU
rrient Re D8F4E-YGVPD-ZN1NM. 4HH7K .
J. TERMINATION
1. The COUNTY reserves the right to terminate this Agreement, in whole or in part, with
thirty (30) days written notice in the event expected or actual funding is withdrawn,
reduced, or limited in any way after the effective date of this Agreement, prior to
normal completion thereof.
2. In the event of termination under this clause, the COUNTY shall be liable only for
payment in accordance with the terms of the Agreement, prior to the effective date of
termination.
3. The terms and conditions contained in this Agreement shall remain in full force and
effect until and unless specifically terminated or modified by mutual consent of the
parties.
4. If the GRANTEES breach any of its obligations hereunder and fails to cure the breach
within ten (10) days of written notice to do so by the COUNTY, the COUNTY may
terminate this Agreement.
K. TERMINATION FOR DEFAULT
The COUNTY may, by written notice, terminate this Agreement in whole or in part, for substantial
breach by any one of GRANTEES of any one of its duties under this Agreement.
L. ORDER OF PRECEDENCE
In the event of an inconsistency in this Agreement, unless otherwise provided herein, the
inconsistency shall be resolved by giving precedence in the following order:
1. Applicable Federal and State statutes, rules and regulations;
2. The terms and conditions of this Agreement, and;
3. Any other provision of the Agreement whether incorporated by reference or otherwise.
M. ALL WRITING CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understanding, oral or otherwise, regarding the subject matter of this Agreement shall be deemed
to exist or to bind any of the parties hereto.
N. MODIFICATION.
No change or additions to this Agreement shall be valid or binding upon either party unless such
change or addition is in writing, executed by both parties.
4
Recording Fee Surcharge Distribution Agreement (HAGC-New Hope -City of Moses Lake)
Document Ref:.D8F4E YGVPD-ZNINM 4HH7K,
O. TIME IS OF THE ESSENCE
Time is of the essence in each and every provision of this Agreement.
P. WAIVER
The failure of the COUNTY to insist on a strict performance of any of the terms and conditions
hereof shall be deemed a waiver of the rights or remedies that the COUNTY may have regarding
that specific instance only and shall not be deemed a waiver of any subsequent breach or default
in any terms and conditions.
Q. NOTICE
Any notice required to be given any party to another shall be deposited in the United States mail,
postage prepaid, addressed to:
The COUNTY; Grant Administrative Specialist
Grant County Board of Commissioners' Office
P.O. Box 37
Ephrata, Washington, 98823
To GRANTEES: (1) Housing Authority of Grant County
1139 Larsen Blvd.
Moses Lake, Washington, 98837
(2) Suzi Fode, Director
New Hope Domestic Violence and Sexual Assault Services
311 W. Third Avenue
Moses Lake, Washington, 98837
(3) City of Moses Lake
P.O. Box 1579
Moses Lake, Washington 98837
or at such other addresses as each party may designate to the other in writing from time to time.
All notices to be given with respect to this Agreement shall be in writing. Every notice shall be
deemed to have been given at the time it shall be deposited in the United State mails in the manner
prescribed herein. Nothing contained herein shall be construed to preclude personal service of any
notice in the manner prescribed for personal service of a summons or other legal process.
R. DISPUTE RESOLUTION
5
Recording Fee Surcharge Distribution Agreement (HAGC-New Hope -City of Moses Lake)
Document Ref: D8F4E-YGVPD-ZNINM-4HH7K ,
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the
parties and it cannot be resolved through discussion and negotiation, either party may request a
dispute hearing. The parties shall select a dispute resolution team to resolve the dispute. The team
shall consist of a representative appointed by the COUNTY, a representative appointed by
GRANTEES, and a third party mutually agreed upon by both parties. The resolution team shall
attempt, by majority vote, to resolve the dispute. The parties agree that this dispute process shall
function in a timely manner and shall precede any action in a judicial or quasi-judicial tribunal
with jurisdiction.
S. ASSIGNMENT
Neither the GRANTEES nor its successors or assigns shall assign this Agreement. This Agreement
shall not be assignable by operation of law.
T. APPLICABLE LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of
Washington.
U. INVALIDITY
Any provision of this Agreement which shall prove to be invalid, void or illegal shall in no way
affect, impair or invalidate any of the other provisions hereof and such other provisions shall
remain in full force and effect despite such invalidity or illegality.
DATED the '-day of - 4- 20 � .
BOARD OF COUNTY COMMISSIONERS
GRANT COUNTY, WASHINGTON
Kevin Burgess, Qfiair
Rob ice -Chair
Cindy Cart, Member'
on
Recording Fee Surcharge Distribution Agreement (HAGC-New Hope -City of Moses Lake)
Document Ref: D8F4E-YGVPD-ZNINM-0HH7K
ATTEST:
Caitlin, Man- 11 Clerk of the Board
Date: . I, /
APPROVED AS TO FORM:
Trevor R. Bevier, WSBA #47989
Grant County Prosecutor's Office
Civil Deputy Prosecuting Attorney
Date:
NEW HOPE DOMESTIC VIOLENCE AND
SEXUAL ASSAULT SERVICES
Suzi Fode, Director
Date:
HOUSING AUTHORITY OF GRANT COUNTY
Carol Anderson, Executive Director
Date:
CITY OF MOSES LAKE
R4X
R.ob Karl inset', City Manager
w , Zt�
Date: 9o26-o2-11
Recording Fee Surcharge Distribution Agreement (HAGC-Nevv Hope -City ormoses Lake)
1= ?-- t-1
7
Document Ref: D8F4E-YGVPD-ZNINM-OHH7K
REF. NUMBER
D8F4E-YGVPD-ZNINM-OHH7K
M Signed with PandaDoc
DOCUMENT COMPLETED BY ALL PARTIES ON
11 MAR 2026 20:49:41
UTC
TIMESTAMP SIGNATURE
SENT
11 MAR 2026 20:37:02
VIEWED
11 MAR 2026 20:49:22 ROki
SIGNED
11 MAR 2026 20 : 49 : 41 IP ADDRESS
63.135.54.162
LOCATION
MOSES LAKE, UNITED STATES
EMAIL VERIFIED
11 MAR 2026 20:49:22
PAGE OF
ATTEST:
Barbara J. Vasquez, Clerk ofthe Board
Date:
Tr or R. Bevieff, WSBA #47989
vprant County Prosecutor's Office
Zivil Deputy Prosecuting Attorney
Date: 7'.0,10
4ele,
NEW HOPE DOMESTIC VIOLENCE AND
SEXUAL ASSAULT SERVICES
Suzi Fode, Director
Date:
Carol Anderson, Executive Director
Date:
CITY OF MOSES LAKE
Rob Karlinsey, City Manager
Date:
Recording Fee Surcharge Distribution Agreement (HAGC-New Hope -City of Moses Lake)
9 Z=� 7