HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: BOCC
REQUEST SUBMITTED BY: CEMANELL
CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL
CONFIDENTIAL INFORMATION: ❑YES ® NO
DATE: 3/13/02026
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Commissioner's Minutes for the week of March 2, 2026.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO Fm_1 N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO Fm_1 N/A
DATE OF ACTION: J 17
APPROVE: DENIED ABSTAIN
D1.f'
D2.
D3:
DEFERRED OR CONTINUED TO:
WITHDRAWN:
4/23/24
Co
Grant
Boardof CJ-4
Meeting Minutes
Week of March 2, 2026 - March 8, 2026
All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street
NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant
County, WA: BOCC.
CALL TO ORDER
The Grant County Commissioner's Session was called to order on Monday, March 2,2026,
at 8:30 a.m. with Commissioners Burgess and Jones (via Zoom) in attendance.
Commissioner Carter attended in person at 8:31 a.m. Commissioner Jones logged out for
the day at 9:56 a.m.
8:30 a.m. - 9:30 a.m. County Administrator Update
Staff Present: Tom Gaines, County Administrator; Caitlin ManeR, Clerk of
the Board; Suhail Palacios (via Zoom), Juvenile Court; Dell
Anderson (via Zoom), Renew
The following Topics were presented and discussed during the
County Administrator Update:
• 1 /10th of 1 % Mental Health/Chemical Dependency
Sales Tax Next Steps -Commissioner Work Session
• Senior Center Funding - Past Payments, Agreements
• Water Resources Advisory Committee (WRAC)
Commissioner Attendance -Tentative
• Juvenile Court Intake Furlow Request
• Aristo Health Care Request to Provide Services
• GTA Open Meeting w/ County Administrator
• WSAC Email re: Insurance Plans
• Letters of Support for Federal Funding
• Wastewater Treatment Plant Stakeholder Meeting -
Quorum Attendance
• 365 Labs - Fire District Concerns, Meeting to be
Scheduled
• NACo Legislative Conference Summary
9:30 a.m. -10:00 a.m. Development Services Update (Commissioner Jones logged
out at 9:56 a.m.)
Staff Present: Jim Anderson -Cook, Director
The following Topics were presented and discussed during the
Development Services Update:
• Permit Monthly Status Report
* 2026 Revenue Statistics
* Hold Account - Pending Transfer of Funds
• Comprehensive Plan Update- DRAFT Report Review
o Countywide Population Allocation
o Land Capacity Analysis Methodology
Recommendations and Initial Housing
Allocation
10:00a.m.-10:15a.m. Assessor's Office Update
Staff Present: Melissa McKnight, Assessor; Darryl Pheasant, Treasurer
The following Topics were presented and discussed during the
Assessor's Office Update:
• Staffing Update- Position Management, Workload
• PACs Error Corrections - LTI F
• Meetings with Prosecuting Attorney's Office re: BTA
Petitions
• Field Module Testing & Implementation
• Final Levy Review
• 2024 - 2025 TI F Report
10:15a.m.-10:30a.m. Clerk's Office Update
Staff Present: Kim Allen, County Clerk
The following Topics were presented and discussed during the
Clerk's Office Update:
• Technology Issues
10:30 a.m. - 10:45 a.m. District Court Update
Staff Present: Desiree Ochocinski, Administrator
The following Topics were presented and discussed during the
District Court Update:
• Upcoming AOC System Implementation and Transfer
o Data Cutoffs for Transfer, Testing Process
• Work Session for 1 /1 oth of 1 % Sales Tax
Page 2 of 10
BOCC Minutes Week of March 2, 2026
10:45 a.m.-11:00 a.m. Commissioner Work Session
Staff Present: Caitlin Manell, Clerk of the Board
The following Topics were presented and discussed during the
Commissioner Work Session:
• GTA Workshop -Commissioner Attendance
o Bus Routes
• Consent Items -Walk-On Requests, Engagement
Letters, Office Procedures
RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order
Job Applicant/ beginning at 10:46 a.m. to go until 10:51 a.m. In attendance
Evaluation were Commissioners Burgess and Carter and Caitlin Manell.
Commissioner Burgess closed the session at 10:51 a.m.
11:00 a.m. -12:00 p.m. Position Management Review (PMR)
Staff Present: Decorah Anderson -Cook, Gina Saldana and Dan Seitz,
Human Resources; Amanda Simonsen and Amber Jacobs,
Accounting; Dell Anderson and Matt Truman, Renew
The following Topics were presented and discussed during the
Position Management Review:
• New Hope -Director Succession Plan
o Courthouse Dog Handler
• Commissioner's Office -Deputy Clerk Backfill
• Renew -Substance Use Disorder (SUD) Backfill
• Fairgrounds -Seasonal Staffing (5 Total)
• Renew- Psychiatric ARNP (3-Week Recruitment
Posting)
o Current Service Agreements
• Youth Services -Treatment Counselor Band/Step
Change
SESSION CONTINUATION
The session was re -opened on Tuesday, March 3, 2026, at 8:30 a.m. with Commissioners
Burgess, Jones and Carter in attendance.
8:30 a.m. - 9:00 a.m. Hanford Advisory Board Update
Staff Present: Kevin Danby, Board Member; Tom Gaines, County
Administrator
Page 3 of 10
BOCC Minutes Week of March 2, 2026
The following Topics were presented and discussed during the
Hanford Advisory Board Update:
• Hanford Site History: 1940 - Present
o Timeline, Hanford Facts, Map
o Cleanup Specifics: Vitrification, Shipping
Offsite, 324 Building
• Hanford Advisory Board
o Purpose, Composition, Sub -Committees,
Concerns, Term
• B-Reactor Museum
9:00 a.m. -9:30 a.m. Consent Agenda Review/Work Session
Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Clerk of
the Board
The following Topics were presented and discussed during the
Consent Agenda Review/Work Session:
• Items to be moved to Board Discussion/Decisions
o Walk -On Requests: Letter of Support
o Request to Waive Security at Fairgrounds
• Staffing at Fairgrounds Events
9:30 a.m. -10:00 a.m. Prosecuting Attorney's Office Update
Staff Present: Barbara Duerbeck, Civil Prosecuting Attorney; Tom Gaines,
County Administrator
The following Topics were presented and discussed during the
Prosecuting Attorney's Office Update and Budget Meeting:
• Contract Review List
• Office Management -Workload
RCW 42.30.110(1)(i) Commissioner Burgess called an Executive Session to order
Litigation beginning at 9:33 a.m. 9:48 a.m. In attendance were
Commissioners Burgess, Jones and Carter, Barbara Duerbeck
and Tom Gaines. The session continued until 9:53 a.m.
Commissioner Burgess closed the session at 9:53 a.m.
10:00 a.m. -11:00 a.m. Human Resources Update
Staff Present: Decorah Anderson -Cook, Director, Gina Saldana, Assistant
Director and Jonathan Hartman, Human Resources; Tom
Gaines, County Administrator
Page 4 of 10
BOCC Minutes Week of March 2, 2026
The following Topics were presented and discussed during the
Human Resources Update:
• Open Forum for Public Comment
o The floor was open to members of the public to
speak with a 5-minute total Limit for Human
Resources related topics only. There was no
Public Comment provided.
• Labor Relations - Deputy Sheriff Mitigations
• Personnel Disciplinary Matters
• Position Management:
o Personnel Action Request (PAR) Annual Step
Increase Backpay for Vanessa Brown (Signed)
o Renew - SUD Backf ill (Approved)
o Renew - AN RP (Approved)
o Fairgrounds - Seasonal Employees (Approved)
o Youth Services -Treatment Counselor
Band/Step Change PAR for Zaira Arroyo-Arrieta
(Approved & Signed)
o New Hope - Director Succession Plan Overlap
(Approved)
o Commissioner's Office - Deputy Clerk BackfiLL
(Approved)
• Compensation Connections Update
• Policy 622- 632 Sent for Commissioner Review
o Travel Policy Recommended Changes
o Artificial Intelligence Usage by Employees
RCW42.30.110(l)(f) Commissioner Burgess called an Executive Session to order
Personnel Disciplinary beginning at 10:01 a.m. to go until 10:06 a.m. In attendance
Matters were Commissioners Burgess, Jones and Carter, Decorah
Anderson -Cook, Gina SaLdana and Tom Gaines.
Commissioner Burgess closed the session at 10:06 a.m.
RCW 42-30.11 0(l)(g) Commissioner Burgess called an Executive Session to order
Job Applicant/ beginning at 10:19 a.m. to go until 10:24 a.m. In attendance
Evaluation were Commissioners Burgess, Jones and Carter, Decorah
Anderson -Cook, Gina Saldana, Tom Gaines and Caitlin
ManeLL. The session continued until 10:30 a.m. Commissioner
Burgess closed the session at 10:30 a.m.
COMMISSIONER'S MEETING
11:00 a.m. A. Call to Order
B. Open Forum for Public Comment
The floor was open to members of the public to speak with a 3-
minute Limit per person and a 15-minute total Limit. Public Comment
was provided about the following topics:
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BOCC Minutes Week of March 2, 2026
• Consent Request to Waive Security
• Traffic Safety- Off Road Vehicles on Potato Hill Road
o Sand Dunes -Sheriff Deputy Coverage
o Ordinance Informational Booklets, Request from
Parcel Owners for Speed Reduction
C. Approval of Agenda
MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO
APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY.
D. Board Correspondence
• QUADCO Follow -Up Email
E. Commissioner's Roundtable -Miscellaneous Discussion
The following topics were presented and discussed during the
Commissioner's Roundtable -Misc. Discussion:
• Traffic Study in Dune Lakes Area
• Consent Request to Waive Security (item 15)
• Commissioner's Office Blank Cards
• Tourism Travel Planner Local Printer Quotes
F. Consent Agenda
The following items are considered routine or were presented to
Commissioners during earlier sessions Listed above. ALL items are
enacted by one motion. If a separate discussion is desired, that item
may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1 Payment of vouchers certified by the auditing officer as required by
RCW 42.24.080, and those expense reimbursement claims certified
by the auditing officer as required by RCW 42.24.090, as recorded on
a Listing, and made available to the Board. (In the amount of
$847,725.00)
2. Approve Accountability Engagement Letter with the Washington
State Auditor's Office.
COMMISSIONER'S OFFICE
3. Approve Commissioner's Minutes for the week of January 26,
2026.
4. Approve Commissioner's Minutes for the week of February 2, 2026.
5. Approve Commissioner's Minutes for the week of February 9, 2026.
6. Approve Commissioner's Minutes for the week of February 16,
2026.
7. Approve Resolution No. 26-019-CC Rescinding Resolution 26-
015-CC and Creation of a New Fund Titled "Assessor Recording
Page 6 of 10
BOCC Minutes Week of March 2, 2026
Fees" #172.000. Correction needed due to an incorrect Resolution
being submitted with the request.
8. Approve 2026 Document Recording Surcharge Distribution Fee
Agreement, RCW 36.22.250(3)(b) between Grant County and
Housing Authority of Grant County.
9. Approve 2026 Document Recording Surcharge Distribution Fee
Agreement, RCW 36.22.250(3)(c) between Grant County and the
Housing Authority of Grant County.
10. Approve Special Occasion Liquor License Application for
Columbia Basin Allied Arts for an event taking place ono March 28,
2026 from 6:00 p.m. - 9:00 p.m. at the WaLLenstein Theater on Big
Bend Community College Campus - 6989 College Pkwy NE, Moses
Lake, WA.
11. Approve Letter of Support for FY27 Community Project Funding
Congressionally Directed Spending -Grant County -Grant County
Coroner's Office Advanced Equipment Project.
12. Approve Letter of Support for FY 2027 General Congressionally
Directed Spending (CDS) / Community Project Funding (CPF)
Request -Port of Coulee City Community Facility Project (Phase 5).
13. Approve Letter of Support for Phase 3 Federal Funding Request -
Port of Quincy Rail Infrastructure Expansion Project.
14. Approve Request from the Port of Quincy for use of the Grant
County Logo on Letter to Legislators regarding State Bill (SB) 6231 &
House Bill (HB) 2515.
15. Approve request to waive security for Moses Lake Chamber of
Commerce events to be held at the Grant County Fairgrounds. The
events will be taking place on 3/17/26, 6/10/26 and 10/20/26.
Recommendation from the Fairgrounds Director is to waive the fees.
(Withdrawn)
16. Approve Designation Letters for Gamez, Much, Darlington
(Fulkerson), Godinez, Serrano CastreLLon, Nunez, Serrano, ZavaLa,
Clay and Barnes as Designated Crisis Responders (DCR). ALL have
been approved via Consent previously, but Letters were not
completed.
17. Approve reimbursement request from Big Bend Community
College on the American Rescue Plan Act (ARPA) in the amount of
$50,624.76 for January 2026.
18. Approve reimbursement request from New Hope on the American
Rescue Plan Act (ARPA) in the amount of $19,916.26 for January 2026
services.
19. Approve reimbursement request from Royal Water District on the
American Rescue Plan Act (ARPA) in the amount of $2,348J4 for
December 2025.
20. Approve reimbursement request from Renew on the American
Rescue Plan Act (ARPA) in the amount of $4,410.00 to Bates
Counseling for Veteran Services, December 2025.
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BOCC Minutes Week of March 2, 2026
21. Approve reimbursement request from Renew on the American
Rescue Plan Act (ARPA) in the amount of $2,940.00 to Bates
Counseling for Veteran Services, January 2026.
22. Approve reimbursement request from HopeSource on the
Consolidated Housing Grant (CHG) No. 26-46108-10 in the amount
of $39,874.35 for January 2026.
DEVELOPMENT SERVICES
23. Approve amendment to the existing Granicus (SmartGOV) Service
Agreement to modify the existing SmartGOV permit software
platform to provide reporting as required by SB5290 —Local Project
Review.
EMERGENCY MANAGEMENT
24. Approve request to accept Amendment Contract for the
Homeland Security Grant Program Agreement No. E24-122,
approved by the BOCC on December 12, 2023. Amendment includes
grant contact changes, 6-month extension and an additional
$4,695.00 in funding.
FAIRGROUNDS
25. Approve request to purchase miscellaneous rental tables and
chairs per the approved capital budget amount of $10,000-00 from
Current Expense. Purchases will be based on the Lowest price from
three sources.
26. Approve request to purchase trees per approved capital for
$20,000.00. Three quotes were received. Lowest quote is $6,350.88
from Garden Gate Nursery.
27. Approve request to purchase used 14-foot grizzly bar in the
amount of $17,583.00. This is $3,853.00 over the capital budgeted
amount already approved by the Board. To cover this shortfall,
Fairgrounds will not order the dog stations that were also recently
approved in the amount of $4,500.00. Three quotes were received.
NEW HOPE / KIDS HOPE
28. Approve request for Suzi Fode, Director, to DocuSign a
Cooperative Agreement with National Children's Alliance (Award#:
MOSE-WA-CORE26) in the amount of $49,991.00 for the period of
January 1, 2026 to December 31, 2026 to perform Core Services at
Kids Hope.
PROSECUTING ATTORNEY'S OFFICE
29. Approve Appointment and Oath of Office of Special Deputy
Prosecuting Attorneys (DPAs) Sean P. Boutz, Christopher KerLy,
Michael E. McFarland Jr. and Carl P. Warring of Evans, Craven and
Lacki, P.S. of Spokane to perform and render Legal assistance, advice
and Litigation. The representation is Limited to the cases directly
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BOCC Minutes Week of March 2, 2026
assigned by the Grant County Prosecuting Attorney's Office or Grant
County's risk pool and is in effect through December 31, 2026.
PUBLIC WORKS
30. Approve request for Chair of the Board to sign the updated Right -
of -Way Procedures Policy. Because this is a standardized form from
.the Washington State Department of Transportation (WSDOT), the
Interim County Engineer does not believe that legal review is
necessary.
TECHNOLOGY SERVICES
31. Approve Purchase Order #1060 to Acc Tech -A Systems Integrator
for the annual renewal of Microsoft - Dynamics GP, $134,270.00.
This is a budgeted software renewal to be paid from Fund 501.0000.
32. Approve Purchase Order #1062 to Avidex for annual 360 Service
Agreement. SA#1 0024042OAv3 in the amount of $36,587.17. Term of
the agreement is February 6, 2026 through February 5, 2027. This is a
budgeted software renewal to be paid from Fund 501.0000.
33. Approve Purchase Order #1063 to Ednetics for (75) Cradlepoint
NetcLoud Mobile Essentials, Quote #92704, annual renewals used by
the Sheriff's Office in the amount of $12,987.67. Term is February 16,
2026 through February 16, 2027. This is a budgeted software
maintenance renewal to be paid from Fund 501.0000.
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO
APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 33, REMOVING ITEM 15. MOTION
PASSED UNANIMOUSLY.
G. Board Discussion/Decision Items
• Walk-on Requests:
o Commissioner's Office Letter of Support for the City
of Ephrata Congressionally Directed Spending
Request for Law Enforcement and City Services
Center.
o Commissioner's Office Letter of Support for the City
of Moses Lake Second Crossing Environmental
Impact Statement (EIS).
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO
APPROVE THE TWO WALK-ON REQUESTS AS PRESENTED. MOTION PASSED
UNANIMOUSLY.
I. Adjournment
The Commissioner's Meeting adjourned at 11:37 a.m.
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BOCC Minutes Week of March 2, 2026
11:30 a.m. -12:00 p.m.
Staff Present:
MISCELLANEOUS ITEM:
Columbia Basin Conservation District (CBCD) Update
Ron Sawyer and Dinah Rouleau, CBCD
The following Topics were presented and discussed during the
CBCD Update:
• Westshore Drive Project Completion
• Sewer Connections in Moses Lake
• Funding Opportunities
o State Budget & Funding
• Same & Safe - Farmer Practice Audit
• The Board approved and signed the Grant County Public Works Payroll Salary Fund
for the February 20, 2026 paydate.
The Tuesday, March 3, 2026 session was closed at 11:52 a.m.
MeetingMinutes 2 2026werea roved this
approved day of
2026.
Attest:
of
Caitlin E. Manell,
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
Kevin R. Burg&"s, Chair
Rob Jones ices air
%-011 10, L- U,
Cindy Caher, er, Mem M er
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BOCC Minutes Week of March 2, 2026