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HomeMy WebLinkAboutAgreements/Contracts - Emergency ManagementGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Emergency Management DATE: 2/18/2026 REQUEST SUBMITTED BY: Jessica Olsen PHONE: (509) 906 - 9100 CONTACT PERSON ATTENDING ROUNDTABLE: Mireya Garcia/Jessica Olsen CONFIDENTIAL INFORMATION: DYES ®NO ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code El Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders © Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes ❑Ordinances ❑Out of State Travel ❑Petty Cash ❑ Policies ❑ Proclamations [:]Request for Purchase ❑ Resolution ❑ Recommendation []Professional Serv/Consultant ❑ Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Request to Accept Amended Contract for the Homeland Security Grant Program Agreement No. E24-122, approved by the BOCC on December 12, 2023. Amendment includes grant contact changes, 6 month extention and an additional $4,695 in funding. If necessary, was this document reviewed by accounting? 0 YES ❑ NO ❑ N/A If necessary, was this document reviewed by legal? M YES ❑ NO ❑ N/A DATE OF ACTION: 3"� ��Q DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: r D2: D3: 4/23/24 Washington Military Department of Homeland Secufity Grant Program E24- men dment No. 2 + WA - Grant County SO 4 Date.- 33124e ATTEST: Caitlin ".ane�ll Clerk of the Board ;G 6nt County Prosecutor's Office 11vil Deputy Prosecuting Attorney IV Date: If V BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON Kevin R. Bdrgess, Chair e--- R6&4oliOK"-Vice-Chair Cindy rter, Member SIGNATURE AUTHORIZATION FORM F) WASHINGTON MILITARY DEPARTMENT Camp Murray, Washington 98430-5122 Please read instructions on page 2 before completing this form. NAME OF ORGANIZATION Grant County Sheriffs Office, Emergency Management DATE SqBMITTED -2f 11coboQ6 GRANT PROGRAM - Acronyms Accepted HSP AGREEMENT NUMBER(S) E -1 E 5- 5 A . . . ....... I. AUTHORIZING AUTHORITY PHYSICAL SIGNATURE E-SIGNATURE PRINT OR TYPE NAME TITLE & TERM OF OFFICE (If applicable) Joe ri t heriff Gary Mansford Undrshriff 2. AUTHORIZED TO SIGN AGREEMENTS I AMENDMENTS PHYSICAL SIGNATURE Idol E-SIGNATURE PRINT OR TYPE NAME TITLE & TERM OF OFFICE (if applicable) Joe Krl t Sheriff Gary Mansford Und rsheriff <j- 3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT PHYSICAL SIGNATURE '-V 4 E-SIGNATURE' PRINT OR TYPE NAME TITLE & TERM OF OFFICE (If applicable) .�... - - Jessica Olsen Ell Specialist Y. Mirkya Garcia Epecialist SAF Revised 518/2024 Page of INSTRUCTIONS FOR THE SIGNATURE AUTHORIZATION FORM (SAF) This form identifies the authorizing authority(ies) and person(s) who have the authority to sign agreements, amendments, and requests for reimbursement. It is required for the management of your agreement with the Washington Military Department (WMD). Please complete all sections. The signature and/or e-signatures included on this SAF must match what is on the agreement, amendment, debarment form, and A-19 invoice voucher submitted. It is required that the signatures in WMD°s files are current. Changes in staffing or responsibilities will require a new SAF. At least one person must be assigned to each of the three roles and the same person can be assigned to multiple roles. If more than one individual will be signing an agreement, amendment, or reimbursement request please make sure everyone signs this form. If additional lines are needed, please fill out two forms and title them 1 of 2 and 2 of 2. 1. Authorizing Authority. Generally, the person(s) signing in this section heads the governing body of the organization such as the board chair or mayor. In some cases, the chief executive officer may have been delegated this authority. 2. Authorized to sign Agreements / Amendments. The person(s) given the authority to bind the agency/organization to the terms and conditions of the agreement. Usually, it is the county commissioner, mayor, executive director, city clerk, etc. 3. Authorized to Sign Requests for Reimbursement. Often the executive director, city clerk, treasurer, or administrative assistant have this authority. When a request for reimbursement is received, the signature on the A-19 invoice voucher is verified that it matches the signature on this form. It is advisable to have more than one person authorized to sign reimbursement requests. This will help prevent delays in processing a request if one person is temporarily unavailable. The payment can be delayed if the request is presented without the proper signature. Once filled out, send the original to WMD with the signed agreement. It is recommended you keep a copy with the executed agreement in your files. Multiple grant agreements can be included on one SAF if they are all under the same grant program (e.g., 22EMPG and 23EMPG). Two distinct grant programs cannot be included on the same SAF (e.g., SHSP and EMPG). If you have any questions regarding this form or to request new forms, please call your main grant point of contact at WMD. Washington State Military Department AMENDMENT 1. SUBRECIPIENT NAMEIADDRESS: 2. GRANT NUMBER: 3. AMENDMENT NUMBER: Grant., County of E24-122 2 Sheriff's Office, Emergency Management 35 C Street NW PO Box 37 Ephrata., WAS 98823-1685 4. SUBRECIPIENT CONTACT, PHONEIEMAIL: 6. DEPARTMENT CONTACT, PHONE/EMAIL: Jessica Olsen, 509-906-9100 Deborah Henderson, 253-512-7470 Jrolsen rantcoun!�ywa. 0V dGborah.henderson@mil.wa.gov 6. Eft 7. ASSISTANCE LISTINGS# &TITLE: 8. FEDERAL AWARD ID (FAIN): 91-6001319 97.067 - 23HSGP (SHSP) EMW-2023-SS-00063-SOI 9. FUNDING AUTHORITY: The Washington State Military Department (Department) and the US Department of Homeland Security (DHS) 10. D ESC RI PT 10N/J U STIFI CATION OF AMENDMENT: The following changes are being made to Attachments D-1 I D-2, and E: 0 Enduring Needs (EN) Subprojects Work Plan: Funding is shifted between Solution Areas for Subproject #5, 0 National Priority Area (NPA) Work Plan: o As FERIA has removed the funding holds, the related verbiage is removed. o Funding is added to the Project #2 allotment to address cost increases. The project description is updated in alignment. V Budget: META and Personnel amounts are increased. Additionally, contact information is updated to reflect staffing changes. Changes are noted in red font, strikethrough, and grey highlight. 11. AMENDMENT TERMS AND CONDITIONS: 1. Change the Grant Agreement Amount from $121 t065 to $125,760, an increase of $4,695, as described on Page 2 of this Amendment. 2. Change the Subrecipient Contact, Phone/Email, as described on Page 2 of this Amendment, 3. The Grant Agreement End Date of JuAy 31, 2026 remains unchanged. 4. Change Attachment A, SPECIAL TERMS AND CONDITIONS, Article I -Key Personnel, as described on Page 2 of this Amendment. 5. Change original Work Plan, Attachment, D-2, D-31 as described on Page 2 of this Amendment. 6. Change the original Budget, Attachment E, as described on Page 2 of this Amendment. This Amendment is incorporated in and made a part of the Grant Agreement. Except as amended herein, all other terms and conditions of the Grant Agreement remain in full force and effect. Any reference in the original Grant Agreement or an Amendment to the "Grant Agreement" shall mean "Grant Agreement as amended". The Department and Sub -Recipient acknowledge and accept the terms of this Amendment as identified above, effective on the final date of execution below. By signing this Amendment, the signatories warrant they have the authority to execute this Amendment. IN WITNESS WHEREOF, the parties have executed this Amendment: FOR THE DEPARTMENT: FOR THE SUBRECIPIENT: Signature Date Sig ure Date Seth Daniel Nickerson, Chief Financial Officer Jo riete, Sheriff, Grant County Sheriffs Office Washington State Military Department BOILERPLATE APPROVED AS TO FORM: signairje ate /Signature on file/ Gary Mansford, Undersheriff, Grant County Sheriff's Office David B. Merchant, Assistant Attorney General 10/11/2021 APPROVED AS TO FORM (if applicable ): Applicants Legal Review Date DHS-FEMA-HSGP-SHSP-FY23 Page 1 of 13 Grant County Sheriffs Office, E24-122, Amendment 2 Washington State Military Department Amendments to Agreement E24-122 1. Change the Grant Agreement Amount from $121,065 to $125,760, an increase of $4,695. a. Agreement Face Sheet, Box 2. , $1,251760 b. Original Budget, Attachment E, with Revision 1 Budget, Attachment E. 2. Change Subrecipient Contact phone/email from Josh Sainsbury to Jessica Olsen. a. Agreement Face Sheet, Box 4. lmrh RnamQhl int, _4. , Jessica Olsen, 509-906-9100, jrolsen@grantcountywa.gov 3. Change Attachment A, Article I -Key Personnel. a. Attachment A, SPECIAL TERMS AND CONDITIONS, Article 1-Key Personnel, under SUBRECIPIENT: i. Replace Josh Sainsbury with Jessica Olsen (see below). b. Attachment A, SPECIAL TERMS AND CONDITIONS, Article 1-Key Personnel, under DEPARTMENT: i. Replace Grant Miller with General Information (see below). SUBRECIPIENT DEPARTMENT Name �ch C�ir��h��r.i Jessica Olsen Name Deborah Henderson Title r�aef Deputy EM Specialist Title Program Coordinator E-Mail r90 i�sin�hrnnr�rl4r^rrzfrrtrr� vw ■rotsen rantcount wa. ov E-Mail deborah.henderson@mil.wa.gov Phone 509-906-9'100 Phone 253-512-7470 Name Mireya Garcia Name Gail Cram Title EM Specialist Title Program Manager E-Mail mxgarcia@grantcountywa.gov E-Mail gaii.cram@mil.wa.gov Phone 509-906-6831 Phone 253-512-7472 Name Name General Information Title Title PrnnrnIftff = 0 V.0% am Occmirdanf E-Mail E-Maili ■ ■ antU12 nnif ' Oreparedness.Grants@mil.wa.gov Phone FPhone 3-S'm'-2n16In 4. Change the original Work Plan, Attachment D-2, D-3. a. Original Work Plan, Attachment D-2, with Revision 1 Work Plan, Attachment D-2. b. Original Work Plan, Attachment D-3, with Revision 1 Work Plan, Attachment D-3. 5. Change the original Budget, Attachment E. a. Original Budget, Attachment E, with Revision 1 Budget, Attachment E. i. Grant Agreement Amount from $121,065 to $125,760, an increase of $4,695. DHS-FEMA-HSGP-SHSP-FY23 Page 2 of 13 Grant County Sheriff's Office, E24-122, Amendment 2 Attachment D-2 Revision 1 23SHSP ENDURING NEEDS SUBPROJECTS WORK PLAN ENDURING NEEDS AMOUNT $40,207 The State is divided into nine Homeland Security Regions which differ in geography (marine to desert), major industry (large business to agricultural), and population (dense urban settings to rural). Each region as well as state agency partners develop projects to address their specific risks and hazards which sustain previously built capabilities or close identified gaps. Most initiatives can be tied back to building regional capability to prevent, protect, respond, and recover and be in a state of readiness should a natural or human -caused catastrophic incident occur. Gaps identified in: -Community Resilience: Lack of publications & no current funding source to assist communities with equipment & supplies for resiliency kits, CERT training, & other resources and lack of community trainings -Cybersecurity: Lack of dedicated cyber incident response plans -Environmental Response/Health/Safety: Lack of developed policies, plans, procedures, mutual aid agreements, & strategies in hazardous debris removal -Infrastructure Systems: Lack of equipment to facilitate communication during a disaster & a lack of information sharing among privately owned critical infrastructure & state agency stakeholders -Interdiction & Disruption: Need to replace expiring equipment & improve ballistic protection & communications equipment used in law enforcement operations & special teams need updated training to the latest laws & techniques -Mass SAR Operations: Gaps in rescue equipment & training in rescue & structural collapse operations -On-Scene Security/Protection/LE: Lack of local funding to maintain & replace aging and/or expiring equipment & lack of ability to conduct trainings in protecting response personnel -Operational Comms: Aging equipment, differing technology, & geographical challenges hamper interoperable communications -Operational Coord: Lack of staffing, developed plans, & equipment to meet coordination needs and the need for integrated training and exercises between partners -Planning: A need to evaluate, update, coordinate, and better socialize plans and there is a lack of local funding to support planning efforts -Public Information/Warning: Need for continued funding for mass notification systems and better coordinated public messaging procedures and policies, high turnover within the Public Information discipline, and a need for culturally and linguistically appropriate messaging -Screening/Search/Detection: Lack of equipment for specialized operations. _ SHSP: EN Project #7: Region 7- Homeland Security Project Region 7 will address priorities based on regionally identified gaps. The region is challenged by persistent capability gaps which include On -Scene Security, Protection, & Law Enforcement due to the lack of local funding to maintain and replace aging and/or expiring equipment; Operational Coordination due to lack of staff trained in their COOP and EOC roles, lack of equipment for proper EOC operation, and lack of storage for critical emergency response equipment; Mass Search & Rescue Operations due to the need to maintain equipment and training to ensure response readiness; Interdiction & Disruption due to a need to replace expiring equipment and improve electronics, such as updating communications equipment, used in law enforcement operations; due to lack of funding, first responders do not have access to the most updated equipment which creates unsafe, ineffective working conditions; and the SWAT Team needs updated training to the latest laws and techniques; Public Information & Warning due to the lack of educational materials for the public alert system; and Operational Communications due to limited staff to assist jurisdictions with continuity and operational planning and ensure the EOC is outfitted with functional equipment. To address capability gaps and sustain current capabilities, the region will be investing in the solution areas of planning, organization, equipment, and training. Activities will include: On -Scene Security, Protection, & Law Enforcement: Complete maintenance and readiness tasks for which there is no local funding so that equipment can be deployed and purchase equipment for specialized response teams. Operational Coordination: Host and fund staff to attend operations -specific training for their EOC positions as well as ICS and IMT courses, purchase networking equipment for EOC virtual coordination, and lease storage unit to shelter and charge response equipment. Mass Search & Rescue Operations: Purchase specialized search and rescue equipment such as handheld thermal imagers and an Unmanned Maritime Vehicle for more rapid search and recovery in areas that are traditionally difficult to search, such as bodies of water. Interdiction & Disruption: Outfit tactical and communication vehicle with updated computer stations, radio systems, and connectivity equipment; purchase search and rescue and breaching tools for the DHS-FEMA-HSGP-SHSP-FY23 Page 3 of 13 Grant County Sheriffs Office, E24-122, Amendment 2 regional SWAT Team; purchase ballistic vests for SWAT team members; and fund specialized tactical training. Public Information & Warning: Renew county alert and warning system contract and purchase alert and warning system educational materials in English and Spanish to increase public awareness and participation. Operational Communications: Maintain and update alert and warning system points of contact and EOC operational plans as well as maintain EOC equipment functionality. The funding priorities will support the region in their effort to address identified capability gaps with terrorist -related risks, which will enhance the Region's ability to detect, identify, interdict, and recover from a terrorist attack. SUBPROJECT #1 Mobile Operations Command Center (MOCC) Updates and Response Vehicle Supplies CORE CAPABILITIES On -Scene Security, Protection, & Law Enforcement Core Capability #1 Sustaining or Enhancing? Sustaining SOLUTION AREAS PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL $0.00 1 $5,500.00 $0.00 $0.00 $0.00 $5,500.00 GAP(S) IDENTIFIED "Lack of local funding to maintain and replace aging and/or expiring equipment " WA 2022 SPR pg. 507 ACTIVITIES TO BE PERFORMED Provide maintenance to the SHSP funded Mobile Operations Command Center (MOCC). Purchase allowable supplies for the MOCC to ensure it is available for deployment. ASSOCIATED DELI VERABLES/OUTPUTS (IMMEDIATE) MOCC is enhanced with equipment and ready to use during incidents. MOCC will be available to respond to incidents within Grant County as well as neighboring jurisdictions upon Mutual Aid request. Response vehicles will have all supplies needed to properly deploy and be of assistance on a disaster scene. DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM) Coordinated communications between EOC, Incident Command post, and the public during the incident. NEXUS TO TERRORISM The Grant County Sheriff's Office MOCC is a field command vehicle that functions as an incident command post and incident support vehicle during a planned event or incident. The MOCC is equipped with multiple radio systems, network and data infrastructure supported by cellphone networks, two generators for power, and multiple computer workstations for personnel operating out of the MOCC. In the event of a terrorist act or domestic violence extremism with offsite impacts to Grant County, the MOCC would be used to coordinate field activities, and serve as a hub for response in the impacted area. In the event of an offsite impact to Grant County, but offsite impacts to our area partners, the MOCC is available for mutual aid requests to support the overall response. The requested funds would support equipment updates and operational readiness of the MOCC. Response Vehicles will be able to safely arrive at incident scenes, be quickly identified by responders and the public. SUBPROJECT #2 Training CORE CAPABILITIES Operational Coordination Core Capability #1 Sustaining or Enhancing? _F Enhancing Planning Core Capability #2 (optional) Sustaining or Enhancing? Sustaining SOLUTION AREAS PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL $0.00 1 $0.00 $0.00 $7,000.00 $0.00 $7,000.00 OAP(S) IDENTIFIED Lack of Staff trained in their COOP role if needed WA 2022 SPR pg. 35 'Respondents Lack of staffing in individual teams, overall organizational structure, and or leadership at each level in the structure in NIMS/ ICS Compliance. WA 2022 SPR pg. 36 DHS-FEMA-HSGP-SHSP-FY23 Page 4 of 13 Grant County Sheriffs Office, E24-122, Amendment 2 'Funding for staffing to accomplish greater/more coordination planning and exercises Inability to accomplish training on advanced ICS courses without having to bring in instructors from out of area and budget for their per diem and travel expenses." WA 2022 SPR pg. 39 ACTIVITIES TO BE PERFORMED Operations Specific training for EM staff and staff who will work in the EOC, to include regional IMT development courses and hosting position specific training locally and/or an 0-305 course. May also include staff training on support software. Funds will also support regional ICS course/G series course instruction & deployment. Budgeting for ICS Course/G series course instruction will remove the barrier for other agencies to host training due to budget limitations. ASSOCIATED DELIVERABLESIOUTPUTS (IMMEDIATE) Personnel trained on local EOC operations and support software will improve readiness by ensuring that all staff have a baseline skillset for response support. DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM) Improve capacity of trained response staff on incident management regionally. Deploy instructors to regional partners to bolster depth of NIMS/ICS trained first responders.. NEXUS TO TERRORISM Ensuring that emergency response staff are properly trained on the National Incident Management System, and the Incident Command System, will improve the overall response to an act of terrorism and transition to recovery from disasters. Promoting regional training of response staff also deepens the mutual aid capacity of Central and Eastern Washington. SUBPROJECT #3 Search and Rescue Support CORE CAPABILITIES Mass Search & Rescue Operations Core Capability #1 Sustaining or Enhancing? T Enhancing Screening, Search, & Detection Core Capability #2 (optional) Sustaining or Enhancing? T Enhancing SOLUTION AREAS PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL $0.00 $2,000.00 $8,000.00 $1,500.00 $0.00 $11,500.00 GAP(S) IDENTIFIED Lack of Mass Search and Rescue equipment, and PPE across the state's local jurisdiction, especially for specialty teams; to maintain equipment and training to ensure response readiness. WA 2022 SPR page 487 ACTIVITIES TO BE PERFORMED Purchase of specialized SAR equipment such as handheld thermal imaging and portable side sonar/underwater SAR robot. Rebranding of response equipment for more rapid identification of assets by the public and replacement of consumables used during training and response. Pay for yearly Search and Rescue Association Fee. ASSOCIATED DELIVERABLES/OUTPUTS (IMMEDIATE) GCSO Deputies with SAR responsibilities will gain SARS coordinator skillset for use during regional SAR responses. Response equipment to be properly marked for ease of identification for response staff and the public. DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM) Based on local hazards, purchase specialized equipment to assist in more rapid search and recovery in areas that are traditionally difficult to search, such as bodies of water. NEXUS TO TERRORISM Support of Search and Rescue program bolsters the preparedness and response capacity of Grant County to any hazard that would necessitate SAR operations, including Acts of Terrorism. Additionally, improving search capabilities in water would allow for additional support for screening and detection along waterways in Grant County in the event of intelligence pointing to acts of terror targeting the hydroelectric power dams along the Columbia River within Grant County's area of operation. DHS-FEMA-HSGP-SHSP-FY23 Page 5 of 13 Grant County Sheriffs Office, E24-122, Amendment 2 SUBPROJECT #4 EOC Technology/ Equipment CORE CAPABILITIES Operational Coordination Core Capability #1 Sustaining or Enhancing? T Enhancing SOLUTION AREAS PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL $0.00 $4,000.00 $0.00 $0.00 $0.00 $4,000.00 GAP(S) IDENTIFIED 29% out of 24 Local Respondents have gaps in equipment, supplies, and systems that comply with relevant standards in Emergency Operations Center Management. WA State SPR pg. 42 ACTIVITIES TO BE PERFORMED Purchase OWL Meeting Camera (or similar) & associated networking equipment and additional desktop workstations for EOC support personnel. ASSOCIATED DELIVERABLES/OUTPUTS (IMMEDIATE) Purchase and deploy new workstations to the EOC. Update virtual meeting support infrastructure for the EOC. DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM) Additional workstations will improve the EOC's capacity to response to an incident and support field operations. NEXUS TO TERRORISM Additional technological assets for EOC/Emergency Management Staff improves capacity for all aspects of the local Emergency Management program, which includes acts of terrorism. GCSO EM Staff are also WA State Fusion Center Fusion Liaison Officers, and as such improving the technological capabilities of staff will improve response to acts of terror. I SUBPROJECT #5 Special Equipment &Training for Special Teams I CORE CAPABILITIES On -Scene Security, Protection, & Law Enforcement Core Capability #1 Sustaining or Enhancing? Enhancing _ Environmental Response/Health & Safety Core Capability #2 (optional) Sustaining or Enhancing? Enhancing SOLUTION AREAS PLANNING ORGANIZATION EQUIPMENT TRAINING o0g. go gl non GG $0.00 $0.00 � ' $7,500.00 $3,500.04 EXERCISE TOTAL $0.00 1 $11,000.00 GAP(S) IDENTIFIED Support local hazardous materials response teams through equipment and training grants WA 2022 SPR pg 302 Identify, purchase, and distribute specialized tactical team's equipment such as: ballistic helmets, shields, and vests in local jurisdictions. WA 2022 SPR pg 507 ACTIVITIES TO BE PERFORMED Purchase equipment for specialized response teams within Grant County based on internal review and application process: radiological detection equipment for regional hazardous materials technician response team, equipment and training for rescue task force personnel, tactical response team equipment and training, CISM team training, K9 training and equipment. ASSOCIATED DELIVERABLES/OUTPUTS (IMMEDIATE) Special Teams will have training and equipment to increase their capacity to respond in accordance with their specialty area. DHS-FEMA-HSGP-SHSP-FY23 Page 6 of 13 Grant County Sheriff's Office, E24-122, Amendment 2 DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM) Better equipped and trained specialized response teams will allow for a more resilient community and promote additional mutual aid resources regionally. NEXUS TO TERRORISM Specialized teams provide direct response capacity to acts of terrorism. Improving training and purchasing equipment increases this capacity. DHS-FElVlA-HSGP-SHSP-FY23 Page 7 of 13 Grant County Sheriffs Office, E24-122, Amendment 2 Attachment D-3 Revision 1 23SHSP NATIONAL PRIORITY AREA PROJECTS Grant County Sheriff's Office, Emergency Management ational Priority Areas �,8� $85,55 n assessing the national risk profile for FY 2023, six priority areas attracted the most concern. Due to the unique threats that the nation aces in 20231 DHS/FEMA has determined that these six priorities should be addressed by allocating specific percentages of HSGP funds to each of the six areas. The following are the six priority areas for FY 2023: 1) Enhancing the protection of soft targets/crowded places (ST/CP) 2) Enhancing information and intelligence sharing and analysis (IIS) 3) Combating domestic violent extremism (DVE) 4) Enhancing cybersecurity (CS) 5) Enhancing community preparedness and resilience (CP&R) 6) Enhancing election security (ES) Washington State will meet the 23SHSP priorities across multiple state and local projects. Investment #2: WA SHSP National Priority: Soft Targets and Crowded Places Soft targets and crowded places (ST-CPs) are increasingly appealing to terrorists and other violent extremist actors because of their relative accessibility and the large number of potential targets. This challenge is complicated by the prevalent use of simple tactics and less sophisticated attacks. Segments of our society are inherently open to the general public, and by nature of their purpose do not incorporate strict security measures. Given the increased emphasis by terrorists and other violent extremist actors to leverage less sophisticated methods to inflict harm in public areas, it is vital that the public and private sectors collaborate to enhance security of locations such as transportation centers, parks, restaurants, shopping centers, special event venues, and similar facilities. Per the DHS Soft Targets and Crowded Places Security Plan Overview, "Reducing the risk of attacks against ST-CPs and reducing impacts of attacks that do occur is a shared mission..." In the 2022 State SPR, the following gaps were identified related to preventing, preparing for, and responding to a terrorist attack on a ST-CP: -On-Scene Security, Protection, & LE: Lack of local funding to maintain and replace aging and/or expiring equipment, lack of equipment surge capability, need for more PPE, lack of training and exercises relating to Protecting Response Personnel, need to exercise with local and federal partners, need UAV technology during large festivals and public events to identify and monitor suspicious activity. -Screening, Search, & Detection: Need to purchase specialized equipment for the continued support to LE and the communities they serve. -Mass SAR Operations: Lack of Mass Search and Rescue equipment and PPE across the state's local jurisdictions and need up-to-date raining to ensure response readiness. -Interdiction & Disruption: Need to replace expiring equipment and improve electronic equipment, ballistic protection, communication, and other equipment used in LE operations. and -Physical Protective Measures: Need surveillance cameras and alarm systems. Through a collaborative ranking and selection process, Washington has identified several key projects to address gaps and sustain/enhance core capabilities directly related to the ST-CPs National Priority Area. PROJECT #1 SHSP: NPA ST/CP: Rescue Task Force (Investment 2, Project 2) � RI EF PROJECT DESCRIPTION This project will support continued training for the developing Rescue Task Force Teams (RTF). A Rescue Task Force is a team consisting of law enforcement and Fire/EMS. This team has the skills and training to enter into a "warm zone" after a mass casualty incident and render aid to the hurt. Law enforcement deems the area a warm zone and then continues to provide protection to Fire/EMS while they render aid. A "warm zone" is an area where a potential threat exists but there is no direct or immediate threat. Traditionally an area must be considered a "cold zone" prior to Fire/ EMS entry. This causes a delay in immediate life-saving treatment for victims. Currently, we have two teams, one in Ephrata and one in Moses Lake. A train the trainer course was attended and resulted in 9 Rescue Task Force Instructors. We need continued training to have instructors teach other FIRE/EMS and LAW, Rescue Task Force Techniques. Additional equipment will need to be purchased for training as well as equipment to respond to mass casualty and active shooters. To sustain skills and readiness, RTF skills and operations should be taught annually and practiced regularly. CORE CAPABILITIES Operational Coordination Core Capability #1 Sustaining or Enhancing? Sustaining DHS-FEMA-HSGP-SHSP-FY23 Page 8 of 13 Grant County Sheriffs Office, E24-122, Amendment 2 On -Scene Security, Protection, & Law Enforcement Core Capability #2 (optional) Sustaining or Enhancing? Sustaining SOLUTION AREAS PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL $0.00 $0.00 $13,000.00 $4,000.001 $1,000.001 $18,000.0 AP(S) IDENTIFIED 'While we do have capability in Operational Coordination, our personnel resources are insufficient to support optimum effective :apability in this area. in short, we can bring some capability to bear but there is significant opportunity to enhance capability " WA M22SPR, pg. 40. Two teams would not be sufficient to respond to a mass casualty or active shooter incident. NA 2022 SPR 486 "Agencies need more special hazard personal protective equipment. RTF Ballistic Protection, Multi -Threat Hazmat suits" DIVA 2022 SPR pg. 507 Identify, purchase, and distribute specialized tactical teams' equipment such as: ballistic helmets, shields, and rests in local jurisdictions. 4 CTI VI TI ES TO BE PERFORMED Purchase equipment that is needed to continue to build Rescue Task Force. It may include ballistic shield vest, helmets, and medical ;o kits. Training for New Rescue Task Force members as well as a refresher for those who have prior RTF training. Training may include nstructor development classes (ITC PER-266) or other related instructor development courses for members who became RTF instructors. - Purchase supplies for trainings - Plan, coordinate, and execute a tabletop exercise to improve operational coordination among local responders (LAW, FIRE, EMS, and hospitals). COLLABORATION Ephrata Fire Department, City of Moses Lake Fire Department, Grant County Sheriff's Office, City of Moses Lake Police Department. Training opportunities will be open to region 7. Collaboration with region 7 will continue to promote Rescue Task Force techniques. Our last locally hosted RTF training had attendees from all over the state. The RTF teams will work with local tactical teams as they ork to locate and neutralize threats. OCIATED DELIVERABLES/OUTPUTS (IMMEDIATE) Trained Rescue Task Force members will be immediately available and able to coordinate with other FIRE/EMS and Law to better respond to mass casualty or active shooter incidents. Current RTF Instructors are able to teach other LAW and FIRE/EMS RTF techniques and expand this capability. Purchased equipment will be available for response. )ESIRED OUTCOMES (INTERMEDIATE AND ONG-TERM) his equipment and associated training will result in a reduction in loss of life during incidents because the RTF team will have the apability to respond to acts of terrorism. Response time after mass casualty incidents or acts of terrorism that result in injuries will be reatly reduced. With training and equipment available the long-term outcome is for more RTF teams to be built and available for esponse throughout the county. EXUS TO TERRORISM *his special team, Rescue Task Force, will increase its capacity to respond to acts of terrorism. An RTF response may be deployed to vork in an active shooter scenario in a school, business, shopping mall, church, conference, special event, or any other scene that has he potential of being an on -going ballistic or explosive threat. This project will help prepare and respond to acts of terrorism. ROJECT #2 SHSP: NPA ST/CP: Regional Tactical Team Equipment (Investment 2, Project 4) - ---i'l r-r-A w w -i- - --- - 11- - - - ` - , rr . , , .. . . ff , RIEF PROJECT DESCRIPTION Region 7 Consists of five counties and the Colville Confederated tribes. The counties have tactical teams that support and train with each other. Chelan/Douglas have the East Cascade SWAT team, Grant County has the Moses Lake Tactical Response Team (MLTRT), Kittitas County has the Kittitas County Regional Tactical Response Team, and Okanogan County has a Special Response Team. The Region 7 goal is to standardize our tactical equipment. Through this process, we will be standardizing specialized equipment to include DHS-FEMA-HSGP-SHSP-FY23 Page 9 of 13 Grant County Sheriffs Office, E24-122, Amendment 2 iallistic shields, ballistic helmets with radios, and night vision goggles. This will allow the tactical teams to be able to train with the ame equipment therefore allowing the counties to leverage specialized equipment for high -risk operations no matter the jurisdiction. Jo one county can afford to equip their entire team with this critical piece of equipment; through this grant we will be able to assign he easily portable equipment throughout the region. The equipment is easily transferable from jurisdiction to jurisdiction with ease. Vough the NPA project, each county will be able to purchase the same equipment. :ORE CAPABILITIES Interdiction & Disruption Core Capability #1 Sustaining or Enhancing? Enhancing Operational Coordination Core Capability #2 (optional) Sustaining or Enhancing? Enhancing SOLUTION AREAS PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL $0.00 $0.00 oo $o.00 $o. $33,495.00 $33,495.00 P(S) IDENTIFIED VA 2022 SPR pg. 506 "31% out of 17 Local Respondents have gaps in equipment, supplies, and systems that comply with relevant tandards in Law Enforcement". VA 2022 SPR pg. 76 "There is a need to replace expiring equipment and improve electronics, ballistic protection, communication, and )they equipment used in law enforcement operations." VA 2022 SPR pg. 507 "Identify, purchase, and distribute specialized tactical teams equipment such as: ballistic helmets, shields, and ,ests in local jurisdictions" ICTIVITIES TO BE PERFORMED urchase Dual Tube (vs. monocular) Night Vision Goggles and ballistic shields. LLABORATION 'he tactical commanders of each county's team have agreed to start standardizing tactical equipment. This will allow operators from lifferent jurisdictions the ability to utilize specialized equipment from their partners. Regional teams will be equipped with the same !quipment and attend the same training. All five counties in Region 7 will benefit from this NPA project. Since we will all be trained on he same equipment, all Region 7 tactical teams will benefit by being able to borrow the standardized equipment on high -risk missions is needed. The specialized equipment will be spread out throughout the region with the ability to easily transfer the assets quickly. MLTRT has had multiple mutual training days with the Kittitas County Sheriff's Office Special Response Team (SRT) throughout the last couple of years. SRT has also assisted MLTRT on multiple high risk search warrant operations. After speaking with SRT, they have also identified a need for ballistic shields. Ilaboration within Grant County: Grant County Sheriff's Office, Grant County Fire District(s), Moses Lake Police Department, Ephrata ire Department, Moses Lake Fire Department SOCIATED DELIVERABLES/OUTPUTS (IMMEDIATE) This project will immediately expand the operational capabilities of all of Region 7's tactical teams and the teams will be better prepared to address high -risk incidents. This project will also allow the tactical teams the ability to share critical mission specific equipment. DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM) For the intermediate and long-term outcomes, this project will allow Region 7 tactical teams the ability to assist one another with both manpower and equipment. Since the specialized equipment is standardized, the teams will already have training in its use therefore allowing the teams to share the night vision and shields throughout Region 7 as needed, resulting in better, safer outcomes for the eams and the community. EX US TO TERRORISM k1l of Region 7's tactical teams are trained in responding to acts of terrorism. This project will enhance the operational capabilities of he regional teams to respond to terrorist acts more safely and effectively. DHS-FEMA-HSGP-SHSP-FY23 Page 10 of 13 Grant County Sheriffs Office, E24-122, Amendment 2 Investment #5: WA SHSP National Priority. Community Preparedness and Resilience Community organizations are the backbone of civic life and therefore must have the capabilities to withstand acts of terrorism and provide essential services, especially to members of underserved communities, in the aftermath of an attack. Focus on equity and investing in strategies that meet the needs of underserved communities will strengthen the whole community system of emergency management. The whole community includes children; older adults; individuals with disabilities, and others with access and functional needs; those from religious, racial, and ethnically diverse backgrounds; and people with limited English proficiency. Additionally, equity in emergency management requires proactively prioritizing actions that reinforce cultural competency, accessibility, and inclusion, as well as reflect the historical context of specific groups of people. As communicated in 2022 State SPR, the Community Preparedness & Resilience (CP&R) capability gaps that will be addressed are: -Public Information & Warning: A need for continued funding for Mass Notification System; - Community Resilience: Need for additional staff for community resiliency outreach to local neighborhoods and a need to provide hands-on training and drills for mass care at a community level; and -Logistics & Supply Chain Management: A lack of developed policies, plans, procedures, mutual aid agreements, strategies, and other publications, including the collection and analysis of intelligence and information, in Supply Chain Restoration. Through a collaborative ranking and selection process, Washington State has identified several key projects within this Investment to address gaps and sustain/enhance core capabilities directly related to the CP&R National Priority Area. PROJECT #3 SHSP: NPA CP&R: Regional Public Alert and Warning System (investment 5, Project 3) BRIEF PROJECT DESCRIPTION Public Warning System for Region 7. Chelan, Douglas, Grant, Kittitas, Okanogan, and the Colville Tribe. CORE CAPABILITIES Public Information & Warning Core Capability #1 Sustaining or Enhancing? Sustaining Operational Communications Core Capability #2 (optional) Sustaining or Enhancing? Enhancing SOLUTION AREAS PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL $0.001 $34,058.001 $0.001 $0.001 $0.001 $34,058.0 ;AP(S) IDENTIFIED "The region lacks a unified plan to summarize and interpret public emergency communications on government response, community ►reparedness, pandemics, and other relevant emergency messages for all 13 identified languages. This has a cascading effect on eaching a broader demographic, causing information delays when time is critical." WA 2022 SPR page 13 "The basic Emergency Alert and Warning System isn't able to notify specific, targeted areas or transient populations within the ounty. Extra functionality and access to IPAWS is critical. There is a need to establish a process for promptly distributing emergency ,ommunications in multiple languages throughout the county in a timely manner so individuals can take appropriate action during an !mergency." The vast different geographic terrain in Region 7 makes emergent public notification impossible without a mass alert and warning ystem. Region 7 is susceptible to natural disasters, domestic terrorist threats, and criminal activity; a sustained mass notification ystem is a critical gap for the communities. ACTIVITIES TO BE PERFORMED Renew annual Emergency Alert and Warning System contracts for 2024 for the counties in Region 7 (Chelan, Douglas, Grant, Kittitas, Okanogan). 'OLLABORATION 'his is a regional project that will benefit all of the Region 7 communities. 4SSOCIATED DELI VERABLES/OUTPUTS (IMMEDIATE) 'his project will allow all of Region 7 to have the ability to quickly and effectively notify the public of threats or hazards in the area. The lert system is also the conduit to IPAWS. The systems can also provide Operational Coordination through the notification to key first esponders such as law enforcement, fire personnel, mayors, commissioners, emergency dispatch, and utilities. Douglas County currently has the same alert system as its partner agency, Chelan County. This ensures the dispatch center can effectively issue an alert in either county without having to switch between programs. We plan to continue to maintain the same system, whether it be AlertSense, or we move to another system, such as Everbridge which is used by at least 2 other counties in our DHS-FEMA-HSGP-SHSP-FY23 Page 11 of 13 Grant County Sheriffs Office, E24-122, Amendment 2 egion. We also have contact lists within the system of most of our first responder agencies (Fire, Police, Sheriffs) as well as county ►fficials (commissioners, mayors, etc.), which allows for rapid notification to all such groups during an emergent event. ESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM) 'he Region 7 Public Alert and Warning project will sustain the ability to alert the community of dangers and what to do to remain safe. 'his system is the conduit to communicate with a vast area of the Region through one rapid mechanism. The system will also help ranslate emergency messaging into other languages to assist limit English proficiency populations to remain safe. EXUS TO TERRORISM his project has the ability to quickly warn or alert the population of any threats or dangers from foreign or domestic acts of terrorism. he Emergency Alert and Warning System will enable the messaging to: give out current information, tell people what to do to be safe, there to go to be safe, and/or what dangers to look out for. DHS-FElVlA-HSGP-SHSP-FY23 Page 12 of 13 Grant County Sheriffs Office, E24-122, Amendment 2 Attachment E Revision 123SHSP Budget Grant County Sheriff's Office, Emergency Management AGREEMENT AMOUNT r- F $125,760 AMOUNT MODIFICATION AMENDED AMOUNT LETPA $78,829.00 $4,695.00 $83,524.00 66% of the agreement total - -- ---- -- ---- - ------- -- - ------- - ---------- - ---- ---- PERSONNEL $4,163.00 $2,500.00 $61663.00 5% of the agreement total M&A $1, 207.00 $0.00 $1, 207.00 1% of the agreement total Enduring Needs Subproject(s) Mobile Operations Command Center (MOCC) Updates SUBPROJECT #1 and Response Vehicle Supplies SUBPROJECT #2 Training SUBPROJECT #3 Search and Rescue Support SUBPROJECT #4 EOC Technology / Equipment SUBPROJECT #5 Special Equipment & Training for Special Teams M&A SUBTOTAL INDIRECT TOTAL National Priority Area Project(s) PROJECT #1 SHSP: NPA ST/CP: Rescue Task Force (Investment 2, Project 2) PROJECT #2 SHSP: NPA ST/CP: Regional Tactical Team Equipment (Investment 2, Project 4) PROJECT #3 SHSP: NPA CP&R: Regional Public Alert and Warning System (Investment 5, Project 3) M&A SUBTOTAL INDIRECT TOTAL AMOUNT MODIFICATION AMENDED AMOUNT $5,500.00 $0.00 $5,500.00 $7,000.00 $0.00 $7,000.00 $11,500.00 $0.00 $11,500.00 $4,000.00 $0.00 $4,000.00 $11,000.00 $0.00 $11,000.00 $1,207.00 $0.00 $1,207.00 $42,207.00 $O.QO $40,207.00 $0.00 $0.00 $0.00 1-1-1 W-lMlll- $40,207.00 �� = $40 207.00 AMOUNT MODIFICATION AMENDED AMOUNT $18,000.00 $0.00 $18,000.00 $28,800.00 $4,695.00 $33,495.00 $34,058.00 $0.00 $34,058.00 $0.00 $0.00 $0.00 $80,858.00 $4,69500 $85,553.00 $0.00 $0.00 $0.00 $80,858.00 4 95 t $85,553.00 DHS-FEMA-HSGP-SHSP-FY23 Page 13 of 13 Grant County Sheriff's Office, E24-122, Amendment 2