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Home My WebLink AboutGrant Related - BOCC (004)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST suBnnirrED BY: Karrie Stockton CONTACT PERSON ATTENDING ROUNDTABLE: K8f1"12 Stockton CONFIDENTIAL INFORMATION: ❑YES 8 NO DATE: 2/23/2026 PHONE:2937 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ®ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related El County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ®Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Rego ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB ��"�ORI NG RGENiolvi Reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $4,410.00 to Bates Counseling for Veterans services, December 2025. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO Fm_1 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO a N/A DATE OF ACTION: ✓ ✓ APPROVE: DENIED ABSTAIN D1: D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 renew'. PO Box 1057, Moses Lake, WA 98837 Phone (509) 7064-2643 Fax (509) 164-4124 BILL TO: Grant County_ ARPA- PO Box 37 Ephrata, WA 98823 DATE: February 20, 2026 INVOICE 1/10/2026 FOR: Dec-25 Bates Counseling Services DESCRIPTION ------------ ----- - -- Amount ----- -------- - - Total Amount Bates Counseling Services $ 4141&00 4,410.00 otal - --------- $ 4,410.00 THANK YOU IVA Contract, #—ARPA- VETERANS COUNSELING Submitted to GC by: Joseph Gee Request for Reimbursement No, $4410.00 Grant County's Subrecipieni Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Auestions, to ask before submitting a payment request Was the expenditure or cost: X Made for an allowable activity under the grant guidelines? Authorized (or not prohibited) under state or local laws or regulations? Approved by the federal awarding agency, if required Allowable per Circular A-87 (June go version), Attachment B I items 1- For payroll transactions: _ Does the employee's time and of documentation meet the requirements of Circular A-1 22? _X_ Allocable to the program? (i.e.,, was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) _X_ Based on actual costs, not budgeted. or projected amounts? Applied uniformly to federal and non-federal activities (Le;, is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? _X. Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? _X_ Not included as a cost or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? _X_ Net of all applicable credits? (eg., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). _X_ Not included as both a direct billing and as a component of indirect costs? _X_ Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). Supported by appropriate documentation? (e.,a approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form. _X_ Correctly charged to the proper account code and grant period.? Page I 9ZOZ Bates Counseling Services 16271 Rd 9Nw 1Bates Coun5eling Services' Q lCommunity Weilneess Solutita-m! uincy Wa 98848 � "25)47"7-9383 4, Mental Health Services Invoice Submitted on 01/09/2026 4 Invoice for Grant County Veterans Services 1008 W Ivy ave Moses Lakee WA, 988,38 Description Mental Health Services Notes Payable to Invoice # Robert Bates 7 Project Due date Contract 02-2026 1 /10 2 02 6 AeL4z&- 6�sr s 4,5a&cf, Robert Bates MA, LMHC Qty 42 Total price ,54A1 O:00 'S no, 0 0 80-00 $000 Subtotal $4,41 OM Adjustments $41410*00 Unit price $105-00 Location date of service Individual Group GCVS0 31 CBVH 11 8, 15, 22, 29 5 G V0040 CBVH ------------------ 11 5, 15722, 29 5 GCV S0025 2126,30 3 v0035 219, 1 6, 2, 30 5 v 0046 2 1 Gv045 CBVH 5110,13t 16 4 V 0036 CBVH 5, 12113 GCVS0034 5, 1 2 GCV80048 - ---------- ...VH C vH , 1, 15, 22 4 -------- VS0029 CBVH 12 1 VS0043 CBVH 12, 1 , 15, 22, 29 5 GCVS0049 15 1 GCVS0044 C VH 29 2 ---------------- 44W a