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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 2/26/2026 PHONE:2931 URZ inugW -.� gam. yt ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations -EI-Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Rego ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Commissioner's for -week of February If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A ------ DATE OF ' • OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D2: D3: WITHDRAWN: 4/2 3/24 CO Grant Boardof C Meetin, Minutes Week of February 16, 2026 - February 20, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order on Tuesday, February17, 2026, at 9:00 a.m. with Commissioners Burgess, Jones and Carter in attendance. 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session (Commissioner Carter left at 9:07 and returned at 9:10 a.m.) Staff Present: Tom Gaines, County Administrator; Caitlin Manell, Commissioner's Office; Amy Paynter, District Court; Dell Anderson, Renew The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Tree Removal Budget, Invoices, Recommendations of Appointment, Out of State Travel Request o Opioid Abatement Fund Spend for Study- RFP Process • Community Court Graduations, Recidivism Rates • County Credit Limit- Notifications 9:30 a.m. -10:00 a.m. Prosecuting Attorney's Office Update Staff Present: Trevor Bevier and Barbara Duerbeck (via Zoom), Civil Prosecuting Attorney; Tom Gaines, County Administrator The following Topics were presented and discussed during the Prosecuting Attorney's Office Update and Budget Meeting: • Contract Review List • Consent Item: Juvenile MOU with Washington State Patrol, Potential Unintended Consequences • Road C.3 Road Improvement District Request o Process, County Action RCW 42.30.110(1)(i) Commissioner Burgess called an Executive Session to order Litigation beginning at 9:42 a.m. 9:47 a.m. In attendance were Commissioners Burgess, Jones and Carter, Barbara Duerbeck (via Zoom) and Tom Gaines. The session continued until 9:52 a.m. Commissioner Burgess closed the session at 9 :52 a.m. 10:00 a.m. -10:30 am.. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook and Gina Saldana, Human Resources; Mandy Kim (via Zoom), Amanda Simonsen and Amber Jacobs, Accounting; Andy Booth and James Davis, Public Works; Tom Gaines, County Administrator The followingTopics were presented and discussed during Position Management Review: • Public Works/ SoLid Waste -Seasonal Employees (12 Public Works, 2 Solid Waste) o Pay Difference, Job &Training Requirements • Public Works -Engineer Tech 3 Backfill 10:30 a.m. -11:00 a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director, Gina Saldana, Assistant Director and Jonathan Hartman, Human Resources; Tom Gaines, County Administrator The following Topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total limit for Human Resources related topics only. There was no Public Comment provided. • Clear Risk Investigation Starting • PFML Deduction Issue • Public Works Personnel Action Request (PAR) for Bryan Castro -Journeyman Training Completion: Retro Pay to September (Signed) • Development Services, Fire Marshal- Community Risk Reduction Specialist (Approved) • Public Works -Engineering Tech 3 (Approved) • Public Works -Seasonal Employees (12) (Approved) • Public Works, Solid Waste -Seasonal Employees (2) (Approved) Page 2 of 9 BOCC Minutes Week of February 16, 2026 • Renew- Clinical Manager (Quincy) Backfill (Approved) • Third Party Audit Kickoff Meeting: Baker Tilly • Public Works- County Engineer • Policy Review-104 (Edited), 403 (Edited), 608-619 (Initialed) RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:31 a.m. to go until 10:36 a.m. In attendance Evaluation were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook, Gina Satdana and Tom Gaines. Commissioner Burgess closed the session at 10:36 a.m. RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:52 a.m. to go until 10:57 a.m. In attendance Evaluation were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook, Gina Saldana and Tom Gaines. Commissioner Burgess closed the session at 10:57 a.m. COMMISSIONER'S MEETING 11:00a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute limit per person and a 15-minute total limit. Public Comment was provided about the following topics: • Public Works Out of State Travel Requests • Board of Equalization Pay Change C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Public Comment for Hearing and Meetings E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • Board of Equalization Hearings Schedule, Pay Rate • Samaritan Hospital Grand Opening Ceremony (CC & KB) F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. Page 3 of 9 BOCC Minutes Week of February 16, 2026 ADMINISTRATOR 1. Approve Change Order No. 9 from Lydig Construction in the amount of $840,323.00 for the new Jail project. 2. Approve Construction Contingency Use Authorization for Lydig Construction in the amount of $32,572 for the new Jail Project. AUDITOR'S OFFICE 3. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $1,550,388.53 and $113,322.76) 4. Approve Resolution No. 26-015-CC and request to create fund titled Assessor Recording Fees Fund# 172 to manage and track the Assessor's Fees related to current land use applications in accordance with RCW 84.34. (Incorrect Resolution attached to request - Corrected Resolution on Consent 3/3/2026) CENTRAL SERVICES 5. Approve request to remove one tree in the Brian Miller State area for the building of a concrete pad utilizing Green Tree Preservation in the amount of $3,146.50. This will be paid from REET 2 funds. 6. Approve request to install a new transformer, reconnect to existing power in the North Campground, and tree removal. Total cost is $35,272.48. This will be paid from REET1. 7. Approve request to purchase annual chemical and fertilizer from Wilbur Ellis in the amount of $19,568.92. This is being completed through a state contract with Public Works. COMMISSIONER'S OFFICE 8. Approval of Commissioner's Minutes for January5, 2026. 9. Approval of Commissioner's Minutes for January12, 2026. 10. Approval of Commissioner's Minutes for January19, 2026. 11. Approve Request to use $250,000.00 from the Opioid Abatement Fund for the Regional Diversion Program Funding, Four -County Workgroup Project. 12. Approve Invoice to Quadient for postage funding, in the amount of $15,400.68 to be paid from Fund 001.0101 (BOCC). 13. Approve Invoice to Grant County Animal Outreach for the 2026 Animal Shelter Contract- Q1 payment in the amount of $25,000.00 to be paid from Fund 001.0125 (Mist Gen Govt). 14. Approve Credit Card Request Form for District Court in the amount of $3,000.00 for use in Travel Expenses. 15. Approve Special Occasion Liquor License Application for Ridge Riders Inc. and their event on 3/21 /26 at the Coulee Dam Town Hall, 300 Lincoln Ave, Coulee Dam WA, from the Washington State Liquor and Cannabis Board. Page 4 of 9 BOCC Minutes Week of February 16, 2026 16. Approve recommendation of appointment to the Water Conservancy Board. (Ken Enns was appointed fora 6-year term beginning January 28, 2026 through January 27, 2032.) 17. Approve recommendation of appointment to the Solid Waste Advisory Committee (SWAG). (Mark Fancher was appointed.) 18. Approve recommendation of appointment to the Solid Waste Advisory Committee (SWAG). (Blake Martin was appointed.) 19. Approve recommendation of reappointment to the Veterans Advisory Board (VAB) from the American Legion Grand Coulee Dam Post #157. (Jim Brakebill was reappointed for another 4-year term beginning March 13, 2026 through March 12, 2030.) 20. Approve request for Rachelle Baughman of Coulee Creative Co. to purchase Co -Op Campaign Insertion Order (10) with Expedia Group Advertising for the Roadtrip Itinerary Campaign. Total amount is $15,000.00 excluding taxes to be paid from Fund 114.0000 (Tourism — Prof Serv). 21. Approve 2026 Document Recording Surcharge Distribution Fee Agreement pursuant to RCW 36.22.250 (3)(c) with New Hope. 22. Approve 2026 Document Recording Surcharge Distribution Fee Agreement pursuant to RCW 36.22.250 (3)(b) with New Hope. 23. Approve request from the Board of Equalization to change their rate of pay from $25.00/hour to $200 per hearing day, which includes compensation for review time. DISTRICT COURT 24. Approve Out of State Travel for four District Court, two corrections, and one Prosecuting Attorney employee to attend AllRise Therapeutic Court Conference in Nashville, TN from 7/19/26- 7/23/26. Estimated cost is $3,630.00 per person and will be funded by ARPA Therapeutic Court Grant. FACILITIES AND MAINTENANCE 25. Approve Standard Form of Agreement between Owner and Architect with MJ Neal Associates for A/E Services for the remodel of the RENEW administration building located at 8401 Plum St, Moses Lake. The amount is $220,000.00 not including tax and be paid from Fund 108.150. JUVENILE COURT AND YOUTH SERVICES 26. Approve request for Suhail Palacios, Court Administrator to sign a Memorandum of Understanding No. K22137 with the Washington State Patrol to set forth policy to ensure the protection of criminal history record information (CHRI). Term is upon last signature and continues for 5-years and may be renewed. Page 5 of 9 BOCC Minutes Week of February 16, 2026 NEW HOPE 27. Approve Resolution No. 26-016-CC and request for Suzi Fode, Director, to DocuSign Federal Interagency Agreement with the Department of Commerce (Contract #F25-31103-074) for the FFY 2026 Violence Against Women STOP Grant Program to serve Grant and Adams Counties. Term is January 1, 2026 through December 31, 2026 in the amount of $34,752.00. PUBLIC WORKS 28. Approve Out of State Travel for Racheal Davis and Yvonne Jesse to travel to Las Vegas, VN to attend a TylerMunis training conference from 4/7/26- 4/10/26. Estimated cost is $2,861.00 per person. 29. Approve Out of State Travel for Tim Massey and John Goggin to travel to Seaside, OR from 4/14/26-4/16/26 for a Bridge Maintenance Conference. Estimated cost is $1,388.00. 30. Approve request to correct an Authorization to Call for Bids for Broom Bristles that was submitted for consent on 2/2/26. The date for the bid opening was previously designated as 2/17/26 but needs to be changed to 3/12/26 at 9:00 a.m. at the Public Works Public Meeting Room, 124 Enterprise Street, Ephrata. 31. Approve Authorization to Call for Bids for Asphalt Materials 2026. Bid Opening is scheduled for 3/12/26 at 9:00 a.m. at the Public Works Public Meeting Room, 124 Enterprise Street, Ephrata. RENEW 32. Approve Resolution No. 26-017-CC and Intertocal Agreement with Quincy School District alongwith Quincy Partnership for Youth Coalition to deliver Strengthening Families Program/Counseling Services. Term is 1/1/26-6/10/26. 33. Approve Out of State Travel Request for Dell Anderson to attend NatCon26 (National Behavioral Health Conference) in Denver, CO. Dates of travel are April 26 -April 29, 2026. Estimated cost is $2,402.10. SHERIFF'S OFFICE 34. Approve request to purchase a software upgrade from Guardian RFID in the amount of $31,759.00 for their inmate accountability software which will enhance performance in staff's daily task and inmate tracking. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JON ES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 34 AS PRESENTED. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None Page 6 of 9 BOCC Minutes Week of February 16, 2026 I. Adjournment The Commissioner's Meeting adjourned at 11:25 a.m. 11:30 a.m. -11:45 a.m. Open Record Public Hearing, Dune Lakes Vacation of a Portion of Viewmont Drive Staff Present: Barbara O'Neill, Public Works Public: See Sign -in Sheet This being the date set, and proper notices having been posted and published in accordance with local and state Laws, Commissioner Jones opened the public hearing on February 17, 2026, at 11:30 a.m. to consider a request to vacate Viewmont Drive of Dune Lakes, Final PUD Plat AFN 1085133, Section 03 T18NR28E.W.M., Grant County Barbara O'Neill gave an overview of the history and the vacation request. • Votes in Favor • County Engineer Report Incomplete- Request to Continue Hearing Public Comment was given about the following topics: • Letter re: History of Viewmont Dr and Dune Lake Road • Gate Closure, Recording of Board Action • Access Point Potential Inaccessible for Bicycle and Pedestrian Traffic o Water Access Concerns, Farmer Access • Emails in Opposition Read into Record MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED UNANIMOUSLY. Following the motion, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO RESCHEDULE THE HEARING FOR TWO MONTHS, LEAVING TH EPUBLIC COMMENT PERIOD OPEN. FRIENDLY AMENDMENT TO MAY 16 - SECOND BY ROB. DISCUSSION THAT MAY 12 AT 11:30 IS THE DATE AND TIME. MOTION PASSED UNANIMOUSLY. The Public Hearing was recessed at 11:46 a.m. Page 7of9 BOCC Minutes Week of February 16, 2026 11:45 a.m. -12:15 p.m. Washington Counties Risk Group (WCRG) Insurance Update Staff Present: Shane Heston and Hayden Heston,Acrisure; Blair Kok, Risk and Safety Coordinator; Tom Gaines, County Administrator The following Topics were presented and discussed during the WCRG Insurance Update: • Incident Review o Driving Training for County Employees • Open Claims, Claim Closeouts • Policy Year 2021 Open Claims Review • Worker Hour Disparity- Credit Still Being Calculated 1:00 P.M. - 2:00 p.m. Judge Gwinn, 1 /10th of 1 % Mental Health/Chemical Dependency Sales Tax Discussion Staff Present: Judge Brian Gwinn; Dell Anderson and Jamie Mullenix(via Zoom), Renew; Tom Gaines, County Administrator; Undersheriff Gary Mansford, Chief Deputy Phil Coats; Kim Pope, Cecily Hendricks and Santiago Alba, Boys & Girls Club; Greg Bland (via Zoom) and Brenda Ibarra (via Zoom), Advance Recovery Program; Megan Watson (via Zoom), Moses Lake Community Coalition; Darryl Pheasant, Treasurer; Community Court Graduates The following Topics were presented and discussed during the Sales Tax Discussion: • History of1/10t"of1% Mental Health/Chemical Dependency Sales Tax • RCW 82.14.525 Allowing Counties to Impose Tax o Endorsed by Counties in WA State o Statistics of Counties with Tax Imposed • Past Studies Completed • Cost to Include on Ballot- No Research Done o Revenue Increase • Renew - Funding History, Services Provided, Diversion Study and Facility • Boys & Girls Club - Funding Opportunities, Services Provided, Prevention in Action Services • Sheriff's Office- Jail Statistics, Mental Health and Drug Abuse Concerns, Incarceration Statistics • Community Court Graduates, Outside Entity Testimonials Page 8 of 9 BOCC Minutes Week of February 16, 2026 2:00 p.m. - 2:30 p.m. WA State Auditor's Office 2023-2024 Accountability Entrance Conference Staff Present: Mandy Kim, Chief Financial Officer; Via Zoom - Juan Berber, Mandy Wilson and Stephanie Anglin, Washington State Auditor's Office; Darryl Pheasant, Treasurer; Tom Gaines, County Administrator The following Topics were presented and discussed during the SAO Entrance Conference: • "Grant County Entrance Conference" PowerPoint Presentation o School District Audits -Available Resources, FIT Data The Tuesday, February 17, 2026 session was closed at 2:22 p.m. MISCELLANEOUS ITEM (2/18/2026): • The Board approved and signed the Public Works Payroll Salary Fund for the February 6, 2026 Pay Date. MeetingMinutes for the week of February 16, 2026 were approved this day of Y pp Y )M , 2026. Attest: Caitlin E. Manell, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin R. Burg s, Chair ...-�' Rob ce-Chair Cindy Ca�jer,Member Page 9 of 9 BOCC Minutes Week of February 16, 2026