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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 2/26/2026 PHONE: 2931 0 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants v Fed/State/County ❑ Leases ❑ MOA / MOU ®Minutes El Ordinances El Out of State Travel El Petty Cash ❑ Policies ❑ Proclamations .- Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB 00210 41140 Commissioner's Minutes for the week of February 9, 2026. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO R N/A - --------- ----- ------- - - ------ DATE OF • DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D2: D3: WITHDRAWN: 4/2 3/24 Co r n tCounty G a Board of Commissioners Meeting Minutes Week of February 9, 2026 -February 13, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess in attendance. Commissioners Jones and Carter attended via Zoom. Commissioner Carter attended in person at8:32a.m. Commissioner Jones attended in person at a.m. 8:30 a.m. - 9:30 a.m. County Administrator Update Staff Present: Tom Gaines, County Administrator; Barbara J. Vasquez and Caitlin E. Manell, Commissioner's Office The following Topics were presented and discussed during the County Administrator Update: • Vehicle 680 - 2026 Cost Share with Elections (Confirmed) • Water Conservancy Board -Open Position, Term Limits • Juvenile Court Supervision Discussion • Walk -On Request: Board of Health Recommendations • Coroner Office Project Team Charter -Future Team Charters • NACo High Performance Leadership Course Registrations • Meetings this Week. o City Officials County Cabinet Meetings o County Engineer Interviews o NACo Legislative Conference Schedule • Travel Policy Amendment Request o Policy 624.3.1 Amendment Request 9:00 a.m. - 9:15 a.m. Z Kennedy, Legislative Update Staff Present: Zak Kennedy (via Zoom), Potts & Associates; Tom Gaines, County Administrator The following Topics were presented and discussed during the Legislative Update: • House Finance -Bill 2713, Effect on Martin Hall • Special Steering Committee Meeting (2/12/26) o Millionaires Tax to be Discussed (Agricultural Producers) (BOCC -Hard No) o Other County Positions • Parents' Bill of Rights • HB 2333-Auditor Opposition, Elections Processing • Bill re: Sheriff Election 9:30 a.m. -10:00 a.m. Public Works Update Staff Present: Andy Booth, Director and James Davis, Assistant Director; Tom Gaines, County Administrator The following Topics were presented and discussed during the Public Works Update: • Accomplishments o Road Crew, Rock Raking, Drumheller, Solid Waste • Multi -Phase Extraction Bid Call • Solid Waste Advisory Committee Members • County Engineer Interviews • County Road Specs - Rock Depths o Grant County Code Standards 10:00 a.m. -10:15 a.m. Auditor's Office Update Staff Present: Mandy Kim, Chief Financial Officer, Amanda Simonsen, Accountant; Tom Gaines, County Administrator; Gina Saldana, Human Resources The following Topics were presented and discussed during the Auditor's Office Update: • Budget Book Preparation • Quarterly Reports - Almost Complete o PFML Balance Owed • Accountability Audit -Entrance Conference 2/17/26 o Audit Areas Selected • Financial Audit to Start Soon • Baker -Tilly Kick -Off Meeting • Capital Request Purchases - Funding Sources Page 2 of 11 BOCC Minutes Week of February 9, 2026 10:15 a.m. -10:30 a.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer; Tom Gaines, County Administrator; Gina Saldana, Human Resources The following Topics were presented and discussed during the Treasurer's Office Update: • Final Levy Certification- Department of Revenue Response Needed • 2026 Potential Revenue - Solar Facilities o Rebate Potentials, Tax Shifts -Homeowner Tax Credits • Candidate Interviews o Retiring Employees, Transitional Training, Hiring of Additional Staff (More Information Needed before Approval of Additional Hire) 10:30 a.m. -10:45 a.m. Superior Court Update Staff Present: Judge Melissa Chlarson, Judge Anna Gigliotti and Crystal Burns, Court Administrator; Tom Gaines, County Administrator; Gina Saldana, Human Resources The following Topics were presented and discussed during the Superior Court Update: • Juvenile Court Supervision (Juvenile Stays w/ BOCC) • Single Point of Entry- Flood Mitigation • New Judge -Attending Judge School • Inmate Movement Coordination 10:45 a.m.-11:00 a.m. Commissioner Work Session Staff Present: Tom Gaines, County Administrator; Caitlin ManeR and Barbara J. Vasquez, Commissioners Office The following Topics were presented and discussed during the Commissioner Work Session: • Regional Diversion Program Funding (CC) o Opioid Abatement Funds for Study • Consent Item Review RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:55 a.m. to go until 11:00 a.m. In attendance Evaluation were Commissioners Burgess, Jones and Carter, and Tom Gaines. Commissioner Burgess closed the session at 11:00 a.m. Page 3 of 11 BOCC Minutes Week of February 9, 2026 11:00 a.m. -12:00 p.m. Position Management Review (PMR) (Cancelled) The Monday, February9, 2026 session was closed at 11:00 a.m. SESSION CONTINUATION The session was re -opened on Tuesday, February 10, 2026, at 9:00 a.m. with Commissioners Burgess, Jones and Carter in attendance. 9:00 a.m.-9:30 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin ManeR and Barbara J. Vasquez, Commissioner's Office; Josie Hernandez (via Zoom), Grant County Health District; Tom Gaines, County Administrator The following Topics were presented and discussed during the Consent Agenda Review/Work Session:. • Items to be moved to Board Discussion/Decisions o Walk -On: Board of Health Alternate Appointments o Renew Out of State Travel Request o Coulee Medical Center Denial Letter • Audit of Jail Procurement- PoLicies (Exit Comment) o Procurement Policy Update History • Emergency Accounts Payable Batch -Renew Housing • Commissioner's Meeting 2/24/26 -All Other Meetings Cancelled • NACo Legislative Conference Planning 9:30 a.m. -10:00 a.m. Sheriff's Office Update Staff Present: Sheriff Joe Kriete, Chief Deputy Phillip Coats The following Topics were presented and discussed during the Sheriff's Office Update: • Office Accreditation -March • Recent Promotion in Crime Reduction Team (CRT), Position Vacancy o CRT Accomplishment History, Theft Prevention, Interagency Coordination • Drone Flight Paths 10:00 a.m. -11:00 a.m. Human Resources Update Page 4 of 11 BOCC Minutes Week of February 9, 2026 Staff Present: Decorah Anderson -Cook, Director, Gina Saldana, Assistant Director and Jonathan Hartman, Human Resources; Tom Gaines, County Administrator; Andy Booth, Public Works; Michele Jaderlund, Auditor; Kim Allen (via Zoom), County Clerk; Caitlin Manell, Commissioner's Office The following Topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total limit for Human Resources related topics only. There was no Public Comment provided. • Public Works County Engineer • District Court -Judge Pro Tem Wage Increase Personnel Action Request (PAR) for Judge Richard Fitterer (Signed) • Clerk's Office - Retro to 9/2/2025 PAR for Tammy Grant (Signed) o PayoutAmount -Step Increase • Auditor's Office -Elections Deputy Backfill (Approved Lead Position) o Reimbursement of Services, Staffing Requirements, Elections Manager • Paid Family Medical Leave Cap - Shortage in Payments due to Neglect of Duty o Employee &County Fiscal Impact • Development Services -Community Risk Reduction Specialist (Hold 1 Week) • Commissioner's Office -Tourism Marketing Manager (Approved for HR to Proceed) • Superior Court -Pro Tem Court Commissioners Wage Change (Approved) • Clerk of the Board Applications - BOCC to Review • Policy 608-620 &Policy 403 (Hold 1 Week) • Tyler Implementation Consultant - Onsite 3 Days RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:02 a.m. to go until 10:07 a.m. In attendance Evaluation were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook, Gina Saldana, Jonathan Hartman, Tom Gaines, Andy Booth and Michele Jaderlund. Commissioner Burgess closed the session at 10:07 a.m. Page 5 of 11 BOCC Minutes Week of February 9, 2026 RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:30 a.m. to go until 10:35 a.m. In attendance Evaluation were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook, Gina Saldana, Jonathan Hartman and Tom Gaines. The session continued until 10:40 a.m. Commissioner Burgess closed the session at 10:40 a.m. RCW 42.30.110(1)(d) Commissioner Burgess called an Executive Session to order Ongoing Contract beginning at 10:42 a.m. to go until 10:50 a.m. In attendance were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook, Gina Saldana, Jonathan Hartman, Caitlin Manell and Tom Gaines. Commissioner Burgess closed the session at 10:50 a.m. OMMISSIONER'S MEETING 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute limit per person and a 15-minute total limit. Public Comment was provided about the following topics: • Travel Policy Update Request- Seat Upgrade Purchases • 1500 -1600 Procurement Policy • Comments Against Flock Cameras C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Dune Lakes Homeowner's Association Viewmont Road Vacation Resident Concerns E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • Resolution 09-093-CC: Road Standards • Royal Middle School Exchange Program with Toyoyama F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. Page 6 of 11 BOCC Minutes Week of February 9, 2026 AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $891529669.23) COMMISSIONER'S OFFICE 2. Approve signature request fora denial letter to Coulee Medical Center/Public Hospital District No. 6 on Strategic Infrastructure Program (SIP) Project No. 2025-05, Infrastructure for Rural Healthcare Workforce project. 3. Approve reimbursement request from McKay Healthcare and Rehabilitation Center on the Strategic Infrastructure Program (SIP), Project No. SIP 2025-03 Kitchen Expansion in the amount of $2,798.70. 4. Approve reimbursement request from McKay Healthcare and Rehabilitation Center on the Strategic Infrastructure Program (SIP), Project No. SIP 2024-07 Phase 1 Master Planning Cont'd in the amount of $39,408.15. 5. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $9,368.76 for November 2025 Suicide Prevention services. 6. Approve reimbursement request from New Hope on the American Rescue Plan Act (ARPA) in the amount of $13,854.35 for December 2025. 7. Approve invoice from Grant County Animal Outreach for the 2025 Animal Shelter Contract in the amount of $100,000.00 to be paid from Fund 001.0125 (Misc Gen Govt). A budget extension will be held for the 2026 Animal Shelter Contract Dues to be paid from the same fund. 8. Approve invoice from Coulee Creative Co. in the amount of $24,553.50to be paid from Fund 114.0000 (Tourism). 9. Approve invoice from Grant County Economic Development Council for Q1 2026 dues in the amount of $37,500.00 to be paid from Fund 113.0000 (Economic Enhancement). 10. Invoices to the Washinton State Association of Counties (WSAC) for 2026 dues assessments in the total amount of $41, 986.00 to be paid from Fund 001.0125 (Misc Gen Govt). 11. Approval of Lodging Tax Advisory Committee (LTAC) Agreement No. 2026-048 to the Quincy Valley Chamber of Commerce for Year - Round Tourism Promotion in the amount of $30,000.00 to be paid from Fund 134.000 (Lodging Tax) 12. Approval of a Special Occasion Liquor License Application for Moses Lake Chamber of Commerce and their event on 3/17/26 at the Grant County Fairgrounds; from the Washington State Liquor and Cannabis Board. Page 7 of 11 BOCC Minutes Week of February 9, 2026 13. Approval of the 2026 Animal Shelter Contract with Grant County Animal Outreach Inc. (GCAO) to provide animal shelter services for all animals in the County. Term is 1/1/26-12/31/26 in the amount of $100,000.00. CORONER'S OFFICE 14. Approve Out of State Travel for KC Sherwood to travel to Coeur d' Alene to attend the Washington State Narcotics Investigators Association training 4/19/26-4/23/26. Cost is approximately $1,451.00. FAIRGROUNDS 15. Approval of agreement with EC Touring, Inc. furnishing the services of Easton Corbin for the Grant County Fair on 8/21/26 for the amount of $40,000.00. RENEW 16. Approve Out of State Travel request for Brooke Decubber to attend the Laserfiche Empower Conference in Las Vegas NV from 4/26/26-4/30/26. Estimated cost is $3,441.39. 17. Approve invoice payment request to Relias for subscription renewal of 145 users. Cost is $22,986.94 to be paid from fund 108.150 (dues and subscriptions) TECHNOLOGY SERVICES 18. Approve Purchase Order No. 1058 to CDW-G for QUAD replacements of virtualization cluster servers (5) in the amount of $429,910.23 (to be paid from fund 501.000). 19. Approve Purchase Order No.1059 to CDW-G for purchase of Microsoft Windows Server Data Center Edition -Licenses and Software Assurance (96) in the amount of $68,852.90 (to be paid from fund 501.000). TREASURER'S OFFICE 20. Approve Resolution No. 26-013-CC and request for Order of Sale of Tax Title Property to the Quincy Columbia Basin Irrigation District for the minimum amount of $500.00 including costs. Parcel No. 05- 0946-000. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 2, NOTING THAT RENEW IS SEEKING A DISCOUNT FOR THE LASERFICHE CONFERENCE. DISCUSSION ABOUT GRANT COUNTY ANIMAL OUTREACH PAYMENTS. MOTION PASSED UNANIMOUSLY. Page 8 of 11 BOCC Minutes Week of February 9, 2026 G. Board Discussion/Decision Items • Walk -On Items: o Commissioners' Office Recommendation of Appointment for the Grant County Board of Health for Seat #3 Alternate - City/Town Elected Official. Term is January 1, 2026 through December 31, 2027. (Denied) o Commissioners' Office Recommendation of Appointment for the Grant County Board of Health for Seat #3 and #4 Alternate -City/Town Elected Official. Term is January 1, 2026 through December 31, 2027. (Joel Graves was appointed to a 2 year term beginning 2/10/26 -12/31 /27) MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES TO APPROVE THE WALK-ONS AS PRESENTED. MOTION PASSED UNANIMOUSLY. Comment was made byJosie Hernandez, Grant County Health District, about the appointment needed. Following the comment, it was MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER TO RESCI N D TH E MOTION TO APPROVE TH E WALK-ONS. MOTION PASSED UNANIMOUSLY. Following the motion to rescind, it was MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPOINT JOEL GRAVES TO THE ALTERNATE POSITION ON THE BOARD OF HEALTH. DISCUSSION WAS HELD ABOUT THE CONFUSION OF THE APPOINTMENT, CITY PAYERS TO THE HEALTH DISTRICT, APPOINTMENT RECOMMENDATION. MOTION PASSED UNANIMOUSLY. I. Adjournment The Commissioner's Meeting adjourned at 11:30 a.m. 11:30 a.m. -11:45 a.m. Open Record Public Hearing, Public Works to Declare Surplus Certain County -Owned Vehicles Staff Present: John Spiess, Public Works Public: See Sign -in Sheet Approved via This being the date set, and proper notices having been Resolution 26-014-CC posted and published in accordance with local and state Laws, Commissioner Jones re -opened the public hearing on Page 9 of 11 BOCC Minutes Week of February 9, 2026 February 10, 2026, at 11:30 a.m. to consider declaring surplus certain Public Works/County-Owned property: John Spiess gave an overview of the request and the items being declared surplus. No Public Comment was given. MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED UNANIMOUSLY. Following the motion, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE SURPLUS OF COUNTY -OWNED PROPERTY AS PRESENTED. MOTION PASSED UNANIMOUSLY. The Public Hearing was closed at 11:35 a.m. MISCELLANEOUS ITEM: • Emergency Check Batch for Renew in the amount of $1,225.00 to the Oxford House Ward, Moses Lake, WA. The Tuesday, February 10, 2026 session was closed at 11:35 a.m. MISCELLANEOUS ITEM (2/13/20261: • The Chair of the Board was authorized to sign the Low Family LLC -Kraig Low (Low Farm Unit 97 & 98 Short Plat) File # P 25-0177 (preliminary P 25-0017) Final Plat Submission &Review. Page 10 of 11 BOCC Minutes Week of February 9, 2026 Meeting Minutes for the week of February 9, 2026 were approved this day of 2026. �� x```��COIJNry ��',�� •• % N = '•,�� ly,�••.,,••.•cp••••,,..••'� yINGTO% ��f�/11r11t11111t�� Attest Caitlin E. Manell, Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin Burge ,Chair Cindy Carter, Member Page 11 of 11 BOCC Minutes Week of February 9, 2026