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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMAN ELL CONFIDENTIAL INFORMATION: ❑YES 8 NO DATE: 2/26/2026 PHONE: 2931 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations -Q-Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies []Thank You's ❑Tax Title Property ❑WSLCB Commissioner's for the week of • , 2026. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 7 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO * N/A DATE OF ACTION: DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D 1:- D2: D3: WITHDRAWN: 4/23/24 NT CO Grant County Board of Commissioners Meeting Minutes Week of January 26, 2026 - January 30, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as Via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Burgess and Carter in attendance. Commissioner Jones attended in person at 9:14 a.m. 8:30 a.m. - 9:30 a.m. County Administrator Update Staff Present: Tom Gaines, County Administrator; Barbara J. Vasquez and Caitlin E. Manell, Commissioners Office; Decorah Anderson -Cook, Human Resources; Karrie Stockton, Grant Admin Specialist The following Topics were presented and discussed during the Interim County Administrator Update: • Agreement for Administration of Juvenile Court - Oversight, Department Head Duties (Staff to Contact Judges) • Document Recording Fee Distribution (HHTF Recommendation) • Travel Fund Approval- Resolution to Rescind Needed • Internal Control Review Focusing on FY2025 -Baker Tilly Master Services Agreement Engagement Letter (County Administrator Approved to Sign) o Notice to Auditor, Cooperation of Study • Overpass -Hansen Road Closure • Labor &Industries Prevailing Wage Infraction Complaint • Clear Risk Urgent Meeting (1:00 p.m. 1/26/26) • Meetings during NACo Legislative Conference • Funding for Coroner's Office -Solar Component • MACC Concerns -Sheriff's Office • Budget Planning Processes 9:00 a.m. - 9:15 a.m. Z Kennedy, Legislative Update Staff Present: Zak Kennedy (via Zoom), Potts & Associates; Tom Gaines, County Administrator The following Topics were presented and discussed during the Legislative Update: • Legislative Update o Douse Bill (HB) 2393 o HB 1592 • HB 1622 - Al Collective Bargaining, Use of Al in Workforce • HB 2259 • Response of Legislature • 32-Hour Work Week • Capital Budget Committee- Public Works Assistance Funds Sweep 9:30 _ ;a;` a.m. Publica is .:+ - Staff Present: John Brissey, Assistant Director and Jason Collings, Solid Waste; Tom Gaines, County Administrator The following Topics were presented and discussed during the Public Works Update: • Accomplishments o Road Crew, Rock Raking, Culvert Cleaning, Solid Waste Cleanup Crew • Consent Item Review • Staff Out of Office 10:00 a.m. -10:15 a.m. Auditor's Office Update Staff Present: Mandy Kim, Chief Financial Officer, Amanda Simonsen, Accountant; Michele Jaderlund, Auditor; Tom Gaines, County Administrator The following Topics were presented and discussed during the Auditor's Office Update: • Position Management -Accounts Payable • Document Recording Fee Distribution • Work Completion Goals: W-2s, Budget Formatting • Travel Fund Creation -To be Rescinded • Inquiries about Penny Phase Out • Accountability Audit - Entrance Conference Page 2 of 11 BOCC Minutes Week of January 26, 2026 10:15 a.m. -10:30 a.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer; Tom Gaines, County Administrator; Barbara Vasquez (via Zoom), Commissioner's Office The following Topics were presented and discussed during the Treasurer's Office Update: * Law & .justice Tax- City Portions o Payment for Healthcare services, Legal and Sheriff's Office Review Format for TiF Module -Assessor's Office ® Chelan County Agreement with Port of Chelan o New Construction Tait Reimbursement Assessment Districts 10:30 a.m.--10:45 a.m. Superior Court Update (Cancelled) 1 0:45 a.m.- 11:00 a.m. Commissioner work Session Staff Present: Torte Gaines, County Administrator; Caitlin Manell, Commissioners Office; Suhail Palacios, Juvenile Court Administrator The following Topics were presented and discussed during the Commissioner work session: • Legislative Steering Committee (LSC) Meetings - Hotel Costs e Requests for Agenda: NACo Legislative Conference o Open Public Meetings Act Guidelines -Quorum Attendance • Canvassing Board Certification . • NACo High Performance Leadership Course ® Juvenile Court & Youth Services supervision « Health District, Code Enforcement Concerns 11:00 a.iin. -12:00 p.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook, Gina Saldana and Dan Seitz, Human Resources; Tom Gaines, County Administrator; Mandy Kim, Amanda Simonsen and Amber Jacobs, Accounting; Suhail Palacios, Juvenile Court Administrator; Jim Anderson -Cook, Development Services; Nathan Poplawski, Fire Marshal Page 3 of 11 BOCC Minutes week of January26, 2026 The following Topics were presented and discussed during the Position Management Review: • Juvenile Court &Youth Services -Treatment Counselor Using Existing Staff (No Increase in FTE) • Fire Marshal -Community Risk Reduction (CRR) Specialist (New Position) o Position Approved in Budget, Staffing Needs • Renew -Substance Use Disorder (SUD) Clinical Supervisor (BackfiLL) The Monday, January 26, 2026 session was closed at 11:30 a.m. SESSION CONTINUATION The session was re -opened on Tuesday, January 27, 2026, at 9:00 a.m. with Commissioners Burgess, Jones and Carter (via zoom) in attendance. Commissioner Carter joined in person at 9:02 a.m. 9:00 a.m.-9:30 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin ManeR and Barbara J. Vasquez, Commissioner's Office; Dell Anderson, Renew; Jim McKiernan (via Zoom), Fairgrounds Director The following Topics were presented and discussed during the Consent Agenda Review/Work Session: Items to be moved to Board Discussion/Decisions o County Administrator Vehicle Purchase o Fairgrounds Capital Purchase Request- Funds (Current Expense) o Renew- Quest for Excellence Conference, County Applications • 2026 Fairgrounds Projects • Tourism Travel Planner Printing • Grant County Animal Outreach 2026 Contract Amount 9:30 a.m. -10:00 a.m. Sheriff's Office Update Staff Present: Sheriff Joe Kriete, Chief Deputy Phil Coats; Darryl Pheasant, Treasurer; Trevor Bevier, Civil Deputy Prosecuting Attorney; Gina Saldana, Human Resources The following Topics were presented and discussed during the Sheriff's Office Update: Page 4 of 11 BOCC Minutes Week of January 26, 2026 • Grant Acceptance Timeline o State Homeland Security Program -Sheriff Electronic Signature Post -Legal Review, Pre - Approval from BOCC (The Sheriff was Approved to Sign Prior to Consent Review, if needed) • New Facility Tour -Operations • Law & Justice Tax - City Portion of Payments o History of Inmates, Medical Costs of Misdemeanors, Procedures • Citizen Concerns -Code Enforcement o Abandoned Vehicles Process, Lot Inspections 10:00 a.m. -11:00 a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director, and Gina Saldana, Assistant Director The following Topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total limit for Human Resources related topics only. There was no Public Comment provided. • Labor Relations • Job Applicant/Evaluation • Sheriff's Office Graveyard Stipend Corrections Retro Personnel Action Request (PAR) for Chase Mulalley (Signed) • Hiring Freeze Exemptions - Directed to HR • Position Management o Renew -Substance Use Disorder (SUD) Clinical Supervisor (Approved) 0 Juvenile Court &Youth Services -Treatment Counselor Using Existing Staff (Approved) o Fire Marshal- Community Risk Reduction (CRR) Specialist (Hold 1 Week for Follow-up) • Resolution 26-001-CC - No Changes Needed • Benchmark Positions • 600 Series Policy Review RCW 42.30.140(4)(a) Commissioner Burgess called an Executive Session to order Labor Relations/ beginning at 10:05 a.m. to go until 10:10 a.m. In attendance Negotiations were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook and Gina Saldana. Commissioner Burgess closed the session at 10:10 a.m. Page 5 of 11 BOCC Minutes Week of January 26, 2026 RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:10 a.m. to go until 10:15 a.m. In attendance Evaluation were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook and Gina Saldana. The session continued until 10:20 a.m. Commissioner Burgess closed the session at 10:20 a.m. RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:24 a.m. to go until 10:29 a.m. In attendance Evaluation were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook and Gina Saldana. The session continued until 10:34 a.m. Commissioner Burgess closed the session at 10:35 a.m. RCW 42.30.110(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:40 a.m. to go until 10:45 a.m. In attendance Evaluation were Commissioners Burgess, Jones and Carter, Decorah Anderson -Cook and Gina Saldana. The session continued until 10:50 a.m. Commissioner Burgess closed the session at 10:50 a.m. COMMISSIONER'S MEETING 11:00a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minuteLimit per person and 15-minute total limit. Public Comment was provided about the following topics: • Laserfiche Travel Expenses C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Budget & Finance AND Finance Committee Meeting Cancelled E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable -Misc. Discussion: • Renew Out of State Travel • Letter of Support - King Ranch, Department of Ecology Page 6 of 11 BOCC Minutes Week of January 26, 2026 F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. ADMINISTRATOR 1. Approve request to purchase a surplus vehicle from Public Works in the amount of $5,000.00 for use in the Administrator's Office. Annual cost with ER&R Expenses is $7,400 per year, for a total in 2026 of $12,400.00. AUDITOR'S OFFICE 2. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $497729486.44) 3. Approve Authorization of Canvassing Board Representatives - Auditor's Staff and Delegation of County Legislative Authority to Serve on Canvassing Board (Kevin Burgess). COMMISSIONER'S OFFICE 4. Approve reimbursement request from Big Bend Community College on the American Rescue Plan Act (ARPA) in the amount of $56,313.36 for December 2025. 5. Approve reimbursement request from Beverly Water District on the American Rescue Plan Act (ARPA) in the amount of $6,500.00 the Water System Improvement Project. 6. Approve Notice of Special Occasion Liquor License Application for New Life Christian School and their event on 3/7/25 at Chuck Yarbro Auctioneers, 2566 Frontage Rd, Moses Lake, from the Washington State Liquor and Cannabis Board. 7. Approve Notice of Liquor License Application for Par 71, 19547 Golf Club Rd NW, Soap Lake, from the Washington State Liquor and Cannabis Board. 8. Approve a request to Amend Resolution No. 25-125-CC Strategic Infrastructure Program (SIP) Advisory Committee recommendations forfunding. Remove SIP 2025-05Coulee Medical Center project in the amount of $1,250,000.00 as the project is not listed on a Comprehensive Plan per RCW 82.14.370 which is requirement. 9. Approve reimbursement request from Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) No. 26-46108- 10 in the amount of $109,183.12 for December 2025 services. 10. Approve reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) No. 26-46108-10 in the amount of $30,338.99 for December 2025 services. Page 7 of 11 BOCC Minutes Week of January 26, 2026 11. Approve reimbursement request from Hopesource on the Consolidated Homeless Grant (CHG) No. 26-46108-10 in the amount of $49,207.35 for December 2025 services. 12. Approve 2026 Grant County Travel Planner Publishing Agreement with JayRay Ads & PR Inc. (JayRay) in the amount of $23,435.00 plus applicable taxes. Term of the agreement is upon signature through 12/31/26. 13. Approve Lodging Tax Advisory Committee (LTAC) Grant Agreement with Northwest Powerboat Association for the Moses Lake Vintage Test and Tune in the amount of $3,000.00. 14. Approval of Resolution No. 26-008-CC and Annexing certain properties into Grant County Fire Protection District No. 10. 15. Approve recommendations of appointment to the U.S. Department of Energy to the Hanford Advisory Board (HAB) (Kevin Danby is being recommended for the Primary position and Alan Key is being recommended for the Alternate position). EMERGENCY MANAGEMENT 16. Approve update to State Homeland Security Program (SFiSP) grant Signature Authority Form (SAF). This SAF will be used for the two approved SHSP Contracts E24-122 and E25-205 and any future SI-ISP contracts. FAIRGROUNDS 17. Approval of Capital Purchase requests from Current Expense (see consent agenda items for List) PUBLIC DEFENSE 18. Approve Professional Services Agreement for Legal Representation of Indigent Individuals with Anna Nordtvedt. Term is 2/1/26-12/31/27; $12,500.00 monthly. PUBLIC WORKS 19. Approve Resolution No. 26-009-CC to designate the Assistant County Engineer as the Certification Acceptance (CA) representative for Grant County, effective 2/2/26. 20. Approve Authorization to Call for Bids for the Multiphase Extraction BuiLdout. Bid opening to be held 3/9/26 at 1:00 p.m. at Public Works. 21. Approve Exhibit A - Amendment 30 with Parametrix to conduct the additional tasks outlined for the Active Landfill and Old Landfill through fiscal year 2026. Page 8 of 11 BOCC Minutes Week of January 26, 2026 RENEW 22. Approve Request for the Executive Director to electronically sign a Partner Agreement with North Central Accountable Community of Health dba Thriving Together NCW. Renew is the fiscal agent for Quincy Partnership for Youth. Term is 1/1 /26-12/31 /26, in the amount of $20,000.00. 23. Held from the 1120126 ConsentAgenda: Approve Out of State Travel request for Executive Director Dell Anderson and the following staff: Gonzales, Garcia, Garza, PadiLLa, Sanches, Ruiz, Nunez, Davidson, and Hunt to attend a Quest for Excellence Conference from 3/29/26-4/1/26 in Baltimore, MD. Estimated cost is $38,188.20. SHERIFF'S OFFICE 24. Approval of Out of State Travel for Justin Grubb and Dan Simon to attend a First Responder Conference in Coeur d ALene, ID from 2/1 /26-2/3/26. Estimated cost is $1,739.50 to be reimbursed by their WeLLness grant. TECHNOLOGY SERVICES 25. Approve Out of State Travel for Keith Conley, Evan Little, and Seth Sampson to attend the Laserfiche Empower conference in Las Vegas, NV from 4/27/26-4/30/26. Estimated cost is $4,467.99. (To be Paid from Historical Preservation Fund 143.0000.) 26. Approve Purchase Order No. 1055toCOLLective Data forannuaL software renewal of the QuarterMaster Inventory System used by the Sheriff's Office. Cost is $10,125.00 with a term of 12/31 /25- 12/30/26. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 26 AS PRESENTED, NOTING USE OF HISTORICAL PRESERVATION FUND TO PAY FOR OUT OF STATE TRAVEL TO THE LASERFICHE CONFERENCE. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 11:20 a.m. 11:30 a.m. -12:00 p.m. B Helvey, ARFS Grant County- Spay/Neuter Clinic Funding Discussion Staff Present: Bonnie Helvey, ARFS; Serena Jewell, Cyndle Miller, Grant County Animal Outreach; Kaya, Adams County Pet Rescue Page 9 of 11 BOCC Minutes Week of January 26, 2026 The following Topics were presented and discussed during the Spay/Neuter Clinic Discussion: • Coordination of Animal Shelters • Planning for Spay/Neuter Clinic Event • Request for $30,000.00 from Grant County • Fundraising Work for Adams County Spay/Neuter Clinic Event • Need for Spay/Neuter Clinic Event • Revenue Planning for Shelters • Quincy Ordinance - Policing • Promotion of Events, vet Services, Liability Risks • Funding Sources, Grant Opportunities 1:00 P.M. - 2:00 p.m. Budget and Finance AND Finance Committee Meeting (Cancelled) The Tuesday, January 27, 2026 session Was closed at 12:16 p.m. MISCELLANEOUS ITEM (1/28/2026): • The Chair of the Board was authorized to sign the Linda Tracy (Bunten -Tracy Short Plat) File # P 25-0318 (preliminary P 24-0383) Final Plat Submission &Review. MISCELLANEOUS ITEM (1/30/2026): • Emergency Check Request from Current Expense in the amount of $8.,000.00 for Postage Funding. Page 10 of 11 BOCC Minutes Week of January 26, 2026 Meeti g Minutes for the week of January 26, 2026 were approved this ' � day of 2026. CO u N f qc�•• •• CA SEA s'V NGT0% .... �`` Attest. Caitlin E. ell Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin BLFrgess, Cftz��C Cindy Carter, Member Page 11 of 11 BOCC Minutes Week of January 26, 2026