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HomeMy WebLinkAboutAgreements/Contracts - BOCCK26-038 GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL / MKIM CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 2/1 9/2026 PHONE:2931 DAgreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations � Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB 2026 Agreement regarding Use of County Property for Public Purpose between Grant County and Ricardo Gutierrez for the 5th Annual Basin Summer Showdown 2026 to be held on July 25, 2026 from 7:30 a.m. - 3:00 p.m. on the Courthouse Front Lawn. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A DATE OF ACTION: ?_ , j 40DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D 1: D3: P14 4/2 3/24 WITHDRAWN: Dear Commissioners of the Board, I am writing to formally request permission to use the Courthouse property on Saturday, July 25, 2026, for the 5th Annual Basin Summer Showdown Car Show. The Basin Summer Showdown Car Show is a community -focused event designed to bring together residents, local businesses, and visitors for a day of recreation, entertainment, and family -friendly environment showcasing custom vehicles. Being the 5th Annual and interests this early in the year, I anticipate a strong turnout. As in previous years, I am committed to ensuring that the property is used responsibly and respectfully. I will coordinate all necessary arrangements, including setup and teardown, waste management, and compliance with any local ordinances, insurance requirements, and permitting processes. Thank you for considering this request. I appreciate your time and attention and look forward to your response. Sincerely, Ricardo Gutierrez Event Coordinator Basin Summer Showdown Car Show 509-952-4486 open.iris.visuals@gmaii.com 2026 AGREEMENT REGARDING USE OF COUNTY PROPERTY FOR PUBLIC PURPOSE This Agreement Regarding Use of County Property for a Public Purpose ("Agreement") is entered into by and between GRANT COUNTY, ("COUNTY"), and RICARDO "RICKY" GUTIERREZ, an individual ("GUTIERREZ"), for this Basin Summer Showdown event. I. Recitals WHEREAS, the COUNTY is duly organized and operating under and by virtue of the State Constitution and the laws of the State of Washington; WHEREAS, GUTIERREZ is an individual; WHEREAS, GUTIERREZ desires to utilize COUNTY property (courthouse front lawn) for his event, Basin Summer Showdown; WHEREAS, the Board of County Commissioners ("BOCC") have determined that it is desirable to allow the GUTIERREZ use of the demised premises, the same commonly known as the Courthouse and immediate surrounding area and having a street address of 35 C Street NW, Ephrata, Washington. II. A14reements Based on the foregoing recitals, the parties to this Agreement hereby agree as follows: 1. The COUNTY does hereby allow GUTIERREZ to use the demised premises forthe limited purpose of the GUTIERREZ 5th Annual Basin Surruner Showdown 2026 event, to be held on Saturday, July 25, 2026 from 7:30 a.m. - 3:00 p.m. 2, GUTIERREZ shall, at its own expense, and at all times material herein, use such demised premises in accordance with applicable laws, ordinances, rules, regulations and requirements of governmental authorities. Further, at all times material herein, GUTIERREZ shall keep such demised premises free from debris and preserve a standard of cleanliness as established by the COUNTY. 3. GUTIERREZ shall indemnify and hold harmless the COUNTY from and against any and all claims, demands, causes of action, suits or judgments including but not limited to, any claims of insurance carriers, the Department of Labor and Industries, the Department of Social and Health Services, and any federal agency, health care provider or governmental taxation agency, (including costs and expenses incurred in connection therewith), for deaths or injuries to persons or for loss of or damage to property arising out of or in connection with the use and/or occupancy of the demised premises by GUTIERREZ, its agents, servants, employees or invitees and/or GUTIERREZ's failure to comply with any law of any governmental authority. Agreement Regarding Use of County Property for Public Purpose — Page 1 of 3 2026 AGREEMENT REGARDING USE OF COUNTY PROPERTY FOR PUBLIC PURPOSE 4. Insurance. GUTIERREZ shall procure and maintain in force, without cost or expense to COUNTY, on or before the commencement date of this Agreement and throughout the Agreement term or as long as Lessee remains in possession of the Facility, a broad form comprehensive general liability policy of insurance covering bodily injury and property damage, with respect to the use and occupancy of the Facility with liability limits of not less than $1,000,000, per occurrence. COUNTY shall be named as additional insured on all such policies, which policies shall in addition provide that they may not be cancelled or modified for any reason without fifteen (15) days prior written notice to COUNTY. GUTIERREZ shall provide Lessor with a certificate or certificates of such insurance within (10) days of the execution of this Agreement. 5. Neither this Agreement, nor any claim arising hereunder, shall be assignable or delegable by either party in whole or in part. Further, GUTIERREZ shall not assign, transfer, pledge, or lease any part of the delnised premises. 6. This Agreement shall be governed and interpreted in accordance with the laws of the State of Washington. In the event this Agreement is in conflict with the provisions of any law or statutes governing the subject matter hereof, such law or statute only to the extent of such conflict shall be controlling. FURTHER: If any portion of this Agreement is declared invalid or unenforceable, the remaining provisions shall remain in full force and effect. In case of any dispute the prevailing party shall be entitled to an award of costs and reasonable attorney fees as costs. 7. The failure of the COUNTY to insist on strict performance of any of the terms and conditions hereof shall not be deemed a waiver of the rights or remedies that the COUNTY may have and shall not be deemed a waiver of any subsequent breach or default by GUTIERREZ concerning any terms and conditions contained in this Agreement. 8. No partnership, joint venture or joint undertaking shall be construed from these presents, and except as herein specifically provided, neither party shall have the right to snake any representations for, act on behalf of, or be liable forthe debts of the other. Unless otherwise specifically provided herein, no third party is intended to be benefitted by this Agreement. 9. This Agreement contains the entire agreement of the parties hereto and supersedes all of their previous understandings and agreements, written and oral, with respect to this transaction. Neither the COUNTY nor GUTIERREZ shall be liable to the other for any representations made by any person concerning the demised premises or regarding the terms of this Agreement, except to the extent that the salve are expressed in this Agreement. This Agreement may be amended only by written instrument executed by both parties, or their lawful successors and assigns subsequent to the date hereof. 10. The undersigned warrant that they have the sole right and exclusive authority to execute this Agreement. Agreement Regarding Use of County Property for Public Purpose — Page 2 of 3 2026 AGREEMENT REGARDING USE OF COUNTY PROPERTY FOR PUBLIC PURPOSE 11. It is understood and agreed that this Agreement has been executed knowingly and voluntarily and that each party to this Agreement has had full opportunity for legal counsel prior to signing the Agreement. Each party to this Agreement agrees and represents that they have had the opportunity to read this Agreement, have had it fully explained to him or her by their counsel, understands and appreciates the foregoing words and terms and their effect, and signs this Agreement voluntarily of their own free will and accord. SIGNED this 1 01 day of FR,,b , 2026 , 2026. BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON Lc Kevin R. Burge , Chair 4� a Ro knes, ice-C Ir Cindy Carter,"Member ATTEST: Barba r J. Vasquez, Cle.Ak of theF'F oard pproved as to form: Date: Z- -"` Trev, r B evier, Ci 'il Deputy Prosecuting Attorney Agreement Regarding Use of County Property for Public Purpose — Page 3 of 3