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HomeMy WebLinkAboutRequest to Purchase - Sheriff & JailGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: SherlffS Office REQUEST SUBMITTED BY:Phillip C. Coats CONTACT PERSON ATTENDING ROUNDTABLE: Phillip C. Coats CONFIDENTIAL INFORMATION: ❑YES ®NO DATE: 02/09/26 PHONE:2O21 ©Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes []Ordinances ❑Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies []Thank You's ❑Tax Title Property ❑WSLCB �2' c �� � � 2f . 3 . s � � i � "7g � � � i 3 •i X p "y "�� 4Z �' � it i ��y The jail is looking to upgrade their inmate accountability software from their current platform. The upgraded system enhances performance in staff's daily tasks and inmate tracking during movement. This upgrade will be paid out of our concessions account. 112.154.- --00.0000.52360FISCAL / BUDGET IMPACT: - - ---- --------- If necessary, was this document reviewed by accounting? ❑ YES 0 NO ❑ N/A If necessary, was this document reviewed by legal? Fm� YES ❑ NO DATE OF ACTION: o%— 17Z"�i� DEFERRED OR CONTINUED TO: WITHDRAWN: APPROVE: DENIED ABSTAIN D 1: D2: D3: ❑ N/A pECENED 4/2 3/24 G�AN,� �OU�-�{ CQMMISSIONERS THIS GUARDIAN RF|DSYSTEM AGREEMENT ADDENDUM B AMENDMENT (the "Amendment") is entered into as of January 30.2026 by and between Codex Corporationd/b/a GUARDIAN RF|D'aMinnesota corporation , having its principal place ofbusiness at 8800VVedQwood Rd. N. Suite 325. Maple Grove, MN 55311 and Grant County Sheriffs Office, ebody corporate and politic under the laws of the state of Washington ("Customer"), having its principal place of business ot35CSt. NW, Ephrata, Washington 98823. WHEREAS, GUARDIAN RFID provides a system comprised of software, hardware, support services, and a web -based software as a service platform to deliver a wide range of inmate management, monitoring, and tracking solutions (the "GUARDIAN ). WHEREAS, GUARDIAN RFID and the Customer previously entered into an agreement governing the implementation and use ofthe GUARDIAN RF|DSystem (the ^/gUree]ent). WHEREAS, the Customer desires tocontinue using the GUARDIAN RF|D System along with replacing addendum Bpursuant tothis Amendment. NOW THEREFORE, the parties agree aafollows: Addendum B is amended to reflect changes to the Annual Software Renewal Fee (SRF) and is to be replaced with the following terms on the following Addendum B: GUARDkANRF|O System Agreement Renewal Amendment 11 @2020oUARDIAN RF|D. All rights reserved. GUARDIAN RFIoisou.S.registered trademark. Confidential & Proprietary. 0Rev 7/2020 FEE PAYMENT SCHEDULE Fee Type* Event Occurrence Amount First 25% of Initial Term Fee Contract Execution $10,275.50 Date (0610612022) Second 25% of Initial Term Access to GUARDIAN RFID Mission Command $10,275.50 Fee prior to the Go -Live Date (Unless the Agreement is terminated prior to Date (11/01 /2022) renewal as set forth in the Agreement) Third 25% of Initial Term Delivery of Hardware $10,275.50 Fee (Unless the Agreement is terminated prior to renewal as set forth in the Agreement) Date (11/1512022) Final 25% of Initial Term Go -Live Date $10,275.50 Fee (Unless the Agreement is terminated prior to renewal as set forth in the Agreement) Date, (01 /1212023) Initial Term Fee for Year First Year Anniversary of the Go -Live Date $16,944.00 Two** (Unless the Agreement is terminated prior to Date (01 /12/2024) renewal as set forth in the Agreement) Initial Term Fee for Year Second -year anniversary of the Go -Live Date $16,944.00 Three" (Unless the Agreement is terminated prior to renewal as set forth in the Agreement) Date (01 /1212025) Extended Term Year One Third -year anniversary of the Go -Live Date $16,944.00 Renewal Fee*** (Unless the Agreement is terminated prior to Date (01 /12/2026) renewal as set forth in the Agreement) Extended Term Year Two Current Annual SRF $16,944.00 Renewal Fee*** Mission Command SRF Increase $ 5,965.00 6X Spartan Lease @ $700 $ 4,200.00 6X Mobile CommandXR (a), $775 $ 42650.00 New Annual SRF $31,759.00 (Unless the Agreement is terminated prior to Date (01 /12/2027) renewal as set forth in the Agreement) Extended Term Year Three Fifth -year anniversary of the Go -Live Date $31,759.00 Renewal Fee*** (Unless the Agreement is terminated prior to Date (0111212028) renewal as set forth in the Agreement) Modification Fee [No such modification contemplated as of the [N/A] Effective Date.] I GUARDIAN RFID System Agreement Renewal Amendment 2 @2020 GUARDIAN RFID. All rights reserved. GUARDIAN RFID is a U.S. registered trademark. Confidential & Proprietary. (Rev. 7/2020) 4_=.:R%� GUA)WIANRFID * These amounts do not include any taxes. ** In accordance with Section 18(b), termination for convenience by the Customer before either of the Go - Live Date or the first -year anniversary of the Go -Live Date will cause any remaining portions of the Initial Term Fee for Year One that have not already been paid by Customer to be accelerated and become immediately due and payable by Customer to GUARDIAN RFID, regardless of whether the events specified in this Addendum B have occurred. *** The Renewal Fee represents the costs for renewing licenses to use the GUARDIAN RFID System for the Extended Term and will be increased if the Customer chooses to make additional purchases from GUARDIAN RFID of additional Hardware or licenses for GUARDIAN RFID Software, access and use of the GUARDIAN RFID OnDemand platform, or Third -Party Software. In such case, GUARDIAN RFID will provide the Customer with an updated Addendum B at the time of such additional purchases, which will automatically amend and replace this Addendum B. Invoices will be sent from GUARDIAN RFID to the Customer based on the occurrence of certain events, as follows: The remainder of the Agreement remains in full force and effect. By signing below, GUARDIAN RFID and the Customer each agrees to the terms and conditions of this Amendment and acknowledges the existence of consideration. GUARDIAN RFID RECEIVING PARTY P B y : {,. (signature of authorized ren tersentative) (signature of authorized representative) Name: Mark Cowley - Name. Kevin R. Burgess Title: Director of Jail Ops Title:, Chair Date: 1 /30/2026 Date: GUARDIAN RFID System Agreement Renewal Amendment 13 ©2020 GUARDIAN RFID. All rights reserved. GUARDIAN RFID is a U.S. registered trademark. Confidential & Proprietary. (Rev. 7/2020) Guardian RFID System Agreement Addendum B Amendment Date:- ATTEST: 13a-'rbara J'.-­Vasquez Clerk of the Board APPROVE ORM: s. Trev- R. Bever, WSBA #47989 A GrA,-ht County Prosecutors Office Deputy Prosecuting Attorney Date: BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON Kevin R. Bu ' Chair Romi r Vice-Cha* i'ndy Carter, Member