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Agreements/Contracts - New Hope DV/SA
GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: New Hope REQUEST SUBMITTED BY: SUZI FOCl2 CONTACT PERSON ATTENDING ROUNDTABLE: n/a CONFIDENTIAL INFORMATION: ❑YES ONO DATE' 2.12.2026 PHONE 509.764.8402 E Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment DARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code El Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Request permission for Suzi Fode to docu-sign the Federal Interagency Agreement with the Department of Commerce (Contract #F25-31103-074) for the IFFY 2026 Violence Against Women STOP Grant Program to serve Grant and Adams Counties from January 1 to December 31, 2026 in the amount of $34,752. FISCAL BUDGET IMPACT: -;f9awt op"pmp"Ong !ni, up FqPOO If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A ©al Ynr fl!VIEM-W In If necessary, was this document reviewed by legal? R YES ❑ NO DATE OF ACTION: �"� Z,C� DEFERRED OR CONTINUED TO: WITHDRAWN: APPROVE: DENIED ABSTAIN --. se D1. Kf-� 2, D2: D3: 4/23/24 ❑ N/A Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 Federal Interagency Agreement with through Office of Crime Victims Advocacy Community Services Division Contract Number: F25-31103-074 FFY 2025 Violence Against Women STOP Grant Program Dated: 01/01/2026 oouuaignEnvelope ID: 4FBFoo15 Deparment of Table of Contents TABLE OF CONTENTS .............~...-..'........-.............--......--...-..........~........~.....-'2 FACESHEET ............................................................................................................................................................ 4 1. AUTHORITY ...................................................................................................................................................... 5 l ACKNOWLEDGEMENT OFFEDERAL FUNDING ................................................................................................. 5 3. ACTIVITIES THAT COMPROMISE VICTIM SAFETY AN D RECOVERY OR UNDERMINE OFFENDER ACCOUNTABILITY...................................................................................................................................................... 5 4. AMERICANS WITH DISABILITIES ACT (ADA)OF1990,PUBLIC LAW 101-336, ALSO REFERRED TO AS THs"ADA" 28 C.FR.PART 3S............................................................................................................................................................ 6 5. APPLICABILITY OFPART 2OOUNIFORM REQUIREMENTS AND DO]GRANTS FINANCIAL GUIDE -------.6 6. AUDIT .............................................................................................................................................................. 6 T BILLING PROCEDURES AND PAYMENT ............................................................................................................. 6 8. COMPENSATION .............................................................................................................................................. 7 g. COMPLIANCE WITH 41U.S.C.4712(INCLUDING PROHIBITIONS ONREPRISAL; NOTICE TOEMPLOYEES) ....... 8 10. COMPLIANCE WITH APPLICABLE RULES REGARDING APPROVAL, PLANNING, AND REPORTING OF CONFERENCES, MEETINGS, TRAN|NGS,AND OTHER EVENTS .................................................................................. 8 ll. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION —28 C.F.R. PART38...................................................................................................................................................................... g 12. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION — 28 C.F.R. PART42..................................................................................................................................................................... 8 13. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION —28 C.F.R. PART54..................................................................................................................................................................... B 14. COMPLIANCE WITH GENERAL APPROPRIATIONS -LAW RESTRICTIONS DWTHE USE OFFEDERAL FUNDS FOR THISFISCAL YEAR ...................................................................................................................................................... 9 15. COMPLIANCE WITH STATUTORY AND REGULATORY REQUIREMENTS .......................................................... lO 16. COMPUTER NETWORK REQUIREMENT ......................................................................................................... lO 17. CONFIDENTIALITY AND INFORMATION SHARING .......................................................................................... lO 18. CONTRACT MANAGEMENT ........................................................................................................................... lO 19. CONTRACT MODIFICATION ........................................................................................................................... lO 20. COPYRIGHTED WORKS ................................................................................................................................... lO 21. DEBARMENT .................................................................................................................................................. 11 22. DETERMINATIONS DF3UITABLDYTO|NTERACTVVITHPARTICIPATING MINORS ........................................ l2 23. FRAUD AND OTHER LOSS REPORTING ........................................................................................................... l2 24. |NCURE[TCOSTS................................................................................................. .......................................... l2 25. INSURANCE ..................................................... ................................................................................................ 1Z 26. LIMITATION ONUSE OFFUNDS FOR ACTIVITIES ADDRESSING HUMAN TRAFFICKING .................................. l2 27. LIMITATION ON USE OF FUNDS FOR ACTIVITIES ADDRESSING MISSING OR MURDERED INDIGENOUS PERSONS(N1K4|P)............ ..................................................................................................................................... l2 28. NON-SUPPLANTDN................................. —.................................................................................................. 1Z 29. NOTIFICATION OF FINDINGS OF DISCRIMINATION OR NONCOMPLIANCE ........... ........................................ l2 30. ONGOING COMPLIANCE WITH STATUTORY CERTIFICATIONS ................ ...................................................... l3 31. POLICY FOR RESPONSE TO WORKPLACE -RELATED INCIDENTS OF SEXUAL MISCONDUCT, DOMESTIC VIOLENCE, AND DATING VIOLENCE .......................................... ............................................ ................................. l3 32. POLITICAL ACTIVITIES ....................... ........... .............. ............. ................................................................... 1S 33. REPORTING ..................................................................................................... .................................. ........... l3 Local Government Page 2 of 30 oocuaignEnvelope ID: *FBFoC15 Couninereew 34. REPORTING POTENTIAL FRAUD, WASTE, AND ABUSE, AND SIMILAR MISCONDUCT ..................................... l4 35.REQU|REMENTTO REPORT ACTUAL ORIMMINENT BREACH OFPERSONALLY IDENTIFIABLE INFORMATION (pU) 14 . 36. REQUIREMENTS PERTAINING TOPROHIBITED CONDUCT RELATED TO TRAFFICKING |NPERSONS (INCLUDING REPORTING REQUIREMENTS AND OVVVAUTHORITY TDTERMINATE AWARD) ................................... l4 37. RESTRICTIONS AND CERTIFICATIONS REGARDING NON -DISCLOSURE AGREEMENTS AND RELATED MATTERS 14 38. RESTRICTIONS ON^LDBBMNG^AND POLICY DEVELOPMENT ....................................................................... 15 39. SERVICES TOUPNITED_ NGLBH- ROHOEWT(LEP)PERSDN3------------------------16 40. SUBCONTRACTOR DATA COLLECTION ............................................................................... ........................... lG 41. VAVVA2Ol3NONDISCRIMINATION CONDITION .............................................................................................. l6 42. ORDER OFPRECEDENCE ................................................................................ ............................................... lG ' GENERAL TERMS AND CONDD0ONS.................................................................. 17 1. DEFINITIONS ................................................................................................................................................... l7 2. ALL WRITINGS CONTAINED HEREIN ............................................................ .................................................. l8 3. AMENDMENTS -----------------------------------..----------l8 4. ASSIGNMENT ........................ ........................................................................................................................ l8 5. CONFIDENTIALITY AND SAFEGUARDING OFINFORMATION ......................................................................... 18 6. COPYRIGHT ........................................................................... .................................................. ....................... lO TDISPUTES ............................... ........................................................................................ .............................. lg 8. GOVERNING LAW AND VENUE .............................................................. ........................................................ 19 g . INDEMNIFICATION ---------------------------------.----.------..lg lO. LICENSING, ACCREDITATION AND REGISTRATION ........ ....... ............................. ................ ........................... l9 11. RECAPTURE ................................................. ................... .............................................................................. 19 12. RECORDS MAINTENANCE .......................................................................................... ................................... 19 13. SAVINGS .... .................................................................................................................................... ............... 20 14. 3EVERAB|L[r/—.-----------------------------------.----------.ZO 15. 3UBCONTRACTNG/SU8GRANTNG--------------------------_---------... 20 16. SURVIVAL ................. ....................................................................................... --------.-------.Z0 17. TERMINATION FOR CAUSE -----------------------------------------.2O lO. ' ' TERMINATION FOR CONVENIENCE ................................................................................. ............................... 2l 19. TERM |NATDNPROCEDURES.................................................................................................................... .... 2l 20. TREATMENT OFASSETS ..................... ......................................................... .................... ............................ ZZ Zl. WAIVER ......................................................................................................................................................... 22 ATTACHMENT B: SCOPE OF WORK .................................................. @see 24 ATTACHMENTC:BUDGET .................................................................................................................................... 26 Local Government Page 3 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 D�--,pc..wt'(alerlf of 16 v%&*Fcomme,rce 1. AUTHORITY COMMERCE and Contractor enter into this Contract pursuant to the authority granted by the Interlocal Cooperation Act, Chapter 39.34 RCW. 2. ACKNOWLEDGEMENT OF FEDERAL FUNDING Federal Award Date: 09/13/2023 Federal Award Identification Number (FAIN): 15JOVW-23-GG-00608-STOP Federal Awarding Agency: Department of Justice, Office on Violence Against Women Total amount of this federal award: $3,784,202.00 Total amount of this federal award obligated in this contract: $0.00 Awarding official: Joe Nguyen, Director (360) 725-4021 Federal Award Date: 09/13/2024 Federal Award Identification Number (FAIN): 15JOVW-24-GG-00552-STOP Federal Awarding Agency: Office on Violence Against Women Total amount of this federal award: $3,725,610.00 Total amount of this federal award obligated in this contract: $34,752.00 Awarding official: Joe Nguyen, Director (360) 725-4021 Federal Award Date:. 08/18/2025 Federal Award Identification Number (FAIN): 15JOVW-25-GG-00064-STOP Federal Awarding Agency: Office on Violence Against Women Total amount of this federal award: $3,844,412.00 Total amount of this federal award obligated in this contract: $0.00 Awarding official: Joe Nguyen, Director (360) 725-4021 Unless otherwise specifically authorized herein, the budget period start and end dates shall be the same as the start and end dates on the Face Sheet. The Contractor agrees that any publications (written, visual, or sound) but excluding press releases, newsletters, and issue analyses, issued by the Contractor describing programs or projects funded in whole or in part with federal funds under this Contract, shall contain the following statements: "This project was supported by Subgrant No. F25-31103-074 awarded by the state administering office for the Office on Violence Against Women, U.S. Department of Justice's STOP Formula Grant Program. The opinions, findings, conclusions, and recommendations expressed in this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the state or the U.S. Department of Justice. Contract funds are administered by the Office of Crime Victims Advocacy, Community Services Division, Washington State Department of Commerce." In the event a correction is required to the Acknowledgement of Federal Funding, an administrative change will be processed. A change to the Acknowledgement of Federal Funding will not affect your budget or scope of work and notice will be provided. 3. ACTIVITIES THAT COMPROMISE VICTIM SAFETY AND RECOVERY OR UNDERMINE OFFENDER ACCOUNTABILITY The Contractor and any subrecipient (subgrantee) at any tier, agrees that Contract funds will not support activities that compromise victim safety and recovery or undermine offender accountability, such as: procedures or policies that exclude eligible victims from receiving services based on the classifications identified in 34 U.S.C. §12291(b)(13)(A) or their actual or perceived mental health condition, physical health condition, criminal record, immigration status, employment history or status, income or lack of income, or the age and/or sex of their children; procedures or policies that compromise the confidentiality of information and privacy of persons receiving OVW-funded services; Local Government Page 5 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 Viaohlrig,,on Mate C a, merit of 011an procedures or policies that impose requirements on victims in order to receive services (e.g., seek an order of protection, receive counseling, participate in couples' counseling or mediation, report to law enforcement, seek civil or criminal remedies, etc.); procedures or policies that fail to ensure service providers conduct safety planning with victims; project design and budgets that fail to account for the access needs of participants with disabilities and participants who have limited English proficiency or are Deaf or hard of hearing; or any other activities outlined in the application information, program notice of funding opportunity or companion guide under which the application was. submitted. 4. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, ALSO REFERRED TO AS THE "ADA" 28 C.F.R. PART 35 The Contractor must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. 5. APPLICABILITY OF PART 200 UNIFORM REQUIREMENTS AND DOJ GRANTS FINANCIAL GUIDE The Contractor agrees to comply with the Uniform Administrative Requirements., Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements"), and the current edition of the DOJ Grants Financial Guide as posted on the OVW website, including any updated version that may be posted during the period of performance. The Contractor also agrees that all financial records pertinent to this award, including the general accounting ledger and all supporting documents, are subject to agency review throughout the life of the award, during the close-out process, and for three years after submission of the final Federal Financial Report (SF-425) or as long as the records are retained, whichever is longer, pursuant to 2 C.F.R. 200.334, 200.337. 6. AUDIT If the Contractor expends $1,000,000 or more in federal awards as a Subrecipient from any and all sources in a fiscal year, the Contractor shall procure and pay for a single audit or a program -specific audit for that fiscal year in accordance with 2 CFR 200 Subpart F. In accordance with 2 CFR 200.501(h), for -profit Subrecipients expending $1,000,000 or more in federal awards in a fiscal year are also required to procure and pay for a single audit or program -specific audit for that fiscal year. Upon completion of each audit Contractor shall send all audit documentation to the Federal Audit Clearinghouse. If the Contractor expends less than $1,000,000 in federal awards as a Subrecipient from any and all sources in a fiscal year the Contractor shall notify COMMERCE they did not meet the audit requirement threshold within 30 calendar days of the end of that fiscal year. 7. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Contractor upon acceptance of deliverables or services provided and receipt of properly completed invoices, which shall be submitted to COMMERCE via the Contracts Management System (CMS). The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and any expenses to be reimbursed. The invoice shall include Contract Number F25-31103-074. If applicable, Contractor must also include attachments that describe and document, to COMMERCE's satisfaction, a detailed description of the work performed, progress of the project, and/or receipts or other proof of payment. Except for approved indirect costs, if any, or as otherwise authorized by COMMERCE in writing, a receipt must accompany every expense in the amount of $50.00 or more to receive reimbursement. COMMERCE may request additional documentation at any time. Local Government Page 6 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 =f Wa h4iri rom SLaLe. De -pa. {merit o CoMn Any expense reimbursed under this Contract which is later determined to be unallowable must be repaid according to the terms COMMERCE provides. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be made electronically utilizing Contractor's Statewide Vendor (SWV) number. COMMERCE may, in its sole discretion, terminate this Contract or withhold payments if the Contractor fails to satisfactorily comply with any term or condition of this Contract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. No payments in advance of or in anticipation of any expense reimbursable under this Contract shall be made by COMMERCE If subgranting and/or subcontracting is authorized by COMMERCE, all Subgrantee/Subcontractor payments are reimbursable expenses within the meaning of this Agreement. Contractor must have, and may be required to demonstrate, the means to pay each and every Subgrantee/Subcontractor. Failure to pay Subgrantees/Subcontractors as agreed may result in suspension or termination of this Contract. Invoices and End of Fiscal Year Invoices are due on the 20th of the month following the provision of services. Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification of the end of fiscal year due date. The Contractor must invoice for all expenses from the beginning of the Contract through June 30, regardless of the Contract start and end date. Duplication of Billed Costs The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other source, including grants, for that service. Disallowed Costs The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subgrantees. Unless otherwise authorized by COMMERCE in writing, reimbursable payroll costs shall not include employee overtime nor bonus pay. COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until acceptance by COMMERCE of the final report (or completion of the project, etc.). �. COMPENSATION COMMERCE shall pay an amount not to exceed $34,752.00 for the performance of all things necessary for or incidental to the performance of work as set forth in the Scope of Work. Contractor's compensation shall be based on the terms of the Scope of Work and Budget. Expenses Contractor shall receive reimbursement for approved expenses as identified below or as authorized in advance by COMMERCE as reimbursable. The maximum amount to be paid to the Contractor for authorized expenses shall not exceed $34,752.00, which amount is included in the Contract total above. Local Government Page 7 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 U, mikk pay merit of Cod nhierce If travel is required to complete the scope of work and approved in advance in writing, reimbursable travel expenses may include airfare (economy or coach class only), other transportation, lodging, and food necessary during periods of required travel. Contractor shall be reimbursed at a rate not to exceed the current state rate and in accordance with the State of Washington Office of Financial Management Travel Regulations, available here: https://ofni.wa.gov/account_in /travel/. The Contractor acknowledges that consultants paid with award funds generally may not be paid at a rate in excess of $81.25 per hour, not to exceed $650 per day (excluding travel and subsistence costs) without prior written approval. To exceed this specified maximum rate, Contractors must submit to OCVA a detailed justification and have such justification approved by OCVA, prior to obligation or expenditure of such funds. Issuance of this Contract or approval of the budget alone does not indicate approval of any consultant rate in excess of $81.25 per hour, not to exceed $650 per day. Although prior approval is not required for consultant rates below this specified maximum rate, Contractors are required to maintain documentation to support all daily or hourly consultant rates. Match Contractor shall provide a non-federal match. The total match to be provided shall be at least the amount indicated in Attachment C ® Budget. All funds designated as match are restricted to the same uses as STOP Formula Grant Program funds. Match funds may be expended in a greater proportion to Grant funds, however, all match funds must be expended prior to the close of this Grant. An expended amount of match funds provided must be identified on the invoice voucher form provided by COMMERCE. Line -Item Adjustment Transfer of funds between line item budget categories must be approved by the Office of Crime Victims Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of the total program budget shall be subject to justification and negotiation between the Contractor and OCVA, including approval from the Contractor's signature authority and the relevant OCVA Section Manager. 9. COMPLIANCE WITH 41 U.S.C. 4712 (INCLUDING PROHIBITIONS ON REPRISAL; NOTICE TO EMPLOY The Contractor (and any subgrantee at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The Contractor also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the Contractor is to contact COMMERCE for guidance. 10. COMPLIANCE WITH APPLICABLE RULES REGARDING APPROVAL, PLANNING REPORTING OF CONFERENCES, MEETINGS,, TRAININGS, AND OTHER EVENTS. The Contractor, and any subrecipient (subgrantee) at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears on the OVW website at https://www.,iustice._g v/ovw/conference-planning OVW Training Guiding Principles Local Government Page 8 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 Dep-`xrTlerit of ornmerce The Contractor understands and agrees that any training or training materials developed or delivered with funding provided under this award must adhere to the OVW Training Guiding Principles for Grantees and Subgrantees, available at htt s://www.iustice. ov/sites/default/files/ovw/legac /2012/06/28/ovw-trainin -quid in - rinci les- g rq anteessubgrantees.pdf. 11. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION — 28 C.F.R. PART 38 The Contractor, .and any subrecipient (subgrantee) at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38. Among other things, 28 C.F.R. Part 38 states that a faith -based organization that participates in this program retains its independence from the Government and may continue to carry out its mission consistent with religious freedom and conscience protections in federal law. Part 38 further states that an organization may not use direct federal financial assistance from the Department of Justice to support or engage in explicitly religious activities except when consistent with the Establishment Clause of the First Amendment and any other applicable requirements. An organization receiving federal financial assistance also may not, in providing services funded by the Department of Justice, or in their outreach activities related to such services,. discriminate against a program beneficiary on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that relate to engaging in or conducting explicitly religious activities.. Contractors and subrecipients that provide social services under this award must give written notice to beneficiaries and prospective beneficiaries prior to the provision of services (if practicable) which shall include language substantially similar to the language in 28 CFR Part 38, Appendix C, sections (1) through (4). A sample written notice may be found at h-ttr)s://www.oip.gov/sites/g/file ckuh241/files/media/document/Written Notice of geneficia Pr otections;,odf. In certain instances, a faith -based or religious organization may be able to take religion into account when making hiring decisions, provided it satisfies certain requirements. For more information on the requirements referenced in this condition, see httr)s://www.oip.gov/proqlram/ci hts.-office/ artnershi s-faith-based-and."other-ghborhood- arg,nizations. 12. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION- 28 C.F.R. PART 42 The Contractor, and any subrecipient (subgrantee) at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42. 13. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION — 28 C.F.R. PART 54 The Contractor, and any subrecipient (subgrantee) at any tier, must comply with' all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." 14. COMPLIANCE WITH GENERAL APPROPRIATIONS -LAW RESTRICTIONS ON THE USE OF FEDERAL FUNDS FOR THIS FISCAL YEAR The Contractor, and any subrecipient (subgrantee) at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, for each fiscal year, are set out at https:H www.justice.gov/ovw/award-conditions (Award Condition: General appropriations -law restrictions on use of federal award funds), and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a Contractor (or a subrecipient) would or might fall within the scope of an appropriations - law restriction, the Contractor is to contact COMMERCE for guidance, and may not proceed without the express prior written approval of COMMERCE. Local Government Page 9 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 Depa:".rnerit of C omn TCT� 15. COMPLIANCE WITH STATUTORY AND REGULATORY REQUIREMENTS The Contractor agrees to comply with all relevant statutory and regulatory requirements, which may include, among other relevant authorities, the Violence Against Women Act of 1994, P.L. 103-322) the Violence Against Women Act of 2000, P.L. 106-386, the Violence Against Women and Department of Justice Reauthorization Act of 2005, P.L. 109-162, the Violence Against Women Reauthorization Act of 2013, P.L. 113-4, the Violence Against Women Act Reauthorization. Act of 20221 P.L. 117-103, the Omnibus Crime Control and Safe Streets Act of 1968, 34 U.S.C. 10101 et seq., and OVWs implementing regulations at 28 C.F.R. Part 90. 16. COMPUTER NETWORK REQUIREMENT Contractors may not use any award funds to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography. Nothing in this requirement limits the use of funds necessary for any local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities or victim assistance - related activity. 17. CONFIDENTIALITY AND INFORMATION SHARING The Contractor agrees to comply with the provisions of 34 U.S.C. 12291 (b)(2), nondisclosure of confidential or private information, which includes creating and maintaining documentation of compliance, such as policies and procedures for release of victim information.'The Contractor also agrees to comply with the regulations implementing this provision at 28 CFR 90.4(b)and "Frequently Asked Questions (FAQs) on the VAWA Confidentiality Provision (34 U,.S.C. 12291 (b)(2))" on the OVW website at httr)s://www.justice.qov/ovw/resources-and-faqs-qrantees. The Contractor also agrees to ensure' that all subrecipients (subgrantees) at any tier meet these requirements. 18. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Contract. The Representative for the Contractor and their contact information are identified on the Face Sheet of this Contract. 19. CONTRACT MODIFICATION Notwithstanding any provision of this Contract to the contrary, at any time during the Contract period-, COMMERCE may, by written notification to the Contractor and without notice to any known guarantor or surety, make changes within the general scope of the program activities to be performed under this Contract. All other modifications shall not be valid unless made in writing and signed by the parties. Any oral understandings and agreements not incorporated herein, unless made in writing --and signed by the parties hereto, shall not be binding. Notwithstanding any provision of this Contract to the contrary, at any time during the Contract period, COMMERCE may analyze Contract expenditures as a proportion of the Contract budget. If COMMERCE determines, in its sole discretion, that the Contract funding is underutilized, COMMERCE, in its sole discretion, may unilaterally modify the Contract to reduce the balance of the Contract budget. Funds de -obligated by COMMERCE as a result of a budget reduction may be made available to other Contractors for the provision of eligible program activities. 20. COPYRIGHTED WORKS Pursuant to 2 C.F.R. 200.315(b), the Contractor may copyright any work that is subject to copyright and was developed, or for which ownership was acquired, under this award. OVW reserves a royalty - free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work, in whole or Local Government Page 10 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 Dpmerit of eo. V4 "T & Commerce in part (including in the creation of derivative works), for federal purposes, and to authorize others to do so. OVW also reserves a royalty -free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use, in whole or in part (including in the creation of derivative works), any work developed by a subrecipient (subgrantee) of this award, for federal purposes, and to authorize others to do so. In addition, the Contractor (or subrecipien't, contractor, or subcontractor of this award at any tier) must obtain advance written approval from the COMMERCE representative assigned to this award, and must comply with all conditions specified by the program manager in connection with that approval, before: 1) using award funds to purchase ownership of, or a license to use, a copyrighted work; or 2) incorporating any copyrighted work, or portion thereof, into a new work developed under this award. It is the responsibility of the Contractor (and of each subrecipient, contractor, or subcontractor as applicable) to ensure that this condition is included in any subaward, contract, or subcontract under this award. 21. DEBARMENT A. Contractor, defined as the primary participant and it principals, certifies by signing these General Terms.and Conditions that to the best of its knowledge and belief that they: L Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency. fl. Have not within a three-year period preceding this Contract, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, receiving stolen property, making false claims, or obstruction of justice; Iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of federal Executive Order 12549; and .. iv. Have not within a three-year period preceding the signing of this Contract had one or more public transactions (Federal, State, or local) terminated for cause of default. B. Where the Contractor is unable to certify to any of the statements in this Contract, the Contractor shall attach an explanation to this Contract. C. The Contractor agrees by signing this Contract that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by COMMERCE. D. The Contractor further agrees by signing this Contract that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," as follows, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions: LOWER TIER COVERED TRANSACTIONS L The lower tier Contractor certifies, by signing this Contract that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Local Government Page 11 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 Depar rTlerlt of V,4 9 Cn _ ' ii. Where the lower tier Contractor is unable to certify to any of the statements in this Contract, such contractor shall attach an explanation to this Contract. E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, person, primary covered transaction, principal, and voluntarily excluded, as used in this section, have the meanings set out in the Definitions and Coverage sections of the rules. implementing Executive Order 12549. Contractor may contact COMMERCE for assistance in obtaining a .copy of these regulations. 22. DETERMINATIONS OF SUITABILITY TO INTERACT WITH PARTICIPATING MINORS The Contractor, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement, applies; regardless of an individual's employment status. The details of this requirement are posted on the- OVW website at https://www.justice.gov/ovw/award-conditions (titled "Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating ,minors") and are incorporated by reference here. 23. FRAUD AND OTHER LOSS REPORTING Contractor shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this Contract immediately or as soon as practicable to the Commerce Representative identified on the Face Sheet. 24. INDIRECT COSTS Contractor shall provide their indirect cost rate that has been negotiated between their entity and the federal government. If no such rate exists a de minimis indirect cost rate of up to 15% of Modified Total Direct Costs (MTDC) may be used. 25. INSURANCE Each party certifies that it is self -insured under the State's or local government self-insurance liability program, and shall be responsible for losses for which it is found liable. 26. LIMITATION ON USE OF FUNDS FOR ACTIVITIES ADDRESSING HUMAN TRAFFICKING The Contractor agrees that Contract funds will not be used for activities addressing human trafficking unrelated to domestic violence, dating violence, sexual assault, or stalking. 27. LIMITATION ON USE OF FUNDS FOR ACTIVITIES ADDRESSING MISSING OR MURDERED INDIGENOUS PERSONS (MMIP) The Contractor agrees that Contract funds will not be used for activities addressing MMIP unrelated to domestic violence, dating violence, sexual assault, or stalking. 28. NON-SUPPLANTION The Contractor agrees that Contract funds will be used to supplement, not supplant, non-federal funds that would otherwise be available for the activities under this Contract. 29. NOTIFICATION OF FINDINGS OF DISCRIMINATION OR NONCOMPLIANCE In the event a state or federal court or a state or federal administrative agency makes a finding of discrimination after a due process hearing on the basis of actual or perceived race, color, religion, national origin, sex, gender identity, sexual orientation, age, or disability against the Contractor, any subgrantee at any tier, or' a program partner or participant receiving Contract funds, the Contractor will forward a copy of the finding to the U.S. Department of Justice, Office of Justice Programs, Office of Civil Rights (OCR), and COMMERCE. The Contractor, and any subgrantee at any tier, shall include a statement clearly stating whether or not the finding is related to any Contract activity supported with a Grant in which U.S. Department of Local Government Page 12 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 VilaZ-3hirig-,onSLaLe. OapaY zmerit of %Oqconin rce Justice funds are involved, and identify all open grants and contracts utilizing U.S. Department of Justice funding by grant or contract number and program title. 30. ONGOING COMPLIANCE WITH STATUTORY CERTIFICATIONS The Contractor agrees that compliance with the statutory certification requirements is an ongoing responsibility during the award period and that, at a minimum, a hold may be placed on the Contractor's funds for noncompliance with any of the requirements of 34 U.S.C. § 10449(e) (regarding judicial notification), 34 U.S.C. § 10450 (regarding certain fees and costs), and 34 U.S.C. § 10451 (regarding polygraphing of sexual assault victims), and 34 U.S.C. 10454 (regarding victim - centered prosecution), and 34 U.S.C. 10446(d)(6) (regarding award conditions). Non-compliance with any of the foregoing may also result in termination or suspension of the grant or other remedial measures, in accordance with applicable laws and regulations. 31. POLICY FOR RESPONSE TO WORKPLACE -RELATED INCIDENTS OF SEXUAL MISCONDUCT, DOMESTIC VIOLENCE, AND DATING VIOLENCE The Contractor, and any subrecipient at any tier, must have a policy, or issue a policy within 270 days of the award date, to address workplace -related incidents of sexual misconduct, domestic violence, and dating violence involving an employee, volunteer, consultant, or contractor. The details of this requirement are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award Condition: Policy for response to workplace -related sexual misconduct, domestic violence, and dating violence), and are incorporated by reference here. 32. POLITICAL ACTIVITIES Political activity of Contractor's employees and officers are limited by the State Campaign Finances and Lobbying provisions of Chapter 42.17A RCW and the Federal Hatch Act, 5 U.S.C. 1501 - 1508. No funds may be used for working for or against ballot measures or for or against the candidacy of any person for public office. 33. REPORTING Contractors must collect and maintain data that measure the performance and effectiveness of work done under this Contract. If providing direct services or outreach, the Contractor shall submit data quarterly in the InfoNet data collection system, relative to the provision of FFY 2025 Violence Against Women STOP Grant Program services. Report data will be due in InfoNet no later than the fifteenth day following the end of each quarter. The Contractor shall submit non -personally identifying demographic, service and compliance data required by state funding sources in the InfoNet data collection system. The Contractor shall maintain documentation and records that support the data reported in InfoNet. The Contractor shall establish and maintain written procedures for the security of InfoNet use at its site. Procedures shall include: • Only authorized staff are provided access to the InfoNet data and files; • Staff are informed of the need for security and confidentiality of data and files maintained in or available through the InfoNet system; and • That the Contractor shall notify the Department Program Coordinator for this Contract when an employee is no longer authorized to access the InfoNet system. Alternative reporting methods are subject to the approval of the Representative for Commerce. The Contractor shall submit an annual progress report electronically on a form or in the system provided by COMMMERCE for the services or program activities funded through this Contract. The report shall be inclusive of the work performed by any subgrantees. The report is due to COMMERCE Local Government Page 13 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 n " .9 D e pa e -1, rT i e r 1 t of Commerc� January 31, 2027 (for the performance period January 1, 2026 — December 31, 2026). The Contractor and any subgrantees shall maintain documentation and records that support the progress report. Coordinated Community Response: The Contractor shall submit quarterly progress reports electronically on a form or in the system provided by COMMERCE on the Coordinated Community Response Activity indicated in the approved Contract application. 34. REPORTING POTENTIAL FRAUD, WASTE, AND ABUSE, AND SIMILAR MISCONDUCT The Contractor and any subrecipients (subgrantees) must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by-- (1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; (3) by facsimile directed to the DOJ OIG Fraud Detection Office (Attn: Grantee Reporting) at (202) 616-9881 (fax). Additional information is available from the DOJ OIG website at htt s://oiqustice. ,. sticeov/hotline. ,j. 35. REQUIREMENT TO REPORT ACTUAL OR IMMINENT BREACH OF PERSONALLY IDENTIFIABLE INFORMATION The Contractor (and any subrecipient at any tier) must have written procedures in place to respond in the event of an actual or imminent breach (as defined in OMB M-17-12) if it (or a subrecipient)-- 1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of personally identifiable information (PII) (as defined in 2 C.F.R. 200.1) within the scope of an OVW grant -funded program or activity, or 2) uses or operates a Federal information system (as defined in OMB Circular A-1 30). The Contractor's breach procedures must include a requirement to report actual or imminent breach of PH to COMMERCE no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 36. REQUIREMENTS PERTAINING TO PROHIBITED CONDUCT RELATED TO TRAFFICKING IN PERSONS (INCLUDING REPORTING REQUIREMENTS AND OVW AUTHORITY TO TERMINATE AWARD) The Contractor, and any subrecipient (subgrantee) at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of Contractors, subrecipients (subgrantees), or individuals defined (for purposes of this condition) as "employees" of the Contractor or of any subrecipient. The details of the Contractor's obligations related to prohibited conduct related to trafficking in persons are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award Condition: Prohibited conduct by Grantees and subrecipients related to trafficking in persons (including reporting requirements and OVW authority to terminate award)), and are incorporated by reference here. 37. RESTRICTIONS AND CERTIFICATIONS REGARDING NON -DISCLOSURE AGREEMENTS AND RELATED MATTERS No Contractor or subrecipient (subgrantee) under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Local Government Page 14 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AFO-9F614FBFDC15 _PC.-rnerit of de Form 4414(which relates to sensitive compartmented information).many other form issued by federal department oragency governing the nondisclosure of classified information. A. |naccepting this award, theContraobz — L represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport toprohibit orrestrict) employees- or.contractors from reporting waste, fraud, or abuse as described above; and ii. certifies that, if it learns orianotified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport toprohibit orrestrict).reporting of waste, fraud, orabuse asdescribed above, it will immediately obzp any further ob|k]ebona of award funda, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. B. If the Contractor does or is authorized under this award tomake aubawards (subgrants). ' procurement contracts, or both — L it represents that a. ithas determined that noother entity that the Contractor's application proposes may or will receive award funds (whether through e aubaward (subgrant), procurement contract, or subcontract under a procurement contract) ,either requires or has required internal confidentiality agreements_�s���f� �p��or��r����cu��pmh��or�e��ecurrently restrict (or purport toprohibit orrestrict) employees orcontractors from reporting waste .fraud, or abuse as described above; and b. it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and ` |i. it certifies that, if it learns or is, notified that any subrecipient, contractor, or subcontractor entity *that receives. funds under -this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized tod000bythat agency. 38. RESTRICTIONS ON "LOBBYING" AND POLICY DEVELOPMENT \ngeneral, asematter of federal law, federal funds may not be used by the Contractor, or any aubnecipient (subgrantee) at any tier, either directly mindirectly, insupport of the enactment, repeal, modification oradoption ofany law, regulation orpolicy, atany level ofgovernment, inorder hoavoid, violation of18 U.S.C. 1813 The Contractor, breo ien (a may, however, use federal funds to collaborate with and provide information to federal, obata. \ooe, tribal and territorial public officials and agencies todevelop and implement policies and develop and promote state',|oco\, orthba|)aQia\otionormode|cndaadeoignedtoreduoeore|iminehedomeoicvib|enoe.dstingvio|enoe. sexual aaoeu|t, and stalking (as those terms are defined in 34 U.S.C. 12291(m)) when such collaboration and provision of information is consistent with the activities otherwise authorized under this grant program. Another federal law generally prohibits federal funds awarded by OVW from being used by the Contractor, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding ofafederal grant or cooperative agnaement, aubQrent, oontnsct, subcontract, or |oon, or with respect to actions such as renewing, extendinQ, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions tothis law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by o Contractor (or subrecipient) would or might fo|| within the scope of these Local Government Page 15 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 De,pal.., rmerit of V40co e"� � prohibitions, the Contractor is to contact COMMERCE for guidance, and may not proceed without the express prior written approval of COMMERCE. 39. SERVICES TO LIMITED-ENGLISH-PROFICIENT (LEP) PERSONS To ensure compliance with Title VI and the Safe Streets Act, Contractors are required to make reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including interpretation and translation services, where necessary. Recipients are encouraged to consider the need for language services for LEP persons served or encountered both in developing their programs and budgets and in conducting their programs and activities. Reasonable costs associated with providing meaningful access for LEP individuals are considered allowable program costs. Additional assistance regarding LEP obligations and information may be found at: www.I,ep.g.ov. 40. SUBCONTRACTOR DATA COLLECTION Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by the parties, regarding work under this Contract performed by subcontractors and the.portion of Contract funds expended for work performed by subcontractors, including but not necessarily limited to minority -owned, woman -owned, and veteran -owned business subcontractors. "Subcontractors" shall mean subcontractors of any tier. 41. VAWA 2013 NONDISCRIMINATION CONDITION The Contractor agrees to comply with 34 U.S.C. 12291(b)(13) in any program or activity funded in whole or in part by OVW. Recipients may provide sex -segregated or sex -specific programming if doing so is necessary to the essential operations of a program, so long as the recipient provides comparable services to those who cannot be provided with the sex -segregated or sex -specific programming. The recipient also agrees to ensure that any subrecipients (subgrantees) at any tier will comply with this provision. 42. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order: • Applicable federal and state of Washington statutes and regulations • Special Terms and Conditions • Attachment A — Award Acceptance • Attachment B — Scope of Work • Attachment C — Budget • Attachment D — Federal Funds Checklist • General Terms and Conditions • FFY 2025 Violence Against Women STOP Grant Program Application for. Funding as submitted and approved by COMMERCE Local Government Page 16 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 Wasihdriqoun SLate A nep,a�merit of V �w- COMT1 _,rcc� General Terms and Conditions 1. DEFINITIONS As used throughout this Contract, the following terms shall have the meaning set forth below: A. "Authorized Representative," shall mean the Director and/or the designee authorized in writing to act on the Director's behalf. B. "COMMERCE" shall mean the Washington Department of Commerce. C. "Contract" or "Agreement" or "Grant" means the entire written agreement between COMMERCE and the Contractor, including any Exhibits, documents, or materials incorporated by reference and may constitute a Subaward if so designated. Electronic transmission of a signed copy of a Contract shall be the same as delivery of an- original. D. "Contractor" or "Grantee" shall mean the entity identified on the face sheet performing service(s) under this Agreement, and shall include all employees and 'agents thereof. E. "Modified Total Direct Costs" (MTDC) shall mean all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $50,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs, and the portion of each subaward in excess of $50,000. F. "Personal Information" shall mean information identifiable to any person, including, but not limited to, information that relates to a personis name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers, and "Protected Health Information" under the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA). G. "State" shall mean the state of Washington. H. "Subaward" shall mean an award provided by a pass -through entity to a Subrecipient for the Subrecipient to carry out part of a Federal award received by the pass -through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. A Subaward may be provided through any form of legal agreement, including an agreement that the pass -through entity considers a Contract. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or part of those services under this Contract under a separate contract with the Contractor. The terms "Subcontractor" and "Subcontractors" mean subcontractor(s) in any tier. J. "Subrecipient" or "Subgrantee" shall mean a non -Federal entity that receives a Subaward from a pass -through entity to carry out part of a Federal program, but does not include an individual that is a beneficiary of such program. A Subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency. Local Government Page 17 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 AS1 ���cl'`,�hir1 oC1 IS'La e. Gc��d. mc.,rit of Co e c� 2. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. ►�I�17►�I`��� This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 4. ASSIGNMENT Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred or assigned by the Contractor without prior written consent of COMMERCE. 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION A. "Confidential Information" as used in this section includes: i. All material provided to the Contractor by COMMERCE that is designated as "confidential" by COMMERCE; ii. All material produced by the Contractor that is designated as "confidential" by COMMERCE; and iii. All Personal Information in the possession of the Contractor that may not be disclosed under state or federal law. D. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Contractor shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Contractor shall make the changes within the time period specified by COMMERCE. Upon request, the. Contractor. shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Contractor. against - unauthorized disclosure. C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within twenty-four hours of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 6. COPYRIGHT Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered "works for hire" under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. "Materials" means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, Local Government Page 18 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 W01ashiriga�,,r) SWe ahl' ag o ne and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty - free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and represents that the Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Contract. The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the Contractor. 7. DISPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 8. GOVERNING LAW AND VENUE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9. INDEMNIFICATION Each party shall be solely responsible for the acts of its employees, officers, and agents. 10. LICENSING, ACCREDITATION AND REGISTRATION The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Contract. 11. RECAPTURE In the event that the Contractor fails to perform this Contract in accordance with state laws, federal laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Contractor of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Contract. 12. RECORDS MAINTENANCE The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Contract. The Contractor shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Contract, shall be subject Local Government Page 19 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 J, rjeP,8.,r+rT-ierA of Coymn at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 13. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the Contract under the "Termination for Convenience" clause, without the ten (10) calendar day notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding limitations and conditions. 14. SEVERABILITY The provisions of this Contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Contract. 15. SUBCONTRACTINGISUBGRANTING The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written approval of COMMERCE. If COMMERCE approves subcontracting/subgranting, the Contractor shall maintain written procedures related to subcontracti ng/subg ranting, as well as copies of all subcontracts/subawards and records related to subcontracts/subawards. For cause, COMMERCE in writing may: (a) require the Contractor to amend its subcontracti ng/subg ranting procedures as they relate to this Contract; (b) prohibit the Contractor from subcontracting/subg ranting with a particular person or entity; or (c) require the Contractor to rescind or amend a subcontract/subaward. Every subcontract/subaward shall bind the Subcontractor/Subgrantee to follow all applicable terms of this Contract. The Contractor is responsible to COMMERCE if the Subcontractor/Subgrantee fails to comply with any applicable term- or condition of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor/Subgrantee to assure fiscal conditions of this Contract. In no event shall the existence of a subcontract/subaward operate to release or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the Contractor's duties. Every subcontract/subaward shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor/Subgrantee's performance of the subcontract/subaward. 16. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive. 17. TERMINATION FOR CAUSE In the event COMMERCE determines the Contractor has failed to comply with the conditions of this Contract in a timely manner, COMMERCE has the right to suspend or terminate this Contract. Before suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days,. the ,Contract may be terminated or suspended. In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time. Local Government Page 20 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 hing.()n SLaLe -iient of Dep- - r Vr44 Ap ale COMMERCE reserves the right to suspend all or part of the Contract, withhold further payments, or prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to terminate the Contract. A termination shall be deemed a "Termination for Convenience" if it is determined that the Contractor: (1).was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this Contract are 'not exclusive and are, in addition to any other rights and remedies, provided by law. 18. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days' written notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of this Contract for services rendered or goods delivered prior to the effective date of termination. 19. TERMINATION PROCEDURES Upon termination of this Contract, COMMERCE, in addition to any other, rights provided in this Contract, may require the Contractor to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this Contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and COMMERCE for (i) completed work and services for which no separate price. is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property, unless the termination is for default, in which case, the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree. with. such determination shall be a dispute within the meaning of the "Disputes" clause of this Contract. COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract. After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Contractor shall: A. Stop work under the Contract on the date, and to the extent specified, in the notice; B. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work. under the Contract that is not terminated; C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Contractor under the orders and subcontracts so terminated, in which case COMMERCE has .the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; D. Settle :all outstanding liabilities and all claims arising out of such * termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the Contract had been completed, would have been required to be furnished to COMMERCE; Local Government Page 21 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 Vb Depae merit . of "V44F Commerce. F. Complete performance of such part of the work as shall not have been terminated by the Authorized Representative; and G. Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this Contract, which is in the possession of the Contractor and in which COMMERCE has or may acquire an interest. 20. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the Contractor, for the cost of which the Contractor is entitledto. be reimbursed as a direct item of cost under this Contract, shall pass to and vest in COMMERCE upon delivery of such property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this Contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this Contract, or (ii) commencement of use of such property in the performance of this Contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this Contract. B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Contractor or which results from the failure on the part of the Contractor to maintain and administer that property in accordance with -sound management practices. C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this Contract. E. All reference to the Contractor under this clause shall also include Contractor's employees, agents or Subcontractors. 21. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by Authorized Representative of COMMERCE. Local Government Page 22 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 WX WH % J -H hirig-.on State WA Depaa-trnerlt of 1"48P commerc-e -141 il mill" I liq pq 11,1111i I A I L q By signing the certification below, I -- A. Declare to the U.S. Department of Justice (DOJ), and Department of Commerce (COMMERCE) under penalty of perjury, that I have authority to make this declaration and certification on behalf of the applicant. B. Certify to DOJ and COMMERCE, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the following are true as of the date of this award acceptance: ii. I have conducted or there was conducted (including by applicant's legal. counsel as appropriate and made available to me) a diligent review of all terms . and conditions of, and all supporting materials submitted in connection with, this award, including any assurances and certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after, or at the time of the application submission and any materials that accompany this acceptance and certification); and ill. I have the legal authority to accept this award on behalf of the applicant. C. Accept this award on behalf of the applicant. D. Declare the following to DOJ and COMMERCE, under penalty of perjury, on behalf of myself and the applicant: ii. I understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ and COMMERCE will rely upon this declaration and certification as a material representation; and H. I understand that any materially false, fictitious, or fraudulent information or statement in this declaration and certification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the federal False Claims, Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise. New Hope Agency Name SuziFode Director Name of Authorized Official Title of Authorized Official Signature of Authorized Official Date Local Government Page 23 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 J,E�s , irig.- n �S'LaLe TICIII New Hope shall provide staff and furnish goods and services necessary to accomplish the activities under the STOP Violence Against Women Formula Grant Program during the Contract period. This Contract is not a Benefit or Entitlement to the Contractor. It is not to be used to acquire property or services for the state government's direct benefit. The principle purpose of this Contract is to provide funding for New Hope to accomplish a public purpose. Funding from this Contract must be used to support the Contractor's STOP Violence Against Women Formula Grant Program. Contractor must ensure that activities funded under this ,Contract program are available to adult or youth victims (ages 11 or older) of intimate partner domestic violence,: sexual assault, stalking or dating violence during Contractor's regular business hours and shall include, but not be limited to: • Fulfill all tasks outlined in `DVHRT Coordinator Roles and Responsibilities' handout. along with any other tasks in the DVHRT Coordinator Manual provided; • Maintain timely responsiveness with OCVA and staff at the Technical Assistance (TA) organization; • Establish internal Danger Assessment process, and adjust internal Danger Assessment and high risk procedures as needed; • Review internal Danger Assessment and high risk procedures at least annually; • Hold meetings of the DV High Risk Team no less than monthly; • Provide monthly reports on basic meeting attendance and cases staffed; • Engage in development of DVHRT best practices and team connection protocol o Reviewing team procedures and protocols as necessary, no less than annually; • Ensure in -person domestic violence services are available during regular hours of operation; • Provide 24/7 response to victims of intimate partner violence by staff/volunteers trained in the danger assessment; • Provide 24/7 response to partner agencies in line with DVHRT connection protocol; • Ensure high risk victims are prioritized with an increased level of supportive services. Services can include but are not limited to: o Assisting victims with civil legal processes such as protection orders and coordinating service by law enforcement; o Developing an ongoing safety plan utilizing the Danger Assessment; o Coordinating additional police reports with partnering law enforcement as necessary; o Providing information about victims' rights and advocate for them; o Accompanying victims to court proceedings as able, or report back requested information; o Providing referrals and coordinate with partnering agencies to address housing, mainstream benefits, childcare and civil legal needs; o Providing referrals and support of health care appointments as requested, and o Providing emergency financial assistance to increase safety and autonomy • Promote increased monitoring and accountability for high risk offenders through coordination of cases, collaborative problem solving, and the following: o Monitoring cases as they progress through the criminal justice system and the civil legal system to ensure that the system is providing an optimal response at each phase of the process o Monitoring, discussing and addressing witness intimidation when it occurs o Monitoring and aid in the successful and timely serving of warrants and civil protection orders o Supporting timely response to violations of probation, and o Encouraging access to offender treatment programs when appropriate. Local Government Page 24 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 DpparfrTierrt of V c6fiin"Ierce, • active collaboration with law enforcement and prosecution to ensure a supportive and strong coordinated response for victims of domestic violence; sexual assault, dating violence, and stalking; and • ensuring that goods and services, supplies or administrative costs supported by this grant program are related to issues involving adult or youth victims (ages 11 and older) of domestic violence, sexual assault, dating violence or stalking. Services provided must be consistent with current state and federal laws and mandates. Domestic Violence Advocacy Provision of services to domestic violence clients must comply with the service model indicated in WAC- 61A- 1015. Sexual Assault Advocacy Sexual assault services provided shall meet the requirements set forth by Washington State RCW 70.125 and by the standards defined by the state of Washington Sexual Abuse/Assault Services Standards. Outreach, Public Awareness and Education Activities Grant funds may only be used to support, inform, and outreach to victims about available `services: Grantee agrees Grant funds cannot be used to conduct public awareness or community education campaigns or related activities to broadly address domestic violence, dating violence, sexual assault or stalking. Domestic Violence High Risk Team The Grantee will meet with the other Grant County DVHRT members to monitor high risk case response, share case information, and implement coordinated interventions to increase the safety of victims of domestic violence, dating violence, sexual assault and stalking perpetuated by current or former intimate partners that enhances victim safety and holds perpetrators of intimate partner violence accountable. OCVA program staff may conduct periodic checks for compliance with the meetings. Noncompliance may result in suspension of payments to Grantee under this Grant. The Grantee will submit progress reports on the DVHRT and their grant funded activities as indicated in Section 33 — Reporting. Noncompliance may result in suspension of payments to Contractor under this Contract. Victim Safety and Recovery The Grantee. and Subgrantees, if applicable, agrees that grant funds will not support activities that compromise victim safety and recovery or undermine offender accountability, such as: A. Procedures or policies that exclude eligible victims from receiving services based on the classifications identified in 34 U.S.C. 12291(b)(13)(A) or their actual or perceived mental health condition, physical health condition, criminal record, immigration status, employment history or status, income or lack of income, or the age and/or sex of their children. B. Procedures or policies that compromise the confidentiality of information and privacy of persons receiving OVW-funded services; C. Procedures or policies that impose requirements on victims in order to receive services (e.g., seek an order of protection, receive counseling, participate in couples' counseling or mediation, report to law enforcement, seek civil or criminal remedies, etc.). D. Procedures or policies that fail to ensure service providers conduct safety planning with victims; E. Project design and budgets that fail to account for the access needs of participants with disabilities and participants who have limited English proficiency or are Deaf or hard of hearing; Local Government Page 25 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 D�tia~�rrierrt of F. Or any other activities outlined in the application information, program notice of funding opportunity or companion guide under which the application was submitted. The Office on Violence Against Women (OVW) does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions. Deliverables The Grantee shall be responsible for the following deliverables: A. Participation in community collaboration meetings at least quarterly —As detailed above B. Reports — As described in the Special Terms and Conditions C. Vouchers ® Must be submitted at least quarterly Performance Measures Provision of the deliverables listed above will be measured using the following performance measures: A. Participation in 100% of the domestic violence high risk team meetings B. 75% of required reports will be submitted on time C. 90% of vouchers will be completed on time Local Government Page 26 of 30 Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 --- % Ola shi rig State -rnervt of C Depa 0D Attachment C: Budget Budget STOP - Victim Services (Adams County) STOP - Victim Services (Grant County) Total Salaries $8,635.00 $11,699.00 $20,334.00 Benefits $4,582.00 $4,193.00 $8,775.00 Goods and Services $2,387.00 $3,256.00 $5,643.00 Grant Total $15,604.00 $19,148.00 $34,752.00 Transfer of funds between line item budget categories must be approved by the Office of Crime Victims Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of the total program budget shall be subject to justification and negotiation between the Contractor and OCVA, including approval from the Contractor's signature authority and the relevant OCVA Section Manager. The cost of allowable equipment purchased with these funds must be prorated to Contract activity usage. Equipment authorized to be purchased with Contract funds must be documented in an inventory system indicating, at a minimum, date of purchase, quantity, and distribution. Equipment must also be purchased within the first quarter of the Contract. Printing of Materials: OCVA must forward requests to print brochures, billboards, and other publications developed with Contract funds to the Office on Violence Against Women not less than twenty (20) days prior to public release of the materials. If approved, the printing must be completed within the first three (3) months of the Contract. Food and Beverage Costs: The Contractor agrees Contract funds will not be used to purchase food and/or beverages for any meeting, conference, training, or other event, with the exception of support groups or otherwise within the context of victim services vices where it is necessary and integral to providing services to enhance victim safety. Additional information may be found in the Frequently Asked Questions (FAQs) About STOP Formula Grants available at: httos://www.justice.aov/ovw/r)aqe/file/l008816/download. Consultant/contractor fees may not exceed $650 per day (excluding travel and subsistence costs) for an eight -hour day or may not exceed $81.25 per hour for less than an eight -hour day without prior approval from OCVA. Contractors are required to maintain documentation to support all daily or hourly rates. Local Government Page 27 of 30 oocuaignEnvelope ID: 14FaFoo15 Depca-t.rnervt of %xv ______rce Attachment D: Federal Funds Checklist (i) Subrecipient name (which must match the name GRANT, COUNTY OF associated with its unique entity identifier); (iii) Federal Award Identification Number (FAIN); 15JOVW-23-GG-00608-STOP (iv) Federal Award Date (see §200.39 Federal award 09/13/2023 i .date) of award to the recipient by the Federal agency; (v) Subaward Period of Performance Start and End 01/01/2026 to 12/31/2026. (vi) Subaward Budget Period Start and End Date; 01/01/2026 to 12/31/2026 (vii) Amount of Federal Funds Obligated by this action by the pass -through entity to the subrecipient; .. Total Amount of Federal Funds Obligatedsubrecipient by the pass -through entity including the Subrecipient — reference your records. current obligation; (ix) Total Amount of the Federal Award committed to Subrecipient — reference your records. the subrecipient by the pass -through entity; (x) Federal award project description,. as required to STOP Violence Against Women Formula Grant be responsive to the Federal Funding Accountability Program, grant pass through allocation to improve the and Transparency Act (FFATA); community response to violence against women. Federal awarding agency: Department of Justice, Office (xi) Name of Federal awarding agency, pass -through on Violence Against Women entity, and contact information for awarding official of Pass -through entity: WA.State Department of the Pass -through entity; Commerce, Office of Crime Victims Advocacy (xii) Assistance Listings n ' umber and Title; the pass - through entity must identify the dollar amount made 16.588 available under each Federal award and the STOP Violence Against Women Formula Grants Assistance Listings Number at time of disbursement; (xiii) Identification of whether the award is R&D; Not for research and development purposes. (xiv) Indirect cost rate for the Federal award (including if the de minimis rate is charged) per N/A Local Government Page n8ofso Docusign Envelope ID: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 IV (i) Subrecipient name (which must match the name GRANT, COUNTY OF. associated with its unique entity identifier); (ii) Subrecipients unique entity identifier; ------------ ---- - --------- --------------- ------ -------- ------ --- --- ----- ---- - - ----- ---------- . ..... . ...... ZL6WM26K8KR5 -------- - ............ .... ------------- ..... .. --------- (iii) Federal Award Identification Number (FAIN); 15JOVW-24-GG-00552-STOP (iv) Federal Award Date (see §200.39 Federal award 09/13/2024 date) of award to the recipient by the Federal agency; ------- ---- (v) Subaward Period of Performance Start and End 01/01/2026 to 12/31/2026 Date; (vi) Subaward Budget Period Start and End Date; 01/01/2026 to 12/31/2026 (vii) Amount of Federal Funds Obligated by this 1 $347752.00 action by the pass -through entity to the subrecipient, - - - - -- ----- - ------------- __ ......... - --- - ... --- - ----- - .. . . ....... ..... ...... --------- -- --- -- - ----- ----- - - -------- ------- - --- ----------- ---- -- - - - - - - -- -- --------- ------- ---- - -------- - ----- - -- I (viii) Total Amount of Federal Funds Obligated to the subrecipient by the pass -through entity including the Subrecipient — reference your records. current obligation; (ix) Total Amount of the Federal Award committed to by Subrecipient - reference your records. the subrecipient the pass -through entity; (x) Federal award project description, as required to ...... ..... STOP Violence Against Women Formula Grant be responsive to the Federal Funding Accountability Program, grant pass through allocation to improve the and Transparency Act (IFFATA); community response to violence against women. Federal awarding agency: Department of Justice, Office (xi) Name of Federal awarding agency, pass -through on Violence Against Women entity, and contact information for awarding official of Pass -through entity: WA State Department of the Pass -through entity; Commerce, Office of Crime Victims Advocacy jorey.stine@commerce.wa.gov (xii) Assistance Listings number and Title; the pass - through entity must identify the dollar amount made 16.588 available under each Federal award and the STOP Violence Against Women Formula Grants Assistance Listings Number at time of disbursernent; - --------- (xiii) Identification of whether the award is R&D; Not for research and development purposes. (xiv) Indirect cost rate for the. Federal award (including if the de minimis rate is charged) per N/A §200.414. Local Government Page 29 of 30 000uaignEnvelope ID: 4FBFoo15 Depa,�merrt of V40 Coniinercv, (i) Subrecipient name.(which must match the name GRANT, COUNTY OF associated with its unique entity identifier); (iii) Federal Award Identification Number (FAIN); 15JOVW-25-GG-00064-STOP (iv) Federal Award Date (see §200.39 Federal award 08/18/2025 date) of award to the recipient by the Federal agency; (v) Subaward Period of Performance Start and End (vi) Subaward Budget Period Start and End Date; 01/01/2026 to 12/31/2026 (vii) Amount of Federal Funds Obl.igated by this $0.00 action nythe pass -through entity nnme suoreopient; (viii) Total Amount of Federal Funds Obligated to the subrecipient by the pass -through entity including the Subrecipient — reference your records. current obligation; (ix) Total Amount of the Federal Award committed to Subrecipient — reference your records. the subrecipient by the pass -through entity; '' Federal award project 'required .be responsive to the Federal Funding Accountability Program, grant pass through allocation to improve the and Transparency Act (FFATA); community response to violence against women. (d)Name ofFederal awarding agency, pass -through entity, and contact information for awarding official of the Pass -through entity; 0d0Assistance Listings number and Title; the pass - through enbtymmst identify the dollar amount made available under each Federal award and the Assistance Listings Number at time of disbursement; (dii)Identification ofwhether the award is R&D; (xiv)Indirect cost rate for the Federal award (including if the deminhnisrate ischarged) per Federal awarding agency: Department of Justice, Office on Violence Against Women Pass -through entity: WA State Department of Commerce, Office of Crime Victims Advocacy Local Government Page znofso Docusign Envelope ID: B3B3089D-2C29-4D57-8AFO-9F614FBFDC15 Washington State Department of V,,.Onlme-rce DocuSign Contract Review ��.�r^ Routing Form -— Office of Crime Victims Advocacy R vie y: title:- 1:,verifv that have. Jorey Stine �JodineHnneyoatt Grant | Proofed documents Manager 1/29K2026 18:O4AMPST Section Matched approved Obligation Summary Manager K4emoand AJ�cotionSpreadsheet 1/2�2O2G�8'13AMPST | \ ' | Reviewed entry and coding |nCMS | Assistant Correct template from \nteCOK4 has been used Trisha Smith or� DR 2/2/2' O�S\9'O8AMP8T Managing Documentation has been included with Director | | | reason for exception \ | Reviewed by: Title: I verify that I have: Date: Grant Checked that Grantee has completed all Updated 5/25/2022 Certificate Of Completion Envelope Id: B3B3089D-2C29-4D57-8AF0-9F614FBFDC15 Subject: OCVA FFY25 VAWA STOP F25-31103-074 New Hope Division: Community Services and Housing Program: OCVA ContractNumber: F25-31103-074 DocumentType: Contract Source Envelope: Document Pages: 31 Signatures: 0 Certificate Pages: 5 Initials: 0 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 0 docusign. Status: Sent Envelope Originator: Kelly Tracy 1011 Plum Street SE MS 42525 Olympia, WA 98504-2525 kelly.tracy@commerce.wa.gov IP Address: 198.239.106.244 Record .Tracking t. Status: Original Holder: Kelly Tracy Location: DocuSign 1/29/2026 7:19:09 AM kelly.tracy@commerce.wa.gov Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: Washington State Department of Commerce Location: Docusign Signer Events Signature Timestamp Jorey Stine Completed Sent: 1/29/2026 7:20:43 AM jorey.stine@commerce.wa.gov Viewed: 1/29/2026 8:02:05 AM Security Level: Email, Account Authentication Signed: 1/29/2026 8:04:31 AM (None), Login with SSO Using IP Address: 198.239.106.210 Electronic Record and Signature Disclosure: Not Offered via Docusign Jodine Honeysett jodine.honeysett@commerce.wa.gov VAWA Section Manager, OCVA Security Level: Email, Account Authentication (None), Login with SSO Electronic Record and Signature Disclosure: Not Offered via Docusign Trisha Smith trisha.smith@commerce.wa.gov Managing Director WA State Dept of Commerce Security Level: Email, Account Authentication (None) Electronic Record and Signature disclosure: Not Offered via Docusign Suzi Fode sfode@grantcountywa.gov Director Grant County Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/22/2021 9:54:00 AM ID: f9391c86-5931-4a2b-9328-a83d20f3b27c Using IP Address: 198.238.8.172 Using IP Address: 24.18.177.55 Sent: 1/29/2026 8:04:32 AM Viewed: 1/29/2026 8:05:13 AM Signed: 1/29/2026 8:13:09 AM Sent: 1/29/2026 8:13:12 AM Viewed: 2/2/2026 9:08:52 AM Signed: 2/2/2026 9:09:07 AM Sent: 2/2/2026 9:09:09 AM Viewed: 2/3/2026 3:13:33 PM Signer Events Signature Timestamp Cindy Guertin -Anderson cndy.guertin-anderson@commerce.wa.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery. Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Flashed/Encrypted 1 /29/2026 7:20:43 AM Payment Events Status Timestatmps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM Parties agreed to: Suzi Fode ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Washington State Department of Commerce (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. 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If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Washington State Department of Commerce: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: docusign@)conu-nerce.wa.gov To advise Washington State Department of Commerce of your new email address To let us Imow of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to u-s at docusign@commerce.w-a,.gov and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from Washington State Department of Commerce To request delivery from us of paper copies of the notices and. disclosures previously provided by us to you electronically, you must send us an email. to docusign@commerce.wa.gov and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Washington State Department of Commerce To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check -box indicating you wish to withdraw your consent, or you may; ii. send us an email to docusign@commerce.wa.gov and in the body .of such request you.must state your email, full name, mailing address, and telephone number. We� do not need any -other information from you to withdraw consent. :. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: htlps://sgport.docusigLi.coin/guides/signer-guide- signing- system -requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will.be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and. access; or (ii) that you are able to email this ERSD to an- email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check -box next to 'I agree to use electronic records and signatures' before clicking 'CONTINUE' within the DocuSign system. By selecting the check -box next to 'I agree to use electronic records and signatures', you confirm that: • You can access and read this Electronic Record and Signature Disclosure; and • You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and • Until or unless you notify Washington State Department of Commerce! as.describ e*d above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided. or made available to you by Washington State Department of Commerce during the course of your relationship with Washington State Department of Commerce.