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Home My WebLink AboutMinutes - BOCC (003)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: gOCC DATE: 2/1 ZI2O26 REQUEST SUBMITTED BY: CEMANELL PHONE: 2931 CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES BNO ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB ------------------------------ Commissioner's Minutes for the Week of January 19, 2026. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 7 N/A If U115 UUUMIR IIL UtA4U11rV5 le dI rUVIUWq r(]ULE: ty Ie c-1i for review prior to 5U01 If necessary, was this document reviewed by legal? El YES F� N 0 DATE OF •N- DEFERRED OR CONTINUEDTO- WITHDRAWN- APPROVE: DENIED ABSTAIN f D 1:At4 D2: D3: 0 N/A 4/23/24 Co`'�iy. G Grant County Board of Commissioners Meeting Minutes Week of January 19, 2026 - January 23, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order on Tuesday, January 20, 2026, at 9:00 a.m. with Commissioners Burgess and Carter (via Zoom) in attendance. Commissioner Carterjoined in person at9:05 a.m. Commissioner Jones was out and excused for the day. 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Tom Gaines, County Administrator; Caitlin Manell(via Zoom), Commissioner's Office; Michele Jaderlund, Auditor; Decorah Anderson -Cook (via Zoom) and Gina Saldana (via Zoom), Human Resources; Karrie Stockton (via Zoom), Grants Admin Specialist The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Creation of New Fund -Travel o Email from Administrator re: In -State Travel • Accounts Payable Position Vacancy o Position Management Review Process • 2026 Expenditures o Travel Approvals, Capital Project Expenditures o Current Expense vs. Non -Current Expense • Baker -Tilly Financial Audit • Purchase of Vehicle for County Admin Use -Consent Request • Resolution 26-001-CC (Approved 1/13/26) re: Salaries & Benefits for Non -Union Personnel o Human Resources Review with Labor Attorney • Approved Coulee Medical Center Workforce Project - Not on Comp Plan with Grant County or Grand Coulee o Grants Admin Specialist to Contact Department of Commerce for Direction Staff Present: Brandon Guernsey, Prosecuting Attorney and Trevor Bevier, Civil Deputy Prosecuting Attorney; Tom Gaines, County Administrator The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: ® Travel Expense Approvals - Not within Statutes o Out of State Travel Approval o Memo from Prosecuting Attorney's Office ® Contract Review List o Renew, Fairgrounds ® Newly Appointed Superior Court Judge ® Position Management- Legal Aids Fully Staffed • Office Training Request Staff Present: Decorah Anderson -Cook, Director and Gina SaLdana, Assistant Director; Tom Gaines, County Administrator The following Topics were presented and discussed during the Human Resources Update: ® Open Forum for Public Comment o The floor was open to members of the public to speal< with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. ® Hiring Freeze - Position Management Process o- Board Direction -Vacancies through PMR o Hiring Freeze Form • Accounts Payable Position -Approved to Fill • Sheriff's Office Corrections Staff Vacancy Posting • WSU Extension Office Secretary Reclassification to Part -Time (Approved) • Budget & Finance - Laserf iche Scanner to be purchased from BOCC Historical Preservation Fund • Court Administrators -Compensation Connections Wage Disparity o Meeting with Presiding Judge and Juvenile Court Administrator • 500 Series - Policy (Signed) Page 2 of 7 BOCC Minutes Week of January 19, 2026 RCW42.30.110(l)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 10:02 a.m. to go until 10:07 a.m. In attendance Matters were Commissioners Burgess and Carter, Decorah Anderson - Cook, Gina SaLdana and Tom Gaines. Commissioner Burgess closed the session at 10:07 a.m. COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • Item 22 -Renew Travel Request Cost • Chelan County Commissioner Kevin Overbay- Request for Funding from Opioid Abatement Fund: 4-CountyWorkgroup, Sequential Intercept Model Workshops, Regional Diversion Facility. o Operation of Facility, RFP Publishing and Review Process o Who would operate the facility? ALL 4 entities, gov't structure, award recipient to operate for first 3-5 years under governance of the 4 counties. o RFP Publishing and Review Process o Consent Agenda Item • NACo Leadership DC Trip -Jim Anderson -Cook to attend. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. D. Board Correspondence • George Wastewater Treatment Study- Funding Considerations, Long -Term Plans, Department of Ecology E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable-Misc. Discussion: • Stoke Tour - 1/22/26, 2:00 p.m. • Legislative Steering Committee Olympia Meetings - Hotel Costs (RJ) o Government Rates, Room Availability • Suzi Fode - Discussion about Gov't Rates on Rooms Page 3 of 7 BOCC Minutes Week of January 19, 2026 F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. ADMINISTRATOR 1. Approve request to purchase custom video equipment from CDW- Gin the amount of $14,818.18 for the new Jail. Funding will come from the jail construction fund. AUDITOR'S OFFICE 2. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $1,229,697.62 and $147,272.75) 3. Held from 1113126 -Approve Resolution No. 26-004-CC for Creation of New Fund 171 - Current Expense Travel Funds to be used for 2026 travel expenses for Current Expense. COMMISSIONER'S OFFICE 4. Approve Commissioner's Minutes for the week of December 1 2025 5. Approve Commissioner's Minutes for the week of December 8, 2025 6. Approve request to change the Grant County privately owned vehicle (POV) mileage reimbursement rate from $0.70/mile to $0.725/mile to keep in Line with the GSA rate. 7. Approve invoice from Coulee Creative Co. in the amount of $13,713.50.00 to be paid from Fund 114.0000 (Tourism). 8. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $1,470.00 for Veteran Services in November 2025. 9. Approve extension request from McKay Healthcare and Rehabilitation Center on the Strategic Infrastructure Program (SIP) 2024-07 to March 20, 2026. Current project end date is February 10, 2026. 10. Approve recommendation of appointment to the Grant County Homeless Housing Task Force representing the City of Moses Lake, Primary Member. (David Skaug was appointed to a two-year term beginning 1/20126-12/31/27) 11. Approve recommendation of appointment to the Grant County Homeless Housing Task Force representing the City of Moses Lake, Alternate Member. (Don Meyers was appointed to a two-year term beginning 1/20/26-12/31/27) Page 4 of 7 BOCC Minutes Week of January 19,2026 12. Approve recommendation of appointment to the Grant County Board of Health Seat #7 - Community Stakeholder. Term is January 20, 2026 - December 31, 2027. (Matthew Paluch was appointed to a two-year term beginning 1 /20/26-12/31 /27) . -DEVELOPMENT SERVICES 13. Approve out of state request for Jim Anderson -Cook, Director, to attend the National Association of Counties (NACO) Legislative Conference in Washington DC from 2/19/26-2/25/26 for the estimated cost of $3,150.00. FACILITIES & MAINTENANCE 14. Approve change order and request to purchase Secure Asset Managers (SAMs) to control access for keys and kitchen knives at the new jail, in the amount of $101,916.60. JUVENILE COURT& YOUTH SERVICES 15. Approve Resolution No. 26-005-CC and request to Surplus a Motorola CB car radio (Asset# 104537/SN: 103TPGB470) that Was removed from vehicle 616. This is no longer needed and will be, disposed of in a designated waste container. NEW HOPE / KIDS HOPE 16. Approve Commercial Lease Agreement with Mario and Cindy Padilla for the Kids Hope office Lease space located in Suite D of.306 Beach St, Moses Lake. Cost is $2,800.00 per month (annual increases) with a term of 12/1/2025 - 11/30/2030. PROSECUTING ATTORNEY'S OFFICE 17. Approve Appointment of Oath of Office of Special Deputy Prosecuting Attorney for Christopher Riese to perform and render Legal assistance and counsel regarding the duties and responsibilities pertaining to Darryl Pheasant, the duty elected Treasurer of Grant County. Term is 1/1/26 - 12/31/26. PUBLIC WORKS 18. Approve In -State Travel for Bryan Hurst to attend a Competent Person Training for Fall Protection in Yakima, WA from 3/25/26 - 3/26/26 for the approximate cost of $835.59. 19. Approve Resolution No. 26-006-CC and Notice of Hearing for the vacation of Viewmont Drive if Dune Lakes, Final PUD Plat Located in S 31 T 18 N, R 28 E, WM. Hearing will be scheduled for 2/17/26 at 11:30 a.m. 20. Approve Resolution No. 26-007-CC initiating County Road Project CRP 26-01 for Drumheller Road - Phase 4 Rock Clearing (Center Section), ditching and culvert installation. REST 1 funds will be utilized. Page 5 of 7 BOCC Minutes Week of January 19,2026 21. Approve Authorization to Call for Bids to purchase qty. 3 Rock Rakes. Bid Opening is 2/17/26 at 9:00 a.m. at Public Works. RENEW 22. Approve Out of State Travel request for Executive Director Dell Anderson and the following staff: Gonzales, Garcia, Garza, Padilla, Sanches, Ruiz, Nunez, Davidson, and Hunt to attend a Quest for Excellence Conference from 3/29/26-4/1/26 in Baltimore, MD. Estimated cost is $38,188.20. (Held until the 1/27/26 Consent Agenda) 23. Approve Designated Crisis Responder designation for LaVyonne Barnes. 24. Approve Out of State Travel request for Reyna Gonzales and Jonathan Muck to attend Managers SkiLLs, Workshop in Atlanta GA from 4/7/26-4/9/26. Estimated cost is $3,923.00. SHERIFF'S OFFICE 25. Approve request for Chief Deputy Beau Lamens to digitally sign a FLOCK order form / agreement to allow access to view data related to License plate reader cameras. Term is 24 months with a total cost of $611000.00. TREASURER'S OFFICE 26. Approve Annual Adoption of the Grant County Investment Policy that was adopted via Resolution No. 2021 -1 in 2021. There were no changes to the policy in 2025. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 26, HOLDING ITEM 22 FOR ONE WEEK. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 11:32 a.m. 11:30a.m.-12:00p.m. Washington Counties Risk Group (WCRG) Update Staff Present: Shane Heston and Hayden Heston, Acrisure; Blair Kok, Safety and Risk Coordinator; Tom Gaines, County Administrator The following Topics were presented and discussed during the WCRG Update: 0 Review of Active Claims 2026 Page 6 of 7 BOCC Minutes Week of January 19, 2026 • Increase in Reserves on Claim • Review of Open Claims 2025-2026 The Tuesday, January 20, 2026 session was closed at 11:57 a.m. MISCELLANEOUS ITEM (1/22/26Y. • The Chair of the Board was authorized to sign the Adrian Cornejo (Cornejo Major Plat) File # P 25-0260 (preliminary P 24-0008) Final Plat Submission and Review. MISCELLANEOUS ITEMS (1/23/26): • The Commissioners signed and approved the Public Works County Payroll Salary Fund for their January 9 and January 23, 2026 payrolls. Meeting Minutes for the week of January 19, 2026 were approved this -day of 2026. BOARD OF COUNTY COMMISSIONERS Grant County, Washington Cindy Ca Attest: a' � s ' - Barbara J. Vasquez, MMC Clerk of the Board Page 7 of 7 BOCC Minutes Week of January 19, 2026