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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: gOCC DATE: 2/12/2026 REQUEST SUBMITTED BY: CEMANELL PHONE: 2931 CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES BNO ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU *Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations -Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Reg. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB A A Commissioners Minutes for the week of January 12, 2026. 'I a n G J[1t G c��GQuf1t1I7 tQ Sete r' nan at me lie r'Orm Urior to suUM15510". -if necessary, was this document reviewed by accounting? 0 YES F-1 NO R N/A LEGAL REVIEW: If this document re uires legal review, route to legal for review vrior to submission. If necessary, was this document reviewed by legal? 7 YES El NO 7m N /A DATE OF ACTION: �' 7�Z APPROVE: DENIED ABSTAIN D1: D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 ANT Copes Grant Count Y Board of Commissioners s Meeting Minutes Week of January 12, 2026 - January 16, 2026 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Jones and Burgess in attendance. Commissioner Carter was out and excused. 8:30 a.m. - 9:30 a.m. County Administrator Update Staff Present. Tom Gaines, County Administrator; Barbara J. Vasquez and Caitlin E. Manell (via Zoom), Commissioner's Office; Decorah Anderson -Cook (via Zoom), Human Resources The fotlowingTopics were presented and discussed during the Interim County Administrator Update: • Tourism YouTube / Google Account- Request to Purchase o Tech Services Access • Automated Phone System - Al Replacement • Quincy Valley Solar Tour - PPE/Reminder • Coulee Medical Center -Strategic Infrastructure Program (SIP) Grant o County Comprehensive Plan Inclusion • Merchant McIntyre Grant Opportunities • Department Head Updates • City of Moses Lake -Bridge Project funding o PotentiallnterlocalAgreement o Projects Committee Request • Shrubsteppe Mitigation HB2316 • City Administrators - RegionalLeadersRoundtable • BOCC Staff Meeting • Revisit Travel and Capital 2026 Requirements/Policies • Forecasting for Budgets RCW42.30.110(l)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 9:16 a.m. to go until 9:21 a.m. In attendance were Evaluation Commissioners Jones and Burgess, Caitlin ManeLL (via Zoom), Decorah Anderson -Cook (via Zoom), and Tom Gaines. Commissioner Burgess closed the Executive Session at 9:21 a.m. RCW 42.30.11 0(l)(f) Commissioner Burgess called an Executive Session to order Personnel Disciplinary beginning at 9:21 a.m. to go until 9:26a.m. In attendance were Matters Commissioners Jones and Burgess, Decorah Anderson -Cook (via Zoom) and Tom Gaines. The session continued until 9:30 a.m. Commissioner Burgess closed the Executive Session at 9:30 a.m. 9:00 a.m. - 9:15 a.m. Z Kennedy, Legislative Update Staff Present: Zak Kennedy (via Zoom), Potts & Associates; Tom Gaines, County Administrator The following Topics were presented and discussed during the Legislative Update: • Bills of Interest for Grant County o Renewable Projects o S13 5974 Regarding Sheriff's Elected Position o No Rolling Back of Green/Energy Projects ■ Energy Requirements o HB2316/Shrubsteppe • TI Fs 9:30 a.m. - 10: 00 a.m. Public Works Update Staff Present: Andy Booth, Director and John Brissey, Assistant Director; Tom Gaines, County Administrator; Decorah Anderson - Cook, Human Resources The following Topics were presented and discussed during the Public Works Update: • Accomplishments • Bridge #247 • Travel Policy Changes • Consent Agenda Items • Solid Waste Study Completion Date 10:00a.m.-10:15a.m. Auditor's Office Update Page 2 of 10 BOCC Minutes Week of January 12, 2026 StaffPresent: Mandy Kim, Chief Financial Officer, Amanda Simonsen, Accountant; Tom Gaines, County Administrator The following Topics were presented and discussed during the Auditor's Office Update: 0 2026 Budget o Import into Tyler Tech 0 Resolution -Creation of Fund: Travel 10:15aens. -10:30a.m. Treasurer's Office Update Staff Present: Darryl- Pheasant, Treasurer; Tom Gaines, County Administrator The following Topics were presented and discussed during the Treasurer's Office Update: * Levy Certifications * TI Fs * Position Management -Vacant Position 10:30 a.m. - 10:45 a.m. Superior Court Update Staff Present.', Crystal Burns, Administrator; Tom Gaines, County Administrator The following Topics were presented and discussed during the Superior Court Update: 0 Governor's Appointment for Judge 0 Transcription of Judges' Rulings 0 NACo High Performance Leadership Course 0 2026 Budget 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Tom- Gaines, County Administrator; Caitlin ManeR and Barbara J. Vasquez, Commissioners Office The following Topics were presented and discussed during the Commissioner Work Session: • Meetings this Week • 2026New Travel Policy o BOCC Out of State Travel • LSC Calendar Updates Page 3 of 10 BOCC Minutes Week of January 12, 2026 11:00 a.m. - 1:00 P.M. - New Jail Tour 1:00 P.M. - 1:30 p.m. B Helvey, ARFS GC - Spay / Neuter Event Funding (Cancelled) The Monday, January 121 2*026 se'ssion was closed at 10:56 a.m. SESSION CONTINUATION The session was re -opened. on Tuesday, January 12, 202.6, at 9:00 a.m.. with Commissioners Jones and Burgess in attendance. Commissioner Carter was out and excused for the day, but attended the Commissioner's Meeting via Zoom. 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Tom Gaines, County Administrator; Caitlin ManeLl and Barbara J. Vasquez Commissioner's Office The following Topics were presented and discussed during the Consent Agenda Review/Work Sess-ion:. Items to be moved to -Board Discussion/Decisions o RAM -.for Computers and Servers 0 NACo Out of State Travel 9:30. a.m. -10:00 a.m. Sheriff's Office Update Staff Present: Undersheriff Gary Mansford, Chief Deputy Phillip Coats, Deputy Gunnar Hinds, Sheriff's Office K9 Storm The following Topics were presented and discussed during the Sheriff's Office Update: K9 Storm Introduction Drugs in the Jail 10:00 a.m. - 11:00 a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director, and Gina Saldana, Assistant Director The following Topics were presented and discussed during the Human Resources Update: 0 Open Forum for Public Comment Page 4 of 10 BOCC Minutes Week of January 12, 2026 o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Department Head PARs- BOCC and County Administrator Signature o Development Services - J'i m And e rson-Cook (Signed) o County Administrator -Tom Gaines (Signed) o Facilities and Maintenance -Kevin Schmidt (Signed) Position Management Review - B.ackf iLL of Positions Outside Current Expense • Benefits: Deferred Comp - ROTH Plan •'Policies - 700 Series RCW42.30.140(4)(a) Commissioner Burgess called an Executive Session to order Labor Relations/ beginning at 10:02 a.m. to go until 10:07 a.m. In attendance Negotiations were Commissioners Jones and Burgess, Decorah Anderson - Cook and Gina.Sa.L.dana. Commissioner Burgess closed the session at 10:07 a.m. RCW 42.30.11 0(1)(g) Commissioner Burgess called an Executive Session to order Job Applicant/ beginning at 10:07 a.m. to go until 10:17 a.m. In attendance Evaluation were Commissioners Jones and Burgess, Decorah Anderson - Cook and Gina SaLdana. Commissioner Burgess closed the session at 10:17 a.m. 11:00 a.m. A. Call to Order (Commissioner Carter attended via Zoom) B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and- a 1 5-minute total Limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • None E. Commissioner's Roundtable ® Miscellaneous Discussion Page 5 of 10 BOCC Minutes Week of January 12, 2026 The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • Stoke Tour Rescheduled • Seat 7 - Board of Health F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $190779051.97) 2. Held from the 116125 Consent Agenda: Approve Resolution for Creation of New Fund 171 - Current Expense Travel Funds to be used for 2026 travel expenses for Current Expense. (Held to 1/20/26 Consent) COMMISSIONER'S OFFICE 3. Approve reimbursement request from Royal City Water District on the American Rescue Plan Act (ARPA) in the amount of $27,011.39 for the Well Replacement project. 4. Approve Notice of Cannabis License Application / Assumption of a License application for Mega High Inc., 11728 SE Rd U, Ste A, Warden, WA, from the Washington State Liquor and Cannabis Board. 5. Approve Notice of Special, Occasion Liquor License Application for Big Bend Community College Foundation and their event 3/21/26 at Big Bend Community College from the Washington State Liquor and Cannabis Board. 6. Approve Out of State Travel for Tom Gaines, County Administrator, to attend the National Association of Counties (NACO) Legislative Conference in Washington DC. Dates of travel are 2/19/26 - 2/25/26. Estimated cost is $3,150.00. 7. Approve Out of State Travel for Commission Chair Kevin Burgess, to attend the National Association of Counties (NACO) Legislative Conference in Washington DC. Dates of travel are 2/19/26 - 2/25/26. Estimated cost is $3,150.00. 8. Approve Out of State Travel for Commissioner Rob Jones, to attend the National Association of Counties (NACO) Legislative Conference in Washington DC. Dates of travel are 2/18/26 - 2/25/26. Estimated cost is $3,150.00. Page 6 of 10 BOCC Minutes Week of January 12, 2026 9. Approve Out of State Travel for Caitlin ManeLL to attend the 2026 Laserfiche empower Conference in Las Vegas NV. Dates of travel are April 26-May l,2026. Estimated cost is $1,784.80 to be paid from the Historical Preservation Fund. 10. Approve Letter of Appreciation to Diane Kohout for services on the Solid Waste Advisory Committee. 11. Approve Letter of Appreciation to Judy MadeweLL for service on the Solid Waste Advisory Committee. 12. Approve Letter of Appreciation to Arin Swinger for service on the Tourism Advisory Committee. 13. Approve Letter of Appreciation to Richard Stevens for service on the Housing Authority of Grant County Board. 14. Approve Resolution in the matter of establishing the effective date of salaries and benefits for non -union and non -association personnel. Term is 1 /l /26-12/31 /26. DISTRICT COURT 15. Approve In State Travel for Desiree Ochocinski and Judge Gwinn to attend Legislative Days in Olympia WA 1/21/26-1/22/26. Estimated cost is $750.00. . FAC I LITI ES AN D MAI NTE NAN C E 16. Approval of a request for a Lot Consolidation for parcel nos. 140453000, 14054000, 140455000, 140456000, 140457000, 140458000, 140451000, 140452000. Signature is needed on the Real Estate Excise Tax Affidavits and Quit Claim Deed. Cost is $3,846.00 and will be paid from the Musuem Maintenance fund. (It was determined by the Clerk that Commissioner Carter must abstain as she was not physically present and her signature could not be notarized). PROSECUTING ATTORNEY'S OFFICE 17. Approve Appointment of Oath of Office of Special Deputy Prosecuting Attorney for Anthony Menke of Menke Jackson Beyer, LLP to perform and render Legal assistance and counsel regarding labor Law, employment Law and personnel matters. Term is 1/1/26 - 12/31/26. 18. Approve Appointment of Oath of Office of Special Deputy Prosecuting Attorney for William Dow of Floyd, Pflueger, Kearns, Nedderman and Gress PS to *perform and render Legal assistance, advice, and Litigation regarding Pinckard v. Grant County, 25-2- 00769-13. Term is 1/1/26-12/31/26. 19. Approve Appointment of Oath of Office of Special Deputy Prosecuting Attorney for Nathan Smith of Kutak Rock LLP to perform and render legal assistance and counsel to the Planning Department regarding Land use matters. Term is 1/1/26 - 12/31/26. Page 7 of 10 BOCC Minutes Week of January 12, 2026 20. Approve Appointment of Oath of Office of Special Deputy Prosecuting Attorney for John Barry of Baker Sterchi Cowden and Rice LLC to perform and render Legal assistance, advice, and Litigation for the following cases: 25-2-00282-19; 2:25-cv-00022; 2:25-cv00324; and 25-.2-01523-13. Term is 1/1/26 — 12/31/26. 21. Approve Appointment of Oath of Office of Special Deputy Prosecuting Attorney for Megan CoLuccio of Baker Sterchi Cowden and Rice to perform and render legal assistance, advice, and Litigation for the following cases: 25-2-00282-19; 2:25-cv-00022; 2:25-cv00324; and 25-2-01523-13. Term is 1/1 /26 — 12/31/26. 22. Approve Appointment of Oath of Office of Special Deputy Prosecuting Attorney for Colin Kearns of Floyd PfLueger, Kearns, Nedderman and Gress PS to perform and render Legal assistance, advice, and Litigation regarding Pinckard v. Grant County, 25-2- 00769-13. Term is 1/1 /26 — 12/31/26. PUBLIC DEFENSE 23. Approve Professional Services Agreement Conflict and Overflow Investigator with Robert Gaines of Cascade Investigations. Term is 1/1/26-12/31/27; $72/hr. 24. Approve Professional Services Agreement Conflict and Overflow Investigator with Karl Calhoun of Calhoun Investigative Services. Term is 1/1/26-12/31/27; $72/hr. PUBLIC WORKS 25. Approve Resolution No. 26-002-CC notice of hearing to consider an ordinance modifying Ch. 11.34 of the Grant County Code titled "Operation of Golf Carts" allowing the use of golf carts upon certain county roads in Moses Point. Hearing is scheduled for 2/3/26 at 11:45 a.m. 26. Approve request to begin the Drumheller project. 27. Approve request for public hearing to declare surplus certain county owned vehicles to be sold through pubLicsurpLus.com. (The Public Hearing was scheduled for 2110126 at 11:30 a.m.) SHERIFF'S OFFICE 28. Approve Out of State Travel for Nicholas Overland to attend the 1st Responder Wellness Conference in Coeur D'Alene, ID 2/2/26 — 2/3/26. Estimated cost is $455.00. 29. Approve Out of State Travel for Justin Grubb and Jacob RimpLe to attend the American's for Effective Law Enforcement conference in Las Vegas, NV 1 /18/26-1 /23/26. Estimated cost is $1,850.00. Page 8 of 10 BOCC Minutes Week of January 12, 2026 TECHNOLOGY SERVICES 30. Approval of a Shared Services Agreement for sharing Technology Services, equipment, and technical personnel between Grant County and Municipalities (specifically the Royal City Police Department). Term is in force until terminated by either party. 31. Approve Purchase Order No. 1053 to Harris Govern in the amount of $40,877.64.00 for annual renewal of PALS Collections Web Portal. and E-Reet Web Portal used by the Treasurer's Office. Term is 1/1/26-12/31/26. 32. Approve Purchase Order No. 1054to Harris Govern in the amount of $63,162.13 for annual renewal of PACS Appraisal MA, Matrix MA, Internet Property Search Hosting & Administration MA used by the Treasurer's Office and Assessor's Office. Term is 1/1/26-12/31/26. TREASURER'S OFFICE 33. Approve Application for Tax Title Property for Parcel No. 13-0247- 001 to Diana Gonzales for a minimum price of $1,500.00 plus costs which is over the minimum bid required on the tax foreclosure sales Last year. WSU EXTENSION 34. Approve Memorandum of Agreement with Washington State University Extension for providing an Extension Program from 1/1/26- 12/31/26 in the amount of $143,216.00. MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 34 AS PRESENTED, HOLDING ITEM #2AGAIN UNTIL.1/20/26. COMMISSIONER BURGESS ABSTAINED FROM ITEM #71 COMMISSIONER JONES ABSTAINED FROM ITEM #8. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items ® None I. Adjournment The Commissioner's Meeting adjourned at 11:14 a.m. 11:30 a.m. - 12:00 p.m. LTAC Planning Session Staff Present: Jim McKiernan, Fairgrounds Director; Caitlin E. ManeLL (via Zoom), Commissioner's Office The following Topics were presented and discussed during the LTAC Planning Session: Page 9 of 10 BOCC Minutes Week of January 12, 2026 RCW 42.30.110(1)(d) Commissioner Burgess called an Executive Session to order Ongoing Contract beginning at 11:31 a.m. to go until 11:46 a.m. In attendance were Commissioners Burgess and Jones, Jim McKiernan and Caitlin Manell (via Zoom). Commissioner Burgess closed the session at 11:46 a.m. 1:00 P.M. - 2:00 p.m. Multi Agency Communications Center Tour The Tuesday, January 13, 2026 session was closed at 2:00 p.m. M ISCELLAN EOUS ITEMS (1 /15/261. • The Chair of the Board was authorized to sign the John Overland -Moses 16, LLC (Overland Short Plat) File # P 25-0334 (preliminary P 25-0174) Final Plat Submission and Review) MISCELLANEOUS ITEM (1/16/26): • The Chair of the Board was authorized to sign the Gregg and Maida Jones (M&G Estates Short Plat) File # P 25-0302 (preliminary P 25-0011) Final Plat Submission and Review) Meeting Minutes for the week of January 12, 2026 were approved this day of 2025. Attest: Barbara J. Vasquez, NIMC Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin Burges hair Page 10 of 10 BOCC Minutes Week of January 12, 2026