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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC DATE: 2/1 2IZO26 REQUEST SUBMITTED BY: CEMANELL PHONE: 2931 CONTACT PERSON ATTENDING ROUNDTABLE: CEMAN ELL CONFIDENTIAL INFORMATION: ❑YES BNO ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations -[-]-Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB -------------------- Commissioners Minutes for the week of January 5, 2026. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A APPROVE: DENIED ABSTAIN D 1: D2: D3: ° 7 N/A 4/23/24 Grant County Board of Commissioners y .�A Meeting Minutes Week of January 5, 2026-January 11, 2026 Alt public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 9:00 a.m. with Commissioners Burgess, Jones and Carter in attendance. 8:30 a.m.-8:40 a.m. Assignment of BOCC Chair/Vice-Chair/Member for 2026 Staff Present: Barbara Vasquez and Caitlin Manell, Commissioner's Office; Tom Gaines, County Administrator The following Topics were presented and discussed during the Assignment of BOCC: • Chair/Vice-Chair/Member for 2026 MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO ELECT COMMISSIONER BURGESS AS CHAIR OF THE BOARD OF THE GRANT COUNTY COMMISSIONERS FOR THE CALENDAR YEAR 2026. MOTION PASSED WITH A MAJORITY VOTE, COMMISSIONER BURGESS ABSTAINED. Following the motion, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO ELECT COMMISSIONER JONES AS THE VICE -CHAIR OF THE BOARD OF THE GRANT COUNTY COMMISSIONERS FOR THE CALENDAR YEAR 2026. MOTION PASSED WITH A MAJORITY VOTE, COMMISSIONER JONES ABSTAINED. Following the motion, it was MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER BURGESS, TO ELECT COMMISSIONER CARTER AS THE MEMBER OF THE BOARD OF THE GRANT COUNTY COMMISSIONERS FOR THE CALENDAR YEAR 2026. MOTION PASSED WITH A MAJORITY VOTE, COMMISSIONER CARTER ABSTAINED. 8:40 a.m. - 9:30 a.m. County Administrator Updat(i Staff Present: Tom Gaines, County Administrator; Barbara J. Vasquez and Caitlin Manell, Commissioner's Office The following Topics were presented and discussed during the County Administrator Update: • County Wi-Fi at the Gorge -Tourism Redirect Request • CZAR 52 Training from Clear Risk (3/11 1:00 - 3:00 pm) • Department Head Updates • Administrator Budget/Finance Team First Meeting • Updated Budgets to be Sent Soon • New Out of State Travel Policy o BOCC Travel Reimbursements 0 2026 Priorities 0 Legislative Priorities 0 New Tax Passed re: Wages 00 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Director; Barbara J. Vasquez, Clerk of the Board The following Topics were presented and discussed during the Development Services Update: • SmartGov/Granicus Updates • Planning Commission Meeting 25.24 Mitigation and Impact Fees • 2026 - Solar Development / Periodic Updates • Code Enforcement- PUD-Discussions 10:00a.m.-10:15a.m. Assessor's Office Update (Cancelled) 10:15a.m.-10:30a.m. Clerk's Office Update Staff Present: Kim Allen, County Clerk; Barbara J. Vasquez, Clerk of the Board The following Topics were presented and discussed during the Clerk's Office Update: • Interviews for Open Position • Travel Budget Policy- Awaiting Update Page 2 of 9 BOCC Minutes Week of January 5, 2026 10:30 a.m. - 10:45 a.m. District Court Update Staff Present: Desiree Ochocinski, Administrator The following Topics were presented and discussed during the District Court Update: • Change in Presiding Judge (Wallace) • Budget Completion • Upcoming Travel Request • Case Management Software • Staffing 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Tom Gaines, County Administrator; Barbara J. Vasquez, Clerk of the Board The following Topics were presented and discussed during the Commissioner Work Session: • New Travel Fund Budget Policy • Fairgrounds Capital Projects • America 250 Celebration Options o Military Fly -Over, Fireworks, Veteran Involvement • Animal Rescue / SCRAPS in Spokane • Amanda McKinney Meeting 11:00a.m.-11:30a.m. Position Management Review (PMR) (Cancelled) The Monday, January 5, 2026 session was closed at 10:55 a.m. SESSION CONTINUATION The session was re -opened on Tuesday, January 6, 2026, at 8:31 a.m. with Commissioners Burgess and Jones in attendance. Commissioner Carter attended via Zoom for the day, and joined online at 8:32 a.m. 8:30 a.m. - 9:00 a.m. Washington Counties Risk Group (WCRG) Insurance Renewal Meeting Staff Present: Tom Gaines, County Administrator; Blair Kok, Risk Coordinator; Rick Templeton, Frank Andrus and Wes Crago, Page 3 of 9 BOCC Minutes Week of Januarys, 2026 Clear Risk; Lisa HoLterhoff, Jessika Temple, WCRG; Jen Homer, Consilium Legal Services; Hayden Heston, Acrisure The following Topics were presented and discussed during the WCRG Renewal Meeting: • Overview of WCRG, Insurance Services —GeneraL Liability and Wrongful Acts • Increases: Budget, Employees, Worker Hours • New Jail Insurance Costs • County Growth —Insurance Costs • Legislative Actions— Impact on Insurance • Communications Moving Forward • Cost Reductions for Old Jail 9:00 a.m. — 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Tom Gaines, County Administrator; Caitlin ManeLL, Commissioner's Office The following Topics were presented and discussed during the Consent Agenda Review/Work Session: 9 Items to be moved to Board Discussion/Decisions • Travel Fund Creation • Coulee Creative Ad Purchase 0 2026 Travel Requests Outside Current Expense 9:30 a.m. — 10: 00 a.m. Prosecuting Attorney's Office Update Staff Present: Trevor Sevier and Barbara Duerbeck, Civil Prosecuting Attorney; Carl Warring (via Zoom), Evans, Craven & Lackie P.S.; Tom Gaines, County Administrator The following Topics were presented and discussed during the Prosecuting Attorneys Office Update and Budget Meeting: 0 Contract Review Progress 9 Penny Shortage —Circulation &Rounding Concerns 0 2026 Current Expense Travel Fund 0 Keep Washington Working Act RCW42.30.110(l)(i) Commissioner Burgess called an Executive Session to order Litigation beginning at 9:31 a.m. 9:41 a.m. In attendance were Commissioners Burgess, Jones and Carter (via Zoom), Barbara Duerbeck, Carl Warring (via Zoom) and Tom Gaines. Commissioner Burgess closed the session at 9:41 a.m. Page 4 of 9 BOCC Minutes Week of Januarys, 2026 10:00a.m.-11:00a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director; Tom Gaines, County Administrator The following Topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Clerk's Office Investigation - Finalized • Position Management -Hiring Freeze for Current Expense Only o Open Positions Posted. o Position Management Review (PMR) Process o Agreed by BOCC -ALL Positions Through PMR o Office & Department Personnel Needs • Public Defense, Department of Retirement Services Audit Issue • Compensation Connections (Wage Study) Progress Update o Comparable Organizations List -Counties in List (BOCC Approved Removing Walla Walla County) o BOCC Approved Use of Seven (7) Counties in Comparable Organizations List 0 District vs. Superior Courtti.e'rk Positions • Sick Leave Donation Request -Assessor's Office 11:00a.m. A. Canto Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. Page 5 of 9 BOCC Minutes Week of January 5, 2026 D. Board Correspondence • Public Comment Correspondence -Tax Title Purchase E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • Stoke Tour Cancellation • Consent Items -Hold F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on ,a Listing, and made available to the Board. (In the amount of $829,148.79) 2. Approve Resolution for Creation of New Fund 171 - Current Expense Travel Funds to be used for 2026 travel expenses for Current Expense. (Held to 1/13/26 Consent) COMMISSIONER'S OFFICE 3. Approve invoice to Washington Association of County Officials (WACO) for 2026 Annual Assessment Dues in the amount of $19,580.00 to be paid from Fund 001.0125 (Misc Gen Gov't). 4. Approve Surrender of Leasehold -Moses Lake Dunes with the State of Washington Department of Natural Resources for State Lease No. 60-1369048 related to the Moses Lake Sand Dunes Trust Land Transfer (TLT). 5. Approve LTAC Grant Agreements as follows: a. LTAC Grant Agreement 2026-051 to Grand Coulee Dam Area Chamber of Commerce for Year -Round Tourism Promotion in the amount of $30,000.00, and b. LTAC Grant Agreement 2025-050 to Grand Coulee Dam Area Chamber of Commerce for Festival of America in the amount of $10,000.00. 6. Approve request for Coulee Creative Coto purchase ScenicWA Travel Guide Advertisement in the amount of $7,590.00 to be paid from Fund 114.0000 (Tourism). 7. Approve Special Occasion Liquor License Application for Moses Lake -Othello Board of Realtors for an event taking place January 24, 2026 at the Grant County Fairgrounds, 3953 Airway Dr NE, Moses La ke. Page 6 of 9 BOCC Minutes Week of January 5, 2026 8. Approve Update of the Grievance/Complaint Procedure Form for the Consolidated Development Block Grants (CDBG), Last updated January 2018. 9. Approve reimbursement request from McKay Healthcare and Rehabilitation Center on the Strategic Infrastructure Program (SIP) No. 2024-07 Phase 1 Master Planning Project in the amount of. $10,875.00. PROSECUTING ATTORNEY'S OFFICE 10. Approve In -State Travel Request for Chief Civil Deputy Rebekah KayLor to travel to Seattle, WA for oral argument at the Court of Appeals, Division I for State v. Christopher Lester, Grant Co Case #20-1-00349-13. Dates of Travel are January 8, 2026 through January 91 2026. Approximate Cost is $495.85. PUBLIC DEFENSE 11. Approve Professional Services Agreement (PSA) for investigative services by Rachel Bos of Bos Investigations. Term is 2 years for as needed investigation at $72 per hour. This is a budgeted PSA. PUBLIC WORKS 12. Approve Cooperative Service Agreement No. 26-7353-5972-RA between the Ephrata Landfill and the United States Department,of Agriculture -Animal & Plant Health Inspection Service (APHIS) - Wildlife Services (WS), to perform services set forth in Work Plan. Term is January 1, 2026 through December 31., 2026, not to exceed $20, 000.00. RENEW 13. Approve request to purchase Ford Transit Passenger Van for the Crisis Endorsement Team. Total cost is $114,487.43, funded by Crisis Endorsement Grant. SHERIFF'S OFFICE 14. Approve Out of State Travel Request for Sgt. Tom Tufte and Support Specialist Mary Mason totr'aveLto Coeur dAI.ene, ID to attend 1st Responder Training. Dates of travel are February 1, 2026 through February 3, 2026. Estimated cost is $1,739.00. Half of the cost will be reimbursed by a wellness grant. TREASURER'S OFFICE 15. Approve Contract Amendment C between the Grant County Treasurer's Office and BTG Holding Group DBA Infrastructure for 2026 on Treasurer Financial package. Page 7 of 9 BOCC Minutes Week of January 5, 2026 MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 1, HOLDING ITEM 2 FOR PROSECUTOR REVIEW. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 11:10 a.m. 11:30 a.m. -12:00 p.m. Columbia Basin Conservation District (CBCD) Update Staff Present: Kristina Ribellia, Ron Sawyer and Dinah Rouleau, CBCD The following Topics were presented and discussed during the Columbia Basin Conservation District Update: • State & Federal Pr®gram Grants o 2026 Grant Proposals • Current Projects • Crab Creek Summit - Restoration Proposal • EL22.1 System Funding • OGWRP Update • W-20 Project, Port of Moses Lake • Assessment Rate Revenues • Goals & Focus for Congressional Funding 2026 o No Current Requests from State o Potential NRCS Funding The Tuesday, January 6, 2026 session was closed at 11:57 a.m. Page 8 of 9 B®CC Minutes Week of January 5, 2026 Meeting Minutes for the week of January 5, 2026 were approved this 1 _day of f?Q 12026. Attest: �-Barbara J. Vasquez, MMC Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Rob Jones, Vice -Chair - 4 Cindy Carter-, Member Kevin R. Burgess, Chair Page 9 of 9 BOCC Minutes Week of January 5,2026