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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: gVaSgUBZ CONTACT PERSON ATTENDING ROUNDTABLE: gVaSgU2Z CONFIDENTIAL INFORMATION: ❑YES ® NO DATE:1 /29/2026 PHONE:2928 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑Grants - Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances []Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant [:]Support Letter []Surplus Req. ❑Tax Levies [-]Thank You's ❑Tax Title Property ❑WSLCB r ��xa Commissioner's Minutes for the week of December 22, 2025. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO Lm N/A DATE OF ACTION: Q � S -0S0 DEFERRED OR CONTINUED TO- APPROVE- DENIED ABSTAIN D1: KtL6 D2: D3: -- WITHDRAWN- 4/23/24 CpU Grant Count Y Board of Commissioners �,.. <E^Ri oe s i rr Meeting Minutes Week of December 22, 2025 -December 25, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 9:00 a.m. with Commissioners Jones, Carter and Burgess in attendance. 9:00 a.m. - 9:30 a.m. BOCC Office Update Staff Present: Caitlin ManeR, Deputy Clerk II; Tom Gaines (via Zoom), County Administrator The following Topics were presented and discussed during the BOCC Office Update: • BOCC Appointments to Boards/Committees - 2026 Review • Appointment of Chair/Vice-Chair/Member - 2026 • CZAR-52 Training Dates - Request 3/11 or 3/25 • Comprehensive Plan Amendment Hearing • 2026 LTAC Planning Session - Schedule Mid -January • Building Permit Citizen Concern - BOCC Response 9:30 a.m. -10:00 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Director; Tom Gaines (via Zoom), County Administrator The following Topics were presented and discussed during the Development Services Update: • Holiday Festivities • Planning/Building/Fire Marshal Permit Statistics o Revenue Year -to -Date o Timeline for Permit Review • New Hire -Plans Examiner • Personal Property Tax Assessments - Solar Projects o Revenues, Exemptions, Zoning Requirements • Executive Order 2511 -Support of Clean Energy Projects - Department Impact • Code Enforcement Complaint - Shrubsteppe Mitigation • Account 170 Setup - Funds for Invoice Payment o Additional Use of Funds -Staffing • Shoreline Complaint - Site Visit • Citizen Concern - Building Permit Delay 10:00a.m.-10:15a.m. Assessor's Office Update (Cancelled) 10:15a.m.-10:30a.m. Clerk's Office Update (Cancelled) 10:30 a.m. -10:45 a.m. District Court Update (Commissioner Jones did not attend) Staff Present: Desiree Ochocinski, Administrator; Tom Gaines (via Zoom), County Administrator The following Topics were presented and discussed during the District Court Update: • Presiding Judge 2026 • Out of State Travel Request • NACo High Performance Leadership Course • Department of Justice Meeting - Reimbursement of Bills, Funds Available for Use • New Case Management System Implementation o Training, Caseload, Processes 10:45a.m.-11:00a.m. Commissioner Work Session (Commissioner Jones did not attend) Staff Present: Caitlin Mane[L, Commissioner's Office; Tom Gaines (via Zoom), Interim County Administrator The following Topics were presented and discussed during the Commissioner Work Session: • Consent Item Review: Public Works, Renew, Board of Health • Grant Funds- Fairgrounds Bleacher Project 11:00a.m.-12:00p.m. Position Management Review (PMR) (Cancelled) 1:00 P.M. - 2:00 p.m. 2026 Budget Review Meeting (CommissionerJones joined via Zoom at 1:04 p.m. and joined in person at 1:21 p.m.) Page 2 of 8 BOCC Minutes Week of December 22, 2025 Staff Present: Mandy Kim and Amanda Simonsen, Accounting; Darryl Pheasant, Treasurer; Decorah Anderson -Cook, Human Resources; Tom Gaines (via Zoom), County Administrator; Jim McKiernan (via Zoom), Fairgrounds; Desiree Ochocinski (via Zoom), District Court; Suzi Fode (via Zoom), New Hope, Pepper Teterud (via Zoom), Juvenile; The following Topics were presented and discussed during the 2026 Budget Review Meeting: • Historical Preservation Fund: Projects, Software, Training and Travel Expenses • Vehicle Insurance Charges • Year -End Expenses -Local Sales Tax • Fairgrounds Bleacher Project Reimbursement Grant o Fund Reconciliation, Carryover Balance, 2025 Transfer • Technology Services Fund Balance • Revenues, Ending Fund Balance • Operating Reports - Expenditures through November • Current Expense Budget Summary • Further Review -Work Session 12/23/25 o Accounting Follow -Up with Offices and Departments The Monday, December 22, 2025 session was closed at 2:46 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, December 23, 2025, at 9:00 a.m. with Commissioners Jones and Carter in attendance. Commissioner Carter attended online at 9:03 a.m. and in person at 9:05 a.m. Commissioner Burgess was out and excused for the day. 9:00 a.m. - 9:30 a.m. , Consent Agenda Review/Work Session Staff Present: Barbara J. Vasquez, Commissioner's Office; Mandy Kim, Accounting, Decorah Anderson -Cook, Human Resources The following Topics -were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to -Board Discussion/Decisions Page 3 of 8 BOCC Minutes Week of December 22, 2025 o Health District Appointments: Sewer/Septic Representation • Sheriff's Office- Overdose in the Jail 12/23/2025 • District Court- Current Budget Line Item Amounts 9:30 a.m. - 10: 00 a.m. Prosecuting Attorney's Office Update StaffPresent: Trevor Bevier and Barbara Duerbeck, Civil Prosecuting Attorney The following Topics were presented and discussed during the Prosecuting Attorney's Office Update and Budget Meeting: 0 Risk Assessment Interviews I 10:00a.m.-11:00a.m. Human Resources Update (Cancelled) COMMISSIONER'S MEETING 11:00a.m. A. Call toOrder B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: 0 None C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE AGENDAAS PRESENTED. MOTION PASSED WITH 2 COMMISSIONERS IN ATTENDANCE. D. Board Correspondence 0 None E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed duri.ng the Commissioner's Roundtable - Misc. Discussion: 0 None F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion-. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. Page 4 of 8 BOCC Minutes Week of December 22, 2025 AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $5,298,332.65 and $129,552.17) COMMISSIONER'S OFFICE 2. Approve invoice to Chelan County for the Regional Diversion Facility and Workgroup Consultant 2025 Grant County portion in the amount of $13,100.26. 3. Approve Lodging Tax Advisory Committee (LTAC) Grant Agreementsasfollows: • LTAC Grant Agreement 2026-055 to Coulee Corridor Consortium. for Coulee Corridor Trailblazer Replacement Signs in the amount of $4,000.00, • LTAC Grant Agreement2026-037 to Moses Lake Airshowforthe Moses Lake Airshow 2026 in the amount of -$35,000.00, • LTAC Grant Agreement 2026-039 to Quincy Valley Historical Society & Museum for Celebration of Harvest & Culture - 250, in the amount of $9,000.00, • LTAC Grant Agreement 2026-005 to Othello SandhiLL Crane Festival for the Othello SandhiLL Crane Festival in the amount Of $11; 000.00, • LTAC Grant Agreement 2026-047 to Moses Lake Spring Festival for Spring Fest in the amount of $60,000.00, and • LTAC Grant Agreement 2026-052 to Ephrata Chamber of Commerce for Year -Round Tourism Promotion in the amount of $30, 000.00. 4. Approve recommendation of appointment to the Grant County Board of Health Seat #3 -City/Town Elected Official. (Tom Harris appointed to a 2 year term 1/1/26 - 12/31/27) 5. Approve recommendation of appointment to the Grant County Board of Health Seat #4 -City/Town Elected Official. (Phil Borck appointed to a 2 year term 1/1/26-12/31/27) 6. Approve recommendation of appointment to the Grant County Board of Health Alternate Seat #5 - Healthcare Facility, Healthcare Provider of Public Health. (Elizabeth Peralez appointed to a 2 year term 1/1/26 - 12/31/27) 7. Approve recommendation of appointment to the Grant County Board of Health Seat #6 - Consumer of Public Health. Jose Luis Degante appointed to a 2 year term 1/1/26 - 12/31/27) 8. Approve recommendation of appointment to the Grant County Board of Health Seat #7 - Community Stakeholder. (Item held to the 12/30/25 Consent Agenda) Page 5 of 8 BOCC Minutes Week of December 22, 2025 9. Approve recommendation of appointment to the Grant County Board of Health Alternate Seat #7 - Community Stakeholder. (item held to the 12/30/25 Consent Agenda) 10. Approve reimbursement request from Big Bend Community College on the American Rescue Plan Act (ARPA) in the amount of $72,562.65 for November 2025. 11. Approve reimbursement request from Hopesource on the Consolidated Homeless Grant (CHG) Grant No. 26-46108-10 in the amount of $36,768.80 for November services. 12. Approve Sub Recipient Agreement with Opportunities Industrialization Center (OIC) on the Washington State Department of Commerce Community Development Block Grant (CDBG) Public Services No. 25-64210-005 in the amount of $132,000. Term is 7/1/2025-6/30/26. DISTRICT COURT 13. Approve Out of State Travel for Emanuel Garcia to attend Case Manager Practitioner Training from 3/23/26 - 3/27/26 in Oklahoma City, OK. Approximate cost is $2,378.00. EMERGENCY MANAGEMENT 14. Approval of a Professional Services Agreement with Integrated Solutions Consulting Corp. to update the County's Community Wildfire Protection Plan. Term is 10/30/25-12/09/29 in the amount of $79,500 (to be reimbursed by a CWDG grant). NEW HOPE 15. Approve request to DocuSign a Department of Commerce Federal Interagency Agreement for Youth Homelessness Demonstration Project -Youth Lead grant No. 26-47YLP-30. Grant period is November -December 2025 in the amount of $5,600.00. PUBLIC WORKS 16. Approve Consulting Services Agreement with Nossaman LLP and Strat Geosciences, to provide services. Estimated cost is $215,652.00 and will remain in effect until the services agreed upon are completed. 17. Approve Out of State Travel for James Davis, Josh Savage, and Charles Spencer to attend CON EXPO from 3/2/26-3/6/26 in Las Vegas NV. Cost is approx.. $8,196.00. 18. Approve request to change the Equipment Rental Rates that were implemented 1/1/25. These will remain in effect until revised or adjusted by the BOCC. Page 6 of 8 BOCC Minutes Week of December 22, 2025 RENEW 19. Approve Out of State Travel for Megan Watson and Constance BauLne to attend a CADA Leadership Forum in National Harbor, MD from 2/1/26 - 2/5/26 for the estimated cost of $6,180.82. 20. Approve Out of State Travel for Darci Alamos to attend an RX and Illicit Drug Summit in Nashville, TN from 4/5/26 - 4/9/26. Estimated cost is $3,089.37. 21. Approve request to purchase/ quote from Puget Sound Hardware for door hardware at their Yonezawa site. PSH WA State Hardware Contract No. 29723 and Droma-Best Access TIPS Contract No. 170203, for the total amount of $13,809.53. SHERIFF'S OFFICE 22. Approve request to digitally sign a Washington State Recreation and Conservation Office - Maintenance and Operation Grant / RCO Grant Agreement Project No. 24-2264M for the Moses Lake Sand Dunes. Term is 11/1/25 -10/30/27 in the amount of $65,000. 23. Approve request for Phillip Coats to sign a Community Health Plan of Washington - Carceral, Health Agreement for Apple Health Services provided in Carceral, settings. This is a Care Organization related to the Health Care Authority Grant for billing purposes (No. 7967-658744). This is a temporary agreement until a full agreement can be made after 3/1/26. TECHNOLOGY SERVICES 24. Approve Purchase Order No. 1052to Guardian RFID for annual software maintenance renewal. (used by the Sheriff's Office) in the amount of $16,944.00. Term is 1/12/26 - 1/11/27. 25. Approve Purchase Order No. 1051 to Granicus for annual, software maintenance renewal (used by Public Records/BOCC) in the amount of $19,323.12. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 24, HOLDING ITEMS 8 AND 9 FOR ONE WEEK TO 12/30/25. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 11:14 a.m. 11:30a.m.-12:00p.m. Washington Counties Risk Group (WCRG) Update Page 7 of 8 BOCC Minutes Week of December 22, 2025 Staff Present: Blair Kok, Risk Coordinator; Shane Heston and Hayden Heston, Acrisure The following Topics were presented and discussed during the WCRG Update: • Claims Update • Provide Trainings in 2026 • Clear Risk meeting in January 2026 The Tuesday, December 23, 2025 session was closed at 11:46 a.m. Meeting Minutes for the week of December 22, 2025 were approved this day of , 2026. Attest: ;Barb ra J. Vasqu; z MMC 1 .,r �t �Cler of the Boar Z� f r J BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin R. Bur s, Chair Ro ne is it Cindy Cari�r, Membe Page 8 of 8 BOCC Minutes Week of December 22, 2025