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Home My WebLink AboutRequest to Purchase - FairgroundsUE1 M-A GRANT COUNTY COMP01ISSIONEIRS AGENDA MEETING REQUEST FORM (I'viust be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Fairgrounds . Jim MCKI@1`tl�C1 REQUEST SUBMITTED BY. CONTACT PERSON ATTENDING ROUNDTABLE: Jim MCKIBt'ClaCl CONFIDENTIAL INFORMATION.- DYES NO DATE- 1/22/26 PHONE:237-2672 =Av , i DAgreement / Contract EIAP Vouchers ElAppointment I Reappointment EIARPA Related 17113ids / RFPs / Quotes Award 1013id Opening Scheduled ElBoards / Committees DBudget []Computer Related El County Code 0 Emergency Purchase U Employee Rel. 0Facilities Related 1:117inancial 11 Funds DHearing D Invoices / Purchase Orders []Grants - Fed/State/County 71Leases 0MOA I MOU F-lMinutes 00rdinances 0-Out of State Travel Getty Cash OPolicies El Proclamations i Request for Purchase El Resolution El Recommendation 1:]Professional Serv,/Consultant LOSupport Letter 0-Surplus Req. OTax Levies 0Thank You's 0-iTax Title Property FlWSLCB Please authorize the attached capital request from current expense. Each item is listed in order of importance _C If necessary, was this document reviewed by accounting? Ll YES F-1 NO ii N/A If necessary, was this document reviewed by legal? F1 YES n- NO 111 NIA DATE OF ACTION: 1-02 � -o� (O DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN K D1: D2: D3: WITHDRAWN: RECEIVED 4123124 GRANT COUNTY COMMISSIONERS Grant 3953 Airway Dr NE IN -loses Lake WA 9S837-10-99 G5on 7653'mm8| Current expense Capital requests In order of importance (3) New Connex - $7,000 This was originally submitted for $20,000. Pricing presented ended up being ascam. Please allow the purchase of a Hickory Shed, 10 x 20 single slope for Linder $7,000. 1 have secured pricing from two local dealers. We are extremely short of storage especially as we remodel the old Eagles booth for the Livestock barn improvements - $7,500 Shade cloths onthe barns are really falling apart and look bad. This includes the Shade cloths between the barns as well as those hanging on the sides of the pig barns. This will also allow us to purchase more of the flat panel LED lighting for the barns. Amount is based on pricing from Inland tarp and cost of light fixtures which wecan install. Purchase (2) Po[t8coo\s-$10.500 We continue to find areas that need cooling during events. We have been using Portacools for all the horse stalls as well as livestock barns. We do not have enough to cover the stalls in the rodeo arena so adding these two will allow ustocool four ofthe 2G-st Ushedrowbarns. Large propane heaters for outdoor events- Theseere portable heaters that will beused for both Ranne|festand Moravidato heat outdoor spaces and exhibit buildings for the event. Each unit is approximately $2500 plus tax and uses diesel. Large Rock sifter (Grizzly Bars) - $ We have a huge pile of the remains of the track that can be used across the facility to level out areas, etc. Unfortunately, it is extremely rocky. Rather than purchase dirt we would screen the dirt on the grounds and use it for events such as monster trucks, filling in ditches, planting grass in new areas. John Deere Gator'$22,000 This is to replace one more of our old Kawasaki Mules and will be used by our newest staff member as he is currently using one of the Maintenance Gators. Price includes tax and is based on a direct quote from John Deere under egovernment contract. Dog Stations - $4500 More and more events, primarily equestrian, have numerous dogs on the grounds. Wecurrently have no dog stations which then makes it inconvenient for patrons to pick up after their dogs. Each station is approximately $450 which includes signage, a bag dispenser and attached garbage can. This would allow us to purchase 10 stations to place around the grounds but primarily in the campgrounds. rounds `. �air�g_ Request to purchase Shade cloths for Pig Barn Requested amount in capital budget - $7,500 Grant County Fairgrotim-b 3953 Airway D, r NE Moses Lake WA ( 9883 7 - 102 9 (509) 765-3581 N\rww.,zcfainzrounds.coni ,grantcouutvfairgrounds�-- rautcount)r-wa.gov Justification: The shade cloths currently in place are failing apart and were not designed for that purpose So they are too big or hang on the ground. The current shade cloths are falling apart and were repurposed for this use. They hang onto the ground and are not secured well. They are not keeping the barns as cool as they could if made for this purpose. L ..... . . . . . . . This is the first purchase to upgrade the barns. We will also purchase flat panel LED lighting for the barns Grant County Fairgrounds 3953 Airway Dr NE t AM Request to purchase Two Large evaporative coolers Requested amount in capital budget - $10,f500 Justification: VVecontinue towork oncooling animal barns and horse stalls for Fair aswell asour equestrian events. We strategically place fans in or near barns, We currently are not able to provide enough units to cool cattle barns nor horse stalls near the rodeo arena for larger equestrian events. OAF Pricing comparisons Amazon '$47B]each —(2)with tax is$1\279 Global industrial -$4999each BigAssFans.com $4950each Planned purchase from Amazon with approval z. !�tsl.� Request to purchase Gator side by side Requested amount in capital budget - $22,040 Grant COLUIty Fairgrounds 3953 Airway Dr NE Moses Lake WA 98,S37-10-29 (509) 765-3581 wu v.�dairmttndsxotn gratitcountyfairgroLaids @graittcow-it�ywa.gov Justification: We have multiple old Kawasaki mules with over 5000 hours each. Maintenance costs are significant each year to keep them running. They also do not have heat or enclosed cabs for winter use. .,•+ - •• Yam. � �.�'Z • ` ' Government contract pricing from Pape Machinery - $21.J44.56 JOHN DEERE Vendor: Deere &Company 2000 John Deere Run Cary, NC 27513 Ej Signature on all L01s, and POs with a signature line El Contract name or number; or JD Quote ID 0 Sold to street address Ship to street address (no PO box) EJ Bill to contact name and phone number 1:1 Bill to address Paden Wallace Pape Machinery, Inc. 731 F Street Se Quincy, WA 98848 Tel: 509-787-4553 Fax: 509-787-2531 Email: pwallace@papemachinery.com ❑ Bill to email address (required to send the invoice and/or to obtain the tax exemption certificate) Membership number if required by the contract Quotes of equipment offered through contracts between Deere & Company, its divisions and subsidiaries (collectively "Deere") and government agencies are subject to audit and access by Deere's Strategic Accounts Business Division to ensure compliance with the terms and conditions of the contracts. JOHN DEERE Quote Id-. 33525061 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 731 F Street Se Quincy, WA 98848 509-787-4553 agquincy@papemachinery.com Prepared For: JAMES MCKIERNAN GRANT COUNTY FAIRGROUNDS Proposal For: DAME S MCKIRAN Delivering Dealer: Quote Prepared By: Paden Wallace Paden Wallace pwallace@papemachinery.com Pape Machinery, Inc. 731 F Street Se Quincy, WA 98848 509-787-4553 agquincy@papemachinery.co M Date: 13 October 2025 P.4Ptw Offer Expires: 31 December 2025 Confidential JOHN DRE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID.- 36-2382580 UEID. FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 731 F Street Se Quincy, WA 98848 509-787-4553 agquincy@papemachinerj.com *kuote Summary Prepared For: Delivering Dealer: JAMES MCKIERNAN Pape Machinery, Inc. GRANT COUNTY FAIRGROUNDS Paden Wallace JAMES MCKIERNAN 731 F Street Se 3953 AIRWAY DR NE Quincy, WA 98848 MOSES LAKE, VVA 98837 Phone-, 509-787-4553 JCMCKIERNAN@GR.ANTCOUNTYWA.GOV pwallace@papemachinery.com This sale is subject to Pape's Terms and Conditions of Quote ld: 33525061 Sale effective on the date hereof, which are incorporated in full by this reference.The Terms and Conditions of Sale are available at"iw.pape.com/terms, and will also be sent by mail or e-mail to the purchaser upon request, Created On: 13 October 2025 i-at Modified On: 13 October 2025 Expiration Date: 31 December 2025 Equipment Summary Selling Price Qty Extended JOHN DEERE GATOR Tm H P X61 05E $ 20,096.64 X $20,096,64 (Model Year 2026) Contract: WA Lawn and Grounds 28123 (PG 4S CG 22) Price Effective Date: November 1, 2024 Equipment Total $20,096.64 Trade In Total $0.00 Includes Fees and Non -contract items Quote Summary Equipment Total $207096.64 Trade In SubTotal $20,096.64 Sales Tax - (8.20%) $1,647.92 Total $21,744.56 Down Payment (0.00) Rental Applied (0.00) Balance Due $21,744.56 Salesperson: X Accepted By: X Confidential JOHN DEER Selling Equipment Quote 1d: 33525061 Customer Name: GRANT COUNTY FAIRGROUNDS ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR): TO DELIVERING DEALER: Deere & Company Pape Machinery, Inc. 2000 John Deere Run 731 F Street Se Cary, NC 27513 Quincy, WA 98848 FED ID: 36-2382580 509-787-4553 UEID: FNSWEDARIVIK53 agquincy@papemachinery.com JOHN DEERE GATOR TmHPX615E (Model Year 2026) Contract: WA Lawn and Grounds 28123 (PG 4S CG 22) Price Effective Date: November 1, 2024 Selling Price $207096.64 * Price per item - includes Fees and Non -contract items Code Description Qtv List Price Discount% Discount Contract Extende, Amount Price Contract Pric 57GDM GATOR TIIHPX615E (Model 1 $ 151599.00 13.00 $ 2.027,87 $13571.13 $13.571,1 Year2026) Standard Options - Per Unit 001 F US 49 State 1 $0.00 13.00 $0.00 $0.00 $0.0 0505 Build To Order 1 $0.00 13.00 $0.00 $0.00 $0.0 1011 High -Performance All -Purpose 1 $0.00 13.00 $0.00 $0.00 $0.0 (HPAP-) Tires 2350 Park Position in Transmission 1 $0.00 13.00 4029 Less Occupant Side Retention 1 $-185.00 13.00 (OSR) 4061 Black Roof, Windshield, and 1 $1,875.00 13.00 Rear Panel 5006 Front Brush Guard 1 $330.00 13.00 5105 Select Comfort and 1 $ 11100.00 1100 Convenience Package Standard Options Total $ 3t120.00 $0.00 $0.00 $0.0 $-24.05 $-160.95 $-160.9 $ 243.75 $ 11631.25 $1,631.2 $42.90 $287.10 $287.1 $143.00 $957.00 $957.0 $405.60 $2,714.40 $27714.4 Dealer Attachments/Non-Contract/Open Market BM25445 Deluxe Close -Off Panel for 1 $438.70 13.00 $57.03 $381.67 $ 381,67 Poly or Glass Doors BM25611 Glass Door Kit - Deluxe Cab 1 $2,877.23 13.00 $ 374.04 $ 2503.19 $ 2?503.1c %10 VGB1054Cab Heater Fitting Kit 1 $101,66 13.00 $13.22 $88.44 $88.44 7 8UC1 1881-leater Kit 1 $963.00 13.00 $125.19 $837.81 $837.81 7 Dealer Attachments Total $4,380.59 $ 569.48 $ 31811.11 $ 33811.11 Value Added Services Total $0.00 $0.00 $011 Confidential