HomeMy WebLinkAboutGrant Related - BOCC (002)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: BOCC
REQUEST SUBMITTED BY: Karrl@ Stockton
CONTACT PERSON ATTENDING ROUNDTABLE: Kat"fl@ Stockton
CONFIDENTIAL INFORMATION: ❑YES ENO
DATE: 1 /2 1 /2026
PHONE: 2937
❑Agreement / Contract
❑AP Vouchers
❑Appointment / Reappointment
®ARPA Related
❑ Bids / RFPs / Quotes Award
❑ Bid Opening Scheduled
❑ Boards / Committees
❑ Budget
El Computer Related
❑County Code
❑Emergency Purchase
El Employee Rel.
❑ Facilities Related
❑ Financial
❑ Funds
❑ Hearing
❑ Invoices / Purchase Orders
® Grants — Fed/State/County
❑ Leases
❑ MOA / MOU
❑ Minutes
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❑ Resolution
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❑ Support Letter
❑ Surplus Req.
❑Tax Levies
❑Thank You's
❑Tax Title Property
❑ WSLCB
Reimbursement request from Beverly Water District on the American Rescue Plan Act
(ARPA) in the amount of $6,500 for the Water System Improvement Project.
If necessary, was this document reviewed by accounting? ❑ YES
APPROVE: DENIED ABSTAIN
D1:
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Beverly Water District
Invoice No:
02258
8010 HiUoneat Dr. NE
Invoice Date: Deoember17. 2025
Moses Lake, VVA 98837
Project No:
8O51'O1-Distribution System
Improvements
Invoice Total
6,500.0
Professional Services through November 30, 2025
Invoice Summary
Contract
pno, Total
Current
Description
m Comp
Billed Billed
Remaining Billed
000 Environmental Review
10.000.00
35.00 35.00
9,965.00
000 Cultural Review
1000000
37500 37500
aonaoo
Planning / Design Engineering
Professional Personnel
Hours Rate
Amount
Senior Engineer |X
8.00 250.00
2.000.00
Senior Engineer V|
20.00 225.00
450000
Total Professional
Services
6,500.00
Task Total
6.500.00
.�/
Total this Invoice 6500.
Outstanding Invoices
Number
Date
8o|anoo
81611
1086/2025
46.973.75
Total
46.973.75
BEVERLY WATER DISTRICT
Project: Water Distribution System
Fund: ARPA
Period: October 1., 2025 thru November 30.,2025
Historical
Review/ Bid Documents
Environmental Cultural (Design
Vendor Invoice # Invoice Date Review Review Engineering) Construction Total Invoice
Anderson Perry 82258 12/17/2025 6,500.00 6,500.00
Reimbursement Request #4 6,500.00 $ 6.,500.00
Contract #: ARPA
Submitted to GC by: Beverly Water District
Request for Reimbursement No.: 4
Grant County's Subrecipient Checklist:
State Auditor's Office Audit Procedures for Testing Activities Allowed
And Not Allowed, As Published In 2007
Questions to ask before submitting a payment request
Was the expenditure or cost:
_X Made for an allowable activity under the grant guidelines?
_X Authorized (or not prohibited) under state or local laws or regulations?
_X Approved by the federal awarding agency, if required?
_X Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43?
For payroll transactions:
Does the employee's time and effort documentation meet the requirements of Circular A-122?
Allocable to the program? (i.e., was the dollar amount charged to the program relative to the
benefits received by the program? Is the federal grantor being charged its fair share of the
cost?)
Based on actual costs, not budgeted or projected amounts?
Applied uniformly to federal and non-federal activities (i.e., is the federal government being
charged the same amount as if non-federal funds were being used to pay the cost)?
Given consistent accounting treatment within and between accounting periods? (Consistency
in accounting requires that costs incurred for the same purpose, in like circumstances, be
treated as either direct costs only or indirect costs only with respect to final cost objectives).
Calculated in conformity with generally accepted accounting principles, or another
comprehensive basis of accounting, when required under the applicable cost principles?
Not included as a cost (or used to meet cost sharing requirements) of other federally -
supported activities of the current or a prior period?
Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds,
rebates, trade-ins, adjustments for checks not cashed, and scrap sales).
Not included as both a direct billing and as a component of indirect costs?
Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of
being incorporated as part of the indirect cost rate).
Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports,
vendor invoices, canceled checks, and time and attendance records.) Documentation maybe
in an electronic form.
Correctly charged to the proper account code and grant period?
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