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Home My WebLink AboutMinutes - BOCC (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: gOCC REQUEST SUBMITTED BY: CEMANELL/BVASQUEZ CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ® NO gri 71- 7 Tr T", DATE:1 /15/26 PHONE:2931 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ,Request for Purchase ❑ Resolution El Recommendation El Professional Serv/Consultant El Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Commissioner's Minutes for the week of December 8, 2025. If necessary, was this document reviewed by accounting? ❑ YES APPROVE: DENIED ABSTAIN r D1: D2: D3: 0 N/A 4/23/24 Co Grant Boardof C-_ bs`saL�F:T.4a4f Meeting Minutes Yts" �" Yy1yrh:?.1 Week of December 8, 2025 - December 12, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Jones (via Zoom) and Burgess in attendance. Commissioner Carter attended at 8:35 a.m. Commissioner Jones joined in person at 8:56 a.m. 8:30 a.m. - 9:30 a.m. Interim County Administrator Update Staff Present: Tom Gaines, Interim County Administrator; Barbara Vasquez, Commissioner's Office; Decorah Anderson -Cook, Human Resources The following Topics were presented and discussed during the Interim County Administrator Update: • Department Head Reports o New Hope, Renew o Timeline for Submissions • BOCC Appointments to Boards/Committees (2026) o Legislative Steering Committee • Appointment Chair/Vice-Chair/Member (2026) • Merchant Maclntyre Meetings - Grant Opportunities • Legislative Update • Year -End Budget Extension: Department &Office Budget Tracking o Treasurer's Office Reports RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order Personnel Disciplinary beginning at 8:46 a.m. to go until 8:56 a.m. In attendance were Matters Commissioners Jones (via Zoom), Carter and Burgess, Tom Gaines and Decorah Anderson -Cook. Commissioner Jones joined in person at 8:56 a.m. The session continued until9:01 a.m. and again until 9:06 a.m. Commissioner Carter closed the session at 9:06 a.m. 9:30 a.m. -10:00 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Director; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Development Services Update: • Colville Tribe Appeal- Dropped • Comprehensive Plan Amendment Hearing (12/16 at 1:00 P.M.) • Review of Petitions Received • Water Rights, Lands Analysis • Community Meetings regarding Zoning ll111 =7, :1110"s ins M• - Staff Present: Melissa McKnight, Assessor The following Topics were presented and discussed during the Assessor's Office Update: • Change of Value Notices - Board of Equalization Appeal Period • Assessed Value Increases • TIF Update Process with Treasurer • Levy Process Beginning • Field Module Testing 10:15a.m.-10:30a.m. Clerk's Office Update (Commissioner Carter attended at 10: 17 a. m.) Staff Present: Kim Allen, County Clerk The following Topics were presented and discussed during the Clerk's Office Update: • Office Access Concerns - Restrictions • Request for Process for Access • EO/DH Quarterly Luncheon Topic • Reports &Video Footage 10:30 a.m. - 10:45 a.m. District Court Update Staff Present: Desiree Ochocinski, Administrator; Judge Brian Gwinn (via Zoom) Page 2 of 13 BOCC Minutes Week of December 8, 2025 The following Topics were presented and discussed during the District Court Update: • Agreed List of Staff Trainings • Case Management System Prep • Moses Lake Caseload • Presiding Judge 2026 -Meeting Attendance 10:45 a.m. -11:00 a.m. Commissioner Work Session Staff Present: Barbara Vasquez and Caitlin ManeR, Commissioner's Office; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Commissioner Work Session: • BOE Stuff - Petitions Received, PR Request • Consent Items: Coulee Creative Co. Contract 2026, Renew Employee Timecards Redactions (Kerrie reach out to HR) • Office Access Concerns • Volunteer Board/Committee Reappointment Process (Advertise each month, make them all reapply if they want reappointment). Hi11 I 111•1111 I �ill I I • 2:002026 Budget Review Meetin,:_e4, Staff Present: Michele JaderLund, Auditor; Mandy Kim and Amanda Simonsen, Accounting; Darryl Pheasant, Treasurer; Tom Gaines, Interim County Administrator; Decorah Anderson® Cook and Gina Saldana, Human Resources The following Topics were presented and discussed during the 2026 Budget Review Meeting: • Capital Expenditures for the Jail/Sheriff • Transfers requested by the Treasurer • Technology Services - Internal Transfer • New Jail staffing and expenses • Year end revenues and expenses were discussed The Monday, December 8, 2025 session was closed at 2:55 p.m. Page 3 of 13 BOCC Minutes Week ®f December 8, 2025 SESSION CONTINUATION The session was re -opened on Tuesday, December 9, 2025, at 9:00 a.m. with Commissioners Jones and Burgess in attendance. Commissioner Carter attended via Zoom in the morning and joined in person at 1:00 p.m. 9:00 a.m.-9:30 a.m. Consent Agenda Review/Work Session Staff Present: Barbara J.Vasquez and Caitlin Manell, Commissioner's Office; Tom Gaines, Interim County Administrator; Darryl Pheasant, Treasurer; Sheriff Joe Kriete, Undersheriff Gary Mansford, Donna Harrington, Sheriff's Office; Michele Jaderlund, Auditor; Mandy Kim and Amanda Simonsen, Accounting; Jim McKiernan (via Zoom), Fairgrounds The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Coulee Creative Co. Contract, Fairgrounds Surplus Items, Cellebrite Licenses • Department Head Reviews • Year -End Budget Extension Review o Remove Opioid Settlement & Payroll Remits, Adding CDBG and Blake 9:30 a.m. -10:00 a.m. Prosecuting Attorney's Office Update Staff Present: Trevor Bevier, Civil Deputy Prosecuting Attorney; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Prosecuting Attorney's Office Update and Budget Meeting: • Contract Review List • Placer Al Contract and Purchase • Landfill Payment RCW 42.30.110(1)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 9:37 a.m. to go until 9:42 a.m. In attendance were Commissioners Jones, Carter (via Zoom) and Burgess, Trevor Bevier and Tom Gaines. The session continued until 9:45 a.m. Commissioner Jones closed the session at 9:45 a.m. 10:00 a.m. -11:00 a.m. Human Resources Update Page 4 of 13 BOCC Minutes Week of December 8, 2025 Staff Present: Decorah Anderson -Cook, Director, Gina Saldana, Assistant Director; Tom Gaines, Interim County Administrator; Blair Kok, Risk Management The following Topics were presented and discussed during the Human Resources Update: .• Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Annual Leave Rollover Requests o County Administrator (Approved) o Human Resources Director (Approved) o Annual Leave Cashout • Treasurer's Office Employee Comp Time Balance • Policy Review o Outside Employment (Moonlighting) (Further Review) o Leave Without Pay Status Employees - Repayment Options (Approved HR to Proceed in Research) o Retirement Policy- Leave Prior to Retirement (Approved HR to Clean Up) o Sick Leave Donation Policy (Remove) COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: ® Shop With a Cop Christmas Caroler C. Approval of Agenda MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • None E. Commissioner's Roundtable -Miscellaneous Discussion Page 5 of 13 BOCC Minutes Week of December 8, 2025 The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • Calendar Invitations • Homeless Housing Plan Adoption • Coulee Creative Co. Contract -Work Session Discussion (12/15 Agenda) F. Consent Agenda The following items are considered routine or were presented to Commissioner's during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $197209106.08) COMMISSIONER'S OFFICE 2. Approval of Commissioner's Minutes for November 17, 2025. 3. Approve invoice to Beckwith Consulting in the amount of $13,856.00 for the development of the Grant County Tourism Master Plan, to be paid from Fund 134.185 (LTAC). 4. Approve invoice to Coulee Creative Co. in the amount of $24,131.50. 5. Approval of a Special Occasion Liquor License Application for the Republican Women of Grant County. Event to be held at the Grant County Fairgrounds, 3953 Airway Dr NE, Moses Lake on February 28, 2026, from 5:00 p.m. - 10:00 p.m. 6. Approve 2026 Marketing/Development Contract with RacheLLe Baughman, Coulee Creative Co., in the amount of $232,267.25. Term is from January 1, 2025 through December 31, 2026. (Held to 12/16/2025 Consent) 7. Approve request for Rachelle Baughman (Coulee Creative Co) to sign on behalf of Grant County for the 2026 Social Media Management and Digital Marketing Services agreement with Westwind Media LLC in the amount of $70,320.00. Term is January 1 2025 through December 31, 2026. (Held to 12/16/2025 Consent) 8. Approve Lodging Tax Advisory Committee (LTAC) Grant Agreements as follows: a. LTAC Grant Agreement 2026-001 to Bass Angler Magazine for BAM Pro/Am NW Stop 1 in the amount of $8,000.00, b. LTAC Grant Agreement 2026-002 to Bass Angler Magazine for BAM Pro/am NW Stop 2 in the amount of $8,000.00, Page 6 of 13 BOCC Minutes Week of December 8, 2025 c. LTAC Grant Agreement 2026-053 to Moses Lake Chamber of Commerce for Year -Round Tourism Promotion in the amount of $30, 000.00, d. LTAC Grant Agreement 2026-016 to Best of Barrels Only for Spring Warmup in the amount of $5,000.00, e. LTAC Grant Agreement 2026-017 to Best of Barrels Only for Sand Cup Futurity in the amount of $12,000.00, f. LTAC Grant Agreement 2026-018 to Best of Barrels Only for Team ChaLLenge/YBC Finals in the amount of $5,000.00, g. LTAC Grant Agreement 2026-019 to Best of Barrels Only for Producers Gone Wild in the amount of $8,000.00, h. LTAC Grant Agreement 2026-038 to Coulee City Rodeo Association for Coulee City PRCA Last Stand Rodeo in the amount of $12,000.00, i. LTAC Grant Agreement 2026-031 to the Grant County Tourism Advisory Committee for Year -Round Tourism Promotion in the amount of $332, 552.00, j. LTAC Grant Agreement 2026-010 to the Grant County Fairgrounds for the Grant County Fair in the amount of $802000.007 k. LTAC Grant Agreement 2026-011 to the Grant County Fairgrounds for 90's FLanneLfest in the amount of $15,000.00, L. LTAC Grant Agreement 2026-012 to the Grant County Fairgrounds for Moravida Festival in the amount of $15,000.00, m. LTAC Grant Agreement 2026-036 to Sand Scorpions ORV Group for $5k Bounty Hole & Freestyle Mud Trucks in the amount of$12,000.00, n. LTAC Grant Agreement 2026-025 to Columbia Basin Allied Arts for Premier Series — Artrageous in the amount of $1, 000.00, o. LTAC Grant Agreement 2026-026 to Columbia Basin Allied Arts for Premier Series — Divas of Soul in the amount of $1, 000.00, p. LTAC Grant Agreement 2026-027 to Columbia Basin Allied Arts for Premier Series — FaLL 2026 #1 in the amount of $12000.00, q. LTAC Grant Agreement 2026-028 to Columbia Basin Allied Arts for Premier Series — Fall 2026 #2 in the amount of $12000.00, r. LTAC Grant Agreement 2026-029 to Columbia Basin Allied Arts for UMANI Festival in the amount of $12,000.00, and s. LTAC Grant Agreement 2026-030 to Columbia Basin Allied Arts for Art on Third in the amount of $2,000.00. Page 7 of 13 BOCC Minutes Week of December 8, 2025 9. Approve recommendation of appointment for Director of the Noxious Weed Control Board Section 1. (WesleySiegwas appointed as Director to a four-year term beginning 12/9/25® 12/8/29) 10. Approve recommendation of appointment for Director of the Noxious Weed Control Board Section 3. (Ron Tebow was appointed as Director to a four-year term beginning 12/9/25 - 12/8/29) 11. Approve recommendation of appointment to the Tourism Advisory Committee. (Kate Schmuck was appointed, representing District 1, for a -three-year term beginning 12/9/25 - 12/2/28) 12. Approve recommendation of reappointment to the Tourism Advisory Committee. (Lynne Lynch was reappointed, representing District 2, for a three-year term beginning 12/9/25 - 12/2/28) 13. Approve recommendation of reappointment to the Tourism Advisory Committee. (Shawn Cardwell was reappointed, representing District 2, for a three-year term beginning 12/9/25 - 12/2/28) 14. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $24,499.54 for the month of October 2025 Suicide Prevention Services. 15. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) Grant for the Boys & Girls Club in the amount of $4,846.86 for October services. FAIRGROUNDS 16. Approval of Resolution No.25-114-CC and request to surplus and sell the following items on GovdeaLs.com: a. Beverage Cooler -Value $500.00 b. Keg Cooler -Value $750.00 c. Utility Trailer -Value $200.00 d. International Swathe r - Va Lue $100.00 e. Massey Ferguson Swather - Value $100.00 f. Two (2) Massive Gates -Value $2,000.00 g. Phone Booth -Value $100.00 h. Gravel Road Rake -Value $500.00 PUBLIC DEFENSE 17. Approval of a Professional Services Agreement Renewal for Legal Representation of Indigent Individuals with Michael Prince. Contract cost is $12,500.00/month to be available for 90% caseload. Term is January 1, 2026 - December 31, 2027. PUBLIC WORKS 18. Approval of a Bronze Support Services and Licensing Agreement with Paradigm Software, LLC to provide the county with WeighStation Program Licenses and related modules. Total amount Page 8 of 13 BOCC Minutes Week of December 8, 2025 is $10,942.62 with a term upon signature for 1 year, auto renew each year after. SHERIFF'S OFFICE 19. Approve request to purchase and sign contract with CeLLebrite (cell phone download software) Quote No. Q-482898-1 in the amount of $11,924.00 (40 cell phone downloads). Term is December 15, 2025 - December 15, 2026. TECHNOLOGY SERVICES 20. Approval of Purchase Order No. 1048 to RockDove Solutions Inc. for annual software maintenance renewal of "in Case of Crisis Respond ® Enterprise Edition" in the amount of $18,100.63. This is a 2026 budgeted software from fund 501.0000. MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 20, HOLDING ITEMS 6 AND 7 FOR ONE WEEK. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. G. Board Discussion/Decision Items 0 None I. Adjournment The Commissioner's Meeting adjourned at 11:34a'.m. 11:30 a.m. - 11:45 a.m. Open Record Public Hearing, Vacation of a Portion of Adrian Loop Rd and ROW Staff Present: Barbara O'Neill, Juliana Fries, Public Works; Caitlin ManeLl, Commissioner's Office Public: See Sign -in Sheet Approved via This being the date set, and proper notices having been Resolution No. 25-115- posted and published in accordance with local and state cc Laws, Commissioner Jones opened the public hearing on December 9, 2025, at 11:36 a.m. to consider a petition to vacate a portion of Adrian Loop Road and ROW, Located in S 24, T 22 N, R 27 E2 WM. Barbara O'Neill gave an overview of the request. No Public Comment was given. Page 9 of 13 BOCC Minutes Week of December 8, 2025 MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED WITH Following the motion, it was MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO APPROVE THE VACATION OF A PORTION OF ADRIAN LOOP AS PRESENTED. MOTION The Public Hearing was adjourned at 11:40 a.m. 11:45 a.m. - 12:00 p.m. Open Record Public Hearing, Consideration of the Adoption of the Grant County Five -Year Homeless Housing Plan (2025- 2030) Staff Present: Caitlin Manell, Commissioner's Office; Kim Zuppiger and Weston Sitterding, LDC, Inc. Public: See Sign -in Sheet Approved via Motion This being the date set, and proper notices having been posted and published in accordance with Local and state Laws, Commissioner Jones opened the public hearing on December 9, 2025, at 11:45 a.m. to consider adoption of the Homeless Housing Strategic Plan as required by the Washington State Department of Commerce and pursuant to RCW 43.185C. Kim Zuppiger, LDC, Inc., gave an overview of the Homeless Housing Plan. • Comments from City of Moses Lake Public Comment was given about the following topics: • Lizabeth MuriLLo-Busby, City of Moses Lake - Appreciation for Consideration of Changes, Commendations to Homeless Housing Task Force for Work on Plan. MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED WITH Following the motion, it was Page 10 of 13 BOCC Minutes Week of December 8,2025 MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO ADOPT THE HOMELESS HOUSING FIVE-YEAR PLAN (2025-2030) TO INCLUDE THE CHANGES MADE BY THE CITY OF MOSES LAKE. MOTION PASSED WITH TWO The Public Hearing was adjourned at 11:56 a.m. 1:00 p.m.-2:00 p.m. Department Head Review Staff Present: Tom Gaines, Interim County Administrator; Dell Anderson, Executive Director of Renew; Decorah Anderson -Cook, Human Resources RCW42.30.110(l)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 1:02 p.m. to go until 1:17 p.m. In attendance were Evaluation Commissioners Jones, Carter and Burgess, Tom Gaines and Decorah Anderson -Cook. The session was continued to 1:27 p.m. and then again to 1:31 p.m. Commissioner Jones closed the session at 1:31 p.m. RCW 42.30.11 0(1)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 1:32 p.m. to go until 1:47 p.m. In attendance were Evaluation Commissioners Jones, Carter and Burgess, Tom Gaines and Dell Anderson. The session was continued to 1:55 p.m. Commissioner Jones closed the session at 1:55 p.m. 2:00 p.m. - 3:00 p.m. Department Head Review Staff Present: Tom Gaines, Interim County Administrator; Suhail, PaLacios, Administrator RCW 42.30.11 0(1)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 2:00 p.m. to go until 2:20 p.m. In attendance were Evaluation Commissioners Jones, Carter and Burgess, Tom Gaines and Decorah Anderson -Cook. The session was continued to 2:26 p.m. Commissioner Jones closed the session at 2:26 p.m. RCW 42.30.11 0(1)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 2:32 p.m. to go until 2:50 p.m. In attendance were Evaluation Commissioners Jones, Carter and Burgess, Tom Gaines and SuhaiI. PaLacios. Commissioner Jones closed the session at 2:5 0 p.m. 3: 00 p.m. - 3:30 p.m. Shoreline Violations Discussion Staff Present: Barbara Duerbeck, Civil Deputy Prosecuting Attorney; Jim Anderson -Cook, Development Services Director; Tom Page 11 of 13 BOCC Minutes Week of December 8, 2025 Gaines, County Administrator; Gary Mansford, Shane Starnes, Christopher McClanahan and Frank Entrup, The following Topics were presented and discussed during the Shoreline Violations Discussion: • Challenge with processing complaints against shoreline violations. • Urgent Code Enforcement Violations • WA State Ecology wants to be in partnership with the enforcement authority • Shoreline Master Plan was implemented in 2018 • Implement an Educational Program for Shorelines • Fazed in approach for violations /future meeting 3:30 p.m. - 4: 00 p.m. K Richards & D Roach, W-20 Project Presentation Staff Present: Tom Gaines, Interim County Administrator; The following Topics were presented and discussed during the W-20 Project Presentation: • Port of Moses Lake /Western Pacific Engineering and Surveying PowerPoint Presentation • Water to the Port and City of Moses Lake Year-round • Request for the BOCC: match funds provided by the Port of Moses Lake (approx.. $250,000) • BOCC requested they reach out to the Economic Development Council to complete a SIP application MISCELLANEOUS ITEMS 9 The Chair of the Board was authorized to sign the following Final Plat Submission and Review: • TulLa DiLLing Trust (Harald DiLling) (Dining Short Plat) File # P 25-0319 (preliminary P 25-0208) • Ed Nelson (Nelson Short Plat No. 2) File # P 25-0290 (preliminary P 24-0031) The Tuesday, December 9, 2025 session was closed at 4:07 p.m. Page 12 of 13 BOCC Minutes Week of December 8,2025 Meeting Minutes for the week of December 8, 2025 were approved this 6—day of 2026. BOARD OF COUNTY COMMISSIONERS NON, 0 U N �. 00 go •SE :cn= 9 Uj A L �� .ca ............. HINGTOA Attest: Barbara J. Vasquez, MMC Clerk of the Board Grant County, Washington Kevin R. Bur$g�, Chair R ones, Vice -Chair, I I , h 01 Cindy Carkr, Member Page 13 of 13 BOCC Minutes Week of December 8, 2025