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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL/BVASQUEZ CONTACT PERSON ATTENDING ROUNDTABLE: CEMAN ELL CONFIDENTIAL INFORMATION: ❑YES BNO DATE: 1 / 1 5/26 PHONE: 293 1 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related El County Code El Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations E-Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB PW 1 Mi 1 Mi M M N -------------------- Commissioner's Minutes for the week of December 1, 2025. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO W N/A APPROVE: DENIED ABSTAIN D 1: k' 1P, D2: rA D3: ; 4/23/24 R N/A GENT Co\ Grant Count Y _21 Board of Commissioners Meeting Minutes 7 Z Week of December 1, 2025 - December 5, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:00 a.m. with Commissioners Jones and Burgess in attendance. Commissioner Carter attended in person at 8:30 a.m. 11:30 a.m. -11:45 a.m. Open Record Public Hearing, 2026 Budget Adoption, Making Tax Levies and Setting Assessment Rates (Noxious Week) Staff Present: Tom Gaines, Interim County Administrator; Barbara Vasquez and Caitlin Manell, Commissioner's Office; Mandy Kim, Chief Financial Officer; Andy Booth and John Brissey, Public Works Public: See Sign -in Sheet This being the date set, and proper notices having been posted and published in accordance with local and state Laws, Commissioner Jones opened the public hearing on December 1, 2025, at 8:00 a.m. for the purpose of fixing the final 2026 Grant County budget, and making tax levies. • Commissioner Jones gave an overview of the Noxious Weed Board Assessment Rates. (Approved via Resolution No. 25-110-CC) • Andy Booth gave an overview of the County Roads Levy Resolution. (Approved via Resolution No. 25-109-CC) • Barbara Vasques gave an overview of the Current Expense Levy Resolution. (Approved via Resolution No. 25-108-CC) • 2026 Budget Adjustments and Insurance Changes No Public Comment was given. MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED WITH Following the motion, it was MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CURRENT EXPENSE AND COUNTY ROADS LEVY, NOXIOUS WEED ASSESSMENT RATES AND CONTINUE THE BUDGET ADOPTION UNTIL TUESDAY, 12/2/2025 AT 12:00 P.M. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. The Public Hearing was continued to December 2, 2025, at 12:00 p.m. 8:30 a.m. - 9:30 a.m. Interim County Administrator Update Staff Present: Tom Gaines, Interim County Administrator; Michele Jaderlund, Auditor; Mandy Kim and Amanda Simonsen, Accounting The following Topics were presented and discussed during the Interim County Administrator Update: • Staff Meetings Last Week • Projects Update o Facilities & Maintenance, PUD Communication • Meeting with Moses Lake and Ephrata City Managers • Grant Funding Opportunities • 2026 Budget Modifications - Movement of Wages, Reductions • Jail Price per Bed Comparison with Juvenile 9:30 a.m. - 10: 00 a.m. Public Works Update Staff Present: Andy Booth, Director and John Brissey, Assistant Director; Tom Gaines, Interim County Administrator; Michele Jaderlund, Auditor; Mandy Kim, Accounting The following Topics were presented and discussed during the Public Works Update: • Accomplishments o Road Crew, Landfill Update • Westshore Update - Driveway Inspections • Stratford Update -Striping, Oil Completion, De -Icing Page 2 of 10 BOCC Minutes Week of December 1, 2025 • Sheriff's Office Deputies Ticketing • Upcoming Hearings o Adrian Loop Rd.& ROW Vacation (12/9/2025 at 11:30 a.m.) 10:00a.m.-10:15a.m. Auditor's Office Update Staff Present: Michele Jaderlund, Auditor; Mandy Kim, Chief Financial Officer; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Auditor's Office Update: • Special Districts Accounting • Tyler Tech Progress • 2026 Budget Updates: Reductions, Employee Annual Increases, Revenue Forecasts 10:15a.m.-10:30a.m. Treasurer's Office Update (CommissionerJones left at 10:34 a.m. and returned at 10:44 a.m.) Staff Present: Darryl Pheasant, Treasurer; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Treasurer's Office Update: • Revenue & Expense Report o Current Expense Ending Balance, Property Tax Revenues • 2026 Budget o Sheriff's Office Revenues, Budget Increases, Requested Reductions, Staffing, Processes • Debt Payments - Bank Shutdown • Mail Processing, Postcards Sent, Collection Rates • TIF- Port District Interpretation of Collection of Money • Staff Out of Office • State Deadline for Budget Adoption, Budget Needs for County Adoption 10:30 a.m. - 10:45 a.m. Superior Court Update (Cancelled) 10:45 a.m. - 11:00 a.m. Commissioner Work Session Page 3 of 10 BOCC Minutes Week of December 1, 2025 Staff Present: Tom Gaines, Interim County Administrator; Caitlin Manell, Deputy Clerk of the Board; Decorah Anderson -Cook, Human Resources; Darryl Pheasant, Treasurer The fallowing Topics were presented and discussed during the Commissioner Work Session: 2026 Budget Adoption Needs -Transfer Completions, Financial Reports, Site Supervisor Salary ® BOCC Budget Review 0 Risk Management Budget • Expenditure Management • Project Code under BOCC RCW42.30.110(l)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 10:53 a.m. to go until 11:00 a.m. In attendance Evaluation were Commissioners Jones, Carter and Burgess, Tom Gaines and Decorah Anderson -Cook. The session continued until 11:05 a.m. Commissioner Jones cLosed the session at 11:05 a.m. RCW42.30.110(l)(g) Commissioner Jones called an Executive Session to order JobApplicant/ beginning at 11:19 a.m. to go until 11:23 a.m. In attendance Evaluation were Commissioners Jones, Carter and Burgess and Tom Gaines. Commissioner Jones closed the session at 11:23 a.m. 11:00 a.m. -12:00 p.m. Position Management Review (PMR) (Cancelled) MISCELLANEOUS ITEM • The Chair of the Board signed the Low Family Land -Kraig Low (Low Farm Unit 342 Short Plat) File # P 25-0176 (preliminary P 25-0015) Final Plat Submission and Review. The Monday, December 1, 2025 session was closed at 11:23 a.m. SESSION CONTINUATION The session was re -opened on Tuesday, December 2, 2025, at 9:00 a.m. with Commissioners Jones (via Zoom), Carter and Burgess in attendance. Commissioner Jones attended in -person at 9:02 a.m. 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Tom Gaines, Interim County Administrator; Barbara Vasquez and Caitlin ManeLL, Commissioner's Office; Blair Kok, Risk Management Page 4 of 10 BOCC Minutes Week of December 1, 2025 The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Walk -On Item: Commissioner's Office, Certification of Levies of Taxing Districts ® Recommendations of Appointment • Adoption of Homeless Housing Five -Year Plan ® County Cabinet Meeting Commissioner Attendance ® 2026 Budget Needs - Communication, Employee Performance o Insurance Allocations, Vehicle Insurance Rates, Reductions 9:30 a.m. - 10: 00 a.m. Sheriff's Office Update Staff Present: Sheriff Joe Kriete, Undersheriff Gary Mansford, Chief Deputy Phil Coats; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Sheriff's Office Update: ® Annual Tip a Cop Event (12/4/2025) • 2026 Budget- Increased 2026 Revenues o Year -to -Date Expenditures & Revenues, Rentals/Leases, Vehicle Purchases RCW42.30.110(1)(f) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 9:31 a.m. to go until 9:37 a.m. In attendance were Matters Commissioners Jones, Carter and Burgess, Sheriff Joe Kriete, Undersheriff Gary Mansford and Chief Deputy Phil Coats. Commissioner Jones closed the session at 9:37 a.m. 10:00a.m.-11:00a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Facilities and Maintenance Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. Page 5 of 10 BOCC Minutes Week of December 1, 2025 RCW42.30.110(l)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 10:01 a.m. to go until 10:16 a.m. In attendance Evaluation were Commissioners Jones, Carter and Burgess, Decorah Anderson -Cook, Gina SaLdana, Jonathan Hartman, Anthony Menke (via Zoom) and Tom Gaines. The session continued until 10:40 a.m. and continued again until 11:00 a.m. Commissioner Jones closed the session at 11:00 a.m. 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speakwith a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: 0 None C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDA WITH THE AMENDMENTS FOR THE BUDGET EXTENSION CONTINUATION. MOTION PASSED UNANIMOUSLY. D. Board Correspondence ® Commendation for Commissioner Burgess from Public E. Commissioner's Roundtable — Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable —Mist. Discussion: • Walk -On Item: Commissioner's Office NACo Early Registration for Washington DC Conference F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1 Payment of vouchers certified by the auditing officer as required by RCW42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (None) Page 6 of 10 BOCC Minutes Week of December 1, 2025 COUNTY ADMINISTRATOR 2. Approve Settlement and Release Agreement regarding the Morgue between Grant County and Grant County Public Hospital District No. 1 dba Samaritan Healthcare (Hospital) for the agreement to terminate agreements relating to the use of the space in the Existing Hospital for the Morgue in the amount of $184,019.27. COMMISSIONER'S OFFICE 3. Approve Commissioner's Minutes for the week of November 101 2025. 4. Approve invoice to LDC, Inc. for the development of the Grant County Homeless Housing Five -Year Plan in the amount of $17,699.25. 5. Approve invoice to the Grant County Economic Development Council (EDC) in the amount of $37,500.00 for Q4 Membership Dues to be paid from Fund 133.184 (Economic Rural Co). 6. Approve 2026 Grant County Tourism Promotion Grant Agreements as recommended by the Lodging Tax Advisory Committee: a. LTAC Grant Agreement 2026-045 to Friends of the Lower Grand Coulee for Soap Lake, Ephrata Food & Folk Festival in the amount Of $5,000.00, b. LTAC Grant Agreement 2026-032 to Sun Lakes Park Resort, Inc. for Cinco de Mayo in the amount of $8,000.00, c. LTAC Grant Agreement 2026-033 to Sun Lakes Park Resort, Inc. for Family Fun Day Carnival in the amount of $8,000.00, d. LTAC Grant Agreement 2026-034 to Sun Lakes Park Resort, Inc. for Fall Festival in the amount of $101000.00, e. LTAC Grant Agreement 2026-035 to Sun Lakes Park Resort, Inc. for Decades of Distinction Car Show in the amount of $8,000.00, f. LTAC Grant Agreement 2026-021 to Central Basin Community Concert Association for Gentlemen's Quartet in the amount of $2,000.001 g. LTAC Grant Agreement 2026-022 to Central Basin Community Concert Association for Bachelors of Broadway in the amount of $2,000.00) h. LTAC Grant Agreement 2026-023 to Central Basin Community Concert Association Undecided Concert Fall #1 in the amount of $2,000.00, and i. LTAC Grant Agreement 2026-024 to Central Basin Community Concert Association for Undecided Concert FaLL #2 in the amount of $2,000.00. 7. Approve Liquor License Application for the Orchard House Located at 112 Frontier Way SW, Mattawa, WA 99349, from the Washington State Liquor and Cannabis Board. Page 7 of 10 BOCC Minutes Week of December 1, 2025 8. Approve Recommendation of Appointment to the Grant County Planning Commission. (Stephen Phipps was appointed .fora four- year term beginning 12/2/2025, ending 12/1/2029) 9. Approve Recommendation of Appointment to the Mosquito Control District #2. (Michael Eylar was appointed for a two-year term beginning 12/2/2025, ending 12/1/2027) 10. Approve reimbursement request from HopeSource on the Consolidated Homeless Grant (CHG) No. 26-46108-10 in the amount of $33,044.98 for October 2025 services. NEW HOPE 11. Approve policy updates for CHG Housing programs and New Hope. PUBLIC DEFENSE 12. Approve Professional Service Agreement Renewal with Michael Morgan for a two-year agreement in the amount of $12,500.00 per month to be available for 90% caseload in Superior Court. Considered and part of the 2026 budget. 13. Approve Professional Service Agreement Renewal with Jeffrey Scott Niesen for a two-year agreement in the amount of $8,750.00 per month to be available for 70% caseload in Superior Court. Considered and part of the 2026 budget. RISK MANAGEMENT 14. Approve new insurance premium allocation chart for De,partments and Offices. TREASURER'S OFFICE 15. Approve Resolution No. 25-113-CC and Interlocal Investment Services Agreement with United Schools Insurance Program (USI P) to invest monies provided by the Local Government into the County Pool on its behalf. Term is upon signature through December 31, 2035. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 15 AS PRESENTED. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • Walk -On Item: o Commissioner's Office Certification and Acknowtedgement of the 2026 budgets and estimates as submitted by various taxing districts within Grant County. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE WALK-ON ITEM AS PRESENTED. MOTION PASSED UNANIMOUSLY. Page 8 of 10 BOCC Minutes Week,of December 1, 2025 I. Adjournment The Commissioner's Meeting adjourned at 11:14 a.m. 11:30 a.m. -12:00 p.m. LDC, Inc., Homeless Housing Plan Update Staff Present: Caitlin ManeLl, Deputy Clerk of the Board; Tom Gaines, Interim County Administrator; Blair Kok, Risk Management; Kim Zuppiger (via Zoom) and Weston Sitterding (via Zoom), LDC, Inc. The following Topics were presented and discussed during the Homeless Housing Plan Update: • Presentation of PowerPoint "Grant County Homeless Housing Five Year Strategic Plan" • Overview of Five -Year Homeless Housing Plan • Access to Final Version of Plan • Public Hearing for Adoption of Plan - 12/9/2025 12:00 p.m. - 12:30 p.m. Open Record Public Hearing, 2026 Budget Adoption (Cont'd from 12/1/2025) Staff Present: Mandy Kim and Amanda Simonsen, Accounting; Michele Jaderlund, Auditor; Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Barbara Vasquez and Caitlin Manell, Commissioner's Office Public: See Sign -in Sheet This being the date set, and proper notices having been posted and published in accordance with Local and state Laws, Commissioner Jones re -opened the public hearing on December 2, 2025, at 12:00 p.m. for the purpose of fixing the final 2026 Grant County budget. • MRSC Financial Direction -Budget Adoption and Public Hearing Processes • 2026 Budget Adjustments and Insurance Changes MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO CLOSE THE PUBLIC HEARING. DISCUSSION ABOUT FOLLOW-UP BUDGET MEETINGS MOTION PASSED UNANIMOUSLY. The Public Hearing was closed at 12:04 p.m. Page 9 of 10 BOCC Minutes Week of December 1, 2025 MISCELLANEOUS ITEM • The Commissioners approved and signed the Public Works County Payroll Salary fund for their November 26, 2025 payroll. The Tuesday, December 2, 2025 session was closed at 12:05 p.m. MeetingMinutes for the week of D J'iutt) ecember 1, 2025 were approved this day of A-*14 12026. Attest: Y 7Barbara J. Vasquez, MMC Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington OL-s Kevin R. Burge s, Chair h4 Rob Jones, Vice -Chair d ndy c ter, Member Page 10 of 10 BOCC Minutes Week of December 1, 2025