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HomeMy WebLinkAboutOut of State Travel Request - BOCC (004)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC DATE: 1 /7/2OZ6 REQUEST SUBMITTED BY: CEMANELL PHONE:2931 CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES BNO ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled © Boards / Committees ❑ Budget ❑Computer Related El County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes ❑Ordinances ❑Out of State Travel [:]Petty Cash ❑ Policies ❑ Proclamations ',-',Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ®Thank You's ❑Tax Title Property ❑WSLCB A Out of State Travel Request for Caitlin Manell to attend the 2026 Laserfiche Empower Conference in Las Vegas, NV. Dates of travel are April 26 - May 1, 2026. Estimated Cost is $1,784.80 to be paid from the Historical Preservation Fund. 3 �3s3� �.L If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 7 N/A ��%/%�// O %' 'ji � .j.. �,C�� � l � 3 � � � � � ► y0°r� 1 3 �'s �' � � � � 4 � � � / 8i � � i��/� If necessary, was this document reviewed by legal? ❑ YES ❑ NO Fw_1 N/A DATE OF ACTION: I `1-7 o�I� APPROVE: DENIED ABSTAIN D 1: D2: 10�e D3: DEFERRED OR CONTINUED TO: WITHDRAWN. - 4/23/24 Dear Commissioners, I am requesting permission to attend the Laserfiche Empower Conference April 27-30, 2026, in Las Vegas, NV. The conference offers three days of technical training, comprehensive classes and networking opportunities that will help build by knowledge for my position in our office. Attending Empower 2026willsharpen my Laserfiche skills so that we can maximize our system to help our entire staff work smarter and more efficiently. I've reviewed the conference agenda and have noted several opportunities to strengthen my skillset for the management of our new digital Consent Agenda processes. Empower 2026 will also provide an abundance of networking opportunities, allowing me to brainstorm with peers from around the world and pick up best -practice ideas to use at Grant County. Here is the breakdown of conference costs: • Registration Fee/Hotel: $1,184.80 (Originally$2,389.49) • Airfare: Estimated $317.20 (Based on 2025 cost) • Meals: Estimated $300-00 (Breakfast& Lunches are included during the conference) With registration and other costs, I've estimated my total expenses at $1,784.80. Per our previous conversations with the Board and the County Administrator, I am requesting to fly in the day before (4/26/26) and fly out the day after (5/1/26) to allow me time to attend all days of classes at the conference. This investment will allow me to share my new knowledge and skills with my team and co-workers across the organization, helping us to maximize our existing investment in Laserfiche software. Thank you for the consideration of my request. Sincerely, P• l t �Jfyy /yr l JO a,r' f �' dJ aitlin E. anell, r" Deputy Clerk 11 Out of State Travel Request Application DEADLINE: Due by Thursday at 12:00 p.m. to the Commissioner's Office with BOCC Consent Agenda Request Form, to be on the following week's Consent Agenda. Traveler's Name(s): Caitlin E. Manett � Department/Office: BOCC Purpose of Travel: Destination: Laserfiche Empower 2026 Conference Las Vegas, NV Dates of Travel: 4/26/2026 - 5/1/2026 ]Total Trip Cost Estimate: $ 1,784.80 (This line will auto -sum the costs listed below) Travel Tvpe (Select One) : Q Out of State Travel Q Out CONUS Travel (AK, HI or US Territory) Foreign Travel Extradition Fund Number/Department: Historical Preservation Grant Funded? If Yes, List Grant Amount: Cost Application (Select One): Yes Government Rate Na Q Conference Rate ❑ Regular Rate Hotel -GSA Rate: Hotel -Nightly Rate: Hotel Total: $ 126.00 J $ 236.96 Explanation for Rate: Required if hotel cost is greater than per diem orgovernment rate Room is in the hotel where the conference is, flying in day before, leaving day after. Rental Car Required? If Yes, Rental Car Cost: Yes No Air Carrier: Undecided - Highest Cost Estimate Provided Preparer's Name/Title: Caitlin E. Manell Cost of Flight: $ 300.00 Conference Fee: 0,01A it Total Estimate of MI&E During Travel: $ 300.00 Preapproved by EO/DH? � Yes ❑ No Additional Expenses: (Addt`l costs for extended stays, flight upgrades, etc. at the expense of the traveler) If Yes, EO/DH Name: Tom Gaines/BOCC Save the Date. Em power Location: Mandalay Bay Resort Las Vegas, Nevada Dates: Monday, April 27, 2026 through Thursday, April 30, 2026 Agenda: • Monday, April 27 Travel day Arrivals and registration / some afternoon sessions will be available • Tuesday, April 28 9 a.m. — 6 p.m. Education labs and break-out sessions* • Wednesday, April 29 10 a.m. — 6 p.m. Education labs and break-out sessions" • Thursday, April 30 8 a.m. — 12 p.m. Education labs and break-out sessions / Departure day*** Breakfast, lunch and evening reception provided " Breakfast, lunch provided """ Breakfast provided Hotel Room Costs: a $255.11 per night (inclusive of all taxes and resort fees) Event Pass Cost: (inclusive of all labs and break-OLIt sessions for- all days) * Early Registration Discount: $1,399 (April 17, 2025, - Jan. 31, 2026) * Standard Registration: $1,699 (Jan. 31, 2026, - April 22, 2026) Some sessions have capacity restrictions. I Register Today: Visit empower. laserf iche.com r JOIN US FOR EMPOWER LaserFiche;-,