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Home My WebLink AboutOut of State Travel Request - Public WorksGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: PUBLIC WORKS REQUEST SUBMITTED BY:Victoria Seim CONTACT PERSON ATTENDING ROUNDTABLE: John BI"ISS@y CONFIDENTIAL INFORMATION: ❑YES W NO i DATE: 'I 2.'I H.2025 PHONE:509-754-6082 ❑Agreement / Contract ❑AP vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget El Computer Related []County Code El Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances 8 Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations D--Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter 8 Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB MZF1_,d_s_ =!_"l -:-- I 0-:_ � T1 2_17 ! MEE x Request for approval for James Davis, Josh Savage, and Charles Spencer to travel to Las Vegas for CONEXPO, March 2, 2026 -March 6, 2026. The cost for each individual for registration, lodging, meals, incidentals, and transportation is $2,732.00 coming to a total of $8,196.00 for all three. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 7 N/A DATE OF ACTION: 1C2_e)13 • ai,S-- DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D D3: 4/23/24 WITHDRAWN: RECEIVED D�71C 49 � 2025 GRANT COUNTY COMMISSIONERS EMPLOYEE'S NAME: MEETING/SEMINAR: LOCATION: DATE: COSTS: REGISTRATION FEE: LODGING: MEALS: INCIDENTALS: im : 1 11 11 ft i I , hill 111111 -Chuck Spencer CONEXPO LASVEGAS MARCH 2-2026 - MARCH 6-2026 $719.00 .RIO $1076,00 LAS VEGAS $412.00 TRANSPORTAION: -Flights $525.00 TOTAL: $2,732.00 RECEIPTS ARE REQUIRED FOR ALL FORMS OF PAYMENT, DATE OF REQUEST, December 16, 2025 SIGNED: RECEIVED BY: $269,00 PER DAY 4 TOTAL DAYS PER DIEM: $412.00 (FROM WORKSHEET BELOW) ADVANCE TRAVEL: VEHICLE USED FOR TRAVEL.- 1018 SUPERVISOR: DATE., DIRECTOR: DATE: PER DIEM WORKSHEET: DATE March 2, 2026 March 3, 2026 March 4, 2026 BREAKFAST $22.00 $22.00 LUNCH $23.00 $2100 $23.00 DINNER $36,00 $36,00 $36,00 ---------- - INCIDENTAL EXPENSES $5.00 $5.00 $5,00 TOTAL ---------- $64.00 $96.00 $96.00 March 5, 2026 March 6, 2026 $22.00 $22.00 $23.00 $23,00 $36.00 $5.00 $5.00 $96.00 $60-00 W4.00 Revised Jan, 2018 # ut of State Travel Request Applicatior -8 e- with' _R' deb rsda *0.0 j)�.rn.�t :t6m.min 6- u 0 he-C y3h:B0C07C n ehtA�ehda equest For oner �ic_ 'o, S ri. the _k s- t Agehd _o wirigw-ee' _nsen f [to co a. TraveLer's Names t k Spencer DeparmentlOffiPublic PubW I I I - ----------------- -- , Purpose of Travel: Training Destination: -------- Las Vegas Dates of Travel: 3/2/26 - 3/6/26 ITotat Trip Cost Estimate: $ 2$732.00 (This line will auto -sum the costs listed below) Travel Type (Select or - Q Out of State Travel 0 Out CONUS Travel (AK, HI or US Territory) 0 Foreign Travel Q Extradition Fund Number/Department: 510/101 Grant Funded? If Yes, List Grant Amount: Cost Application (Select One): 0 Yes 0 Government Rate IN No IS conference .Rate C3 Re [a r Rate Hotel - GSA Rate, Hotel - Nightly Rate: Hotel Tota I: $ 159.00 $ 269.00 $ Explanation for Rate: Required if hotel cost is greater than per them orgovemment rate, Hotel prices are higher due to Expo. Hotel rate $229.00 per night with $40 resort fee. Rental Car Required? If' es, Rental Car Cost,* 0 Yes No it Carrier: South West Preparer's Name/Title: Chuck Spencer Lead Mechanic Central Shop Cost of Flight: 525,OOJ $E 11076.00 Conference Fee, $ 719.00 Total Estimate of MI DuringTravet: $ 412.00 Preapproved by EO/DH? Yes ❑ No Additional Expenses: (Addt'l costs for extended stays, flight upgrades, etc. at the expense of the traveler) If Yes, EO/DH Name. Andy Booth EMPLOYEE'S NAME: MEETING/SEMINAR: LOCATION: DATE: COSTS: TRAINING REQUEST FORM Josh Savage CONEXPO LAS VEGAS ------------ - ----------- - MARCH 2-2026 - MARCH 6-.2026 REGISTRATION FEE: $719.00 LODGING: RICE $1076.00 MEALS: LAS VEGAS $412,00 INCIDENTALS- TRANSPORTAION' Flights $525.00 TOTAL: $2,732,00 RECEIPTS ARE REQUIRED FOR ALL FORMS OF PAYMENT $269,40 PER DAY 4 TOTAL DAYS PER DIEM: $412.00 (FROM WORKSHEET BELOW) ADVANCE TRAVEL: VEHICLE USED FOR TRAVEL- 1018 00 DATE OF REQUEST: -December 16, 2025 SIGNED: RECEIVED BY: SUPERVISOR.: DATE: DIRECTOR: PER DIEM WORKSHEET: DATE: DATE March 2, 2026 March 3, 2026 March 4, 2026 6 REAKFAST $22.00 $22.00 LUNCH $23.00 $23,00 $23,00 DINNER $36,00 $36.00 $36.00 INCIDENTAL EXPENSES ------ $5.00 $5.00 $5,00 -TOTAL -------- $64.00 ---- $96,00 $96.00 March 5, 2026 March 6, 2026 $22M $22.00 $23.00 $23.00 $36.00 $5.00 $5,00 $96.00 $60.00 -- --------- --- - ---------- $4 Revised Jan. 2018 :.DEAaLIN-E:Due.bVThursday-at12,00 p.. M'to the Corhrbis'sioner_S�Offioe iOth tocc Coh'-e_nt:Agenda Re pest orn'.--tq'* :be-ont4� -f onsent Agenda.. olt0Wweed s _ng n a.. - ---- - ---------- - --- -------- Traveler's Name(s): 1, Josh Savage iDepartment/Office:l Public Works Purpose of Travel: Training Destination: Las Vegas ----------------------------- Dates of Travel. 3/2/26 - 3/6/26 Total Trip Cost Estimate: $ 21732.00 (This line will auto -sum the costs listed below) Travel Twe (Select One): Out of State Travel, Q Out CONUS Travel (AK, HI or US Territory) Q Foreign Travel, Q Extradition Fund Number/Department, Grant Funded? If Yes, List Grant Amount: Cost Application (Select One): C3 Yes 0 Government Rate No Conference Rate 0 Regular Rate Hotel - GSA Rate* Hotel - Nightly Rate: Hotel Totat, $ is too ] $ Explanation for Rate: Required if hotel cost is greater than per them orgovemment rate Hotel prices are higher due to Expo. Hotel rate $229.00 per night with $40 resort fee. Rental Car Required? If Yes, Rental Car Cost,,, 0 Yes No Air Carrier. South West Preparer's Mare/Witte: Josh Savage Road Foreman District 1 Cost of Flight: $ 525.00j 1;076.00 Conference Fee: $ 719-00 Total Estimate of MME DuringTravel.- $ 412.00 Preapproved by EOIDH? 0 Yes 0 No Additional Expenses: (AddN costs for extended stays, flight upgrades, etc. at the expense of the traveler) If Yes, EO/DH Name: Andy Booth Ift"I 110, EMPLOYEE'S NAME: James Davis MEETING/SEMINAR- CONEXPO LOCATION: LAS VEGAS DATE: MARCH 2-2026 - MARCH 6-2026 COSTS: REGISTRATION FEE: $719.00 LODGING: RICE $1076,00 $269.00 PER DAY 4 TOTAL DAYS MEALS: LAS VEGAS $412,00 PER DIEM: $412.00 (FROM WORKSHEET BELOW) INCIDENTALS: ADVANCE TRAVEL, TRANSPORTAION: Flights $525.00 VEHICLE USED FOR TRAVEL: 1018 TOTAL- $2,732.00 RECEIPTS ARE REQUIRED FOR ALL FORMS OF PAYMENT, DATE OF REQUEST; -December 16, 2025 SIGNED. RECEIVED BY: SUPERVISOR: ---- -- - - --- - - DATE., 12116 Iz..r DIRECTOR: DATE: PER DIEM WORKSHEET: DATE BREAKFAST LUNCH DINNER INCIDENTAL EXPENSES--- TOTAL. March 2, 2026 $23,00 $36,00 $5.00 $64,00 March 3, 2026 $22.00 $23,00 $36.00 $5.00 - -------- $96.00 March 4, 2026 $22.00 $23,00 $36.00 $5,00 $96.00 March 5, 2026 $22,00 $23.00 $36.00 $5.00 $96.00 March 6, 2026 $22.00 $23.00 $5.00 $60.00 $41100 Revised Jan. 2018 'M M Tint i DUeby:Thursd ommissloner's:-Off i A 'be . th p.m. to the,C ay at,12-"00 6ellwith.BOCC ConsentAgenda Req est F" r o m, oon e foLL 0ng ow weekis. Consent Agenda - - - - - ---------- Traveler's Name(s):E James Davis Department/Office: PubLic Works Purpose of Travel: Destination: Training Las Vegas Dates of Travel. 3/2/26 - 316/26 ----- _lTotal Trip Cost Estimate: $ 23732.00 (This line wilt auto -sum the costs listed below) Travel Type (Setect One): Out of State Travel 0 Out CONUS Travel, (AK, HI or US Territory) Q Foreign Travel 0 Extradition Fund Number/Department: 510/101 10 Grant Funded? If Yes, List Grant Amount. Cost Application (Select Or El Yes Government Rate No Conference Rate Regular Rate Hotel - GSA. Rate: Hotel - Nightly Rate: Hotel Total: $ 159.00 269.00] $ Explanation for Rate: Required if hotel cost is greater than per them orgovernment rate Hotel prices are higher due to Expo. Hotel rate $229.00 per nightwith $40 resort fee. Rental Car Required? If Yes, Rental Car Cost: 0 Yes 0 No Air Carrier: South West Cost of Flight: - ---------- $ 525.00] 1,076.00 Conference Fee-, $ 719.00 Total Estimate of MI During Travel: $ 412.00 Preparer's Narse/Title: Preapproved by EO/DH7. James Davis Road operations/Maintenance Yes Manager No Additional Expenses: (Addt'l costs for extended stays, flight upgrades, etc. at the expense of the traveler) If Yes, E01DH Name: Andy Booth