The URL can be used to link to this page

Home My WebLink About*Other - FairgroundsGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Fairgrounds REQUEST SUBMITTED BY:Jim MCKI@f't1aC1 . Jim MCK12fClr'�rl CONTACT PERSON ATTENDING ROUNDTABLE. CONFIDENTIAL INFORMATION,- [__jYES *0 NO DATE: 12/11/25 PHONE:509-237-2672 :!_NTS, SUBMITTED: (C HECK'ALL THAT APPLY) *Agreement Contract 11AP Vouchers D.—Appointiment i Reappointment EJARPA Related F—!Bids / RFPs / Quotes Award E]Bid Opening Scheduled 7.1 Boards / Committees 0 Budget ElComputer Related l county Code Ll Emergency Purchase []Employee Rel, EJFacilities Related 10Financial IDFunds El Hearing L� Invoices / Purchase Orders E,]Grants — Fed/State/County DLeases EIMOA / MOU ElMinutes 70rdinances Out of State Travel E-2, Petty Cash E]Policies 0 Proclamations 0 Request for Purchase EiResolution I:] Recommendation []Professional Serv/Consultant ;:]Support Letter EL]Surplus Req, E']Tax Levies L—JThank You's 10Tax Title Property EiWSLCB uum*A 9:121 ILI --- A 101 L= 9 I!h= a OMM With costs continuing to increase we would request authorization to increase prices slightly more than originally approved for 2026. Our goal is to get to near break-even for the operation's -- -- -------- side but still realizing we have a $14 million economic impact on the County. Please see attached pricing and explanation. If necessary, was this document reviewed by accounting? El YES F1 NO * N/A If necessary, was this document reviewed by legal? 0 YES 0 NO � N/A DATE OF ACTION: DEFERRED OR CONTINUED TO: APPROVE: DENIED D1: D 2., D3, ABSTAIN WITHDRAWN: RECEIVED 4/23/24 1 )EU I I M5 GRANT COUNTY COMMISSIONERS Grant County Fairgrounds 39153 Airway Dr NE Moses Lake WA 98837 - 1029 (509) 165-311581 www,�Z fair-qrounds.corn ,graiitcouiit�-ft-tit,gt,oLitidsCct','i.gra,ii.tcotiiity-,v-a.gov Requested revised price increases for the Fairgrounds Justification All costs are continuing to increase. Insurance alone went up significantly. Our goal, at some point, is to get to break even for the operations side of Fairgrounds operation. We do keep in mind that we generate up to $14 million per year in economic benefit to the County. But as money concerns grow we can increase our rates slightly. Fair rates We want to increase ticketing but offer a discount for online sales. Online sales cost us less as we do not have to staff ticket booths as much and we get the ticket revenue earlier, without weather dependency. We also need to increase Bedding -fees to cover the cost of shavings and shavings disposal. In past years we were able to dispose of shavings for nearly free. But with the volume we generate, we are now paying per trip for disposal. We increase camping as campsites are occupied for a full two weeks, with no other camping revenue for three weeks in August. Also, we almost always sell out of camping so we should raise the price for anything where demand exceeds availability (Common sense business decision) Increase in vendor booths as its been a few years since we increased the fees. The rates are fairly inexpensive for a 5-day fair with our attendance volume, Non -Fair rates Building rental rates are increased slightly as demand continues to be strong. Maintenance, cleaning and wear and tear justify a slight increase in rates. The kitchens seem to get used more and more for non-event usage so we feel we should increase that revenue as we will need to invest in new stoves and refrigerators in the not -to -distant future. We are increasing the price for rental tables, stages, PA systems and our canopies. All of these sustain noticeable wear and tear and need to be replaced regularly. We are suggesting no discount on stalls for events under a gross of $25,000. The cost of cleanup of stalls is exceeding the revenue we get for these events. We also suggest raising the internal county rate to $200/day for any building and the other government agency rate to $400/day. The last increase is for non -profits such as the local Barrel race club to $425 for a four hour rental. The amount of work to prep for these events is the same as any other event. This is still less than the standard rate and is basically the Non-profit rate. VA%aa- DnCaw Grant County -Fair and Fairground, Rates Proposed Proposed 2025 metes 2026 rates revised rules 2026 Rate Notes a& ..a w--- Admission(Tuesday is FREE) Cren 'ral Adults 08-F) S10.00 oo '11, 12.00 _ 1��: atr tlu; gate Youth (8 thru 17) $6.00 S6.00 S8.0{) Child (7 & Under) Free Free Free Senior (62--) $6.00 $6.00 $7.00 Hometown 1•lerces w/lD(Active Duty h4dilary, Police. & biro) S5,00 S5.00 S6.00 Sevior Day ( Wednesday only) (01,-) S5.00 S5.00 S�6.00 l anvil L'acka e f1 l ? Arlrclt Ynutll) $23.00 $23_U0 _ S-' ---�-� - - - - - -- 1--ailliIV Package # 2 Adulti2 Youth) V0.00 $20.0() Season Pass is Free) _G4'F►Etnd $21.00 S'� 1.00 I S23.00 ----y _ .t (8 tt j7 .. ._.:. 64 .Ilometo%vn I Exhibitor J4.00 IS16;00 Adults Exhibitor (18+) $11.00 w t 5.00 S 15.00 Costs continue to rise Yount Exhibitor (7 thnt 17} $6.OU .0{► ,0(� Cosks continue to nse Special Volunteer(Attested to by Set grsiot ce)(Mitn 4 (tours Volunte $5.00 $5.00 $4.00 Vendor(Additional) S 12.00 $12.00 $1 .00 Vendor day pass `S5.00 $5.00 $5.00 Iter6 Bedding ! Fees(IncindesTax) !2ffn (j.)erAnimal) Ra bb i I!, I t I I t ry .-Ininial) ... . ........ .... ih;�'m 11 i 2 f alone wjl' cost 11),'rc th"'m I.S 00 .00 sh."�Ivfflils �Oort"-. wilic"ost mnfc (han IIIIS S 6, 00 11, this 7.. .... . ...... ------ .. . .......... S 1 00 J", I t"n'. ""Clt T Av -invS, mo S6, Parking Non -reserved Outside f"arking — - — Free ree 125.00 Always fills tip Reserved Inside Parkin� . . ..... — -- $125.00 Reserved Inside VIP Parking $1,75".00 - - ------- - FS175.00 20 spols Camping (Returning ("amper-s Oniv) . ........ .... I v i lio, n an ......... oril" C."an) PLIromid(Water 6-! 90.0 P & t' C "'OUIldt Wa —1, S"', Fdk . ...... ........ . Gvneiwl Campine �a v itoil. a i i p c, i o Li i d, a t 00, JO .......... .. 2 2 1 ('10 5. 0 D 15 "Fem(Desigmated Areas)(NO PASSES INCLUDED) XXXXX JXXXXXIX I 1111-111111161.1.alcd ill 2023 New rule, for .ZU23, it- spot goes unused it is Lost tor giranummering 2 or 6 Commercial Vendors(5 Entrance Passes Included per Vendor) hidoor Vindors(Includ6 I table and 2 chairs ar ]Or]#) I Ox 10 in -line Booth $325.00 JV25.00 $315,00 I Ox 10 Comer Booth IS450.00 $450.00 Outdoor Veirdor(No Tables and Chairs Me/.) I Ox 10 Booth Space $275.00 S275.00, F-'ach Additional I Oft Frontage(After First I Oft) $225.00 IS225.00,11, Aftsc Vendor Items Vendor Caniping(Space Limited) $65.00 $65.00 Vendor Parkin g(Space Linifted) $75.00 $75.00 Rectangular Table S I OM $10.00 $2.00 Chairs $2.00 Electrical and Barba Fee $45.00 $45.00 Vendor Trailer Parkina $75.00 $75.00 S75.00 Food Concessionaires (# rtntrance N-vsses Included n3f)) Mininium Fee All Concessionaires (Due at Contracting) S500,00 $500.00 ---.$500,00 Commission Profit Food Vendor(% of Gross) 20.0% 20.0% 20.0% Non -Profit Status Food Vendor(% of*Gross) 15.0% 15. (NO 15.0% KeL)t the saine Electrical and GarbaLe Fee $85.00 $85.00 $85M fee Fee N/A Carnival (Rates set by Carnival Ct.nnpauv eachy('ar) Winter Pre -sale 34.00 TBD S 30.00 Rates established by Davis Shows Spring Pre -sale -S S 36.00 TBD S 35.00 Rates estabtished!& Davis Shows Oil -site $ 38.00 TBD S", 45.00 Rates established by Davis Shows Ma 3 or 6 Fairgyrounds rental rates - Non-profit groups receive discount of'20% on building rates cxcept partial day rentals Buildings and areas - I I Moses Lake Roundup deogrounds rental $5,000.00 $5,000.00 Contract rate tbrouEb 2029 Huck F-uller building! / day S875.00 $875.00 Includes cleanitig fiee ... Huck Fuller building hourly rental -_2 hour minimum $125 $125 f Ag Building/Day $725 $725 New rent, al nate based on iinprovements Co . minercial Building - Kitchen Included I day $1,250.00 $1,250.00 "S" 1 -.3.25,00 -1 New bathrooms available Extra kitchen if available $250.00 $250.00 $ - (110 All I)aY 7hours -S Cominissaty, kitchen rental :$35.00 $35M 14-H building - Kitchen Included / day $1,000.00 $ 1 MOM � i ? i ��' ��! 1 � IncludL, clemi Combined Building Rental Per Day (4H, Conpuercial, A�) $ 2,750.00 $2,750 , S 4-14/Commercial rental with admission $1,()95.00 $1,695.00 $1,,95.()() New bathrooms avaflab,-C--- . . ......... Exhibit Buildinp /day $250.00 $300.00 4 0 ON, i Rceubfican/Democrdt building 4 hours, $100.00 $100.00 New ECC Meetin6 room, r hour $35.00 $35-00 S :; i Ardell Pavilion / daX $925.00 $925.00 S I`'_'-`' `5 w.) Includes Bathroom cleaning fee Harwood Pavilion / day $825.00 $825.00litirlticicMg Bathroom cleaninY fee Both Itid(x.-)r Pavilions / day $1,495.00 $1 A95.00 "S 1 7 (Y) Includes Bathrourn cleaning fee, Outdoor Pt-detice arena renta I / clay $225.00 $225.00 0111Y When 110 events Center field outdoorpavillion / daX $475.00 $475.00 S5 5, Will Lirovide, acceis to bathroomb"I South Field / DaX - includes southfield cam2it!g $475.00 $475.00 Will provide access to bathroom 0 Any Parking lot rental $375.00 $375.00 $37.1 Rodeo Ammo / day $895.00 $895,00 New sound sXsfem,-jnd more lig Rodeo Arena / day with admission $1,500.00 $1,500,00 Does not inc hide cleaning, fee Rodeo arena cleaning fee $500.00 $500,00 1- Q 0. 0 0 7S-iii�l Includes grandstands and bathroom ArdelliFfarwood 4-Hour rental %425.00 $425,00 Ardell/Hanvood rental ar hour past 4 hours $125.00 $125.00 25.00 Arden/Harwood rental with admission I S 1 595.00 j$1,595M j'S, "Jo testf-00111 Cleaning Camping Ca!EeinE - Dry 1 night $2. 5. 0 0 $25.00 $25.00 Includes taxes and fees C.'amping - Partial hooka / night $45.00 $45.00 $45.00 Inc hides taxes and fees [Cainping - F'uII hookups / night $50-00 $50.00 $50.00 Includes taxes and fees 4 or 6 E ui merit Tables - G' Rectangle (70 available) $10.00 $1 0.00 $ I E).00 ..fables - S' Rectangle $ 10.00 S 1 O'00 I - .�"at Tables - 5' Round $ l 0.00 S 10.00 171. 0G Chairs - White resin wedding chair $3.00 ._ $3.00 ._..�.. ..�.�... .4..,_...�.�. ChaimBlack stacking $`'.00) "i~`�'.E?Cl `%?.t){} (Chairs Folding $1.00 N/A IN/A................................._:.. ��W....�__ � �.� _� .W_�_ ��. _W . � � _m Stage. er section ' x 4' $15.00 $ I5.00 Portable PA $75.00 $75.00 KD Cano&Daily $250.00 $250M _$ 1.. ��. $500 o f site rental and requires olo nr, blocks err staking Pipe and Drape... 10' x 10' Booth $40.00 $40.00 $40.00 20% Discount for ML Clm, mber Members (S32/lxx)th) I C)' Section tion $10.00 S 10.00 $1 d ,00 20% Discount for M 1, Cluamber MefnEwns ($8/sec.tion) Securit:y Security - $55 per guard. �r hour based on attendance S55.00 $55M $55.00 Rates subjeCt 10 Chtanl7le � Sheriff with car.. _ S90.00 � .$90.00 $90.00 Per hour Miscellaneous Fees �__...,__ __ � .. _ �._.�._.. _ ......__W,.w_._............_.� _ � Stall rental per &,i $?O.EIC) $20.00 $20.00 Kept the shine but. implemented mininimn charge fior smaller evertat,�: .1.,ac:1` stall iCye___...._,..._._........_�...._.......�.....,...._.�._k.,_,_....._M,.�..,._,._,._.._........__.._....__.W...�....._ $ I �t.€lE} ;� 1.�.EiE� $1 4.+�) .........._. Stall C''leanin = fee _ T $20.00 $20.00 � $20,00 Dirt fec/l ay (If lather stalls are brought in) _.�..._._. $3.00 $3.00 $3.00 Temporary stall fiee/Day $ 10,00 $ l 0.00 S 10.00 Cattle Pen RentaVDa $10.00 AS I O.OE1 Stall Feet ove might/cain in :► with cicattin , $40.00 $40.00 Shayin s per bale $9.25 , 9. 5 €no-equipment Laor �r hour no-e ui t tc" nt � $75,00 $75.00 $75.00 Labor per hour with c ui anent $100.00 $100.00 $100.00 Reservation tee $350.00 $350,00 $350.00 Reservation f.eca equine events � � $500.00 $500.00 $500.00 Reservation fee first year equine events $1,000.00 S 1'000.00 S 1,0t 0,00 New rate to cut down on cancellations -e Dania Desit __... _.,. $750.00 $750.00 S750.{fCl Wily Venue Rental for Set Up time (daily) $250.00 $250.00 charged ror all days except day of event Dai!y Combined Venue Rental (4H, Ag, Cron-unercial) Set up clad' fee $ 350.00 h350.00 � � charged fior all days except day of event After Hours Set Up time (hourly) $50.00 S50.00 0.00 _ _ tier hour with two hour minimum Fable and chair set u f'ecx (hourl) S75.00 S75.00 $775.00 p r hour with two hour minimum (2 fairgrounds staffme�inbears} 5or6 t- xx"ttia ClErs Vf V %".. ".7 " -"� Boys and Girls Club Youth Interaction Educational Dayeare $500 S500 $500 Per Dav Al proved November 2020 ]"or Events Erossiiig $ 15k- or more to the FaiE�,mUnds Approved .1 u ly 2019 Staff Rate $ 18.00 $ 18.00 $ 35M 0 1 Plus 201% discount Camp,ing S 35.00 $ 35.00 f'or Events grossing $25k or more to the Fairi roun&s AL)Vroved Sept 2020 Stall Rate S 16,00 $ 16.00 'I"emporary Stall Rate (Basically dirt rental) S, 3.00 S 3.00 $ 3.00 Camping, $ 30.00 S 30M $ 30.0.0 Plus 20% diSCOUnt Dr,y Campingrate S 20.00 $ 20.00 $ 6 County agency rate, $ 150,00 $ 150.00 S 200.00 All other pvernment agencies S 300.00 $ 300.00 4Q Yo uth Equestri.an Events flanvood. Ardell, Rodeo Rental - Hourly S 35.00 $ 35.00 $ 35.00 ()r $450/da, added Rodeo arena Stall Fees - 41-1 an(] FFA $ 18.00 $ 18.00 $ 18.00 Plus $20 cleaning fee, i f not cleaned Da ma depositand reservation fees,.vaived CBBRC and WBRA Rates - Day rental Ardell S 7-15.00 $ 725AX) I'l NP rate 1 41-11 FFA., Grang5. and Grant County Junior [`quine youth rate Free Free Free c Approved July 2020, applies to any open dates in any buildin Minimum stall charge per equestrian event - t,) stims/nignt � f,OVV.VV a Jq.)VVAjV lysts t P %9.3'c; 1.0 ay.-Aub 114.. -V I,I UFF j - A 4 44— The above minimum charge will be applied to all equestrian events. It will only apply to events that happen over Friday and Saturday nights or $4,000. I"or promoters who bring in multiple events the minimum charge will be average, over all of their dates. 6 or 6