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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: Barbara Vasquez CONTACT PERSON ATTENDING ROUNDTABLE: Barbara VaSCjU@Z CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 1 2/2/2025 PHONE:292$ -------------- ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB /, -- - W,41_1100_rr�, nonwiyi % i!y/, oyA j %,-lj2ice/� Approval of Commissioners Minutes for the week of November 17, 2025. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO Fm_1 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: /�- �'o�� DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: K Z -9 D2: D3: �12 �C. WITHDRAWN: 4/23/24 CO Grant County Board of Commissioners Meetini,g Minutes Week of November 17, 2025 - November 21, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Jones, Carter and Burgess in attendance. 8:30 a.m. - 9:30 a.m. Interim County Administrator Update Staff Present: Tom Gaines, Interim County Administrator; Caitlin ManeR, Deputy Clerk of the Board; Brandon Guernsey, Prosecuting Attorney The following Topics were presented and discussed during the Interim County Administrator Update: • Clerk of the Board Update o Grant County PUD Luncheon o Emergency Management Food Control Drill • PUD Communication -Topic for Luncheon 11/25/25 • Future Administrator Updates • Department Update Summaries o Jail Roundabout Expected Shutdown o Projects Update 0 2026 Insurance Estimates o Contract Review & Renewals o WDFW Land Acquisitions • 2026 Budget Meetings o Establishment of Fund for Mitigation • Merchant McIntyre Grant Writing Services • Contract for Payment of Coroner's Fees • Regional Diversion Program RFP -Use of Opioid Abatement Funds RCW 42.30.110(1)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 8:37 a.m. to go until 8:44 a.m. In attendance were Commissioners Jones, Carter and Burgess, Brandon Guernsey and Tom Gaines. Commissioner Jones closed the session at 8:44 a.m. Fallowing the Executive Session, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO WAIVE ATTORNEY CLIENT PRIVILEGE TO ALLOW KEVIN MCCRAE TO WRITE A DECLARATION. MOTION PASSED UNANIMOUSLY. RCW42.30.110(l)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 9:11 a.m. to go until 9:21 a.m. In attendance were Evaluation Commissioners Jones, Carter and Burgess and Tom Gaines. The session continued until 9:30 a.m. Commissioner Jones closed the session at 9:30 a.m. 9:30 a.m. - 10: 00 a.m. Public Works Update (Commissioner Carter attended at 9:32 a.m. Commissioner Burgess left at 9:35 a.m. and returned at 9:3 7 a. m.) Staff Present: Andy Booth, Director and Dave Derting, Engineering Tech; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Public Works Update: • 2026 Budget Review Process o Pits & Quarries Budget • Accomplishments o Road Crew, • Westshore Drive Update • Stratford Road Update -Opened, Still Construction Zone • Adrian Road Vacation - Public Hearing • Solid Waste Candidate Training • Prothman Posting- County Engineer Position 10:00a.m.-10:15a.m. Auditor's Office Update Staff Present: Michele Jadertund, Auditor; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Auditor's Office Update: • Elections Certification of Election, Canvassing Board o Ballot Counting, Viewing of Counting • Capital Budget Preparation o Reserve Balance, Current Expense Page 2 of 10 BOCC Minutes Week of November 17, 2025 10:15 a.m. -10:30 a.m. Treasurer's Office Update (Commissioner Carter attended at 10: 17 a.m.) Staff Present: Darryl Pheasant, Treasurer; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Treasurer's Office Update: • Foreclosure Sates • TIF Impacts -New Construction, Property Valuation Calculations, Data Points • Outstanding Annual Leave at Year -End 10:30 a.m. - 10:45 a.m. Superior Court Update Staff Present: Crystal Burns, Court Administrator; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Superior Court Update: • Judge Hill Resignation Notice -Appointment Process o Press Release, Notification • NACo High Performance Leadership Course 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Barbara Vasquez and Caitlin ManelL, Commissioner's Office; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Commissioner Work Session: • 2026 Budget Review Process • WSAC County Leaders Conference o Long -Term Planning, Projects • Road Improvement District (RID) o Public Comment • Regional Diversion Program Facility o Location, Tax Impacts, Grant Fund Availability • Consent Item Error -Veteran Services 11:00a.m.-11:15a.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook, Gina Saldana and Dan Seitz, Human Resources; Tom Gaines, Interim County Page 3 of 10 BOCC Minutes Week of November 17, 2025 Administrator; Mandy Kim and Amanda Simonsen, Accounting; Brandon Guernsey, -Prosecuting Attorney; Jim Anderson -Cook and Michelle Mercer, Development Services The following Topics were presented and discussed during the Position Management Review: • Prosecuting Attorney's Office - Additional Legal Assistant 1 • Current Operations, Request Details, Funding Availability • Legal Technologist Position • Development Services -File Clerk • Change from Part -Time to Full -Time, 2026 Budget Planning if Changed, Funding Availability • Historical Preservation Funds, Mailroom Clerk Services 11:15a.m.-12:00p.m. Capital Outlay Budget Review Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook and Gina Saldana, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Michele Jaderlund, Auditor The following Topics were presented and discussed during the Capital Outlay Budget Review: • Capital Outlay Requests • Preliminary Budget Review • Year -to -Date Budget Resolutions o Staff Directed to cancel 2026 Grant County Budget Review Meeting, Accounting to update revenue/expense reports through October. 12:00 p.m. -12:30 p.m. Road Improvement District- Road C-NE Discussion Staff Present: Andy Booth, Kat Bren and Juliana Fries, Public Works; Darryl Pheasant, Treasurer; Tom Gaines, Interim County Administrator; Tobi Linck and Ken Linck, Parcel Owners; The following Topics were presented and discussed during the Road Improvement District Discussion: • County RID Process • Presentation of RID Request, Financing Estimates, Resources for Project Completion Page 4 of 10 BOCC Minutes Week of November 17, 2025 Legal Review, Surveyor Response, Easements & Rights - of -Way Commissioners Jones and Burgess left to attend the Grant CountyAnimal Outreach Groundbreaking Ceremony, leaving Commissioner Carter and Tom Gaines (Interim Co un ty Administrator) to continue the discussion. Discussion notes were taken,, however, no formal minutes were taken. 3:00 p.m. - 5:00 p.m. 2026 Grant County Budget Review (Cancelled) The Monday, November 17, 2025 session was closed at 12:30 p.m. 61 * &11 top, L K6101,64, 1 -9 I - 11L I ty A_ t [0 11 The session was re -opened on Tuesday, November 18, 2025, at 9:00 a.m. with Commissioners Jones, Carter and Burgess in attendance. 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Barbara Vasquez and Caitlin ManelL, Commissioner's Office; Jim Anderson -Cook (via Zoom), Development Services The following Topics were presented and discussed during the Consent Agenda Review/Work Session: 0 Items to be moved to Board Discussion/Decisions • Development Services Review of Liquor Distillery Application • County Liability, Enforcement • Walk -On to Rescind Approval • Item 10- Rescinded 0 2026 Coulee Creative Contract 0 2026 Budget Review Meetings (11/24-11/26) RCW42.30.110(l)(g) Commissioner Jones caLLed an Executive Session to order Job Applicant/ beginning at 9:18 a.m. to go until 9:25 a.m. In attendance were Evaluation Commissioners Jones, Carter and Burgess. Commissioner Jones closed the session at 9:25 a.m. 9:30 a.m. - 10: 00 a.m. Sheriff's Office Update Staff Present: Sheriff Joe Kriete, Undersheriff Gary Mansford, Chief Deputy Philip Coats; Tom Gaines, Interim County Administrator Page 5 of 10 BOCC Minutes Week of November 17, 2025 The following Topics were presented and discussed during the Sheriff's Office Update: 9 Gallup Survey Data -72% Participation, 3.71/5 Average • Review of Initial Responses • Next Steps -Action Plan 0 Jail Incident- Unsecured Door, Fast Response, No Injuries 0 2026 Budget Follow -Up * 24/7 Medical Contract, Professional Services, Grant Funding * Funding for Projects -Lewis County Comparisons 0 Movement into New Jail 10:00a.m.-11:00a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director, Gina SaLdana, Assistant Director, Dan Seitz, Human Resources; Brandon Guernsey, Prosecuting Attorney; Tom Gaines, Interim County Administrator; Dell Anderson (via Zoom), Renew The followingTopics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Position Management o Development Services Full Time File Clerk (Approved) o Prosecuting Attorneys Office Legal Assistant (Approved) • Unfair Labor Practice (ULP) SettlementAgreement- Public Works, Public Employees Association and Mel Lotz, (Signed) RCW42.30.110(l)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 10:07 a.m. to go until 10:23 a.m. In attendance Evaluation were Commissioners Jones, Carter and Burgess, Decorah Anderson -Cook, Gina SaLdana, Dan Seitz, Dell Anderson (via Zoom) and Tom Gaines. The session continued until 10:40 a.m., 10:50 a.m. and 11:00 a.m. Commissioner Jones closed the session at 11:00 a.m. Page 6 of 10 BOCC Minutes Week of November 17, 2025 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Air Quality in Overburdened Communities E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable -Misc. Discussion: • Walk -On Item • Item lOIncorrect • 2026 Budget Update- Follow -Up Meetings F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1 Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $193389734.00) COMMISSIONER'S OFFICE 2. Approve Invoices from Coulee Creative, Co. in the amount of $12,631.50. 3. Approve Extension Request from McKay Healthcare and Rehabilitation Center on their Strategic Infrastructure Program (SIP) No. 2024-07, Phase 1 Master Planning Continued project. Current due date is 12/10/25, requested date is 2/10/26. 4. Approve Resolution No. 25-101-CC Federal Interagency Agreement between WA State Department of Commerce and Grant Page 7 of 10 BOCC Minutes Week of November 17, 2025 County for a Community Development Block Grant (CDBG), Public Services Grant No. 25-64210-002 in the amount of $132,000. Public Services are through OIC of Washington with a term of 7/1/25- 6/30/26. 5. Approval of Commissioners Minutes for the week of October 27, 2025. DEVELOPMENT SERVICES 6. Approval of Resolution No. 25-100-CC and Interagency Agreement with Washington State Department of Commerce and Grant County through Growth Management Services (Contract No. 26-63114-017 for GMA Periodic Update Grant FY2026 in the amount of $350,000.00. Term is date of execution through June 30, 2026. FAIRGROUNDS 7. Approval of Resolution No. 25-102-CC and Request to Surplus and Dispose of a Massey 383 Tractor (Asset# 101453) as it is no longer needed. Also, surplus of all milking parlor equipment as it is outdated and no Longer needed. ALL equipment will be placed on www.goW.eaLs.co.m. for sale. 8. Approval of an Appointment and Oath of Office of Special Deputy Prosecuting Attorney Leslie NeLlermoe of Nossaman LLP for remedial actions relative to environmental, Superfund Site and Landfill matters. Term is from appointment through December 31, 20286. PUBLIC WORKS 9. Request to rescind a Resolution to Correct Resolution No. 25-047- CC transferring jurisdiction of excess 10 feet in rights, east side of Stratford Roadlog 94.025 in S 26 & 35, T 22 N, R 28 E, WM and S 02 & 111 T 21 N, R 28 E) WM, to the Grant County Public Utility District. This was previously completed on 5/27/25 via Resolution No. 25- 050-CC and was a duplicate. VETERAN SERVICES 10. Approval of a Prevention and Promotion Client Services contract between Washington State Healthcare Authority and Grant County dba Renew. Contract No. K6946-01 in the amount of $2,350,000.00 with a term of July 1, 2025 — June 30, 2030. Advertised Incorrectly — Withdrawn. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 9, WITHRAWING ITEM 10. Page 8 of 10 BOCC Minutes Week of November 17, 2025 • Walk -On Item: o Modification to approval of a Liquor License Application for Moses Lake Distillery, LLC Located at 1096 Road L.4 SE, Unit B9, Moses Lake WA 98837 to approve the License applicant and deny Location. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE WALK-ON ITEM TO RESCIND ORIGINAL APPROVAL OF LIQUOR LICENSE FOR MOSES LAKE DISTILLERY, LLC, AND AMEND TO APPROVE APPLICANT AND DENY LOCATION. MOTION PASSED UNANIMOUSLY. 1. Adjournment The Commissioner's Meeting adjourned at 11:12 a.m. 11:30 a.m. - 12:00 p.m. Washington Counties Risk Group (WCRG) Insurance Update Staff Present: Shane Heston, Clear Risk; Blair Kok, Risk & Safety Coordinator;,Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the WCRG Insurance Update: • Renewal Schedule -Completion Estimates o New Jail Insurance Estimate o Self -Insured Retention Proposals, Deductible Estimates, Rate Increases o County Participation in WCRG • Review of Grant County Loss Run Policies MISCELLANEOUS ITEMS • Public Works County Payroll Salary Fund for their November 14, 2025 payroll. • Emergency Accounts Payable Batch for Renew in the amount of $1,325.00. • The Chair of the Board signed the PLaisted Family Trust -Joseph PLaisted (Plaisted Family Trust Short Plat) File # P 25-0106 (preliminary P 24-0365) Final Plat Submission and Revew. The Tuesday, October 21, 2025 session was closed at 11:47 a.m. Page 9 of 10 BOCC Minutes Week of November 17, 2025 CP� Meeting Minutes for the week of November 17, 2025 were approved this 9 day of L 2025. Attest: Barba J. Vas u Clerk f the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Rob J ne V C it 6 Cindy Carter, Vice -Chair 4 o o Kevin Burgess, ember Page 10 of 10 BOCC Minutes Week of November 17, 2025