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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12.00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: g VBSCjU2Z CONTACT PERSON ATTENDING ROUNDTABLE: B VaSgU@Z CONFIDENTIAL INFORMATION: EYES 8 NO oATE:11 /11 /25 PHONE: 2928 E 0 1,1!a AT �WPLY) ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB .- x �� '% ��'�t. %,��/��ii3 J7j �� 5��3 %-�� ' � 3 ''%y%''-r�%-€%`• %.`s'i9' Approval of Commissioners Minutes for the week of 11/3/25. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: ///- a�a�I� DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D2: 1� D3: 1yjy1Ig:IQ7_\►�T1jjL 4/23/24 co A4 Grant CountBoardof C Meeting Minutes Week of November3, 2025 - November 7, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioner Burgess in attendance. Commissioner Carter attended via Zoom for the day. Commissioner Jones attended in person at8:37a.m. 8:30 a.m. - 8:45 a.m. Grant County 2025 Preliminary Budget Adoption Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Michele Jaderlund, Auditor; Vanessa Brown, Central Services; Barbara Vasquez and Caitlin Manell, Commissioner's Office Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the Grant County 2025 Preliminary Budget Adoption: • Approval of Resolution No. 25-097-CC in the matter of Adopting a Preliminary budget for Fiscal Year 2026, and Setting a Meeting Date for Consideration of the Final Budget o The Public Hearing was Scheduled for December 1, 2025 at 8:00 a.m. • Proposed Preliminary Budget for Current Expense: $712755,287.00 • Proposed Preliminary Total County Budget: $278,906,030.00 o Reduction in Construction Fund Cost for Jail • Revenue Forecast for Current Expense: $62.,951,771.00 MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO ADOPT THE 2026 PROPOSED PRELIMINARY BUDGET FOR GRANT COUNTY AS PRESENTED. MOTION PASSED UNANIMOUSLY. 8:45 a.m. - 9:30 a.m. Board of County Commissioners (BOCC) Current Expense (CE) Budget Meeting Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Michele Jaderlund, Auditor; Vanessa Brown, Central Services; Caitlin ManelL, Commissioner's Office Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the BOCC CE Budget Meeting: • Tyler Tech Budget Module Permissions • BOCC CE 001.101 -To be Continued • 2026 Budget Meeting Process 10:00 a.m. -10:30 a.m. District Court CE Budget Meeting Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Vanessa Brown, Central Services Additional Attendance: See Sign in Sheet. The following Topics were presented and discussed during the District Court CE Budget Meeting: • District Court CE 001.102 o Expense & Revenue • Contract Renewals • Grant Award Funding 10:30 a.m. - 11:00 a.m. Superior Court CE Budget Meeting Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Vanessa Brown, Central Services Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the Superior Court CE Budget Meeting: • Superior Court CE 001.103 11:00a.m.-11:30a.m. Human Resources CE Budget Meeting Page 2 of 13 BOCC Minutes Week of November 3, 2025 Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Michele Jaderlund, Auditor; Vanessa Brown, Central Services; Blair Kok, Risk & Safety Coordinator Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the Human Resources CE Budget Meeting: • Human Resources CE001.124 • Insurance Increase Estimates o 2025 Budgeted Insurance • Insurance Coverage for New Jail- 2026 11:30a.m.-12:00p.m. Assessor's Office CE Budget Meeting Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Vanessa Brown, Central Services Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the Assessor's Office CE Budget Meeting: • Assessor CE 001.107 • REET 119 -Assessor • Liability Insurance 12:00 p.m. - 1:00 P.M. Elected Official/Department Head Luncheon (Commissioner Carter did not attend) Staff Present: See Sign in Sheet The following Topics were presented and discussed during the Quarterly Monday Luncheon: • ER&R County -Wide Vehicle Pool o Rentals of VehicLes, App Usage, ER&R Charge Exceptions • EO/DH Training Opportunities Discussion o NACo High Performance Leadership, Training Opportunities, Hands-on Trainings 1:00 P.M. - 2:00 p.m. Treasurer's Office / Current Expense (CE) Revenue Budget Meeting (CommissionerCarterattended via Zoom 1:08p.m.) Page 3 of 13 BOCC Minutes Week of November 3, 2025 Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Vanessa Brown, Central Services; Darryl Pheasant, Treasurer Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the Treasurer's Office / CE Revenue Budget Meeting: • Treasurer CE 001.106 o PACs Cost Estimates o TIF/New Construction -Property Tax Estimates • Treas O&M 111-153 • Treas Turnkey 122.164 • Treas HiLLcrest Crid 161.001 • REET 139 -Treasurer 2:00 p.m. - 2:30 p.m. Washington State University (WSU) CE Budget Meeting Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Vanessa Brown, Central Services Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the WSU CE Budget Meeting: • WSU CE001.122 2:30 p.m. - 3:00 p.m. BOCC Budget Review / Budget Work Session Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Vanessa Brown, Central Services; Caitlin Manell, Commissioner's Office Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the BOCC Budget Review/ Budget Work Session: • BOCC CE001.101 3:00 p.m. - 3:30 p.m. Consent Agenda Review/Work Session Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim and Page 4 of 13 BOCC Minutes Week of November 3, 2025 Amanda Simonsen, Accounting; Vanessa Brown, Central Services; Barbara Vasquez, Commissioner's Office Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decision o Lodging Tax Advisory Committee (LTAC) Funding Recommendation • LTAC Follow -Up Meeting to be Scheduled 3:30 p.m. - 4: 00 p.m. Prosecuting Attorney's Office Update Staff Present: Brandon Guernsey, Rebekah KayLor and Trevor Bevier, Prosecuting Attorney's Office; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • Justice Committee RCW42.30-110(l)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 3:31 p.m. to go until 3:34 p.m. In attendance were Commissioners Jones, Carter (via Zoom) and Burgess, Brandon Guernsey, Trevor Bevier, Rebekah KayLor, Tom Gaines and Decorah Anderson -Cook. Commissioner Jones closed the session at 3:34 p.m. Following the motion, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS TO FOLLOW THE RECOMMENDATION OF THE PROSECUTING ATTORNEY'S OFFICE. THE MOTION PASSED UNANIMOUSLY. RCW42.30.110(l)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 3:36 p.m. to go until 3:41 p.m. In attendance were Commissioners Jones, Carter (via Zoom) and Burgess, Brandon Guernsey, Rebekah KayLor and Tom Gaines. The session continued until 3:46 p.m. and continued again until 3:51 p.m. Commissioner Jones closed the session at 3:51 p.m. The Monday, November 3, 2025 session was closed at 3:53 p.m. Page 5 of 13 BOCC Minutes Week of November 3, 2025 SESSION CONTINUATION The session was re -opened on Tuesday, November 4, 2025, at 8:30 a.m. with Commissioners Jones, Carter (via Zoom) and Burgess in attendance. Commissioner Carter was out and excused for the afternoon. Due to a technical error, the first 3 Meetings, and the beginning of the Jail/Morgue Construction Budget Meeting were not recorded. 8:30 a.m. - 8:45 a.m. Justice Committee Prop 1 Sales Budget Meeting Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim, Accounting; Vanessa Brown, Central Services Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the Justice Committee Prop 1 Sales Budget Meeting: • Justice Committee Prop 1 Sales 117.000 o Year -to -Date Ending Fund Balance o Bond Payments, Jail/Corrections Staff Wages 8:45 a.m. - 9:45 a.m. Central Service Current Expense (CE) Budget Meeting Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim, Accounting; Vanessa Brown, Central Services Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the Central Services CE Budget Meeting: • Central Service CE 001.123 • Facilities & Maintenance 001.112 o Capital Carry -Over • Technology Services CE 501.179 9:45 a.m. -10:30 a.m. Jail CE Budget Meeting (Commissioner Carter did not attend) Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim, Accounting; Vanessa Brown, Central Services Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the JaiICE Budget Meeting: • JailCE001.115 Page 6 of 13 BOCC Minutes Week of November 3, 2025 o Position Management for New Jail o Jail Operations, Trainings, Staffing Analysis • Jail Concession 10:30 a.m. - 11:00 a.m. Jail / Morgue Construction Budget Meeting (Commissioner Carter did not attend) Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim, Accounting; Vanessa Brown, Central Services Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the Jail/Morgue Construction Budget Meeting: • Jail Construction 313.001 • Jail Cap RpLc 311.00 • Morgue Const 314.001 o To be Transferred to Coroner's Office: $1,475,659.92 • Expected New Fund - Morgue Bond 200 Level o Not Created Yet 11:00a.m.-12:00p.m. Sheriff/ Emergency Management CE Budget Meeting (Commissioner Carter attended via Zoom at 11:38 a.m.) Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim, Accounting Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the Sheriff / Emergency Management CE Budget Meeting: • Sheriff CE 001.114 o Live Nation Contract Renewals o Overtime Reallocations, Journal Entries, 2024 Actual Expenses • Sheriff ESHARE 107.000 • INET 109.151 • Vehicle Registration 142 o New Boat Purchase 1:00 P.M. - 1:30 p.m. Coroner's Office Budget Meeting (Rescheduled to 11/10/2025) Page 7 of 13 BOCC Minutes Week of November 3,2025 1:30 p.m. - 2:00 p.m. Juvenile Court and Youth Services Budget Meeting (Rescheduled to 11/10/2025) 2:00 p.m. - 2:30 p.m. BOCC Budget Review / Work Session (Cancelled) COMMISSIONER'S MEETING 2:30 p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE, D. Board Correspondence • None E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • 2026 Budget Meeting Rescheduling F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1 Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $8069575.30) COMMISSIONER'S OFFICE 2. Approve a Letter of Non -Objection for the Columbia Basin Development League (CBDL) Special Occasion Liquor License Application for an event taking place on November 13, 2025 from Page 8 of 13 BOCC Minutes Week of November 3, 2025 4:30 p.m. - 6:30 p.m. The event will be held at Big Bend Community College ATEC building, Moses Lake. 3. Held from the October28,2025 ConsentAgenda: Approve Recommendation from the Lodging Tax Advisory committee for funding of 2026 Grant County Tourism Promotion Applications for events and year-round promotion. Total amount recommended to be funded for the 2026 year is $1,021,403.00. 4. Approval of the Commissioners' Minutes for the week of October 13, 2025. 5. Approval of the Commissioners' Minutes for the week of October 20,2025. 6. Approval of a Five County Joint Resolution No. 2025-91 re: the reappointment of Jim Mitchell as the Chelan County Representative to the North Central Washington (NCW) Libraries Board of Trustees. Term is January 1, 2026 - December 31, 2032. 7. Approve reimbursement request from Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) No. 26-46108- 10 in the amount of $83,126.69 for July 2025 services. 8. Approve reimbursement request from Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) No. 26-46108- 10 in the amount of $101,314.37 for August 2025 services. 9. Approve reimbursement request from Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) No. 26-46108- 10 in the amount of $96,003.70 for September 2025 services. 10. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $12,596.66 for August 2025 Suicide Prevention services. 11. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $9,350.34 for September 2025 Suicide Prevention services. 12. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $823,668.35 for the remodel of Building 1500 - medical and nursing program. 13. Approve reimbursement request from Big Bend Community College on the American Rescue Plan Act (ARPA) for August in the amount of $5,614.73 and September 2025 in the amount of $6,651.90 for the Boys & Girls Club. 14. Approve reimbursement request from Big Bend Community College on the American Rescue Plan Act (ARPA) for August in the amount of $5,614.73 and September 2025 in the amount of $6,651.90 for the Boys & Girls Club. RENEW 15. Approval of a Contract Design Proposal -Furnishings for Yonezawa Site: 26 offices, 1 conference room, Lobby, and a break room under Omnia Contract. Total amount is $227,678.63 using Fund 108.150 (Capital Outlay). Page 9 of 13 BOCC Minutes Week of November 3, 2025 15. Request for Genny Huberdeau to Docusign and Approval of a Non -Research Subaward Agreement for Northwest HIDTA Prevention and Treatment Initiative between Public Hospital District #304 and Grant County dba Renew acting as the fiscal agent for Moses Lake Community Coalition. Additional funds are requested in the amount of $1,606.50. Initial agreement signed on 6/10/25. MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 15 AS PRESENTED. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 2:37 p.m. MISCELLEANEOUS ITEM • The Commissioners approved and signed the Public Works Payroll Salary Fund for their October 31, 2025 payroll. The Tuesday, November 4, 2025 session was closed at 2:37 p.m. SESSION CONTINUATION The session was re -opened on Wednesday, November 5, 2025, at 8:49 a.m. with Commissioners Jones (via Zoom until 9:30 am) and Burgess in attendance. Commissioner Carter was out and excused for the day. 8:30 a.m. - 9:30 a.m. Development Services Current Expense (CE) Budget Meeting Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim, Accounting; Jim Anderson -Cook, Michelle Mercer and Nathan Poplawski, Development Services. Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the Development Services CE Budget Meeting: • PLanningCE001.111 • Building CE 138.116 • Liability Insurance Cost Concerns Page 10 of 13 BOCC Minutes Week of November 3, 2025 9:30 a.m. - 10: 00 a.m. Public Defense / Law Library Budget Meeting Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim, Accounting; Brett Hill, Public Defense Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the Public Defense / Law Library Budget Meeting: • Public Defense CE001.133 o State Mandates are requiring more attorneys • Law Library 110.152 10:00 a.m. -10:30 a.m. Museum/ Museum Bond Construction Budget Meeting Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim, Accounting; John Caranco, Museum Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the Museum / Museum Bond Construction Budget Meeting: • Museum CE 001.119 o Visitors down o Hours reduced • Museum Bond Construction 304.001 10:30 a.m. -12:00 p.m. Auditor's Office CE and Misc Budget Meetings (Rescheduled to 11/10/2025) The Wednesday, November 5, 2025 session was closed at 10:27 a.m. SESSION CONTINUATION The session was re -opened on Friday, November 7, 2025, at 8:30 a.m. with Commissioners Jones and Burgess in attendance. Commissioner Carter was out and excused for the week. 8:30 a.m. - 9:00 a.m. Clerk's Office Current Expense (CE) Budget Meeting Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Michele Jaderlund, Auditor Additional Attendance: See Sign in Sheet Page 11 of 13 BOCC Minutes Week of November 3, 2025 The following Topics were presented and discussed during the Clerk's Office Budget Meeting: • Clerk's Office CE 001.105 • Paperless Documenting- Public Access to Records • Laserfiche Conference Request 9:00 a.m. - 9:30 a.m. Fairgrounds CE Budget Meeting Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Michele Jaderlund, Auditor Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the Fairgrounds Budget Meeting: • Fairgrounds CE 116.159 • Interfund Insurance Budget, Fairgrounds Vehicles • Rental Rates • County Fair Security, Event AnaLytics 9:30 a.m. - 11:00 a.m. Misc Bonds Budget Meeting Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Michele Jaderlund, Auditor Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the Misc Bonds Budget Meeting: • New Construction Values -Certification of Assessment Rolls • GO Fair Bond 203.001 o Payment from Fund 133.184 (Economic Rural CO) • MACC Const Bond 205.001 • Courthouse Bond 208.000 • Crim Just Debt Service 211.000 11:00a.m.-11:30a.m. Prosecuting Attorneys Office (PAO) Budget Meeting (Rescheduled to 11/12/2025) Page 12 of 13 BOCC Minutes Week of November 3, 2025 11:30 a.m. -12:00 p.m. BOCC Budget Review / Work Session Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Michele Jaderlund, Auditor; Vanessa Brown, Central Services Additional Attendance: See Sign in Sheet The following Topics were presented and discussed during the BOCC Budget Review / Work Session: • Disability Board001.113 • Board of Equalization 001.126 o Laptop Purchases, Wages & Benefits • Misc General Govt 001.125 o MACC Service Fees -To be Added to Office/Dept. Budgets o Japan Student Exchange Budget • 2026 Budget Adoption Plan • Tyler Tech Concerns about September Data Meeting Minutes for the week of November 3, 2025 were approved this day of A�� , 2025. Attest: Borbra J. Vasque2l�Cp�1C OLerli,of the Board ;� l BOARD OF COUNTY COMMISSIONERS Grant C o u_nty� ��*g��n. Cindy Cart&r, Vice -Chair Kevin urges , ember Page 13 of 13 BOCC Minutes Week of November 3, 2025