The URL can be used to link to this page

Home My WebLink AboutAgreements/Contracts - Renew (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Renew REQUEST SUBMITTED BY: LIC1Z2 Greenwalt CONTACT PERSON ATTENDING ROUNDTABLE. Genny Huberdeau CONFIDENTIAL INFORMATION: ❑YES XNO r } DATE: 10.29.25 PHONE: X5470 ®Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB M Non -Research Subaward Agreement for Northwest HIDTA Prevention & Treatment Inititative between Public Hospital District #304 and Grant County dba Renew acting as the fiscal agent for Moses Lake Community Coalition. Additional funds of $1,606.50. BOCC approved initial agreement on 6.10.25. Seeking approval for Genny Huberdeau to sign via DocuSign. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO * N/A LIMM5 MUM reWeW. route tQ ieaat Tor review ic If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A r.. DATE OF ACTION: DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D 1: D2: D3: 4/2 3/24 WITHDRAWN: RECEIVED L k"., i 19 2025 GRANT COUNTY COMMISSIONERS Non -Research Subaward Agreement for Northwest HIDTA PREVENTION &TREATMENT INITIATIVE THIS SUBAWARD AGREEMENT is made and entered into by and between PUBLIC HOSPITAL DISTRICT #304 herein after referred to as DISTRICT 304 and Grant County DBA RENEW herein after referred to as "Subrecipient". Pass -through Entity: Subrecipient: Public Hospital District #304 Grant County dba RENEW 2031 C Hospital Drive Moses Lake Community Coalition Sedro Woolley, WA 98284 840 E Plum Street Moses Lake, WA 98837 Pass -through Entity's Unique Entity Attn: Linze Greenwalt Identifier: MB17JWA1 NBX3 lgreenwalt@grantcountywa.gov Federal Award Identification Number: Subrecipient's Unique Entity Identifier G24NW0014A UEI : ZL6WM26K8KR5 Period of Performance: Federal Funds Obligated to Subrecipient: $1,606-50 From 7/ 1 /24 to 12/31 /25 Federal Awarding Aged CFDA Name and Number: High Intensity Shannon Kelly Drug Trafficking Areas Program - 95.001 National HIDTA Director Office of National Drug Control Policy Federal Award Project Description: Northwest HIDTA promotes links with drug courts, community coalitions, public campaigns, and other groups to support initiatives aimed at reducing substance abuse preventing the initiation of drug use. DISTRICT 304 and the Subrecipient HEREBY AGREE to the following terms and conditions: 1.0 SUBRECIPIENT RESPONSIBILITIES • Comply with all applicable federal statutes and regulations as well as the general terms outline in Appendix A. • Responsible for the implementation and monitoring of Prevention and/or Treatment Initiative as specified in the attached Appendix B: Proposal and Budget. "y Page 1 of 4 de h u • Provide quarterly evaluation metrics, as specified in the grantee handbook and in grantee proposals. • Shall have an independent auditor approved financial review in accordance with OMB Uniform Guidance and shall provide DISTRICT 304 with a copy of the audit or approved financial review. Payment for this audit or approved financial review is the responsibility of the Subrecipient. • Will hold DISTRICT 304 harmless from all liabilities resulting from the above - described activities and further assumes responsibility for any future audit exceptions due to the use of these funds. 2.0 BILLING AND PAYMENT • Subrecipient agrees to submit detailed invoices for the above activities including the warrant or check number(s), date(s) of payment, payee(s), purpose of payment(s) and amount(s) using the attached "Request For Reimbursement Form", or a detailed transaction report. • Subrecipient will submit all invoices and supporting documentation by the 10th of each month for the previous month's activity unless other arrangements have been made in advance. • Subrecipient will submit electronic monthly billing invoices with backup documentation to: Julie Christine: J.� r .p� ?nw.h. ta.org • Once invoices are approved by Northwest HIDTA Fiscal and Program managers and the DISTRICT 304 administrative team, DISTRICT 304 will reimburse the actual approved expense of the Subrecipient up to the amount of contract. • Payments will be made within 30 days of approval of billing invoices by Northwest HIDTA staff and the DISTRICT 304 administrative team. All items shall be received, and services rendered by midnight June 30, 2026. DISTRICT 304shallnot be responsible for any invoices received after August 15, 2026. F9 Page 2 of 4 UNITEDWINERAL "Rding palthier DIST R[C7Ina „� 3.0 PROHIBITION AGAINST ASSIGNMENT 0 Neither this contract nor any interest therein may be assigned by either party without first obtaining the consent of the other party. 4.0 INDEPENDENT CONTRACTOR STATUS OF SUBRECIPIENT • Subrecipient and Subrecipient's employees and agents shall perform all duties pursuant to this Contract as an independent contractor. DISTRICT 304 shall not control or supervise the manner in which this Contract is performed nor withhold or pay any taxes on behalf of Subrecipient or Subrecipient's employees or agents. 5.0 INDEMNIFICATION • Any and all claims which hereafter arise on the part of any and all persons as a direct or indirect result of Subrecipient or Subrecipient's employees or agents performance or failure to perform duties pursuant to this Contract, shall be Subrecipient's sole obligation, and Subrecipient shall indemnify and hold harmless DISTRICT 304 and DISTRICT 304 employees and agents in full for any and all such acts or failure to act on the part of Subrecipient or Subrecipient's employees or agents. 6.0 SUSPENSION AND DEBARMENT • The Subrecipient certifies that persons responsible for this agreement are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this program by any federal department or agency. 7.0TERMINATION • This agreement shall terminate and be null and void to the extent federal funds anticipated to be made available to DISTRICT 304 for the purposes of this agreement are not made available to DISTRICT 304 for any reason whatsoever. • Northwest HIDTA can rescind funding should grantee not adhere to HIDTA policies and procedures. • Either party may terminate this agreement with thirty (30) days written notice to the other party. 8.0 VERBAL AGREEMENTS 93 Page 3 of 4 t. j N MED G YUN E R A L B9,ilding Healthier DISTRtCT N4 • This written Contract constitutes the mutual agreement of Subrecipient and DISTRICT 304 in whole. No alteration or variation of the terms of this Contract and no oral understandings or agreements not incorporated herein, unless made in writing between the parties hereto, shall be binding. 9.0APPLICABLE LAW • This Contract shall be governed by the laws of the State of Washington. 10.0 NONDISCRIMINATION • No person shall, on the grounds of race, creed, color, national origin, sex, sexual orientation or handicapping condition be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under activities performed pursuant to this Contract. 11.0 EFFECTIVE DATE — DURATION • This Contract shall commence on the 1st day of July 2025 and shall terminate at midnight on the 30th day of June 2026, regardless of the date of execution. • Section 5.0 (Indemnification) which shall continue to bind the parties their heirs and successors after June 30, 2026. The termination date of this contract may be extended by a written notification to the Subrecipient by DISTRICT 304. IN WITNESS WHEREOF, DISTRICT 304 and SUBRECIPIENT have executed this Contract consisting of four pages and attachments. PUBLIC HOSPITAL DISTRICT #304 Grant County dba RENEW SIGNATURE TITLE DATE M SIGNATURE TITLE DATE He/She who certifies is a person duly qualified and authorized to bind SUBRECIPIENT so identified in the foregoing Contract. 9 Page 4of4 UNITED lding H hier ENN ER A 1, DISTRICT U4 � A. General Te,-%--,ms and Conditions 1. This award is subject to The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200 (the "Part 200 Uniform Requirements"), as adopted and implemented by the Office of National Drug Control Policy (ONDCP) in 2 C.F.R. Part 3603. For this award, the Part 200 Uniform Requirements supersede, among other things, the provisions of 28 C.F.R. Parts 66 and 70, as well as those of 2 C.F.R. Parts 215, 220, 225, and 230. For more information on the Part 200 Uniform Requirements, see https://cfo.gov/cofar/. For specific, award -related questions, recipients should contact ONDCP promptly for clarification. 2. This award is subject to the following additional regulations and requirements: * 28 CFR Part 69- "New Restrictions on Lobbying" * Conflict of Interest and Mandatory Disclosure Requirements, set out in paragraph 7 of these terms and conditions * Non-profit Certifications (when applicable) 3. Audits conducted pursuant to 2 CFR Part 200, Subpart F, "Audit Requirements" must be submitted no later than nine months after the close of the grantee's audited fiscal year to the Federal Audit Clearinghouse at https://harvester.census.gov/facweb/. 4. The recipient gives the awarding agency or the Government Accountability Office, through any authorized representative, access to, and the right to examine, all paper or electronic records related to the grant. S. Recipients of HIDTA funds are not agents of ONDCP. Accordingly, the grantee, its fiscal agent (s), employees, contractors, as well as state, local, and Federal participants, either on a collective basis or on a personal level, shall not hold themselves out as being part of, or representing, the Executive Office of the President or ONDCP. These general terms and conditions, as well as archives of previous versions of the general terms and conditions, are available online at www.whitehouse.gov/ondcp/grants-programs. 6. Conflict of Interest and Mandatory Disclosures A. Conflict of Interest Requirements UNI Yf E: D Building Healthier QI$TRICT 30-4 Appendix A As a non -Federal entity, you must follow ONDCPs conflict of interest policies for Federal awards. Recipients must disclose in writing any potential conflict of interest to an ONDCP Program Officer; recipients that are pass -through entities must require disclosure from subrecipients or contractors. This disclosure must take place immediately whether you are an applicant or have an active ONDCP award. The ONDCP conflict of interest policies apply to sub -awards as well as contracts, and are as follows: i. As a non -Federal entity, you must maintain written standards of conduct covering conflicts of interest and governing the performance of your employees engaged in the selection, award, and administration of subawards and contracts. ii. None of your employees may participate in the selection, award, or administration of a subaward or contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from an organization considered for a sub- award or contract. The officers, employees, and agents of the non -Federal entity must neither solicit nor accept gratuities, favors, or anything of monetary value from subrecipients or contractors or parties to subawards or contracts. iii. If you have a parent, affiliate, or subsidiary organization that is not a state, local government, or Native American tribe, you must also maintain written standards of conduct covering organizational conflicts of interest. Organizational conflicts of interest mean that because of relationships with a parent company, affiliate, or subsidiary organization, you are unable or appear to be unable to be impartial in conducting a sub - award or procurement action involving a related organization. B. Mandatory Disclosure Requirement As a non -Federal entity, you must disclose, in a timely manner, in writing to ONDCP all violations of Federal criminal law involving fraud, bribery or gratuity violations potentially affecting the Federal award. Non -Federal entities that have received a Federal award that includes the term and condition outlined in 200 CFR Part 200, Appendix XII "Award Term and Condition for Recipient Integrity and Performance Matters," are required to report certain civil, criminal, or administrative proceedings to System for Award Management (SAM). Failure to make required disclosures can result in remedies such as: temporary withholding of payments pending correction of the deficiency, disallowance of all or part of the costs associated with noncompliance, suspension, L3,11 UNI I T ED I B uIlding Healthier Appendix A I)I$TRICT N-1 termination of award, debarment, or other legally available remedies outlined in 2 CFR 200.338 "Remedies for Noncompliance". 7. Federal Funding Accountability and Transparency (FFATA) /Digital Accountability and Transparency Act (DATA Act). Each applicant is required to (i) Be registered in SAM before submitting its application; (ii) provide a valid DUNS number in its application; (iii) continue to maintain an active System for Award Management registration with current information at all times during which it has an active Federal award; and (iv) provide all relevant grantee information required for ONDCP to collect for reporting related to FFATA and DATA Act requirements. 8. Subawards are authorized under this grant award. Subawards must be monitored by the award recipient as outlined in 2 CFR 200.331. 9. Recipients must comply with the Government -wide Suspension and Debarment provision set forth at 2 CFR Part 180, dealing with all sub -awards and contracts issued under the grant. 10. As specified in the HIDTA Program Policy and Budget Guidance, recipient must: a) Establish and maintain effective internal controls over the Federal award that provides reasonable assurance that Federal award funds are managed in compliance with Federal statutes, regulations and award terms and conditions. These internal controls should be in compliance with the guidance in "Standards for Internal Control in the Federal Government," issued by the Comptroller General of the United States and the "Internal Control Integrated Framework," issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards. c) Evaluate and monitor compliance with applicable statute and regulations, and the terms and conditions of the Federal award. d) Take prompt action when instances of noncompliance are identified, including noncompliance identified in audit findings. e) Take reasonable measures to safeguard protected PII and other information ONDCP or the recipient designates consistent with applicable Federal, state, and local laws regarding privacy and obligations of confidentiality. Reporting of Matters Related to Recipient Integrity and Performance 1. General Reporting Requirement If the total value of your currently active grants, cooperative agreements, and procurement .� f} ,jj' :wilding Healthier Appendix contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then you as the recipient during that period of time must maintain and report current information to the SAM that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition (below). This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available. 2. Proceedings About Which You Must Report Submit the information required about each proceeding that: a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the Federal Government; b. Reached its final disposition during the most recent 5-year period; and C. Is one of the following: (1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition (below); (2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more; (3) An administrative proceeding, as defined in paragraph 5 of this award term and condition, that resulted in a finding of fault and liability and your payment of either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or (4) Any other criminal, civil, or administrative proceeding if: (i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and condition; (ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your part; and (iii) The requirement in this award term and condition to disclose information about the proceeding does not conflict with applicable laws and regulations. 3. Reporting Procedures Enter in the SAM Entity Management area the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition. You do not need to submit the information a second time under assistance awards that you received if you already provided the information through SAM because you were required to do so under Federal procurement contracts that you were awarded. Building Healthier Appendix A 4. Reporting Frequency During any period of time when you are subject to the requirement in paragraph I of this award term and condition, you must report proceedings information through SAM for the most recent 5 year period, either to report new information about any proceedings(s) that you have not reported previously or affirm that there is no new information to report. Recipients that have Federal contract, grant, and cooperative agreement awards with a cumulative total value greater than $10,000,000 must disclose semiannually any information about the criminal, civil, and administrative proceedings. S. Definitions For purposes of this award term and condition: a. Administrative proceeding means a non -judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the Federal and state level, but only in connection with performance of a Federal contract or grant. It does not include audits, site visits, corrective plans, or inspection of deliverables. b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea., and includes a conviction entered upon a plea. of nolo contendere. C. Total value of currently active grants, cooperative agreements, and procurement contracts includes- (1) Only the Federal share of the funding under any Federal award with a recipient cost share or match; and (2) The value of all expected funding increments under a Federal award and options, even if not yet exercised. C Proaram Specific Tare s and Conditions The following special conditions are incorporated into each award document. 1. This grant is awarded for above program. Variation from the description of activities approved by ONDCP and/or from the budget attached to this letter must comply with the reprogramming requirements as set forth in ONDCPs HIDTA Program Policy and Budget Guidance (PPBG). 2. This award is subject to the requirements in ONDCP's HIDTA PPBG. 3. No HIDTA funds shall be used to supplant state or local funds that would otherwise be U IN Fr E' D GENEMAL Building Healthier DISTRICT �Q,4 Appendix A made available for the same purposes. 4. The requirements of 28 CFR Part 23, which pertain to information collection and management of criminal intelligence systems, shall apply to any such systems supported by this award. 5. Special accounting and control procedures must govern the use and handling of HIDTA Program funds for confidential expenditures; i.e., the purchase of information, evidence, and services for undercover operations. Those procedures are described in Section 7 of the HIDTA Program Policy and Budget Guidance. 6. Property acquired with these HIDTA grant funds is to be used for activities of the Northwest HIDTA. If your agency acquires property with these funds and then ceases to participate in the HIDTA, this equipment must be made available to the HIDTA's Executive Board for use by other HIDTA participants. 7. All law enforcement entities that receive funds from this grant must report all methamphetamine laboratory seizure data to the National Clandestine Laboratory Database/National Seizure System at the El Paso Intelligence Center. N, IT F-- D j�f� y� $ 3 (yx B*�t�� sdi feY.. H althie (?1$TRICT 304 Appendix WE SIT NORTHWEST HIDTA DISCRETIONARY FUNDING REQUEST Date: 08.420.420.25 Initiative: �Uoses.Lake Communi1v Coalition Individual Requesting: Nleg-ran T-Vatvon Overall Amount Requested: S1, 606.50 Any offsetting funds being used? No Are Recurring Expenses Involved? N6 If Yes, Who Will Fund? Similar/related items/services currently in place? tf-yes, ll*.st number Current Funding Levels: Ple,)ase cony.91cle chartftom 3 j.leat-S Grant Year Amount Received Amount Expended Amount Remainin % Remaining 2023 0 0 0 2024 0 0 0 2025 $329127.48 $0 $32,127.48 100% Detailed Listing of Items and/or Services: ITEM QTY. COST PER TOTAL Guidino- Good Choices trainin.g zn 3 $855.50 $2,566-50 Minus the $960 already budgeted for curriculum -$960 Total Cost $1,606.50 Justification: Description of requested item(s): • The Moses Lake Community Coalition is requesting $1,606.50 in discretionary funds to cover the cost of training three facilitators in the evidence -based Guiding Good Choices (GGC) parenting program. • This training is a mandatory requirement to ensure programming fidelity and effectiveness, as outlined by Communities That Care. Explanation of how this purchase benefits the organization and HIDTA program: • Investing in GGC facilitator training supports both the coalition's strategic goals and HIDTA's prevention priorities by equipping our team to implement a proven substance use prevention program for parents of youth in grades 4-8. • This program builds protective family management skills and strengthens parental engagement key factors in preventing youth involvement with substances. • This funding request represents a one-time cost that will enable sustainable program implementation and strengthen our regional prevention infrastructure. Explanation of why remaining baseline budget cannot be used for the purchase: • The current baseline budget is allocated to other Guiding Good Choices costs. • The baseline budget does include $960 towards curriculum. With the training fee comes a copy of the curriculum for each facilitator. Therefore, we already have $960 of the $2,566.50 total we will need for training and curriculum fees. Explanation of why this item was not included in the original budget request: • Although our original budget assumed we would access facilitator training through Washington State University at no cost, ongoing outreach to the university has informed us that there is no training available at no cost. This unexpected expense was not included in our baseline funding request and cannot be covered by existing funds. Objectives and Metrics: This funding would be dedicated to our existing objectives and metrics. a.ore 2