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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: g VaSCjU@Z CONTACT PERSON ATTENDING ROUNDTABLE: g Vasquez CONFIDENTIAL INFORMATION: EYES ®NO DATE:10/29/25 PHONE: 292$ H%�y%%�iy��......�.o� ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled [:]Boards / Committees ❑ Budget El Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation El Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB yy y/teIf r L%� I...%"%/%�<%�//��'3.�%///�� h�6��.s<%��.�� Request approval of the October 20, 2025 Commissioner's Minutes. 11 If necessary, was this document reviewed by legal? ❑ YES ❑ NO Im7 N/A 7,^�, d 1o. ,.r -Te, .. _..R ..albs __¢i_ _LL2 ;AL" . _.. a. .r1...4 ire. .4. DATE OF ACTION: 1� 'S ODEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN F D1. D2: D3: WITHDRAWN: 4/23/24 �N1 CO Grant County A Board of Commissioners Meeting Minutes Week of October 20, 2025 - October 24, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Carter and Burgess in attendance. Commissioner Jones attended in person at 9:00 a.m. 8:30 a.m. - 9:30 a.m. Interim County Administrator Update Staff Present: Tom Gaines, Interim County Administrator; Caitlin Manell, Deputy Clerk of the Board; Suzi Fode (via Zoom), New Hope The following Topics were presented and discussed during the Interim County Administrator Update: • Public Works -Landfill Progress • Washington Counties Administration Association (WSCAA) -Budget Deficits for Future Years in Other Counties o Grant County Budget Metrics • Tyler Tech Budget Module • Accounts Payable Batches, Credit Card Batches o New Hope Credit Card Issues, Resolution Processes • Clerk of the Board Update: 0 2026 Budget Meeting ■ Mock Budget in Tyler Tech o EO/DH Luncheon o LTAC Recommendations • Overall Department Update Summaries o BOCC Attendance -Kids Hope Re -Accreditation o Sexual Assault Nurse Examiner (SANE) - Opioid Funding Option 0 2026 Budget Preparations ■ Invoicing Questions - Kutak Rock • Job Listings on WSAC Website • Consent Item Review 9:30 a.m. -10:00 a.m. Public Works Update Staff Present: Andy Booth, Director and John Brissey, Assistant Director; Tom Gaines, Interim County Engineer; Dave Bren, Interim County Engineer The following Topics were presented and discussed during the Public Works Update: • Accomplishments o Road Crew, Bridge Inspections, Snow/Ice Control Preparation, Trainings o Road Clearing, Winter Vehicle Collisions • Westshore Drive Update o Road Work Progress • Stratford Road Update - Piping Progress • Annual Road Program Draft o Review of Program Area Map, Budget, Bridge Repair, ER&R Goals o Equipment Funding for2026 10:00 a.m. -10:15 a.m. Auditor's Office Update (Cancelled) 10:15 a.m. -10:30 a.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Treasurer's Office Update: • Upcoming Payments and Refunds • Response Needed from Assessor about TIFs o 2026 Tax Projections • Department of Revenue Process and Procedures o New Construction Budgets • New Accounting Software - Monthly Report Processing o Payments and Budget Balancing • 2026 Budget Preparation 0 2025 Expense and Revenue Reports o Staff Involvement in Budget Prep • REET Funding & Rates • Internet and Online Sales Tax, PUD Privilege Tax 10:30 a.m. -10:45 a.m. Superior Court Update Page 2 of 9 BOCC Minutes Week of October 20, 2025 Staff Present: Crystal Burns, Court Administrator The following Topics were presented and discussed during the Superior Court Update: • Local Network Issues 10:45a.m.-11:00a.m. Commissioner Work Session Staff Present: Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Commissioner Work Session: RCW 42.30.11 0(1)(b) Commissioner Jones called an Executive Session to order Real Estate beginning at 10:47 a.m. to go until 10:53 a.m. In attendance Acquisition were Commissioners Jones, Carter and Burgess and Tom Gaines. Commissioner Jones closed the session at 10:53 a.m. RCW 42.30.11 0(1)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 10:54 a.m. to go until 11:00 a.m. In attendance Evaluation were Commissioners Jones, Carter and Burgess and Tom Gaines. Commissioner Jones closed the session at 11:00 a.m. 11:00a.m.-12:00p.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook, Gina Saldana and Dan Seitz, Human Resources; Jim Anderson -Cook, Development Services; Nathan Poplawski, Fire Marshal; Tom Gaines, Interim County Administrator; Mandy Kim and Amanda Simonsen, Accounting The following Topics were presented and discussed during the Position Management Review: • New Position -AdditionaL FTE Deputy Fire Marshal o Department Needs, Risk Reduction o Development Services Strategic Plan o Plan & Permit Reviews, Inspection Certification Requirements The Monday, October 20, 2025 session was closed at 11:16 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, October 21, 2025, at 9:00 a.m. with Commissioners Jones, Carter and Burgess in attendance. Page 3 of 9 BOCC Minutes Week of October 20, 2025 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Tom Gaines, Interim County Administrator; Barbara Vasquez and Caitlin Manell, Commissioner's Office The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Walk -On Request: County Administrator • Fairgrounds Winterization • 2026 Budget Preparation - Revenue Estimates, Reserves, 2025 Budget Figures • County Grant Writing - Legislation ® CS/HR Office Movements • Coroner's Office - Architect, Facilities & Maintenance, City of Moses Lake 0 Tyler Tech Budget Module Mock Input o Vanessa, Decorah, Accounting • Tourism Storage Unit - County Admin, BOCC, Storage Unit Trip 9:30 a.m. - 10: 00 a.m. Sheriff's Office Update Staff Present: Chief Deputy Beau Lamens; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Sheriff's Office Update: • Washington Association of Sheriffs and Police Chiefs (WASPC) Re -Accreditation Cycle Progress • Emergency Vehicle Operator Course (EVOC) Training • New Jail- Employee & Public Tours o BOCC Briefings on Jail, Movement • Town Hall Meeting (11/18, 6:00 p.m.), Sheriff's Office Moses Lake Substation • Swearing In of New Employees (10/27, 9:00 a.m.) • Crime Statistics Reports • Cascade Valley Animal and Code Enforcement - Citizen Concerns, Dog Attacks, County Leash Law 10:00a.m.-11:00a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director; Tom Gaines, Interim County Administrator Page 4 of 9 BOCC Minutes Week of October 20, 2025 The following Topics were presented and discussed during the Facilities and Maintenance Update: • New Office Space Movement • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Development Services New Position - Deputy Fire Marsha[ (Held for One Week) o Financial Concerns • Benefits Open Enrollment - 11/17 through 11/26 • Employee Flu Shot Clinic • Recruitment Strategy- Grant County PUD Poaching of County Employees RCW42.30.110(l)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 10:05 a.m. to go until 10:15 a.m. In attendance Evaluation were Commissioners Jones, Carter and Burgess, Decorah Anderson -Cook and Tom Gaines. Commissioner Jones closed the session at 10:15 a.m. Direction was given to Human Resources. RCW 42.30.11 0(l)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 10:18 a.m. to go until 10:30 a.m. In attendance Evaluation were Commissioners Jones, Carter and Burgess, Decorah Anderson -Cook and Tom Gaines. The session continued until 10:35 a.m. Commissioner Jones closed the session at 10:35 a.m. COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER CARTER., SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY D. Board Correspondence • Coulee Medical Center Letter of Support for Strategic Infrastructure Program (SIP) Application Page 5 of 9 BOCC Minutes Week of October 20, 2025 E. Commissioner's Roundtable - Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable-Misc. Discussion: 0 Flu Shot Clinic Today F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1 Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $676, 572.75 and $1, 025, 990.32) COMMISSIONER'S OFFICE 2. Approve/Sign Washington State Department of Commerce Community Development Block Grant Public Services (CDBG-PS) application for Contract No. 25-62210-005. Amount is $132,000 with a term of July 1, 2025 -June 30, 2027. 3. Approve Subrecipient Agreement with the Washington State Department of Commerce, Grant County, and the Housing Authority of Grant County on the Consolidated Homeless Grant,(CHG) No. 26- 46108-10 in the amount of $3,029,033.00. Term is July 1, 2025 - June 30, 2027. 4. Approve Subrecipient Agreement with the Washington State Department of Commerce, Grant County, and Hopesource on the Consolidated Homeless Grant (CHG) No. 26-46108-10 in the amount of $1,177, 446.00. Term is July 1, 2025 -June 30, 2027. 5. Approve Resolution No. 25-094-CC and request to Docusign Interagency Agreement between Washington State Administrative Office of the Courts (AOC) and Grant County for Blake reimbursement of extraordinary costs of re -sentencing and vacating sentences as required by State v. Blake. Amount is $10,782.00 with a term of July 1, 2025 -June 30, 2026. 6. Approval of the Commissioners Minutes for the week of September 29, 2025. 7. Approval of the Commissioners Minutes for the week of October 6, 2025. DEVELOPMENT SERVICES 8. Approval of Resolution No. 25-095-CC and Intergovernmental Cooperation Agreement between Grant County and Grant County Page 6 of 9 BOCC Minutes Week of October 20,2025 Conservation dba Columbia Basin Conservation District for the Volunteer Stewardship Program (VSP). Term is July 1, 2025 - June 30, 2027 in the amount, not to exceed $290,000.00. PROSECUTING ATTORNEY'S OFFICE 9. Approval of a Settlement Agreement between Jackson Jet Center, LLC and Grant County, Pierce County Superior Court Cause No. 25- 2-07986-0 for the Aircraft Flight and Ground House tax refund Lawsuit. Payment will be made by Grant Count in the amount of $938.09 for dismissal of Litigation. PUBLIC WORKS 10. Approval of Resolution No. 25-096-CC Governing Emergency Load Limitations on County Roads, the Issuance of Special Motor Vehicle Permits to use on Weight Restricted County Roads, and Fixing Penalties for Violations thereof. Specifically for Roads 2-NE between N-NE and O-NE as well as 2-SE between Rd N-SE and Road R-SE. 11. Approval of a request to order the equipment and vehicles Listed on the 2026 Equipment and Expense Program, including Public Works, Motor Pool and Sheriff's Office. RENEW 12. Approval of a Prevention and Promotion Client Services contract between Washington State Healthcare Authority and Grant County dba Renew. Contract No. K6946-01 in the amount of $2,350,000.00 with a term of July 1, 2025 -June 30, 2030. 13. Request for the Executive Director to Docusign and Approval of a Grant Distribution Agreement between CareLon Behavioral Health and Grant County dba Renew for Moses Lake Community Coalition (MLCC). These funds were awarded to MLCC from the Opioid Settlement funds. Term is July 1, 2025-June 30, 2026 in the amount of $26,869.00. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 13 AS PRESENTED. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • Walk -On Item: o County Administrator, Merchant McIntyre & Associates, LLC to pursue Federal Grant Funding for Grant County. Total amount is $96,000 to be paid from Facilities & Maintenance Funds MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE MERCHANT MACINTYRE CONTRACT FOR FEDERAL GRANT WRITING Page 7 of 9 BOCC Minutes Week of October 20, 2025 SERVICES FOR $16,000 FOR 2025 AND $96,000 FOR 2026, AS PRESENTED. MOTION PASSED UNANIMOUSLY. I. Adjournment The Commissioner's Meeting adjourned at 11:10 a.m. 11:30 a.m. - 12:00 p.m. Washington Counties Risk Group (WCRG) Insurance Update Staff Present: Shane Heston, Clear Risk; Blair Kok, Risk & Safety Coordinator; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the WCRG Insurance Update: • Review of Grant County Loss Run Policies • Claim Closures • Removal of Claims from Loss Run • Sheriff's Office Vehicle Collision • Excess Liability Insurance Coverage- Payment • Renewal Invoice -Schedule Update, Vehicle Coverage • Collision in Moses Lake MISCELLANEOUS ITEM • The Commissioners signed and approved the Public Works County Payroll Salary Fund for their October 17, 2025 payroll. The Tuesday, October 21, 2025 session was closed at 11:43 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, October 23, 2025, at 9:00 a.m. with Commissioners Jones, Carter in attendance via Zoom and Commissioner Burgess in attendance. 9:00 a.m. - 9:30 a.m. Prosecuting Attorney's Office Update (Anticipated Executive Session re: Litigation RCW 42.30.11 0(l)(i) Staff Present: Tom Gaines, Interim County Administrator; Brandon Guernsey, Prosecuting Attorney; Barbara Duerbeck, Civil Deputy Prosecuting Attorney; Joseph Carter, Technology Services (Commissioner Jones left the call at 9:23 am,, arrived back at 9:26 am) Page 8 of 9 BOCC Minutes Week of October 20, 2025 The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • Open Public Meetings Act • Attorneys for the Criminal Investigation re: Cameras at Courthouse Complex • PAO recommendation: wait and see if criminal conduct was committed. • Legal Representation for County Employees. The Thursday, October 23, 2025 session was closed at 9:28 a.m. '° Meeting Minutes for the week of October 20, 2025 were approved this day of r DV 2025. Attest: B a� r b ra J. Va s q u�, CMCi C.er Wof the Board, BOARD OF COUNTY COMMISSIONERS Grant County, Washington a Ro , Ch it Cindy Carter, Vice -Chair Kevin Burgessrot ember Page 9 of 9 BOCC Minutes Week of October 20, 2025