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HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12;OOpm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: B VaSCjU@Z CONTACT PERSON ATTENDING ROUNDTABLE: B VaSCjU@Z DATE:10/16/25 PHONE: 2928 CONFIDENTIAL INFORMATION: ❑YES ® NO 00-0 3 ❑Agreement / Contract ❑AP Vouchers wvmw ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel [:]Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter []Surplus Req. ❑Tax Levies ❑Thank You's []Tax Title Property ❑WSLCB E�%��%� Request approval of the October 13, 2025 Commissioner's Minutes. J t" GE39n Ll outasr rnrm e If necessary, was this document reviewed by accounting? ❑ YES 0 ❑NO ON/A If necessary, was this document reviewed by legal? El YES ❑ NO DATE OF ACTION: !� ' DEFERRED OR CONTINUED TO: WITHDRAWN: APPROVE: DENIED ABSTAIN D2: D3: W N/A 4/23/24 Co Grant f Boardof Cf SE*a► ID soy Er Meeting Minutes = � �=�atIse,k I Week of October 13, 2025 - October 17, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioner Burgess in attendance. Commissioner Jones and Carter attended via Zoom. Commissioner Carter joined in person at 8:35 a.m., and Commissioner Jones joined in person at 8:43 a.m. 8:30 a.m. - 9:30 a.m. Interim County Administrator Update Staff Present: Tom Gaines, Interim County Administrator; Rebekah Kaylor and Trevor Bevier, Prosecuting Attorney's Office; Decorah Anderson -Cook, Human Resources; Suhail Palacios (via Zoom), Juvenile Court; Suzi Fode (via Zoom), New Hope; Blair Kok, Risk & Safety Coordinator The following Topics were presented and discussed during the Interim County Administrator Update: • County Cabinet Meeting o Juvenile Detention Statistics -To be Sent to BOCC o Internet Crimes Against Children Conference Attendance o Domestic Violence Response Team Interviews o Kid's Hope Re -Accreditation o Contract Obligations and Financial Ledgers • Consent Items: Change Order • Camera Security Issues • Vehicle Collision Last Week -City of Ephrata Response • Overall Department Update Summaries o WSU Extension Office and Boards/Committee Updates o Chelan County Draft RFP o Legislative Updates • Office Space Transitions RCW 42.30.110(1)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 8:44 a.m. to go until 8:51 a.m. In attendance were Commissioners Jones, Carter and Burgess, Rebekah Kaylor, Trevor Bevier, Blair Kok, Tom Gaines and Decorah Anderson - Cook. The session continued until 8:56 a.m. Commissioner Jones closed the session at 8:56 a.m. RCW 42.30.110(1)(f) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 9:17 a.m. to go until 9:22 a.m. In attendance were Matters Commissioners Jones, Carter and Burgess, Tom Gaines and Decorah Anderson -Cook. The session continued until 9:30 a.m. Commissioner Jones closed the session at 9:30 a.m. 9:30 a.m. -10:00 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Director; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Development Services Update: • Joint Special Meeting with the City of Moses Lake Agenda Review o Draft Interlocal Agreement o Planned Growth Committee, Grant County Association of Cities & Towns • Public Concerns about Composting Chickens o Avian Flu Outbreak Announcement • Planning Commission Meeting Staff Reports o Comprehensive Plan Amendment Hearing • Code Enforcement Process • Mae Valley Property Development- Road Improvement District Request o Process Requirements and Review o Recording of Easements 10:00 a.m. -10:15 a.m. Assessor's Office Update (Cancelled) 10:15 a.m. -10:30 a.m. Clerk's Office Update Staff Present: Kim Allen, County Clerk; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Clerk's Office Update: • Interim County Administrator Role - Weekly Updates Page 2 of 12 BOCC Minutes Week of October 13, 2025 • Washington Association of County Officials (WACO) Conference Attendance o Polymorphic Software • Jail Transition Meetings • Cities Digital Demo -Remote/Digital Signatures 10:30 a.m. - 10:45 a.m. District Court Update Staff Present: Desiree Ochocinski, Court Administrator and Judge Gwinn (via Zoom); Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the District Court Update: • New Clerk Starting Today o Training Requirements with New System o Administrative Office of the Courts New Software Implementation Schedule • Meeting Time Change -Judge Attendance at Updates 10:45 a.m. -11:00 a.m. Commissioner Work Session Staff Present: Tom Gaines, Interim County Administrator; Barbara Vasquez (via Zoom) and Caitlin Mane[L, Commissioner's Office; Karrie Stockton, Grants Admin Specialist The following Topics were presented and discussed during the Commissioner Work Session: • Laserfiche Agenda Transition • Grant Transit Authority Bus Schedule Change • Employee Complaint Filed to Department of Commerce (DOC) re: Housing Authority o Oversight for Closeout, Informative Response to DOC 11:00a.m.-12:00p.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook and Gina SaLdana, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Position Management Review: • Positivity Training by Matt Booth Page 3 of 12 BOCC Minutes Week of October 13,2025 • 2026 Budget in Tyler Tech -Wages and Benefits Calculation • Job Description and Salary Survey Comprehensive Study Completion • Veteran Services New Employee Wages 1:00 P.M. - 2:00 p.m. September Budget & Finance AND Finance Committee Meeting Staff Present: Mandy Kim and Amanda Simonsen, Accounting; Darryl, Pheasant, Treasurer; Decorah Anderson -Cook and Gina SaLdana, Human Resources; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Budget Meetings: • No August Minutes to approve. • Rates were presented • Expenditures in GP are up to date • GP Expenses through October 2025 was shared • Ephrata School District Investments. • 2026 Budget Process 2:00 p.m. - 4:00 p.m. Tyler Tech Module Training Staff Present: Mandy Kim and Amanda Simonsen, Accounting; Decorah Anderson -Cook. and Gina Saidana, Human Resources; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Training: • Tyler Tech Budget Module Training The Monday, October 13, 2025 session was closed at 3:27 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, October 14, 2025, at 9:00 a.m. with Commissioners Jones and Burgess in attendance. Commissioner Carter attended via Zoom and joined in person at 9:03 a.m. 8:30 a.m. - 9:00 a.m. Interim County Administrator Update (Cancelled) Page 4 of 12 BOCC Minutes Week of October 13, 2025 9:00 a.m. - 9:30 a.m. Staff Present: 9:30 a.m. - 10: 00 a.m. Consent Agenda Review/Work Session Barbara J. Vasquez and Caitlin Manell, Commissioner's Office; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Change Order #6 Description • Engagement Letter for Federal Grant Funds • 2026 Budget Meetings -Auditor's Office Prosecuting Attorney's Office Update Staff Present: Rebekah Kaylor (via Zoom), Chief Civil Deputy Prosecuting Attorney, Trevor Bevier, and Barbara Duerbeck, Civil Deputy Prosecuting Attorneys; Jen Homer, Consilium Legal Services, PLLC; Dell Anderson (via Zoom), Renew; Decorah Anderson -Cook, Human Resources; Blair Kok, Risk& Safety Coordinator; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Prosecuting Attorney's Office Update: • HCA Contract- Federal Law Compliance Concerns o Future Contract Concerns o Backdating of Contracts • Security Camera Issues RCW42.30.110(1)(i) Commissioner Jones called an Executive Session to order Litigation beginning at 9:38 a.m. to go until 9:53 a.m. In attendance were Commissioners Jones, Carter and Burgess, Tom Gaines, Rebekah KayLor (via Zoom), Barbara Deurbeck, Trevor Bevier, Jen Homer, Blair Kok and Decorah Anderson -Cook. The session continued until 10:00 a.m. and continued again until 10:03 a.m. Commissioner Jones closed the session at 10:03 a. m. 10:00a.m.-11:00a.m.. Human Resources Update Staff Present: Decorah Anderson -Cook, Director and Johnathan Hartman, Human Resources; Tom Gaines, Interim County Administrator; Blair Kok, Risk& Safety Coordinator The following Topics were presented and discussed during the Facilities and Maintenance Update: Page 5 of 12 BOCC Minutes Week of October 13, 2025 • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Labor Relations: Public Works • Job Applicant/Evaluation: Central Services • Personnel Action Requests (PAR) Signed o Public Works, Solid Waste Project Position Band Increase (Signed) 0 Clothing Stipend o Development Services Planning Manager (Signed) • Public Works - Prothman Advertisement o County Engineer Hierarchy- Reports to Director of Public Works • Benefits Open Enrollment- Mid -November: Every Employee Needs to Confirm Benefits • Flu Shot Clinic on 10/21/2,025 • Series.500 Policy for Review o Review Process • Benefit Program Cash Bonus - Additional Incentives o Health &WeLLness Committee Consideration RCW42.30.140(4)(a) Commissioner Jones called an Executive Session to order Negotiations beginning at 10:07 a.m. to go until 10:17 a.m. In attendance were Commissioners Jones, Carter and Burgess, Tom Gaines, Decorah Anderson -Cook, Jonathan Hartman and Blair Kok. Commissioner Jones closed the session at 10:17 a.m. RCW 42.30.11 0(l)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 10:17 a.m. to go until 10:23 a.m. In attendance Evaluation were Commissioners Jones, Carter and Burgess, Tom Gaines, Decorah Anderson -Cook and Blair Kok. Commissioner Jones closed the session at 10:23 a.m. COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: 0 None C. Approval of Agenda Page 6 of 12 BOCC Minutes Week of October 13, 2025 MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER CARTER, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY D. Board Correspondence • None E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable -Misc. Discussion: • Chelan County Request for $250,000 F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (None) COMMISSIONER'S OFFICE 2. Approve reimbursement request from New Hope on the American Rescue Plan Act (ARPA) in the amount of $27,160.54 for August 2025. 3. Approve reimbursement request from New Hope on the American Rescue Plan Act (ARPA in the amount of $28,160.43 for September 2025. 4. Approve reimbursement request from Opportunities Industrialization Center (OIC) on the Community Development Block Grant (CDBG) CV1, No. 20-6221C-111 with the Washington State Department of Commerce in the amount of $18,622.23 for June 2025. 5. Approve Resolution No. 25-093-CC for Strategic Infrastructure Program (SIP) Advisory Committee Recommendations for funding. Recommendations are for 2025-02, City of Moses Lake, SR17 Yonezawa Intersection Project in the amount of $375,000. 6. Approve invoice from Beckwith Consulting Group in the amount of $19,425.00 for the development of the Grant County Tourism Master Plan, to be paid from Fund 134.185. 7. Approve invoice from the Grant County Economic Development Council in the amount of $37,500.00 for Quarter 3 Membership to Partnership in Prosperity, to be paid from Fund 133.184 (Economic Rural Co). Page 7 of 12 BOCC Minutes Week of October 13, 2025 8. DENY Change of Location Cannabis License Application from the Washington State Liquor and Cannabis Board for TTL Holdings LLC to be located at 22745 Road 4 SE, Ste E, Warden 98857. This has been reviewed by Development Services. 9. Approval of the Commissioner Minutes for the week of September 22,2025. 10. Approval of a Letter of Support for McKay Healthcare's expansion project. CENTRAL SERVICES 11. Approval of Change Order #6 for the new jail project changing the total contract amount from $136,614,512.00 to $136,664,782.00 for a net increase of $50,270. This change includes both credits and new charges due to owner requested changes. SHERIFF'S OFFICE 12. Approve request for Chief Deputy Phil Coates to sign Washington Healthcare Authority Amendment No. 2 to contract No. K7841. This amendment moves the Jail from Cohort 1 to Cohort 2. 13. Approve request for Chief Deputy Phil Coates to digitally sign a Grant Distribution Agreement with CareLon Behavioral Health. This is for Moses Lake/Grant County Opioid settlement funds that were awarded to the Sheriff's Office. TECHNOLOGY SERVICES 14. Approval of Purchase Order No. 1045to Granicus for annual renewal of the Host Compliance Module used by Development Services in the amount of $10,961.99. Term is 12/23/25 - 12/22/26. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 14 AS PRESENTED. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 11:07 a.m. 11:30 a.m. - 12:00 p.m. JayRay Publisher Kick -Off Meeting Staff Present: Caitlin ManeLL, Deputy Clerk; Lynne Lynch, Tourism Advisory Committee; via Zoom: Shawn Cardwell, David McWaLter, Vince CoLuccio, Arin Swinger and Amanda Laramore, Tourism Advisory Committee; RacheLle Baughman (via Zoom), Coulee Creative Co.; Alex Domine, Page 8 of 12 BOCC Minutes Week of October 13, 2025 Bridget Baeth, Jen Willey and Sean Alexander, JayRay Advertising (All Attended via Zoom) The following Topics were presented and discussed during the JayRay Publisher Kick -Off Meeting: • JayRay Team Introduction • "Grant County Travel Planner Kickoff" Presentation • Next Steps: o Detailed Work Plan, Concept Directions, Concept Presentations, Editorial Plan, Agreement for Full Scope of Work o Distribution of Presentation The Tuesday, October 14, 2025 session was closed at 12:05 p.m. SESSION CONTINUATION The session was re -opened on Wednesday, October 15, 2025, at 10:00 a.m. with Commissioners Jones and Burgess in attendance. Commissioner Carter attended in person at 10:11 a.m. 10:00 a.m. —12:00 p.m. Joint Special Meeting with the City of Moses Lake Staff Present: Tom Gaines, Interim County Administrator; Jim Anderson - Cook, Development Services; Andy Booth, Public Works; Barbara Vasquez and Caitlin Manell, Commissioners Office Additional Attendees: See Sign -In Sheet The following Topics were presented and discussed during the Joint Special Meeting: • Call to Order o Welcome and Introductions • Transportation o Lake / Bridge Crossing Options ■ Identification of Second Lake Crossing Location ■ Collaboration with City, County and WSDOT ■ Legislation Involvement & Engagement o Mae Valley Infrastructure o Hansen Interchange o Hiawatha / Road F ■ County Plans for Completion of Road F o County Road Grading Projects o Cascade Valley Development Page 9 of 12 BOCC Minutes Week of October 13, 2025 • Water o Sustainable Sources for the Long -Term ■ Legislative Fixes ■ Surface Water ■ Chelan, Douglas and Adams County Solutions ■ Moses Lake Irrigation & Rehabilitation District (MLIRD) Involvement o Development of Water District ■ Gorge Amphitheater Septic System o Regionalization -Water Rights Issues • Planning Partnerships & Coordination o Countywide Planning Policies o InterI.ocaL Agreement for Development in the UGA o Planned Growth Committee ■ Consultant Coordination ■ Composition Review o Comprehensive Plans Coordination • Shrub Steppe o Finding the Right Balance for Primary Industry Jobs o Washington Department of Fish & Wildlife Involvement o County Banking of Shrub Steppe -City Collaboration o Banking Ratio & State Recommendations • Sources for Power Generation o Large Scale Solar -Current Pending Applications ■ PUD Approval and Upgrades ■ Construction Processes, Transmission Lines o PUD &Port Efforts; City & County Support ■ Legislative Updates, Department of Commerce Goals o State Regulatory Reform ■ Clean Energy Transformation Act (CETA) ■ Climate Commitment Act (CCA) • County Landfill Update o Consultant Cost -Benefit Analysis o Solid Waste Advisory Committee Recommendation of New Landfill Site o Forever Chemical Considerations o Phase #4 Construction o Potential for Capacity Increase o Food Waste - Leavenworth Page 10 of 12 BOCC Minutes Week of October 13, 2025 o Closure of Private Well- County Monitoring of Wells • Council of Governments o Association of Grant County Cities &Towns (AGCCT) -County Involvement ■ Transition to Council of Governments o Proposed Bylaws -Commissioner Attendance • LEAD Summit Discussions o Council of Governments o Follow -Up Contact re: Initiatives in Summit o Adjustments of Presentations to Facilitate Discussions of Special Meeting Topics • Public Safety o Jail Update - 65%Complete ■ Coordination with National Institute of Corrections ■ New Emergency Operations/Response Center ■ Jail Tours ■ Old Jail Usage o Emergency Management Coordination • Closing &Next Steps o Staff -to -Staff Communications o Proposed Semi-AnnualJoint Special Meetings o Interlocal Agreement- Capital Facilities Planning, Strategic Infrastructure Program Grant Funds o City of Richland Water Treatment Plant Tour (10/24/2025 at 10:30 a.m.) The Wednesday, October 15, 2025 session was closed at 12:12 p.m. MISCELLANEOUS ITEM (10/17/2025 • Letter of support to the Grant County Economic Development Council in support of the Strategic Infrastructure Program (SIP) recommendation for funding submitted by Coulee Medical Center that will address unique challenges facing the hospital's workforce. Page 11 of 12 BOCC Minutes Week of October 13, 2025 Meeting Minutes for the week of October 13, 2025 were approved this day of /\\[ ID � , 2025. Attest: B rb ra J. Vasquel, C M C Clery of the Board ' BOARD OF COUNTY COMMISSIONERS Grant County, Washington R ,6o " Cindy Carter, Vice -Chair Kevin Burgess, 10fember Page 12 of 12 BOCC Minutes Week of October 13, 2025