Loading...
HomeMy WebLinkAboutAgenda - BOCCNT coU GRANT COUNTY ;,_: ^� BOARD OF COMMISSIONERS AMENDED Draft Meeting Agenda(Special Meeting added on pg. 5) Week of August 11, 2025 — August 17, 2025` -L Commission Chambers, 35 C Street NW Ephrata, WA 98823 Please note that all meetings of the Grant County Board of Commissioners are offered as hybrid meetings and can be attended in person at the Commission Chambers at 35 C St. NW, Ephrata, WA 98823, re remotely through Zoom. Tuesday meetings include an Open Forum for Public Input at 2:00 p.m. unless otherwise posted. Instructions for attending the meetings remotely: Web Address: https://grantcountywa.zoom.us/i/92279135210?pwd=ZIMYzWhziwHnObfmOnFSJJv9VigkcH 1 Event Number: 922 7913 5210 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 922 7913 5210 Password: 26229323 International Numbers: https://grantcountywa.zoom.us/u/aZU9yOeNu MONDAY, AUGUST 11, 2025 8:30 a.m. — 9:00 a.m. Central Services Update 9:00 a.m. — 9:30 a.m. Development Services Update 9:30 a.m. —10:00 a.m. Commissioner's Office Update • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of This Week's Meetings • Calendar Invitations o Archaeology Days / PUD—10/2/2025 • Employee Appreciation BBQ-9/24/25 (BV Send out All GC email) • LocalGov Univ Trainings — On -Call Mailroom Clerks • Multi Agency Communication Center (MACC) Proposed Ordinance • County Funding for Museums/Historical Societies • Tourism Advisory Committee Update 10:00 a.m. —10:15 a.m. Accounting Update 10:15 a.m. —10:30 a.m. Juvenile Court and Youth Services Update Page 2 of 5 Grant County Commissioners Agenda AMENDED Week of August 11, 2025 10:30 a.m. —10:45 a.m. Renew Update • Update of Staff Meeting on 8/7 • PMRT Crisis Team Positions • Capital Projects Update • Reminder of Upcoming Schedule 10:45 a.m. —11:00 a.m. Commissioner Work Session • Job Description Updates 11:00 a.m. —11:15 a.m. Risk &Safety Coordinator Update • Claim Activities • Lexipol 600 Policies • Out of Office Dates 11:15 a.m. —11:30 a.m. Treasurer's Office Update 11:30 a.m. —11:45 a.m. Assessor's Office Update 11:4 a.m. —12:00 p.m. Fire Marshal Update 1:00 p.m. —1:30 p.m. Position Management Review Team 1:30 p.m. — 2:00 p.m. Human Resources Update • Open Forum for Public Comment (5-minute time limit, Human Resources related topics, only) • Anticipated Executive Sessions: o Labor Relations — RCW 42.30.140(4)(a) o Employee Evaluation — RCW 42.30.110(1)(g) o Personnel Disciplinary Matters — RCW 42.30.110(1)(f) • Position Management • Budget, Finance, Compensation • Recruitment • Benefits • Policy 2:00 p.m. — 2:30 p.m. Commissioner's Meeting • Call to order • Open Forum for Public Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails received that need response, letters of support etc.) Page 3 of 5 Grant County Commissioners Agenda AMENDED Week of August 11, 2025 • Commissioners Roundtable — Miscellaneous Discussion • Consent Agenda —All items are considered routine and will be enacted by one motion of the Commissioners with no separate discussion. o If a separate discussion is desired, that consent item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Approve payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. COMMISSIONER'S OFFICE 2. Approve Commissioner's Minutes for the week of July 28, 2025. 3. Approve invoices from Coulee Creative, Co. in the amount of $13.,245.18. 4. Approve invoice from Quadient Postage Funding in the amount of $14.,538.28 to be paid from Fund 001.101. 5. Approve request for Barbara Vasquez, Clerk of the Board, to digitally sign the Washington State Allocation Agreement Governing the Allocation of Funds paid by the Purdue Bankruptcy, Sacklers, and Certain Opioid Manufacturers. 6. Approve Letter of Appreciation to Richard Leitz for service on the Grant County Board of Equalization. 7. Approve reimbursement request from City of George on the Strategic Infrastructure Program (SIP) No. 2024-04 Wastewater Treatment Plan Project in the amount of $50,926.18. 8. Approve reimbursement request from Beverly Water District on the American Rescue Plan Act (ARPA) in the amount of $96,,788.33. 9. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $20,.513.98 for the month of June 2025. 10. Approve reimbursement request from Renew on the Community Development Block Grant (CDBG) CV/2, in the amount of $779.13 for June 2025. PA1Pr;Rn1ininc 11. Approve Out of State Travel Request for Rebecca Martinez, Shayla Anderson, and Rosalyn Russell to attend the Rocky Mountain Association of Fairs Convention in Billings, MT. Dates of travel are November 11 through November 15, 2025. Estimated cost per person is $1,443.20 to be paid from Fund 116.159. 12. Approve request for Suzi Fode, Director, to DocuSign contract No. 26-31219-010 with Department of Commerce for Crime Victims Services. Contract term is July 1, 2025 through June 30, 2026 in the amount of $200,000.00. Page 4 of 5 Grant County Commissioners Agenda AMENDED Week of August 11, 2025 PI 1R1 IC \n/nRKq 13. Approve Award Recommendation and Award Letter for methane monitor purchase at the Ephrata Landfill from Ecotec Solutions, Inc. in the total amount of $19,053.00, including calibration and database fees, due to increased rental prices. This has been approved in the 2025 budget. 14. Approve request for Andy Booth, Director, to sign agreement with the Washington State Department of Ecology, Agreement No. SWMLSWFA-2025-GrCoPW-00245. Term of contract is July 1, 2025 to June 30, 2027 to assist the County in providing moderate risk collection, education, planning, and recycling collection in the amount of $349,435.00. RENEW 15. Approve request for Dell Anderson, Director, to DocuSign with Enterprise Fleet Management for the purchase of a new truck and maintenance schedule. Total initial charge is $69,727.17 and total monthly is $150.95. SHERIFF'S OFFICE 16. Approve Urgent Out of State Travel Request for Seth Henkel to travel to Boise, ID to conduct background interview for a conditional hire. Dates of travel are August 11, 2025 through August 121 2025. Estimated cost is $240.00. 17. Approve request for the Sheriff's Office to sign Reimbursement Agreement for Molina Healthcare, related to the Health Care Authority grant. This will allow the jail to submit billing to Molina for medical services provided to eligible inmates. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment TUESDAY, AUGUST 12, 2025 2025 GRANT COUNTY FAIR — No Meetings Scheduled Below, you will find a list of meetings that the Commissioners may be attending. For more information, please contact the Commissioner's Office by email at commissioners@grantcountywa.gov or by phone at (509) 754-2011 ext. 2901. MONDAY, AUGUST 11, 2025 • Homeless Housing Plan Update Check -In (R Jones) Page 5 of 5 Grant County Commissioners Agenda AMENDED Week of August 11, 2025 TUESDAY, AUGUST 12, 2025 • 2025 Grant County Fair Opening Ceremonies • Quincy Valley Regional Parks Meeting (C Carter) WEDNESDAY, AUGUST 13, 2025 • 2025 Grant County Fair • LEOFF-1 Disability Board Meeting (K Burgess) • PCC Rail Authority Executive Meeting (K Burgess) • Grant County Health Board Meeting (C Carter & K Burgess) • Grant County Compensation Study Project Check -In (C Carter) TH U RSDAY, AUGUST 14, 2025 • 2025 Grant County Fair • Multi -Agency Communications Center (MACC) Meeting (R Jones) • QUADCO Meeting (C Carter) • Coordinated Community Response — DVSA Consortium Meeting (C Carter) • Area Aging/Council of Governments Meeting (C Carter) 4:30 p.m. —4:40 p.m. SPECIAL MEETING — Commissioners signing a Statutory Warranty Deed between Grant County and the Public Utility District No. 2 for the purchase of parcel no. 160866002 (parent) and 315146000. FRIDAY, AUGUST 15, 2025 • 2025 Grant County Fair NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Co GRANT CO U NTY BOARD OF COMMISSIONERS Draft Meeting Agenda V i%�RR1� QE SOL Et A7-- Week of August 11, 2025 August 17, 2025 �70;.�����s"���`v Commission Chambers, 35 C Street NW Ephrata, WA 98823 Please note that all meetings of the Grant County Board of Commissioners are offered as hybrid meetings and can be attended in person at the Commission Chambers at 35 C St. NW, Ephrata, WA 988231 re remotely through Zoom. Tuesday meetings include an Open Forum for Public Input at 2:00 p.m. unless otherwise posted. Instructions for attending the meetings remotely: Web Address: https://grantcountywa.zoom.us/i/92279135210?pwd=ZIMYzWhziwHnObfmOnFSJJv9VigkcH.1 Event Number: 922 7913 5210 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 922 7913 5210 Password: 26229323 International Numbers: https://grantcountywa.zoom.us/u/aZU9yOeNu MONDAY, AUGUST 11, 2025 8:30 a.m. — 9:00 a.m. Central Services Update 9:00 a.m. — 9:30 a.m. Development Services Update 9:30 a.m. —10:00 a.m. Commissioner's Office Update • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of This Week's Meetings • Calendar Invitations o Archaeology Days / PUD—10/2/2025 • Employee Appreciation BBQ-9/24/25 (BV Send out All GC email) • LocalGov Univ Trainings — On -Call Mailroom Clerks • Multi Agency Communication Center (MACC) Proposed Ordinance • County Funding for Museums/Historical Societies • Tourism Advisory Committee Update 10:00 a.m. —10:15 a.m. Accounting Update 10:15 a.m. —10:30 a.m. Juvenile Court and Youth Services Update Page 2 of 5 Grant County Commissioners Agenda Week of August 11, 2025 10:30 a.m. —10:45 a.m. Renew Update • Update of Staff Meeting on 8/7 • PMRT Crisis Team Positions • Capital Projects Update • Reminder of Upcoming Schedule 10:45 a.m. —11:00 a.m. Commissioner Work Session • Job Description Updates 11:00 a.m. —11:15 a.m. Risk &Safety Coordinator Update • Claim Activities • Lexipol 600 Policies • Out of Office Dates 11:15 a.m. —11:30 a.m. Treasurer's Office Update 11:30 a.m. —11:45 a.m. Assessor's Office Update 11:4 a.m. —12:00 p.m. Fire Marshal Update 1:00 p.m. —1:30 p.m. Position Management Review Team 1:30 p.m. — 2:00 p.m. Human Resources Update • Open Forum for Public Comment (5-minute time limit, Human Resources related topics, only) • Anticipated Executive Sessions: o Labor Relations — RCW 42.30.140(4)(a) o Employee Evaluation — RCW 42.30.110(1)(g) o Personnel Disciplinary Matters — RCW 42.30.110(1)(f) • Position Management • Budget, Finance, Compensation • Recruitment • Benefits • Policy 2:00 p.m. — 2:30 p.m. Commissioner's Meeting • Call to order • Open Forum for Public Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails received that need response, letters of support etc.) • Commissioners Roundtable— Miscellaneous Discussion Page 3 of 5 Grant County Commissioners Agenda Week of August 11, 2025 • Consent Agenda — All items are considered routine and will be enacted by one motion of the Commissioners with no separate discussion. o If a separate discussion is desired, that consent item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Approve payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. COMMISSIONER'S OFFICE 2. Approve Commissioner's Minutes for the week of July 28, 2025. 3. Approve invoices from Coulee Creative, Co. in the amount of $13,.245.18. 4. Approve invoice from Quadient Postage Funding in the amount of $14,538.28 to be paid from Fund 001.101. 5. Approve request for Barbara Vasquez, Clerk of the Board, to digitally sign the Washington State Allocation Agreement Governing the Allocation of Funds paid by the Purdue Bankruptcy, Sacklers, and Certain Opioid Manufacturers. 6. Approve Letter of Appreciation to Richard Leitz for service on the Grant County Board of Equalization. 7. Approve reimbursement request from City of George on the Strategic Infrastructure Program (SIP) No. 2024-04 Wastewater Treatment Plan Project in the amount of $50,926.18. 8. Approve reimbursement request from Beverly Water District on the American Rescue Plan Act (ARPA) in the amount of $96.,788.33. 9. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $20,513.98 for the month of June 2025. 10. Approve reimbursement request from Renew on the Community Development Block Grant (CDBG) CV/2, in the amount of $779.13 for June 2025. FAIRGRnl1Nnq 11. Approve Out of State Travel Request for Rebecca Martinez, Shayla Anderson, and Rosalyn Russell to attend the Rocky Mountain Association of Fairs Convention in Billings, MT. Dates of travel are November 11 through November 15, 2025. Estimated cost per person is $1,,443.20 to be paid from Fund 116.159. N FW HnPF 12. Approve request for Suzi Fode, Director, to DocuSign contract No. 26-31219-010 with Department of Commerce for Crime Victims Services. Contract term is July 1, 2025 through June 30, 2026 in the amount of $200,000.00. Page 4 of 5 Grant County Commissioners Agenda Week of August 11, 2025 Pl 1R1 IC \A/nRKq 13. Approve Award Recommendation and Award Letter for methane monitor purchase at the Ephrata Landfill from Ecotec Solutions, Inc. in the total amount of $19,053.00, including calibration and database fees, due to increased rental prices. This has been approved in the 2025 budget. 14. Approve request for Andy Booth, Director, to sign agreement with the Washington State Department of Ecology, Agreement No. SWMLSWFA-2025-GrCoPW-00245. Term of contract is July 1, 2025 to June 30, 2027 to assist the County in providing moderate risk collection, education, planning, and recycling collection in the amount of $349,435.00. RENEW 15. Approve request for Dell Anderson, Director, to DocuSign with Enterprise Fleet Management for the purchase of a new truck and maintenance schedule. Total initial charge is $69,727.17 and total monthly is $150.95. SHERIFF'S OFFICE 16. Approve Urgent Out of State Travel Request for Seth Henkel to travel to Boise, ID to conduct background interview for a conditional hire. Dates of travel are August 11, 2025 through August 121 2025. Estimated cost is $240.00. 17. Approve request for the Sheriff's Office to sign Reimbursement Agreement for Molina Healthcare, related to the Health Care Authority grant. This will allow the jail to submit billing to Molina for medical services provided to eligible inmates. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment TUESDAY, AUGUST 12, 2025 2025 GRANT COUNTY FAIR — No Meetings Scheduled Below, you will find a list of meetings that the Commissioners may be attending. For more information, please contact the Commissioner's Office by email at commissioners@grantcountywa.gov or by phone at (509) 754-2011 ext. 2901. MONDAY, AUGUST 11, 2025 0 Homeless Housing Plan Update Check -In (R Jones) Page 5 of 5 Grant County Commissioners Agenda Week of August 11, 2025 TUESDAY, AUGUST 12, 2025 • 2025 Grant County Fair Opening Ceremonies • Quincy Valley Regional Parks Meeting (C Carter) WEDNESDAY, AUGUST 13.2025 • 2025 Grant County Fair • LEOFF-1 Disability Board Meeting (K Burgess) • PCC Rail Authority Executive Meeting (K Burgess) • Grant County Health Board Meeting (C Carter & K Burgess) • Grant County Compensation Study Project Check -In (C Carter) THURSDAY, AUGUST 14, 2025 • 2025 Grant County Fair 9 Multi -Agency Communications Center (MACC) Meeting (R Jones) • QUADCO Meeting (C Carter) • Coordinated Community Response — DVSA Consortium Meeting (C Carter) • Area Aging/Council of Governments Meeting (C Carter) FRIDAY, AUGUST 15, 2025 • 2025 Grant County Fair NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST.