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HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY `'� 9c°�,y G A ry 'A BOARD OF COMMISSIONERS Draft Meeting Agenda r - Week of August 4, 2025 — August 10, 2025 Commission Chambers, 35 C Street NW Ephrata, WA 98823 Please note that all meetings of the Grant County Board of Commissioners are offered as hybrid meetings and can be attended in person at the Commission Chambers at 35 C St. NW, Ephrata, WA 98823, re remotely through Zoom. Tuesday meetings include an Open Forum for Public Input at 2:00 p.m. unless otherwise posted. Instructions for attending the meetings remotely: Web Address: https://grantcounywa.zoom.us/i/95605208617?pwd=ElGpPbRbuiuwYgmZuvm°ioycRail)lyL.1 Event Number: 956 0520 8617 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 956 0520 8617 Password: 26229323 International Numbers: https://grantcountVwa.zoorn.us/u/aZU9yOeNu MONDAY, AUGUST 4, 2025 8:30 a.m. — 9:00 a.m. Central Services Update 9:00 a.m. — 9:30 a.m. Development Services Update 9:30 a.m. —10:00 a.m. Commissioner's Office Update • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of This Week's Meetings • Calendar Invitations • America250 Pin Pack —Variety Pin Pack of 12 ($14.95) • Commissioner's Weekly Meeting Length • Legal Review of Contracts • Grants Admin Update 10:00 a.m.-10:15 a.m. Accounting/Auditor's Office Update • Tyler Tech — Budget Module Training 10:15 a.m. —10:30 a.m. Commissioner Work Session Page 2 of 6 Grant County Commissioners Agenda Week of August 4, 2025 10:30 a.m. —10:45 a.m. Renew Update • Staff Meeting on August 7tn • Update on the Yonezawa Site in Moses Lake 10:45 a.m. —11:00 a.m. Fairgrounds Update 11:00 a.m. —11:15 a.m. Risk &Safety Coordinator Update • New Claims or Updates 0 7/30/25 — W1710, SO 0 7/14/25 — PW, L&I Injury Report • Safety Meeting —Hitch Issue Discussed 11:15 a.m. —11:30 a.m. Treasurer's Office Update 11:30 a.m. —11:45 a.m. New Hope/Kids Hope Update 12:00 p.m. —1:00 p.m. Elected Officials/Department Heads Quarterly Monday Luncheon 1:00 p.m. —1:45 p.m. Position Management Review Team (PMRT) 1:45 p.m. — 2:00 p.m. Commissioner Work Session * Pending Decisions Spreadsheet TUESDAY, AUGUST 5, 2025 8:30 a.m. — 9:00 a.m. Consent Agenda Review/Work Session • Items to be moved to Board Discussion/Decisions 9:00 a.m. — 9:30 a.m. Public Works Update • Accomplishment Update • Update on Westshore Drive • Stratford Road • Invoice for Vehicle 619 • Phase #4—Solid Waste • Patton Crosswalk • Consent Items o Safe Streets for All — Grant Extension o Signature for Grant Agreement o Request of Sale of Public Works property to Central Services o Request for Hearing to Declare County -Owned Property Surplus Page 3 of 6 Grant County Commissioners Agenda Week of August 4, 2025 9:30 a.m. —10:00 a.m. Facilities &Maintenance /Technology Services Update 10:00 a.m. —11:00 a.m. Human Resources Update • Open Forum for Public Comment (5-minute time limit, Human Resources related topics, only) • Anticipated Executive Sessions: o Labor Relations — RCW 42.30.140(4)(a) o Employee Evaluation — RCW 42.30.110(1)(g) o Personnel Disciplinary Matters — RCW 42.30.110(1)(f) • Position Management • Budget, Finance, Compensation • Recruitment • Benefits 11:00 a.m. —11:30 a.m. Boards and Committees Update • Consent Agenda Items • LocalGovUTrainings — Paid Members Only • Tourism Storage Unit • Tourism Master Plan Open House • BOCC Policy Review 1:00 p.m. —1:15 p.m. Clerk's Office Update 1:15 p.m. —1:30 p.m. Public Defense Update 1:30 p.m. — 2:00 p.m. Prosecuting Attorney's Office Update 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Public Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails received that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion o Moses Lake Sand Dunes —Land Transfer (BV) • Consent Agenda —All items are considered routine and will be enacted by one motion of the Commissioners with no separate discussion. o If a separate discussion is desired, that consent item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Approve payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. I Page 4 of 6 Grant County Commissioners Agenda Week of August 4, 2025 COMMISSIONER'S OFFICE 2. Approve Commissioner's Minutes for the week of July 21, 2025. 3. Approve extension request from the City of George on the Strategic Infrastructure Program (SIP) Wastewater Treatment (Tx) Plan project to April 30, 2026. Original project end date is August 20, 2025. 4. Approve grant budgets on the Consolidated Homeless Grant (CHG) No. 26-46108-10 totaling \LS, $5,787,407.00. New Hope ($1,574,328.00), HopeSource ($1,180,246.00) and Housing Authority 2' of Grant County ($3,032,833.00). 5. Approve Special Occasion Liquor License Application for E.A.S.E. Cancer Foundation for an event taking place at Sunland Estates Community Park (Outdoors) — 830 River Dr. SW, Quincy, WA 98848. Event will be on September 13, 2025 from 4:00 p.m. to 10:00 p.m. 6. Approve Out of State Travel Request for Cindy Carter to attend the 2025 Performance Excellence Northwest Annual Learning Symposium in Portland, OR. Dates of travel are September 10, 2025 through September 12 2025. Registration cost is $345.00 to be paid from Fund 001.101. 7. Approve recommended amendments to the Tourism Advisory Committee Bylaws to change the distribution date of Meeting Minutes and include procedures for voting via e-mail. I 8. Approve recommendation from the Board of Equalization to be compensated for at-home review of petitions and supporting documents, required to be performed before public hearings. 9. Approve recommendation from the Board of Equalization to reduce the number of alternate ti members from three (3) to two (2). t-1 10. Approve recommendation from the Board of Equalization to promote an Alternate Member to the vacant Primary Member Position. 11. Approve reimbursement request from HopeSource on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $43,338.77 for June 2025. DEVELOPMENT SERVICES 12. Approve and Initiate Table 1 and Table 2 of the Annual 2025 Grant County Comprehensive Plan Amendments pursuant to Grant County Code (GCC) 25.12.030(e)(1)-(4). JUVENILE COURT &YOUTH SERVICES 13. Approve Resolution and request for Suhail Palacios, Director, to electronically sign Contract No. 26-31219-064 with the Department of Commerce, Office of Crime Victims Advocacy, specifically for the Crime Victim Service Center (CVSC) Comprehensive Service Grant, to provide services to victims of crimes. Term is July 1, 2025 to June 30, 2027. PUBLIC WORKS 14. Approve request for grant extension of agreement from the United States Department of Transportation, Federal Highway Administration and Grant County for the Safe Streets and Roads for All Grant Program, Award No. 693JJ32340338. Period of Performance is September 151 2023 through April 15, 2026 in the amount of $350,000.00. Page 5 of 6 Grant County Commissioners Agenda Week of August 4, 2025 15. Approve Agreement No. SWMCLCP-2527-GrCoPW-00140 with the Washington State Department of Ecology, Community Litter Cleanup Program to initiate a new litter cleanup grant agreement in the amount of $144,000.00. Term is July 1, 2025 to June 30, 2027. 16. Approve Resolution and request to surplus and sell county -owned 2016 Chevrolet Silverado 1500 Pickup to Grant County Central Services in the amount of $8,000.00. No public hearing is required. 17. Approve request for a Public Hearing to declare surplus five (5) county -owned vehicles due to age, mileage, and no longer needed. Once declared surplus, the vehicles will be sold via www.publicsurplus.com. RENEW 18. Approve Out of State Travel Request for Dell Anderson, Genny Huberdeau and Juan Padilla to attend the 2025 Performance Excellence Northwest Annual Learning Symposium in Portland, OR. Dates of travel are September 10, 2025 through September 11, 2025. Estimated total cost is $3,725.60 to be paid from Fund 108.150. RISK MANAGEMENT 19. Approve Grant County Accident Prevention Program, which aligns the County with State requirements (WAC 296-800-14005), which mandates a formal and written accident prevention program. TECHNOLOGY SERVICES 20. Approve Purchase Order No. 1043 to Cellebrite for the Inseyets and Responder Logical Extraction Subscriptions used by the Grant County Sheriff's Office in the amount of $12,737.00. Term is from September 30, 2025 through September 29, 2026. This is a budgeted software maintenance expense to be paid from Fund 501.179. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment Below, you will find a list of meetings that the Commissioners may be attending. For more information, please contact the Commissioner's Office by email at commissioners@grantcountywa.gov or by phone at (509) 754-2011 ext. 2901. MONDAY, AUGUST 4, 2025 • Brandon Guernsey, Swearing -In Ceremony (Commissioners) • Restorical Research Meeting (K Burgess) • Washington State Association of Counties (WSAC) Virtual Assembly (K Burgess) Page 6 of 6 Grant County Commissioners Agenda Week of August 4, 2025 TUESDAY, AUGUST 5.2025 No Individual Meetings Scheduled WEDNESDAY, AUGUST 6, 2025 • Grant County Compensation Study Project Check -In (C Carter) THURSDAY, AUGUST 7, 2025 • Moses Lake Chamber Response Team Meeting (R Jones) FRIDAY, AUGUST 8, 2025 • Tourism Master Plan Meeting (R Jones) NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST.