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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: B VaSCjU@Z CONTACT PERSON ATTENDING ROUNDTABLE: B VaSCjUeZ CONFIDENTIAL INFORMATION: ❑YES ® NO DArE:10/16/25 PHONE: 292$ ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing El Invoices / Purchase Orders ❑Grants — Fed/State/County ❑Leases ❑MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies []Thank You's ❑Tax Title Property ❑WSLCB Ma�/�////�//�i%/yam%�//�i�/ Request approval of the October 6, 2025 Commissioner's Minutes. El NO ON/A 5 a 5 a. � F .� r�rn.�} v r.� �;--�.rt ti��'r� �r'e• � �'^�;c r,�.�-r� .rrr-� �.' -_� ', ..,N..4Z K.N �... •� DATE OF ACTION: G' `( APPROVE: DENIED ABSTAIN D 1: D2- D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 Co Grant A County Boardof C OC SOL E1. 40L/ Meeting Minutes Week of October 6, 2025 - October 10, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Jones and Burgess in attendance. Commissioner Carter attended at 8:31 a.m. 8:30 a.m. - 9:30 a.m. Interim County Administrator Update Staff Present: Tom Gaines, Interim County Administrator; Decorah Anderson -Cook, Human Resources; Barbara Vasquez (via Zoom), Clerk of the Board and Caitlin Manell, Deputy Clerk of the Board The following Topics were presented and discussed during the Interim County Administrator Update: • Consent Item Review: Renew • Tyler Tech Go -Live Last Week • Reminder: Meeting with City of Moses Lake (10/15) • Morgue and Jail Update o Movement, Technology • CS/HR Building Remodel o Staff Movement, Employee Office Spaces • New Meeting Schedule o County Cabinet Meeting -Commissioner Attendance, Information Communication o Commissioner Contact with Departments • Responsibility Distribution • Commendation for Tech Services from Public Works • Prothman Hiring - County Engineer o Organization Chart-Reporting/Supervisor Hierarchy o CRAB Authority • Long -Range Strategic Plans for County Administrator • Budget & Finance Team Invitations to be Sent After Cabinet Meeting • Facilities & Maintenance and Tech Services Employee Growth RCW 42.30.110 (1)(c) Commissioner Jones called an Executive Session to order Real Estate Sale beginning at 9:01 a.m. to go until 9:06 a.m. In attendance were Commissioners Jones, Carter and Burgess, Tom Gaines, Decorah Anderson -Cook. Commissioner Jones closed the session at 9:06 a.m. RCW 42.30.110 (1)(f) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 9:07 a.m. to go until 9:17 a.m. In attendance were Commissioners Jones, Carter and Burgess, Tom Gaines and Decorah Anderson -Cook. The session continued until 9:27 a.m. Commissioner Jones closed the session at 9:27 a.m. 9:30 a.m. -10:00 a.m. Public Works Update Staff Present: Andy Booth, Director and John Brissey, Assistant Director; Tom Gaines, Interim County Engineer; Decorah Anderson - Cook, Human Resources The following Topics were presented and discussed during the Public Works Update: • Accomplishments o Solid Waste, Litter Crew • Westshore Drive Update - Driveway Repairs • Stratford Road Update o Work Completion After Strike, Chipping • Phase #4 - Liner Installation • Drumheller Road Work- REET Funds • 2026 Budget Planning • Road Improvement District Request o Requirements, Funding Sources • Upcoming Hearings - Royal Soil LLC Franchise Agreement RCW 42.30.110 (1)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 9:35 a.m. to go until 9:40 a.m. In attendance were Evaluation Commissioners Jones, Carter and Burgess, Andy Booth, John Brissey, Tom Gaines and Decorah Anderson -Cook. Commissioner Jones closed the session at 9:40 a.m. 10:00 a.m. -10:15 a.m. Auditor's Office Update Staff Present: Mandy Kim, Chief Financial Officer and Amanda Simonsen, Accountant Page 2 of 11 BOCC Minutes Week of October 6, 2025 The following Topics were presented and discussed during the Auditor's Office Update: • Tyler Tech Go -Live o Project Code Additions - Project Module o Email Notifications for Accounts Payable Approvers o Public Works Process • 2026 Budget Sheets- Benefit Calculations o Office/Department Employee Benefits 10:15a.m.-10:30a.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Treasurer's Office Update: • Foreclosure Sale Approval Court Date • Tax Payments o Senior Exemptions, Mailing Addresses • Email to Assessor's Office -Request for Data • TIF Procedural Problem • Department of Revenue Training • New Civil Prosecuting Attorney o Investment Services Agreement Review • Positive Pay Implementation • September Budget & Finance/Finance Committee Meeting • Request for Original Tax Statements Online • Masquers Theater Shows • Information about Ending Term Early- Process for Independent Elected Appointment • Housing Authority Sales Information 10:30a.m.-11:00a.m. Commissioner Work Session Staff Present: Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Commissioner Work Session: • Sept. Budget & Finance/Finance Committee Meeting o August Budget & Finance Reports • Opioid Abatement Fund Usage for Regional Behavioral Health Diversion o Contract for Services, Crisis Connections Consulting, Draft Request for Proposals Page 3 of 11 BOCC Minutes Week of October 6,2025 • Asset Management Software Sign -in • Barracuda Email Security System • Employee Immunization (Flu Shot) Clinic (Approved) o Cost to County 11:00 a.m. - 12:00 p.m. Position Management Review (PMR) Staff Present: Decorah Anderson -Cook, Gina SaLdana and Dan Seitz, Human Resources; Mandy Kim and Amanda Simonsen, Accounting; Dell Anderson (via Zoom), Renew The following Topics were presented and discussed during the Position Management Review: • Renew o Crisis Intervention Specialist o Peer Support Specialists o Eligibility Specialist The Monday, October 6, 2025 session was closed at 11: 19 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, October 7, 2025, at 9:00 a.m. with Commissioners Jones, Carter (via Zoom) and Burgess in attendance. Commissioner Carter attended in person at 9:10 a.m. 9:00 a.m. - 9:30 a.m. Consent Agenda Review/Work Session Staff Present: Barbara J. Vasquez, Clerk of the Board The following Topics were presented and discussed during the Consent Agenda Review/Work Session: Items to be moved to Board Discussion/Decisions • Chelan County Crisis Response Center request for $250,000 (Draft RFP) o Grant County Capability for Independent Response Center 9:30 a.m. - 10: 00 a.m. Sheriff's Office Update Staff Present: Joe Kriete, Sheriff; Josh Sainsbury, Chief Deputy; Gary Mansford, Undersheriff; Phil Coates, Chief Deputy Page 4 of 11 BOCC Minutes Week of October 6,2025 The following Topics were presented and discussed during the Sheriff's Office Update: • Staffing of New Jail — Potential Requests for Additional Support Staff • Consent Agenda Item —Taser Surplus RCW42.30.110(l)(f) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 9:41 a.m. to go until 9:51 a.m. In attendance were Matters Commissioners Jones, Carter and Burgess, Joe Kriete, Gary Mansford, Josh Sainsbury, and Phil Coates. Commissioner Jones closed the session at 9:51 a.m. 10:00a.m.-11:00a.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director, Gina Saldana, Assistant Director and Johnathan Hartman, Human Resources; Tom Gaines, Interim County Administrator The following Topics were presented and discussed during the Facilities and Maintenance Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total limit for Human Resources related topics only. There was no Public Comment provided. • Position Management Requests: Renew— Peer Support Specialist/Crisis Intervention Specialist/Eligibility Specialist • Clothing Policy RCW42.30.140(4)(a) Commissioner Jones called an Executive Session to order Negotiations beginning at 10:00 a.m. to go until 10:10 a.m. In attendance were Commissioners Jones, Carter and Burgess, Decorah Anderson -Cook, Gina Saldana and Tom Gaines. The session continued until 10:13 a.m. Commissioner Jones closed the session at 10: 13 a.m. Following the Executive Session,, it was MOVED BY COMMISSIONER JONES, SECONDED BY COMMISSIONER CARTER TO ALLOW HUMAN RESOURCES TO PROCEED FORWARD WITH RECOMMENDATIONS AND NEGOTIATIONS. MOTION PASSED UNANIMOUSLY. RCW42.30.110(l)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 10:15 a.m. to go until 10:20 a.m. In attendance Evaluation were Commissioners Jones, Carter and Burgess, Decorah Anderson -Cook, Gina Saldana and Tom Gaines. Commissioner Jones closed the session at 10:20 a.m. Page 5 of 11 BOCC Minutes Week of October 6, 2025 RCW 42.30.110(1)(f) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 10:20 a.m. to go until 10:30 a.m. In attendance Matters were Commissioners Jones, Carter and Burgess, Decorah Anderson -Cook, Gina Saldana and Tom Gaines. The session continued until 10:40 a.m. Commissioner Jones closed the session at 10:40 a.m. RCW 42.30.110(1)(f) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 10:47 a.m. to go until 10:57 a.m. In attendance Matters were Commissioners Jones, Carter and Burgess, Decorah Anderson -Cook, Gina Saldana and Tom Gaines. The session continued until 11:00 a.m. Commissioner Jones closed the session at 11:00 a.m. COMMISSIONER'S MEETING 11:00 a.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute limit per person and a 15-minute total limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDAAS PRESENTED. MOTION PASSED UNANIMOUSLY D. Board Correspondence • MACC — Update at next meeting E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable — Misc. Discussion: • None F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on Page 6 of 11 BOCC Minutes Week of October 6, 2025 a listing, and made available to the Board. (in the amount of $687,413.35) COMMISSIONER'S OFFICE 2. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) Project No. 2023-01, Phase 1 Architecture and Engineering Site Plan in the amount of $13,646.35. 3. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) Project No. 2023-01, Phase 1 Architecture and Engineering Site Plan in the amount of $2,914.73. 4. Approve extension request from Port of Moses Lake, Strategic Infrastructure Program (SIP) No. 2023-02 for the SW Hangar Utility Extension Project. Original completion date is December 2025 with a new requested completion date to be December 2026. 5. Approve and Sign a Washington State Department of Commerce Community Development Block Grant - Public Services (CDBG-PS) No. 24-62210-005 Closeout Report. 6. Approve reimbursement request from Opportunities Industrialization Center (OIC) on the Community Development Block Grant - Public Service (CDBG-PS) No. 24-62210-005 in the amount of $6,907.56 for June 2025. 7. Approve request for funds from Animal Resue Friends Society (ARFS) of Grant County in the amount of $7,000 to purchase vaccines and microchips for a free clinic taking place on 10/25/25 at the Grange Hall in Moses Lake. (Amended amount to $2,000 to be paid from Fund 001.125, Misc. General Govt) 8. Approve invoices from Coulee Creative Co. in the amount of $12,631.50. 9. Approve and sign a Letter of Appreciation to Karon Fox for her service on the Tourism Advisory Committee. DEVELOPMENT SERVICES 10. Approve and sign a Letter of funding support to the Washington State Department of Commerce / Growth Management Services for their Periodic Update Grant to facilitate the county in the periodic review and update. RENEW 11. Approve a Master Services Agreement and Statement of Work between CLiftonLarsonALLen LLP (CLA) and Grant County dba Renew. Professional fees will range from $17,500 - $19,750. CLAwill assist Renew with cash to accrual basis accounting. SHERIFF'S OFFICE 12. Approve Resolution No. 25-090-CC and request to surplus a List of AXON Tasers to dispose of at an incinerator in Spokane. They are no Longer working and of no value to Grant County. Page 7 of 11 BOCC Minutes Week of October 6,2025 MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 12 AS PRESENTED. AMENDING ITEM 7 TO $2,000 TO BE PAID FROM MISC GEN GOVT. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 11:11 a.m. 2:30 p.m. - 3:00 p.m. Open Record Public Hearing, Development Agreement with Quincy Solar, LLC (Commissioner Carter attended at 2:32 P.M.) Staff Present: Jim Anderson -Cook, Development Services; Caitlin ManeILIL, Deputy Clerk Public: See Sign -in Sheet Approved via This being the date set, and proper notices having been posted Resolution No. 25-091- and published in accordance with local and state Laws, cc Commissioner Jones opened the public hearing on Octobe 2025, at 2:30 p.m. to consider a request fora Development Agreement with Quincy Solar Energy, LLC, John W. Gebbers & Alicia A. Gebbers, Grant County Conservation District, for the Quincy Solar Energy Project CUP 19-0341. Jim Anderson -Cook gave an overview of the request and an explanation of the changes made in the Amendment. No Public Comment was given. MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED WITH A MAJORITY VOTE, COMMISSIONER CARTER ABSTAINED. Following the motion, it was MOVED BY COMMISSIONER BURGESS, SECONDED BY COMMISSIONER JONES, TO APPROVE THE DEVELOPMENT AGREEMENT AS PRESENTED. NOTE OF CORRECTION OF SCRIVENER'S ERROR IN RESOLUTION. MOTION PASSED WITH A MAJORITY VOTE, COMMISSIONER CARTER ABSTAINED. The Public Hearing was adjourned at 2:38 p.m. Page 8 of 11 BOCC Minutes Week of October 6,2025 3:00 p.m. - 3:15 p.m. Open Record Public Hearing, Royal Soil LLC Franchise Agreement Staff Present: Dave Derting and Katherine Bren, Public Works; Caitlin Manell, Deputy Clerk Public: See Sign -in Sheet Approved via Grant This being the date set, and proper notices having been posted County Franchise and published in accordance with Local and state Laws, Agreement Commissioner Jones opened the public hearing on October 2025, at 3:00 p.m. to consider an application from Royal Soil, LLC for a franchise to enter upon, construct, operate and maintain certain facilities upon County Roads within the County of Grant, State of Washington. Dave Derting gave an overview of the request. Jeff GaLacci provided further information about the Franchise application. No Public Comment was given. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED UNANIMOUSLY. Following the motion, it was MOVED BY COMMISSIONER CARTER., SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE FRANCHISE AGREEMENT AS PRESENTED. MOTION PASSED UNANIMOUSLY. The Public Hearing was adjourned at 3:07 p.m. 3:15 p.m. - 3:30 p.m. Open Record Public Hearing, Budget Extension for Strategic Infrastructure Project (SIP) 2025-029 City of Moses Lake Staff Present: Caitlin Manell, Deputy Clerk Public: See Sign -in Sheet Approved via This being the date set, and proper notices having been posted Resolution No. 25-092- and published in accordance with Local and state Laws, cc Commissioner Jones opened the public hearing on Octobe 2025, at 3:15 p.m. to consider the following budget extension request: Strategic Infrastructure Program (SIP) 2025-02, City of Page 9 of 11 BOCC Minutes Week of October 6, 2025 Moses Lake for the SR 17 Yonezawa Intersection Project in the amount of $375,000.00. Caitlin ManeLL gave an overview of the request. No Public Comment was given. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED UNANIMOUSLY. Following the motion, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE DEVELOPMENT AGREEMENT AS PRESENTED, NOTING THAT APPROVAL OF THE FUNDS WILL NEED TO BE ON CONSENT. MOTION PASSED UNANIMOUSLY. The Public Hearing was adjourned at 3:25 p.m. 3:30 p.m. - 3:45 p.m. Open Record Public Hearing, Public Comment for Recently Extended Moratorium regarding Utility Developments and Uses Staff Present: Jim Anderson -Cook, Development Services; Caitlin Manell, Deputy Clerk Public: See Sign -In Sheet Approved via This being the date set, and proper notices having been posted Ordinance No. 25-083- and published in accordance with Local and state Laws, CC on September 23,, Commissioner Jones opened the public hearing on October 2025 2025, at 3:30 p.m. to take Public Comment on a Recently Extended Moratorium regarding Utility Developments and Uses. Jim Anderson -Cook gave an overview of the adopted Moratorium Extension. Clarification about the purpose of the Hearing was given. No Public Comment was given. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO CLOSE THE PUBLIC COMMENT PORTION OF THE HEARING. MOTION PASSED UNANIMOUSLY. The Public Hearing was adjourned at 3:34 p.m. Page 10 of 11 BOCC Minutes Week of October 6, 2025 MISCELLANEOUS ITEMS • The Chair of the Board approved the Final Plat Submission and Reviews for the following: o Deanna Detwiler (Detwiler Short Plat) File # P 24-0346 (preliminary P 23- 0322) o Manual Quintero (Luis Quintero) (Quintero Short Plat) File # P 25-0215 (preliminary P 23-0169). • The Commissioners approved the Public Works Payroll Salary Fund for their October 31 2025 payroll. The Tuesday, October 7, 2025 session was closed at 3:34 p.m. Meeting Minutes for the week of October 6, 2025 were approved this day of S __, 2025. Attest: BOARD OF COUNTY COMMISSIONERS Grant County, Washington Cindy Ca �i ' � R,r�� i� a '^—•�, Kevin Burgess,'Ober Page 11 of 11 BOCC Minutes Week of October 6, 2025