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Home My WebLink AboutAgreements/Contracts - Sheriff & JailGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Sheriff s Office REQUEST SUBMITTED BY:Phillip Coats CONTACT PERSON ATTENDING ROUNDTABLE:Phillip C. Coats CONFIDENTIAL INFORMATION: ❑YES ® NO onrE 10/09/25 PHONE: 2O2 1 �- �y/�iil%%�%/�///��x��..��/��x'�i�//�!, ILL,% ®Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related El County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash []Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Phillip Coats is requesting to sign an amendment to the HCA contract K7841. This amendment moves the Jail from Cohort 1 to Cohort 2. If necessary, was this document reviewed by accounting? ■ YES ❑ NO ■ review crier to submission_ If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A S"'-...,-_'_Y i .. ..*"J�i-"' -� -' { 1... �..�...: .'7: .-,_:.-�. ,. :_. _ _ 1�.a .-..-... _�yyv. .3• _ .T- c... .. � - - :<-.R; R:n - .F.i r r DATE OF ACTION. DEFERRED OR CONTINUED TO. APPROVE: DENIED ABSTAIN D 1: KA 6, D2: n D3: WITHDRAWN: RECEIVED On 10 2025, 4/23/24 GRANT COUNTY COMMISSIONERS HCA Contract No.: K7841 Washington State CONTRACT Amendment No.: 2 Health Care..Auothorrity AMENDMENT THIS AMENDMENT TO THE CONTRACT is between the Washington State Health Care Authority and the party whose name appears below, and is effective as of the date set forth below. CONTRACTOR NAME CONTRACTOR doing business as (DBA) Grant County Jail CONTRACTOR ADDRESS CONTRACTOR CONTRACT MANAGER 35 C St NW Name: Phillip C. Coats PO Box 37 Email: pcoats@grantcountywa.gov Ephrata, WA 98823 WHEREAS, HCA and Contractor previously entered into a Contract for services for individuals while in or leaving a carceral facility, and; WHEREAS, HCA and Contractor wish to amend the Contract pursuant to Section 7 to update Attachment 1, Statement of Work; NOW THEREFORE, the parties agree the Contract is amended as follows: 1. Attachment 1, Statement of Work, Section 4. Milestones is hereby amended and replaced with the following: 4. Milestones The Contractor will develop and implement the following deliverables that execute the Project Objectives. The Contractor will provide services and deliverables to perform all activities necessary for or incidental to the performance of work as set forth under this SOW and described in the MTP 2.0 Waiver to achieve progress on the following milestones. Milestone 1 — Letter of Intent Following the receipt of a Letter of Intent documentation and approval by HCA, Contractor must meet the specifications outlined in the template provided to the Contractor as determined by HCA for each of the following four milestones in order to receive funding and participate in the next milestone. Milestone 2 - Complete a Capacity Building Application The Capacity Building Application includes an Implementation Plan and a detailed budget. The Implementation plan must describe how the facility will support pre-release services. The detailed budget will represent a facility's formal application for capacity building funds and will specify how capacity building funds will be spent by facilities on IT and non -IT needs. Facilities in Cohorts 1 and 2 that identify the need for additional time to complete a Capacity Building Application may implement after the go live date of that cohort or join a subsequent cohort and complete milestones in -line with the deadlines for these cohorts. HCA Contract No. K7841-2 Page 1 of 3 Milestone 3 - Complete a Readiness Assessment The Readiness Assessment report must include a framework for assessing facility readiness to go -live as part of the Initiative and will include an attestation that the facility is ready to go -live. HCA will provide a template for the assessment and will review submitted assessments and determine facility readiness prior to the go -live date for each facility. Milestone 4 - Submit Interim Progress Report The Contractor will be required to submit an Interim Progress Report to HCA with information on the initial implementation of the Initiative. HCA will provide a template for the Interim Progress Report and will review and approve submitted progress reports. Milestone 5 — Submit Final Progress Report The Contractor will be required to submit a Final Progress Report to HCA with information on the overall implementation progress of the Initiative and outcomes for clients. HCA will provide a template for the Final Progress Report and will review and approve submitted progress reports. Milestones deadlines will be based upon the cohort a Facility participates in Milestone deadlines for Cohort 2 is as follows: 2. Attachment 1, Statement of Work, Section 7. Milestone Deliverables Compensation Table is hereby amended and replaced with the following: 7. Milestone Deliverables Compensation Table HCA will assess Contractor's progress towards achieving the Initiative goals based on achievement of specific milestones and measured by these milestones. Distribution of Capacity Building funding to Contractor is based on a Contractor's tier as described below and is contingent upon their completion of the implementation milestones described below. Milestones will be developed by the State in consultation with stakeholders and members of the public and approved by CMS. Generally, progress milestones will be organized into the following categories: Milestones Funding IT Funding Timing for Cohort 3 Planning Milestones Before Go -Live with Pre -Release Services 1) Letter of Intent 10% of total RPP funding N/A Due Date November 1, 2025 Submission upon submission: Funding would be paid no earlier Tier 2: $125,000 than December 1, 2025 2) Capacity Building Up to 40% of total RPP Up to Due Date: April 1, 2025 Application funding upon approval: $500,000 Funding would be paid no earlier Submission Tier 2: Up to $500,000 upon than May 1, 2025 approval of the Application 3) Readiness Up to 40% of total RPP Up to Due Date: September 1, 2025 Assessment funding upon approval: $5001000 HCA Contract No. K7841-2 Page 2 of 3 Submission and Tier 2: Up to $500,000 upon Funding would be paid no earlier Approval approval of than October 1, 2025 the Readiness Assessment Implementation Milestones After Go -Liege with Pre -Release Services 4) Interim Progress Up to 5% of total RPP funding N/A Due Date: December 1, 2026 Report Submission upon submission: Funding would be paid no earlier Tier 2: Up to $62,500 than January 1, 2027 5) Final Progress Up to 5% of total RPP funding N/A Due Date: May 1, 2027 Report Submission upon submission: Funding would be paid no earlier Tier 2: Up to $62,500 than June 1, 2027 Participating in the Evaluation Contractor will support the Evaluation of the Initiative. HCA contracted with an independent evaluator to evaluate the MTP 2.0 Waiver. The evaluator will use claims data from pre-release services to assess the effectiveness of this Initiative. The evaluator stores and analyzes the data in a secure environment. Facilities that participate are consenting to the use of this claims data for evaluation. Facility staff may also be asked to participate in qualitative interviews performed by the independent evaluator regarding their experience participating in the Initiative, to inform the evaluation. 3. This Amendment will be effective as of the last date of signature shown below ("Effective Date"). 4. All capitalized terms not otherwise defined herein have the meaning ascribed to them in the Contract. 5. All other terms and conditions of the Contract remain unchanged and in full force and effect. The parties signing below warrant that they have read and understand this Amendment and have authority to execute the Amendment. This Amendment will be binding on HCA only upon signature by both parties. CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED HCA SIGNATURE PRINTED NAME AND TITLE DATE SIGNED HCA Contract No. K7841-2 Page 3 of 3