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HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: g VaSgU@Z CONTACT PERSON ATTENDING ROUNDTABLE: B VaSCjU@Z CONFIDENTIAL INFORMATION: ❑YES ®NO SATE: 9/23/25 PHONE:2g28 fS - ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award []Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB El�5��g ii� s5?��� ��-� �''� ��e��". � ;� s. '`_ti.i"' F:f u � :, s;�o g r.;= s sue' ' • Request approval of the September 8, 2025 Commissioner's Minutes. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO * N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A , .d v r _.,yr a. v� tw '. •` j P� q- :1 ter. DATE OF ACTION: 9-50--75 DEFERRED OR CONTINUED TO- APPROVE: DENIED ABSTAIN D2: D3: WITHDRAWN - 4/23/24 CoU� Grant .4\_ Boardof C say MeetingMinutes Y J Week of September 8, 2025 - September 14, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Carter and Burgess in attendance. Commissioner Jones attended via Zoom, and joined in -person at 8:40 a.m. 8:30 a.m.-9:00 a.m. Central Services Update Staff Present: Tom Gaines, Director The following Topics were presented and discussed during the Development Services Update: • Consent Agenda Item: Renew • Fairgrounds Maintenance o Blown Fuse, Lighting for Non -Profit Booths • Coroner's Office Draft Contract o Local Contractor Utilization • New Jail Update o Technology, Capital Purchases, Tours, Budget, Training & Plans to Occupy, Court Use • Police Department Network Agreements • City of Ephrata Well - Broken Bit, Project Movement • Wheeler Road Building -Window Addition • Grant Funding for Fairgrounds Bleacher Project - Notification to Tribes • MSDS Online Safety Program Contract Renewal o Risk Manager to Sign Renewal (Approved) • Perplexity Al -Government Seat RCW 42.30.110(1)(f) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 8:50 a.m. to go until 9:00 a.m. In attendance were Matters Commissioners Jones, Carter and Burgess and Tom Gaines. Commissioner Jones closed the session at 9:00 a.m. RCW 42.30.110(1 )(f) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 9:01 a.m. to go until 9:06 a.m. In attendance were Matters Commissioners Jones, Carter and Burgess and Tom Gaines. Commissioner Jones closed the session at 9:06 a.m. 9:00 a.m. - 9:30 a.m. Development Services Update Staff Present: Jim Anderson -Cook, Director The following Topics were presented and discussed during the Development Services Update: • Conference Last Week • Public Hearing: 9/23/25 at 3:30 p.m. for Development Agreement with Quincy Valley Solar • Notification of Public and Tribes • Review of Developer Agreement Guidelines • Permitting Guidelines * Appeal Process 9:30 a.m. - 10: 00 a.m. Commissioner's Office Update Staff Present: Barbara Vasquez, Clerk of the Board and Caitlin ManelL, Deputy Clerk of the Board The following Topics were presented and discussed during the Commissioner's Office Update: • Pending Decisions Spreadsheet o PAO Contract Review- Recent List • Review of Upcoming Public Hearings o Public Works Speed Limit Cont. • Review of This Week's Meetings • Calendar Invitations o October Traffic Safety Coalition Meeting (Wed. 10/29/25, 12:00 - 1:00 p.m.) • On -Call Mailroom Clerk Resignation/Advertisement of Vacancy (Gave to H R) • LTAC Grant Application Opening • Board of Equalization (BOE) Alternate Position Vacancy o Advertisement Approved • Auditor's Office Entrance Meeting (9/16/25 at 10:00 a.m.) - RJ to attend • Golf Cart Zone RCW - Decals on Carts • Board of Health Appointment • Tourism Advisory Committee Update • Consent Items • Upcoming Contract Amendments- Coulee Creative/Westwind Media Page 2 of 13 BOCC Minutes Week of September 8, 2025 o Tourism Special Meeting (9/12/25) o Request for Executive Session RCW42.30.110(l)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 9:50 a.m. to go until 10:00 a.m. In attendance Evaluation were Commissioners Jones, Carter (via Zoom), and Burgess, Barbara Vasquez and Caitlin ManeLL. Commissioner Jones closed the session at 10:00 a.m. 10:00 a.m. -10:15 a.m. Accounting Update Staff Present: Mandy Kim, Chief Financial Officer and Amanda Simonsen, Accountant The following Topics were presented and discussed during the Accounting Update: • Introduction of New Employee • Tyler Tech Update o HRM Hold o Finance Go -Live 10/1/25 o Training Completion Rate o Project Budget • Financial Reports -July Incomplete due to Import Error • Salary Information Update for Budget Call • Insurance Cost Changes o New Jail, Coverage, Cost Use 10:15a.m.-10:30a.m. Juvenile Court and Youth Services Update Staff Present: Scott Olson, Juvenile Services Manager The following Topics were presented and discussed during the Juvenile Court and Youth Services Update: • Custody Statistics - 2 New • Water Issue Last Week 10:30 a.m. - 10:45 a.m. Renew Update Staff Present: Juan Padilla (via Zoom), Director of Behavioral Health The following Topics were presented and discussed during the Renew Update: • Capital Projects Update o Moses Lake Roof Bidding Process - Over Budget Estimate • Consent Agenda Items Page 3 of 13 BOCC Minutes Week of September 8, 2025 10:45 a.m. - 11:00 a.m. Fairgrounds Update Staff Present: Jim McKiernan (via Zoom), Director The following Topics were presented and discussed during the Fairgrounds Update: • Budget Update - Capital Purchases • FLanneLfest Ticket Sales • Expenditure Reports for 2025 Grant County Fair • Food Booth Movement - Lioness o Non -Profit Usage of Booth o Cost of Food/Fair Fees • Immigration Concerns -County Fairs • FAC Debrief -Upcoming Applicants • Footing School- Registration &TraveL Fees 11:00a.m.-11:15a.m. Risk &Safety Coordinator Update Staff Present: Blair Kok, Risk & Safety Coordinator The following Topics were presented and discussed during the Risk & Safety Coordinator Update: • Claims Update * Public Works (PW) - Possible Hernia * 8/27, PW -Rock Broke Side Window * 8/29, Sheriff's Office (SO) - Deputies in Contact with MERSA Patient, Precautionary Measures * 8/30, Fairgrounds -Horse Tangled in Pen and Landed on Owner * 8/30,PW - Nozzle Came off Filter and Employee Doused in Diesel * 9/2, PW- Heat Rash • WCRG Renewal Packet • L&I Insurance and Reporting • Excess Insurance (Wait until Budget Review) • Special Event Permit Process- BOCC Review 11:15a.m.-11:30a.m. Treasurer's Office Update (Commissioner Carter left at 11:24 a. m.) Staff Present: Darryl Pheasant, Treasurer Page 4 of 13 BOCC Minutes Week of September 8, 2025 The following Topics were presented and discussed during the Treasurer's Office Update: • Wenatchee World Article - Chelan County Port TIF o Tax Revenue, Levy Rates, Meeting with Port Treasurer, • Notice of Change - 9/1 /25 • Mobile Home Sales • Investment Software Tracking Update • State Pool Interest Rate Changes 11:30 a.m. -11:45 a.m. Assessor's Office Update Staff Present: Melissa McKnight, Assessor The following Topics were presented and discussed during the Assessor's Office Update: • Revaluation Estimated Completion Date • Staffing Update • Lexipol Training Completion • Tech Projects • Meeting about Field Modules • Upcoming Trainings & Webinars • Preliminary Values -Notices to Districts/Special Purpose • Board of Equalization Hearings • Employee Appreciation Barbeque 11:45 a.m. -12:00 p.m. Fire Marshal Update (Cancelled) 1:00 p.m.-1:45p.m. Position Management Review Team (PMRT) Staff Present: Decorah Anderson -Cook, GinaSaldana, Human Resources; Mandy Kim, Accounting; Andy McGuire, WSU Extension The following Topics were presented and discussed during Position Management Review Team: • WSU Extension - Extension Secretary 1:45 p.m.-2:00 p.m. Commissioner Work Session Staff Present: Barbara J. Vasquez, Clerk of the Board; Tom Gaines, Admin Director of Central Services Page 5 of 13 BOCC Minutes Week of September 8, 2025 The following Topics were presented and discussed during the Commissioner Work Session: • LEAD Summit -Fee Waiver for Conference to use Fairgrounds • Westshore Drive complaints MISCELLANEOUS ITEM • The Commissioners approved the Public Works County Payroll Salary Fund for September 5, 2025. The Monday, September 8, 2025 session was closed at 1:53 p.m. SESSION CONTINUATION The session was re -opened on Tuesday, September 9, 2025, at 8:30 a.m. with Commissioners Jones and Burgess in attendance. Commissioner Carter attended at 8:31 a.m. 8:30 a.m.-9:00 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin ManeLL, Deputy Clerk The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o Moses Lake Land Transfer Letter of Intent o Vehicle/Vessel Bill of Sale o SIP Funds Request 0 2026 Fair and Fairgrounds Rates -Check Payments • Tourism Master Plan Open House/Workshop (9/8/25) 9:00 a.m. - 9:30 a.m. Public Works Update Staff Present: Andy Booth, Director and John Brissey, Assistant Director The following topics were presented and discussed during the Public Works Update: • Accomplishments Update o Solid Waste, Road District Grading, Bridge Crew • Westshore Drive Update o Permitting, Communications with Homeowners, Work Completion Estimate, Striping Page 6of13 BOCC Minutes Week of September 8, 2025 • Strike Update —Continued, Grant Funding for Project • Abatement Fund —Sheriff's Office Tow Company Response Payment o Scrap Location for Towed Vehicles • 2022 Speed Study at Potato Hill/Sand Dunes o Recommended Not Proceeding Unless Sand Dunes is Included o Cost of Road Maintenance • Vehicle/Vessel Bill of Sale — Purchaser Name • Upcoming Hearings RCW42.30.110(1)(b) Commissioner Jones called an Executive Session to order Real Estate beginning at 9:22 a.m. to go until 9:30 a.m. In attendance were Acquisition Commissioners Jones, Carter and Burgess, Andy Booth and John Brissey. Commissioner Jones closed the session at 9:30 a. m. 9:30 a.m. — 10: 00 a.m. Sheriff's Off ice/Jail/Emergency Management Update Staff Present: Sheriff Joe Kriete, Undersheriff Gary Mansford, Chief Deputy Phillip Coats The following Topics were presented and discussed during the Sheriff's Off ice/Jail/Emergency Management Update: • Baptist Church Appreciation BBQ (9/17/25) • Golf Cart Zones —Licensing, County Ordinance/RCW, Homeowners Association Enforcement/Standards o Speed Limit Lowering • Medical Services Contract Progress • Transition Plan to New Jail— Courts/Corrections, Meetings w/ Judges and Relevant Departments/Off ices o List of Soft Items for Move -In — Bid Needed • Department of Corrections (DOC) Bed Rates, Revenue, Additional Revenue from Services Provided 10:00a.m.-11:00a.m. Human Resources Update (Commissioner Carter attended at Staff Present: Decorah Anderson -Cook, Director and Gina Saldana, Assistant Director; Blair Kok, Risk Management; Michele Jaderlund, Auditor The following Topics were presented and discussed during the Facilities and Maintenance Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Page 7 of 13 BOCC Minutes Week of September 8, 2025 Resources related topics only. There was no Public Comment provided, • Deputy Sheriff Retro Payout - Bargaining Began Last Friday • Budget Options for Step Increases o Process for Payroll Calculation o BOCC Direction -Split Year at Time of Step • Interim County Administrator • Personnel Action Request (PAR) - Veteran Services Officer (Signed) • Clerk of the Board Salary • WSU Extension Secretary- Part -Time (Approved) • Acrisure Insurance - Out to Bid at New Year • PoLicies - Drug Testing for New Hires (Approved) o Notification to Applicants o Allowable Substances/Circumstances • Local GovU Update -Completion Rate o Drawing for Award Items • County Engineer Prothman Advertisement Contract o Potential for Contracted Services Elsewhere • High Performance Leadership Openings RCW42.30.110(l)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 10:12 a.m. to go until 10:22 a.m. In attendance Evaluation were Commissioners Jones and Carter, and Burgess, Decorah Anderson -Cook and Gina SaLdana. Michele JaderLund attended from 10:20 a.m. to 10:25 a.m. The session continued until 10:32 a.m. Commissioner Jones closed the session at 10:32 a.m. Following the Executive Session, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS TO GIVE AUTHORITYTO HUMAN RESOURCES TO OFFER ON THE INTERIM COUNTY ADMINISTRATOR. THE MOTION PASSED UNANIMOUSLY. RCW42.30.110(l)(g) Commissioner Jones called an Executive Session to order Job Applicant/ beginning at 10:35 a.m. to go until 10:45 a.m. In attendance Evaluation were Commissioners Jones, Carter and Burgess, Decorah Anderson -Cook and Gina SaLdana. Commissioner Jones closed the session at 10:45 a.m. Following the Executive Session, it was MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO FREEZE THE CLERK OF THE BOARD'S SALARY. THE MOTION PASSED UNANIMOUSLY. Page 8 of 13 BOCC Minutes Week of September 8, 2025 11:15a.m.-11:30a.m. Mailroom Update Staff Present: Josh Keyser, Mailroom Clerk The following Topics were presented and discussed during the Mailroom Update: • FedEx Package Drop -Off • Tech Services Work- AdditionaL Duties Needed • Local GovU Trainings 11:30a.m.-12:00p.m. Grants Admin Update (Commissionerlones left at 12:07 P.M.) Staff Present: Karrie Stockton, Grants Admin Specialist The followingTopics were presented and discussed during the Grants Admin Update: • ARPA Grant for Grant County Animal Outreach (GCAO) -Use of Funds (Approved for GCAO Use) • SIP Report to Show Available Balance Correctly o Review of Current/Past Reports o Expenditures/Revenues o Approved to Continue with Update • Make Agreement with Superior Court -Verbiage Change 1:00 P.M. - 1:15 p.m. Superior Court Update Staff Present: Crystal Burns, Court Administrator The following Topics were presented and discussed during the Superior Court Update: • Arraignments/ First Appearance • AOC Funding for Interpreters • Jury trials • Eviction cases • NACO Leadership Academy Available 1:15 p.m. - 1:30 p.m. District Court Update Staff Present: Judge Brian Gwinn and Desiree Ochocinski, Court Administrator Page 9 of 13 BOCC Minutes Week of September 8, 2025 The following Topics were presented and discussed during the District Court Update: • Interpreter Reimbursement Contract to Legal • NACO Leadership Academy Available 1:30 p.m. - 2:00 p.m. Prosecuting Attorney's Office Update Staff Present: Brandon Guernsey, Prosecuting Attorney The following Topics were presented and discussed during the Prosecuting Attorney's Office Update • Carlie Bittle -Chief Criminal Deputy- started today • Trevor Bevier - starting soon • Contracts List • Personnel Interviews- Conditional Offers • Upcoming Trials COMMISSIONER'S MEETIN 2:00 p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute limit per person and a 15-minute total limit. Public Comment was provided about the following topics: C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDAAS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Westshore Drive Meeting Request -not at this time E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable - Misc. Discussion: • Water Conservancy Board Meeting 9/18/25 - Use of County Office F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions listed above. All items are Page 10 of 13 BOCC Minutes Week of September 8, 2025 enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing off icer.as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $547, 841.14) COMMISSIONER'S OFFICE 2. Approve Commissioner's Minutes for the week of August 18, 2025. 3. Approve invoice to Washington Counties Risk Group (WCRG) in the amount of $10,000.00 for the Insurance Deductible W1 721 to be paid from Fund 001.125 (Misc. General Govt - Insurance Deductible). 4. Approve invoices from Coulee Creative Co in the amount of $29,207.35. 5. Approve invoice from Beckwith Consulting Group in the amount of $15,725.00 for the development of the Grant County Tourism Master Plan to be paid from Fund 134.185 (DMO). 6. Approve Letter of Intent to the Washington State Department of Natural Resources (DNR) for the Moses Lake Dunes Trust Land Transfer Project. 7. Approve Rob Jones, Chair of the Board, to sign a VehicLe/VesseL Bill of Sale for a 2010 Ford Edge used by the Mailroom Clerk. This transfer is from Public Works to the Commissioner's Office. (Corrected from "Grant County Board of County Commissioners to "Grant County") 8. Approve recommendation of selection of top proposer for the Grant County Tourism Travel Planner Publisher. Contract to be drafted upon approval of the Board of County Commissioners. (JayRay Creative Marketing & Strategic Communications was selected as Top Proposer) 9. Held from 912125 Consent -Approve request for Public Hearing and Budget Extension for Strategic Infrastructure Program (SIP) 2025-02 City of Moses Lake, SR 17 Yonezawa Intersection Project in the amount of $375,000.00. (Held to 9116/25 Consent) 10. Held from 912125 Consent -Approve recommendation of appointment from the Board of Health for the remainder of the term of the Primary Consumer of Public Health Seat. The partial term would end December 31,2026. (Withdrawn) 11. Approve recommendation of reappointment to the Board of Equalization. (Jim BrakebilL was reappointed for another 3-year term, beginning September 23, 2025 through ' September 22, 2028) 12. Approve recommendation of reappointment to the Board of Equalization. (Marjorie Steinmetz was reappointed for another 3- Page 11 of 13 BOCC Minutes Week of September 8, 2025 year term, beginning September 23, 2025 through September 22, 2028) 13. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $11,739.51 for Suicide Prevention Services. DISTRICT COURT 14. Approve Resolution No. 25-078-CC and request for Judge Gwinn to sign Interagency Reimbursement Agreement AOC2566 between Washington State Administrative Office of the Courts and Grant County District Court. Reimbursement not to exceed $14,700.00 during the period from July 1, 2025 to June 30, 2026. FAIRGROUNDS. 15. Approve proposed 2026 Fair and Fairground Rates, NEW HOPE 16. Approve Resolution No. 25-079-CC and request for Suzi Fode, Director, to DocuSign Interagency Agreement #S26-31114-007 with the Department of Commerce for the Domestic Violence High Risk Team Program. Contract term is from July 1, 2025 to June 30, 2026 in the amount of $80,000.00. 17. Approve Contract #170-A-GRANT-CAP-25 with ChiLdren's Advocacy Centers of Washington. Contract term is from July 1, 2025 to June 30, 2026 in the amount of $60,051.00. inna-01 18. Approve request for Grant County Technology Services to purchase new computer equipment for Renew in the amount of $29,312.46 to be paid from Fund 115.001 (Computer Replacement). SHERIFF'S OFFICE 19. Approve Resolution No. 25-080-CC and request to surplus K9 Uno, a 3.5-year-old Belgian MaLinois, based on professional medical opinion by veterinarian and specialists from Washington State University (WSU), with the intention to allow his handler Cpl. Luis Jimenez to purchase him for $1.00. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 19 HOLDING ITEM 9 FOR ONE WEEK AND PULLING ITEM 10. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None I. Adjournment The Commissioner's Meeting adjourned at 2:22 p.m. Page 12 of 13 BOCC Minutes Week of September 8,2025 The Tuesday, September 9, 2025 session was closed at 2:22 p.m. Meeting Minutes for the week of September 8, 2025 were approved this day of �- , 2025. ox it ;si VC ! NOS i ..©�SEA O 41M.,m i Ln M S Uj : o •''•••... C4 ,...•••'' C6 Vj Attest: xbkv ,4r; Barbara J. Vasquez, CIVIC Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Jones, C it Cindy Carter, Vice- hair F Kevin burges ember Page 13 of 13 BOCC Minutes Week of September 8, 2025