HomeMy WebLinkAboutAgreements/Contracts - New Hope DV/SA (002)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: New Hope
REQUEST SUBMITTED BY: SuziFode
CONTACT PERSON ATTENDING ROUNDTABLE: SuziFode
CONFIDENTIAL INFORMATION: ❑YES *NO
DATE: 9.23.25
PHONE: 509.764.8402
1110990, "6,2,L!Lt1jU
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WE RAN
®Agreement / Contract
❑AP Vouchers ❑Appointment / Reappointment
❑ARPA Related
❑ Bids / RFPs / Quotes Award
❑ Bid Opening Scheduled ❑ Boards / Committees
❑ Budget
❑ Computer Related
❑ County Code ❑ Emergency Purchase
❑ Employee Rel.
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❑ Financial ❑ Funds
❑ Hearing
❑ Invoices / Purchase Orders
❑ Grants — Fed/State/County ❑ Leases
❑ MOA / MOU
❑ Minutes
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❑ Petty Cash
❑ Policies
❑ Proclamations ❑ Request for Purchase
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El Recommendation
❑Professional Serv/Consultant ❑Support Letter
❑Surplus Req.
❑Tax Levies
❑Thank You's ❑Tax Title Property
❑WSLCB
Fff--
Permission for Suzi Fode to Docu-Sign Contract #26-31310-165 with Dept of
Commerce
If necessary, was this document reviewed by legal? El YES O■ NO ❑ N/A
------------------
DATE OF ACTION: `/�'��'��_-_ DEFERRED OR CONTINUED TO:
APPROVE: DENIED ABSTAIN
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D1: h .
D2:
D3:
WITHDRAWN:
4/23/24
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
Wash gton State
Department of
erce
Federal Interagency Agreement with
New Hope
through
Office of Crime Victims Advocacy
Community Services Division
Contract Number:
26-31310-165
For
Core and Specialized Sexual Assault Services SFY 2026
Dated: 07/01/2025
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
SOM wasl° ing on Slate
C)epaf-,, rmeri of
Table of Contents
FACESHEET............................................................................................................................................................................. 4
SPECIAL TERMS AND CONDITIONS........................................................................................................................................... 5
1.
AUTHORITY....................................................................................................................................................................... 5
2.
ACKNOWLEDGEMENT OF FEDERAL FUNDING.................................................................................................................. 5
3.
ALL SUBAWARDS ("SUBGRANTS") MUST HAVE SPECIFIC FEDERAL AUTHORIZATION...................................................... 5
4.
APPLICABILITY OF PART 200 UNIFORM REQUIREMENTS..................................................................................................
5
5.
AUDIT..................................................................................................... ..............6
.............................................................
6.
BILLING PROCEDURES AND PAYMENT..............................................................................................................................
6
7.
COMPENSATION...............................................................................................................................................................
7
8.
COMPLIANCE WITH 41 U.S.C. 4712 (INCLUDING PROHIBITIONS ON REPRISAL; NOTICE TO EMPLOYEES) .......................
7
9.
COMPLIANCE WITH APPLICABLE RULES REGARDING APPROVAL, PLANNING, AND REPORTING OF CONFERENCES,
MEETINGS, TRAININGS, AND OTHER EVENTS...................................................................................................................
7
10.
COMPLIANCE WITH DOJ GRANTS FINANCIAL GUIDE........................................................................................................
8
11.
COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION - 28 C.F.R. PART 38 8
12.
COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION - 28 C.F.R. PART 42 8
13.
COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION - 28 C.F.R. PART 54 8
14.
COMPLIANCE WITH GENERAL APPROPRIATIONS -LAW RESTRICTIONS ON THE USE OF FEDERAL FUNDS (FY 2022) ........
8
15.
COMPLIANCE WITH RESTRICTIONS ON THE USE OF FEDERAL FUNDS --PROHIBITED AND CONTROLLED EQUIPMENT
UNDEROJP AWARDS ......................... ............................................................................................................................... 8
16.
COMPUTER NETWORKS.................................................................................................................................................... 9
17.
CONTRACT MANAGEMENT............................................................................................................................................... 9
18.
CONTRACT MODIFICATION...............................................................................................................................................9
19.
DEBARMENT..................................................................................................................................................................... 9
20.
DETERMINATION OF SUITABILITY TO INTERACT WITH PARTICIPATING MINORS...........................................................10
21.
DISCRIMINATION FINDINGS............................................................................................................................................10
22.
EFFECT OF FAILURE TO ADDRESS AUDIT ISSUES.............................................................................................................10
23.
EMPLOYMENT ELIGIBILITY VERIFICATION FOR HIRING UNDER THE AWARD..................................................................10
24.
ENCOURAGEMENT OF POLICIES TO BAN TEXT MESSAGING WHILE DRIVING.................................................................11
25.
EXAMINATION OF RECORDS...........................................................................................................................................11
26.
FFATA REPORTING: SUBAWARDS AND EXECUTIVE COMPENSATION.............................................................................11
27.
FRAUD AND OTHER LOSS REPORTING............................................................................................................................12
28.
INDIRECT COSTS..............................................................................................................................................................12
29.
INSURANCE ................... ..................................................................................................................................................12
30.
LIMITED ENGLISH PROFICIENCY......................................................................................................................................12
31.
"METHODS OF ADMINISTRATION" - MONITORING COMPLIANCE WITH CIVIL RIGHTS LAWS AND NONDISCRIMINATION
PROVISIONS............................................................................................................... ...........12
..........................................
32.
MONITORING ............................... ...................................................................................................................................13
33.
NATIONAL VOCA TRAINING............................................................................................................................................13
34.
NON -SUPPLANTING CERTIFICATION...............................................................................................................................13
35.
OJP TRAINING GUIDING PRINCIPLES...............................................................................................................................13
36.
POTENTIAL IMPOSITION OF ADDITIONAL REQUIREMENTS............................................................................................13
37.
QUARTERLY FINANCIAL STATUS REPORTS......................................................................................................................13
38.
RECIPIENT INTEGRITY AND PERFORMANCE MATTERS: REQUIREMENT TO REPORT INFORMATION ON CERTAIN CIVIL,
CRIMINAL, AND ADMINISTRATIVE PROCEEDINGS TO SAM AND FAPIIS.........................................................................13
39.
RECLASSIFICATION OF VARIOUS STATUTORY PROVISIONS TO A NEW TITLE 34 OF THE UNITED STATES CODE.............14
40.
REPORTING .......................... ...........................................................................................................................................14
41.
REQUIRED TRAINING FOR GRANT AWARD ADMINISTRATOR AND FINANCIAL MANAGER.............................................14
42.
REQUIREMENT FOR DATA ON PERFORMANCE AND EFFECTIVENESS UNDER THE AWARD............................................15
Page 2 of 28
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
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43.
REQUIREMENT TO DISCLOSE WHETHER RECIPIENT IS DESIGNATED "HIGH RISK" BY A FEDERAL GRANT -MAKING
AGENCYOUTSIDE OF DOJ...............................................................................................................................................
15
44.
REQUIREMENT TO REPORT ACTUAL OR IMMINENT BREACH OF PERSONALLY IDENTIFIABLE INFORMATION (PII)........
15
45.
REQUIREMENT TO REPORT POTENTIALLY DUPLICATIVE FUNDING................................................................................
15
46.
REQUIREMENTS OF THE AWARD; REMEDIES FOR NON-COMPLIANCE OR FOR MATERIALLY FALSE STATEMENTS ........
16
47.
REQUIREMENTS PERTAINING TO PROHIBITED CONDUCT RELATED TO TRAFFICKING IN PERSONS (INCLUDING
REPORTING REQUIREMENTS AND OJP AUTHORITY TO TERMINATE AWARD)................................................................
16
48.
REQUIREMENTS RELATED TO "DE MINIMIS" INDIRECT COST RATE................................................................................
16
49.
REQUIREMENTS RELATED TO SYSTEM FOR AWARD MANAGEMENT AND UNIVERSAL IDENTIFIER REQUIREMENTS.....
17
50.
RESTRICTIONS AND CERTIFICATIONS REGARDING NON -DISCLOSURE AGREEMENTS AND RELATED MATTERS .............
17
51.
RESTRICTIONS ON "LOBBYING".......................................................................................................................................18
52.
SPECIFIC POST -AWARD APPROVAL REQUIRED TO USE A NONCOMPETITIVE APPROACH IN ANY PROCUREMENT
CONTRACT THAT WOULD EXCEED $250,000..................................................................................................................
18
53.
SUBGRANT AWARD REPORT(SAR)..................................................................................................................................
18
54.
SUBGRANTEE/SUBCONTRACTOR DATA COLLECTION.....................................................................................................18
55.
TRAINING AND TECHNICAL ASSISTANCE..................................................................................................
18
56.
VOCA FUNDS...................................................................................................................................................................
18
57.
VOCA REQUIREMENTS....................................................................................................................................................
19
58.
ORDER OF PRECEDENCE..................................................................................................................................................19
GENERALTERMS AND CONDITIONS........................................................................................................................................20
1.
DEFINITIONS....................................................................................................................................................................20
2.
ALL WRITINGS CONTAINED HEREIN................................................................................................................................ 20
3.
AMENDMENTS................................................................................................................................................................
20
4.
ASSIGNMENT..................................................................................................................................................................
21
5.
CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION...........................................................................................
21
6.
COPYRIGHT .........................................................................................................................................................
21
7.
DISPUTES.........................................................................................................................................................................
22
8.
GOVERNING LAW AND VENUE........................................................................................................................................
22
9.
INDEMNIFICATION..........................................................................................................................................................
22
10.
LICENSING, ACCREDITATION AND REGISTRATION..........................................................................................................
22
11.
RECAPTURE. ....................................................................................................................................................................
22
12.
RECORDS MAINTENANCE.......................................................................................................................................
22
13.
SAVINGS........................................................................................................................................................................ ..
22
14.
SEVERABILITY..................................................................................................................................................................22
15.
SUBCONTRACTING..........................................................................................................................................................
22
16.
SURVIVAL........................................................................................................................................................................
23
17.
TERMINATION FOR CAUSE.............................................................................................................................................. 23
18.
TERMINATION FOR CONVENIENCE................................................................................................................................. 23
19.
TERMINATION PROCEDURES.......................................................................................................................................... 23
20.
TREATMENT OF ASSETS.................................................................................................................................................. 24
21.
WAIVER...........................................................................................................................................................................
24
ATTACHMENTA: SCOPE OF WORK.........................................................................................................................................25
ATTACHMENTB: BUDGET.......................................................................................................................................................26
ATTACHMENT C: FEDERAL FUNDS CHECKLIST.........................................................................................................................27
ATTACHMENT D: VOCA RULE....................................................................................................................... AVAILABLE ONLINE
Page 3 of 28
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
AM \A18, shire g-.on dale
is
Deparxm ent of
COMITICITCle,
Face Sheet
Contract Number: 26-31310-165
®Subrecipient or ❑Contractor
Research & Development: ❑ Yes 0 No
Washington State Department of Commerce
Community Services and Housing Division
Office of Crime Victims Advocacy
Core and Specialized Sexual Assault Services SFY 2026
1. Contractor
2. Contractor Doing Business As (as applicable)
GRANT, COUNTY OF
New Hope
DBA NEW HOPE
EPH RATA, WA
98823
3. Contractor Representative
4. COMMERCE Representative
Suzi Fode
Jennie Erdly-Tambellini PO Box 42525
Director
Program Coordinator 98504-8304
sfode@grantcountywa.gov
(360) 688-3085 1011 Plum Street SE
(509) 764-8402
Jennie.Erdly- Olympia WA 98501
Tambellini@commerce.wa.gov
5. Contract Amount
6. Funding Source
7. Start Date
8. End Date
$322,092.00
Federal: ® State: ❑ Other: ❑ N/A: ❑
07/01/2025
06/30/2026
9. Federal Funds
Federal Agency: ALN
322092.00
Department of Justice, Office for Victims of Crime 16.575
10. SWV #
11. UBI #
12. UEI #
13. Indirect Rate
SWV0002426-17
132001884
ZL6WM26K8KR5
14. Award Method
NOFO/RFX #
Proviso #
Competitive: Yes
Core and Specialized Sexual Assault Services SFY
Direct:
2026
15. Contract Purpose
To support sexual assault services grant activities
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of this Contract and
attachments and have executed this Contract on the date below to start as of the date and year referenced above. The rights and obligations of both parties
to this Contract are governed by this Contract and the following other documents incorporated by reference: Contractor Terms and Conditions including
Attachment "A" - Scope of Work, Attachment "B" — Budget, Attachment "C" — Federal Funds Checklist, Attachment "D" — VOCA Rule, and Contractor's
Application for Funding.
FOR CONTRACTOR
FOR COMMERCE
Suzi Fode
Director
Name, Title
Cindy Guertin -Anderson, Assistant Director
Signature
Date
APPROVED AS TO FORM ONLY
Date
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
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Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
Depa mi2rit of
Special Terms and Conditions
1. AUTHORITY
COMMERCE and Grantee enter into this Contract pursuant to the authority granted by the Interlocal Cooperation
Act, Chapter 39.34 RCW.
2. ACKNOWLEDGEMENT OF FEDERAL FUNDING
Federal Award Date: 8/23/23
Federal Award Identification Number (FAIN): 15POVC-23-GG-00478-ASSI
Federal Awarding Agency:
Department of Justice, Office of Justice Programs, Office for Victims of Crime
Total amount of the federal award: $31,079,099
Awarding official: Joe Nguyen, Director (360) 725-4021
Federal amount obligated by this action: $322092.00
Unless otherwise specifically authorized herein, the budget period start and end dates shall be the same as the
start and end dates on the Face Sheet.
The Contractor agrees that any publications (written, visual, or sound) but excluding press releases, newsletters,
and issue analyses, issued by the Grantee describing programs or projects funded in whole or in part with federal
funds under this Contract, shall contain the following statements:
"This project was supported by Grant No. 15POVC-23-GG-00478-ASSI awarded by Office for Victims of
Crime, US Department of Justice. Points of view in this document are those of the author and do not
necessarily represent the official position or policies of the Office for Victims of Crime, US Department of
Justice. Grant funds are administered by the Office of Crime Victims Advocacy, Washington State Department
of Commerce."
In the event a correction is required to the Acknowledgement of Federal Funding, an administrative change will
be processed. A change to the Acknowledgement of Federal Funding will not affect your budget or scope of work
and notice will be provided.
This subaward may not be used for research and development purposes.
3. ALL SUBAWARDS ("SUBGRANTS") MUST HAVE SPECIFIC FEDERAL AUTHORIZATION
As applicable. The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a
procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https://oip.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must
have specific federal authorization), and are incorporated by reference here.
4. APPLICABILITY OF PART 200 UNIFORM REQUIREMENTS
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as
adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply
to this FY 2022 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or
before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award
number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental
award) that are obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part2000niformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient
("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final
expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any
subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in
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Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
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addition to the financial records, supporting documents, statistical records, and other pertinent records indicated
at 2 C.F.R. 200.334.
In the event that an award -related question arises from documents or other materials prepared or distributed by
OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform
Requirements, the recipient is to contact OJP promptly for clarification.
5. AUDIT
If the Grantee expends $1,000,000 or more in federal awards as a Subrecipient from any and all sources in a
fiscal year, the Grantee shall procure and pay for a single audit or a program -specific audit for that fiscal year in
accordance with 2 CFR 200 Subpart F. In accordance with 2 CFR 200.501(h), for -profit Subrecipients expending
$1,000,000 or more in federal awards in a fiscal year are also required to procure and pay for a single audit or
program -specific audit for that fiscal year.
Upon completion of each audit Grantee shall send all audit documentation to the Federal Audit Clearinghouse.
If the Grantee expends less than $1,000,000 in federal awards as a Subrecipient from any and all sources in a
fiscal year the Grantee shall notify COMMERCE they did not meet the audit requirement threshold within 30
calendar days of the end of that fiscal year.
6. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly nor less
than quarterly.
The Contractor shall submit all requests for reimbursement via the Commerce Contracts Management System
(CMS) which is available through the Secure Access Washington (SAW) portal. The invoice shall include the
Contract Number 26-31310-165.
If required, the attachments to the invoice request in the Commerce Contract Management System shall describe
and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project,
and fees.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of
properly completed invoices. Payment shall be sent to the address designated by the Contractor.
COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the Contractor for
services rendered if the Contractor fails to satisfactorily comply with any term or condition of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be
made by COMMERCE.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification of
the end of fiscal year due date.
The Contractor must invoice for all expenses from the beginning of the Contract through June 30, regardless of
the Contract start and end date.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall
not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other source,
including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or
that of its subgrantees/subcontractors.
COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until acceptance by
COMMERCE of the final report (or completion of the project, etc.).
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7. COMPENSATION
COMMERCE shall pay an amount not to exceed $322,092.00 for the performance of all things necessary for or
incidental to the performance of work as set forth in the Scope of Work. Contractor's compensation for services
rendered shall be based on the following rates or in accordance with the Attachment A, Scope of Work and
Attachment B, Budget.
The Contractor shall provide a non-federal match for the Victims of Crime Act portion of this Contract. The total
match to be provided shall be at least the amount on Attachment B - Budget. All funds designated as match are
restricted to the same uses as VOCA federal funds. Match funds may be expended in a greater proportion to
Contract funds, however, all match funds must be expended prior to the close of this Contract. Expenditures of
match funds must be identified on the invoice voucher form.
Transfer of funds between line item budget categories must be approved by the Office of Crime Victims Advocacy
(OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of the total program
budget shall be subject to justification and negotiation between the Contractor and OCVA, including approval
from the Contractor's signature authority and the relevant OCVA Section Manager.
Payment will be on a reimbursement basis only.
Consultant fees may not exceed $650 per day or $81.25 per hour for the Victims of Crime Act portion of this
Contract (excluding travel and subsistence costs) without prior written approval.
Travel expenses incurred or paid by Contractor shall be reimbursed at a rate not to exceed the current state rate
and in accordance with the State of Washington Office of Financial Management Travel Regulations. Current
travel rates may be accessed at:
https://ofm.wa.gov/sites/default/files/public/resources/travel/colormap.pdf
The Contractor agrees to comply with the financial and administrative requirements set forth in the current edition
of the Office of Justice Programs Financial Guide, which can be found at
https://ojp.gov/financiaiguide/doj/pdfs/DOJ_FinancialGuide.pdf.
Funds payable under this Contract include federal Victims of Crime Act (VOCA) victim assistance grant funds
(CFDA Number 16.575).
In performance of the services, requirements, and activities set forth herein, the Contractor shall comply with all
applicable federal requirements of the Victims of Crime Act Rule
https://www.federaireciister.gov/documents/2016/07/08/2016-16085/victims-of-crime-act-victim-assistance-
grog ram .
8. COMPLIANCE WITH 41 U.S.C. 4712 (INCLUDING PROHIBITIONS ON REPRISAL; NOTICE TO
EMPLOYEES)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of
41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination
against an employee as reprisal for the employee's disclosure of information related to gross mismanagement
of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial
and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the
workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the Contractor
shall contact COMMERCE; COMMERCE is to contact the DOJ awarding agency (OJP or OVW, as
appropriate) for guidance.
9. COMPLIANCE WITH APPLICABLE RULES REGARDING APPROVAL, PLANNING, AND REPORTING OF
CONFERENCES, MEETINGS, TRAININGS, AND OTHER EVENTS
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements,
where applicable) governing the use of federal funds for expenses related to conferences (as that term is
defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of
attendance at such conferences.
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Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the
DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants
Financial Guide").
10. COMPLIANCE WITH DOJ GRANTS FINANCIAL GUIDE
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP
website (currently, the "DOJ Grants Financial Guide" available at https://oip.gov/financiaiguide/DOJ/index.htm),
including any updated version that may be posted during the period of performance. The recipient agrees to
comply with the DOJ Grants Financial Guide.
11. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION -
28 C.F.R. PART 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of
28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements
regarding written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on
the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a
religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and
subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as
rules and requirements that pertain to recipients and subrecipients that are faith -based or religious
organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible
at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter
1, Part 38, under e-CFR "current" data.
12. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION -
28 C.F.R. PART 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of
28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that
relate to an equal employment opportunity program.
13. COMPLIANCE WITH DOJ REGULATIONS PERTAINING TO CIVIL RIGHTS AND NONDISCRIMINATION -
28 C.F.R. PART 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of
28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
14. COMPLIANCE WITH GENERAL APPROPRIATIONS -LAW RESTRICTIONS ON THE USE OF FEDERAL
FUNDS (FY 2022)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on
the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various
"general provisions" in the Consolidated Appropriations Act, 2022, are set out at
https://www.ojp.gov/funding/Explore/ FY22AppropriationsRestrictions. htm, and are incorporated by reference
here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would
or might fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance,
and may not proceed without the express prior written approval of OJP.
15. COMPLIANCE WITH RESTRICTIONS ON THE USE OF FEDERAL FUNDS --PROHIBITED AND
CONTROLLED EQUIPMENT UNDER OJP AWARDS
Consistent with Executive Order 14074, "Advancing Effective, Accountable Policing and Criminal Justice
Practices To Enhance Public Trust and Public Safety," OJP has prohibited the use of federal funds under this
award for purchases or transfers of specified equipment by law enforcement agencies. In addition, OJP
requires the recipient, and any subrecipient ("subgrantee") at any tier, to put in place specified controls prior to
using federal funds under this award to acquire or transfer any property identified on the "controlled equipment"
list. The details of the requirement are posted on the OJP web site at
https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition: Compliance with
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restrictions on the use of federal funds --prohibited and controlled equipment under OJP awards), and are
incorporated by reference here.
16. COMPUTER NETWORKS
Contractor understands and agrees that it cannot use any federal funds to maintain or establish a computer
network unless such network blocks the viewing, downloading, and exchanging of pornography.
17. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Grant.
The Representative for COMMERCE and their contact information are identified on the Face Sheet of this
Grant.
The Representative for the Contractor and their contact information are identified on the Face Sheet of this
Grant.
18. CONTRACT MODIFICATION
Notwithstanding any provision of this Grant to the contrary, at any time during the grant period, COMMERCE
may, by written notification to the Contractor and without notice to any known guarantor or surety, make changes
within the general scope of the program activities to be performed under this Grant. All other modifications shall
not be valid unless made in writing and signed by the parties. Any oral understandings and agreements not
incorporated herein, unless made in writing and signed by the parties hereto, shall not be binding.
Notwithstanding any provision of this Grant to the contrary, at any time during the grant period, COMMERCE
may analyze grant expenditures as a proportion of the grant budget. If COMMERCE determines, in its sole
discretion, that the grant funding is underutilized, COMMERCE, in its sole discretion, may unilaterally modify the
Grant to reduce the balance of the grant budget. Funds de -obligated by COMMERCE as a result of a budget
reduction may be made available to other grantees for the provision of eligible program activities
19. DEBARMENT
A. Grantee, defined as the primary participant and it principals, certifies by signing these General Terms and
Conditions that to the best of its knowledge and belief that they:
i. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency.
ii. Have not within a three-year period preceding this Grant, been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public or private agreement or transaction, violation of Federal
or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, tax evasion, receiving stolen property, making
false claims, or obstruction of justice;
iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of
federal Executive Order 12549; and
iv. Have not within a three-year period preceding the signing of this Grant had one or more public
transactions (Federal, State, or local) terminated for cause of default.
B. Where the Grantee is unable to certify to any of the statements in this Grant, the Grantee shall attach an
explanation to this Grant.
C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier covered
transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by COMMERCE.
D. The Grantee further agrees by signing this Grant that it will include the clause titled "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," as follows,
without modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions:
LOWER TIER COVERED TRANSACTIONS
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The lower tier Grantee certifies, by signing this Grant that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency.
ii. Where the lower tier Grantee is unable to certify to any of the statements in this Grant, such contractor
shall attach an explanation to this Grant.
E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,
person, primary covered transaction, principal, and voluntarily excluded, as used in this section, have
the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order
12549. Grantee may contact COMMERCE for assistance in obtaining a copy of these regulations.
20. DETERMINATION OF SUITABILITY TO INTERACT WITH PARTICIPATING MINORS
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by
DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an
associated federal statute -- that a purpose of some or all of the activities to be carried out under the award
(whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain
individuals may interact with participating minors. This requirement applies regardless of an individual's
employment status.
The details of this requirement are posted on the OJP web site at https://oip.gov/funding/Explore/Interact-
Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may
interact with participating minors), and are incorporated by reference here.
21. DISCRIMINATION FINDINGS
The recipient assures that in the event that a Federal or State court or Federal or State administrative agency
makes a finding of discrimination after a due process hearing on the ground of race, religion, national origin,
sex, or disability against a recipient of victim assistance formula funds under this award, COMMERCE will
forward a copy of the findings to the Office for Civil Rights of OJP.
22. EFFECT OF FAILURE TO ADDRESS AUDIT ISSUES
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) and
COMMERCE may withhold award funds, or may impose other related requirements, if (as determined by the
DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from
audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding
issues that arise in connection with audits, investigations, or reviews of DOJ awards.
23. EMPLOYMENT ELIGIBILITY VERIFICATION FOR HIRING UNDER THE AWARD
1. The recipient (and any subrecipient at any tier) must
-
a. Ensure that, as part of the hiring process for any position within the United States that is or will be
funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies
the employment eligibility of the individual who is being hired, consistent with the provisions of 8
U.S.C. 1324a(a)(1).
b. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in
activities under this award of both—
i. this award requirement for verification of employment eligibility, and
ii. the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it
unlawful, in the United States, to hire (or recruit for employment) certain aliens.
c. Provide training (to the extent necessary) to those persons required by this condition to be
notified of the award requirement for employment eligibility verification and of the associated
provisions of 8 U.S.C. 1324a(a)(1).
d. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform
Requirements), maintain records of all employment eligibility verifications pertinent to compliance
with this award condition in accordance with Form 1-9 record retention requirements, as well as
records of all pertinent notifications and trainings.
2. Monitoring
a. The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this
condition.
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3. Allowable costs
a. To the extent that such costs are not reimbursed under any other federal program, award funds
may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed
to ensure compliance with this condition.
4. Rules of construction
a. Staff involved in the hiring process - For purposes of this condition, persons "who are or will be
involved in activities under this award" specifically includes (without limitation) any and all
recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring
process with respect to a position that is or will be funded (in whole or in part) with award funds.
b. Employment eligibility confirmation with E-Verify - For purposes of satisfying the requirement of
this condition regarding verification of employment eligibility, the recipient (or any subrecipient)
may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate
person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the
proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final
Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United
States that is or will be funded (in whole or in part) with award funds.
c. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin
Islands of the United States, and the Commonwealth of the Northern Mariana Islands.
d. Nothing in this condition shall be understood to authorize or require any recipient, any
subrecipient at any tier, or any person or other entity, to violate any federal law, including any
applicable civil rights or nondiscrimination law.
e. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient,
any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by
law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify
website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can
email E-Verify at E-Verify ployerAgent _dhs.gov.
Questions about the meaning or scope of this condition should be directed to COMMERCE, before award
acceptance.
24. ENCOURAGEMENT OF POLICIES TO BAN TEXT MESSAGING WHILE DRIVING
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed.
Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and
enforce policies banning employees from text messaging while driving any vehicle during the course of
performing work funded by this award, and to establish workplace safety policies and conduct education,
awareness, and other outreach to decrease crashes caused by distracted drivers
25. EXAMINATION OF RECORDS
The Contractor authorizes Office for Victims of Crime (OVC) and/or the Office of the Chief Financial Officer
(OCFO), and its representatives, access to and the right to examine all records, books, paper or documents
related to the VOCA grant.
The State will further ensure that all VOCA subgrantees will authorize representatives of OVC and OCFO access
to and the right to examine all records, books, paper or documents related to the VOCA grant.
26. FFATA REPORTING: SUBAWARDS AND EXECUTIVE COMPENSATION
As applicable. COMMERCE must comply with applicable requirements to report first -tier subawards
("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total compensation of
the five most highly compensated executives of the recipient and first -tier subrecipients (first -tier "subgrantees")
of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and
Transparency Act of 2006 (FFATA), are posted on the OJP web site at
https://oip.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive
Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2)
an award made to an individual who received the award as a natural person (i.e., unrelated to any business or
non-profit organization that he or she may own or operate in his or her name).
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COMMERCE submits FFATA information on behalf of all Contractors.
27. FRAUD AND OTHER LOSS REPORTING
Contractor shall report in writing all known or suspected fraud or other loss of any funds or other property
furnished under this Contract immediately or as soon as practicable to the Commerce Representative identified
on the Face Sheet.
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the
Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor,
subcontractor, or other person has, in connection with funds under this award—
(1) submitted a claim that violates the False Claims Act; or
(2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported
to the OIG by—
(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
(select "Submit Report Online");
(2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division,
ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or
(3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-
9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
28. INDIRECT COSTS
Contractor shall provide their indirect cost rate that has been negotiated between their entity and the federal
government. If no such rate exists a de minimis indirect cost rate of up to 15% of Modified Total Direct Costs
(MTDC) may be used.
29. INSURANCE
Each party certifies that it is self -insured under the State's or local government self-insurance liability program,
and shall be responsible for losses for which it is found liable.
30. LIMITED ENGLISH PROFICIENCY
Applicants must ensure that Limited English Proficiency persons have meaningful access to the services under
this program(s). National origin discrimination includes discrimination on the basis of limited English proficiency
(LEP). To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable
steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail
providing language assistance services, including oral and written translation when necessary. The U.S.
Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. The
guidance document can be accessed on the Internet at www.lep.gov.
31. "METHODS OF ADMINISTRATION" - MONITORING COMPLIANCE WITH CIVIL RIGHTS LAWS AND
NONDISCRIMINATION PROVISIONS
COMMERCE's monitoring responsibilities include monitoring of subrecipient compliance with applicable federal
civil rights laws and nondiscrimination provisions. Within 90 days of the date of award acceptance, COMMERCE
must submit to OJP's Office for Civil Rights (at CivilRightsMOA@usdoj.gov) written Methods of Administration
("MOX) for subrecipient monitoring with respect to civil rights requirements. In addition, upon request by OJP
(or by another authorized federal agency), the recipient must make associated documentation available for
review.
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The details of the recipient's obligations related to Methods of Administration are posted on the OJP web site at
https://oap.gov/funding/Explore/StateMethodsAdmin-FY2017update.htm (Award condition: "Methods of
Administration" - Requirements applicable to States (FY 2017 Update), and are incorporated by reference here.
32. MONITORING
The recipient agrees to promptly provide, upon request, financial or programmatic -related documentation related
to this award, including documentation of expenditures and achievements. The recipient understands that it will
be subject to additional financial and programmatic in-depth or on -site monitoring, which may be on short notice,
and agrees that it will cooperate with any such monitoring. The recipient agrees to develop or maintain effective
internal controls to manage federal awards (see 2 C.F.R. 200.303) and effective financial management policies
and procedures to manage federal awards (see 2 C.F.R. 200.302).
33. NATIONAL VOCA TRAINING
As applicable. The recipient agrees to ensure that at least one key grantee official attends the annual VOCA
National Training Conference. Any recipient unable to attend must get prior approval by OVC in writing.
COMMERCE attends this training to meet this federal requirement; Contractors should not plan to attend the
training event, attendance is not eligible.
34. NON -SUPPLANTING CERTIFICATION
No VOCA Grant funds will be used to supplant existing state, local, or other non-federal funding already in place
to support current services. VOCA Grant funds will be used to increase the total amount of funds used for crime
victim assistance. Violation of the non -supplanting requirement can result in a range of penalties, including
suspension of future funds under this grant, recoupment of monies provided under this grant, and civil and/or
criminal penalties.
35. OJP TRAINING GUIDING PRINCIPLES
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and
Subgrantees, available at https://www.oip.gov/funding/implement/training- uiding-principles-grantees-and-
subgrantees.
36. POTENTIAL IMPOSITION OF ADDITIONAL REQUIREMENTS
As applicable. The recipient agrees to comply with any additional requirements that may be imposed by the DOJ
awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient
is designated as "high -risk" for purposes of the DOJ high -risk grantee list.
DOJ monitors and evaluates risk for COMMERCE, and COMMERCE monitors and evaluates risk for Grantees.
Contractor agrees to comply with any additional requirements that may be imposed if COMMERCE has
designated the Contractor as "high risk" via risk assessment and monitoring procedures.
37. QUARTERLY FINANCIAL STATUS REPORTS
As applicable. The recipient agrees that it will submit quarterly financial status reports (the SF 425 Federal
Financial Report) to OJP in JustGrants, no later than the deadlines set out in the DOJ Financial Guide and the
JustGrants guidance (typically 30 days after the end of each calendar quarter). Delinquent reports may lead to
funds being frozen and other remedies.
COMMERCE submits these financial status reports.
38. RECIPIENT INTEGRITY AND PERFORMANCE MATTERS: REQUIREMENT TO REPORT INFORMATION
ON CERTAIN CIVIL, CRIMINAL, AND ADMINISTRATIVE PROCEEDINGS TO SAM AND FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil,
criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP
award or any other grant, cooperative agreement, or procurement contract from the federal government. Under
certain circumstances, recipients of OJP awards are required to report information about such proceedings,
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through the federal System for Award Management (known as "SAM"), to the designated federal integrity and
performance system (currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain civil,
criminal, and administrative proceedings to the federal designated integrity and performance system (currently,
"FAPIIS") within SAM are posted on the OJP web site at https://oip.gov/funding/FAPIIS.htm (Award condition:
Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by
reference here.
39. RECLASSIFICATION OF VARIOUS STATUTORY PROVISIONS TO A NEW TITLE 34 OF THE UNITED
STATES CODE
As applicable. On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S.
Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and
Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards
(that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the
U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as
reclassified to Title 34. This rule of construction specifically includes references set out in award conditions,
references set out in material incorporated by reference through award conditions, and references set out in
other award requirements.
40. REPORTING
Contractors must collect and maintain data that measure the performance and effectiveness of work done under
this grant.
If providing direct services or outreach, the Contractor shall submit data quarterly in the InfoNet data collection
system, relative to the provision of Core and Specialized Sexual Assault Services SFY 2026 services. Report
data will be due in InfoNet no later than the fifteenth day following the end of each quarter.
The Contractor shall submit non -personally identifying demographic, service and compliance data required by
state funding sources in the InfoNet data collection system. The Contractor shall maintain documentation and
records that support the data reported in InfoNet.
The Contractor shall establish and maintain written procedures for the security of InfoNet use at its site.
Procedures shall include:
• Only authorized staff are provided access to the InfoNet data and files;
• Staff are informed of the need for security and confidentiality of data and files maintained in or available
through the InfoNet system; and
• That the Contractor shall notify the Department Program Coordinator for this grant when an employee is
no longer authorized to access the InfoNet system.
This information on the activities supported by the grant funding will assist in assessing the effects that the VOCA
Victim Assistance funds have had on services to crime victims within the jurisdiction.
Additional narrative reports may be required. See the Application for Funding and/or Reporting Instructions
provided for further details.
41. REQUIRED TRAINING FOR GRANT AWARD ADMINISTRATOR AND FINANCIAL MANAGER
As applicable. The State Administering Agency (COMMERCE) fulfills the requirements in this section.
Contractors should not anticipate completing the OJP financial management and grant administration training.
The Grant Award Administrator and all Financial Managers for this award must have successfully completed an
"OJP financial management and grant administration training" by 120 days after the date of the recipient's
acceptance of the award. Successful completion of such a training on or after October 15, 2020, will satisfy this
condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the
period of performance, the new Grant Award Administrator or Financial Manager must have successfully
completed an "OJP financial management and grant administration training" by 120 calendar days after the date
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the Entity Administrator enters updated Grant Award Administrator or Financial Manager information in
JustGrants. Successful completion of such a training on or after October 15, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to
comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate
conditions on this award.
42. REQUIREMENT FOR DATA ON PERFORMANCE AND EFFECTIVENESS UNDER THE AWARD
The recipient must collect and maintain data that measure the performance and effectiveness of work under this
award.
The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the
program solicitation or other applicable written guidance. Data collection supports compliance with the
Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other
applicable laws.
Contractors report data to their COMMERCE grant manager at Jennie.Erdly-Tambellini@commerce.wa.gov. See
"Reporting" Special Term and Condition. COMMERCE will report this data to OJP.
43. REQUIREMENT TO DISCLOSE WHETHER RECIPIENT IS DESIGNATED "HIGH RISK" BY A FEDERAL
GRANT -MAKING AGENCY OUTSIDE OF DOJ
As applicable. If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently
or at any time during the course of the period of performance under this award, the recipient must disclose that
fact and certain related information to OJP by email at OJP.ComplianceReportinq(a�.ojp.usdoj.gov. For purposes
of this disclosure, high risk includes any status under which a federal awarding agency provides additional
oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient.
The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates
the recipient high risk, 2. The date the recipient was designated high risk, 3. The high -risk point of contact at that
federal awarding agency (name, phone number, and email address), and 4. The reasons for the high -risk status,
as set out by the federal awarding agency.
44. REQUIREMENT TO REPORT ACTUAL OR IMMINENT BREACH OF PERSONALLY IDENTIFIABLE
INFORMATION (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event
of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes,
stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR
200.1) within the scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal information
system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or
imminent breach of PH to an OJP Program Manager no later than 24 hours after an occurrence of an actual
breach, or the detection of an imminent breach. Contractors reports this information to COMMERCE,
COMMERCE reports to OJP.
45. REQUIREMENT TO REPORT POTENTIALLY DUPLICATIVE FUNDING
As applicable. If the recipient currently has other active awards of federal funds, or if the recipient receives any
other award of federal funds during the period of performance for this award, the recipient promptly must
determine whether funds from any of those other federal awards have been, are being, or are to be used (in
whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so,
the recipient must promptly contact their COMMERCE grant manager at Jennie.Erdly-
Tambellini@commerce.wa.gov.
COMMERCE must notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential
duplication, and, if so requested by the DOJ awarding agency, must seek a budget -modification or change -of -
project -scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding.
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46. REQUIREMENTS OF THE AWARD; REMEDIES FOR NON-COMPLIANCE OR FOR MATERIALLY FALSE
STATEMENTS
The conditions of this award are material requirements of the award. Compliance with any assurances or
certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance
also is a material requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that
it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such
exceptions regarding enforcement, including any such exceptions made during the period of performance, are
(or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage
entitled "Legal Notices: Special circumstances as to particular award conditions"
(ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm), and incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official,
all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period
of performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period --
may result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the
OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also
may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or
concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C.
1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and
administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that
provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law.
Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed
severable from this award.
47. REQUIREMENTS PERTAINING TO PROHIBITED CONDUCT RELATED TO TRAFFICKING IN PERSONS
(INCLUDING REPORTING REQUIREMENTS AND OJP AUTHORITY TO TERMINATE AWARD)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
(including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons,
whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this
condition) as "employees" of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted
on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition:
Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting
requirements and OJP authority to terminate award)), and are incorporated by reference here.
48. REQUIREMENTS RELATED TO "DE MINIMIS" INDIRECT COST RATE
As applicable. A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to
use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis"
indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all
associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to
modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements.
Recipient requirement to notify OJP is for COMMERCE. Contractors must work with their COMMERCE grant
manager regarding requirements related to "de minimis" indirect cost rate.
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49. REQUIREMENTS RELATED TO SYSTEM FOR AWARD MANAGEMENT AND UNIVERSAL IDENTIFIER
REQUIREMENTS
COMMERCE must comply with applicable requirements regarding the System for Award Management (SAM),
currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with
SAM, as well as maintaining the currency of information in SAM.
COMMERCE also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients
(first -tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP
web site at https://oip.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM)
and Universal Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e.,
unrelated to any business or non-profit organization that he or she may own or operate in his or her name).
54. RESTRICTIONS AND CERTIFICATIONS REGARDING NON -DISCLOSURE AGREEMENTS AND RELATED
MATTERS
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal
confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the
reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative
of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates
to sensitive compartmented information), or any other form issued by a federal department or agency governing
the nondisclosure of classified information.
1. In accepting this award, the recipient
—
a. represents that it neither requires nor has required internal confidentiality agreements or statements
from employees or contractors that currently prohibit or otherwise currently restrict (or purport to
prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described
above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further
obligations of award funds, will provide prompt written notification to the federal agency making this
award, and will resume (or permit resumption of) such obligations only if expressly authorized to
do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement
contracts, or Both-
a. it represents that
—
1. it has determined that no other entity that the recipient's application proposes may or
will receive award funds (whether through a subaward ("subgrant"), procurement
contract, or subcontract under a procurement contract) either requires or has required
internal confidentiality agreements or statements from employees or contractors that
currently prohibit or otherwise currently restrict (or purport to prohibit or restrict)
employees or contractors from reporting waste, fraud, or abuse as described above;
and
2. it has made appropriate inquiry, or otherwise has an adequate factual basis, to
support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity
that receives funds under this award is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any
further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
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51. RESTRICTIONS ON "LOBBYING"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There
may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would
be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant
or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an
exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a Grantee (or Subgrantee) would or
might fall within the scope of these prohibitions, the Contractor is to contact COMMERCE for guidance, and may
not proceed without the express prior written approval of COMMERCE.
52. SPECIFIC POST -AWARD APPROVAL REQUIRED TO USE A NONCOMPETITIVE APPROACH IN ANY
PROCUREMENT CONTRACT THAT WOULD EXCEED $250,000
As applicable. The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract
that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to
agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement
"contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract
under an OJP award are posted on the OJP web site at
https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post -award approval
required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and
are incorporated by reference here.
53. SUBGRANT AWARD REPORT (SAR)
The recipient must submit a Subgrant Award Report (SAR) to OVC for each subrecipient of the VOCA victim
assistance funds, within ninety (90) days of awarding funds to the subrecipient. Recipients must submit this
information through the automated system.
Contractors submit this information to COMMERCE, who then submits this information to OVC.
54. SUBGRANTEE/SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by
the parties, regarding work under this Grant performed by subgrantees/subcontractors and the portion of Grant
funds expended for work performed by subgrantees/subcontractors, including but not necessarily limited to
minority -owned, woman -owned, and veteran -owned business subgrantees/subcontractors.
"Subgrantees/subcontractors" shall mean subgrantees of any tier.
55. TRAINING AND TECHNICAL ASSISTANCE
The recipient must receive and engage in any training and technical assistance activities recommended by the
Office for Victims of Crime.
This requirement applies to COMMERCE.
56. VOCA FUNDS
As applicable. The Victims of Crime Act (VOCA) of 1984 states that VOCA funds are available during the federal
fiscal year in which the award was actually made, plus the following three fiscal years. At the end of this period,
VOCA funds will be deobligated. (E.g., VOCA funds awarded in FY 2023, are available until the end of FY 2026).
Extensions beyond the statutory period may be granted at the discretion of DOJ, and may be requested in
accordance with OJP processes, but are not assured.
COMMERCE manages this funding period requirement, Contractors must adhere to the grant period on the
Grant Face Sheet.
Page 18 of 28
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57. VOCA REQUIREMENTS
As applicable. COMMERCE assures that the State and its subrecipients will comply with the conditions of the
Victims of Crime Act (VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2), 34 U.S.C. 20103(a)(2) and
(b)(1) and (2) (and the applicable program guidelines and regulations), as required. Specifically, the State
certifies that funds under this award will:
a. be awarded only to eligible victim assistance organizations, 34 U.S.C. 20103(a)(2);
b. not be used to supplant State and local public funds that would otherwise be available for crime victim
assistance, 34 U.S.C. 20103(a)(2), or for administering the state victim assistance program, 34 U.S.C.
20110(h); and
c. be allocated in accordance with program guidelines or regulations implementing 34 U.S.C. 20103(a)(2)(A)
and 34 U.S.C. 20103(a)(2)(B) to, at a minimum, assist victims in the following categories: sexual assault,
child abuse, domestic violence, and underserved victims of violent crimes as identified by the State.
58. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the
following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A — Scope of Work
• Attachment B — Budget
• Attachment C — Federal Funds Checklist
• Attachment D — VOCA Rule
• Core and Specialized Sexual Assault Services SFY 2026 Application for Funding as submitted and
approved by COMMERCE
Page 19 of 28
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General Terms and Conditions
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to act
on the Director's behalf.
D. "COMMERCE" shall mean the Washington Department of Commerce.
C. "Contract" or "Agreement" or "Grant" means the entire written agreement between COMMERCE and
the Contractor, including any Exhibits, documents, or materials incorporated by reference and may
constitute a Subaward if so designated. Electronic transmission of a signed copy of a Contract shall
be the same as delivery of an original.
D. "Contractor" or "Grantee" shall mean the entity identified on the face sheet performing service(s)
under this Agreement, and shall include all employees and agents thereof.
E. "Modified Total Direct Costs" (MTDC) shall mean all direct salaries and wages, applicable fringe
benefits, materials and supplies, services, travel, and up to the first $50,000 of each subaward
(regardless of the period of performance of the subawards under the award). MTDC excludes
equipment, capital expenditures, charges for patient care, rental costs, tuition remission,
scholarships and fellowships, participant support costs, and the portion of each subaward in excess
of $50,000.
F. "Personal Information" shall mean information identifiable to any person, including, but not limited
to, information that relates to a person's name, health, finances, education, business, use or receipt
of governmental services or other activities, addresses, telephone numbers, social security numbers,
driver license numbers, other identifying numbers, and any financial identifiers, and "Protected
Health Information" under the federal Health Insurance Portability and Accountability Act of 1996
(H I PAA).
G. "State" shall mean the state of Washington.
H. "Subaward" shall mean an award provided by a pass -through entity to a Subrecipient for the
Subrecipient to carry out part of a Federal award received by the pass -through entity. It does not
include payments to a contractor or payments to an individual that is a beneficiary of a Federal
program. A Subaward may be provided through any form of legal agreement, including an agreement
that the pass -through entity considers a Contract.
I. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or
part of those services under this Contract under a separate contract with the Contractor. The terms
"Subcontractor" and "Subcontractors" mean subcontractor(s) in any tier.
J. "Subrecipient" or "Subgrantee" shall mean a non -Federal entity that receives a Subaward from
a pass -through entity to carry out part of a Federal program, but does not include an individual that
is a beneficiary of such program. A Subrecipient may also be a recipient of other Federal
awards directly from a Federal awarding agency.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or
otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties
hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding
unless they are in writing and signed by personnel authorized to bind each of the parties.
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4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred or assigned
by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes:
All material provided to the Contractor by COMMERCE that is designated as "confidential" by
COMMERCE;
ii. All material produced by the Contractor that is designated as "confidential" by COMMERCE;
and
iii. All Personal Information in the possession of the Contractor that may not be disclosed under
state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale,
or disclosure of Confidential Information. The Contractor shall use Confidential Information solely for
the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential
Information to any third party except with the prior written consent of COMMERCE or as may be
required by law. The Contractor shall take all necessary steps to assure that Confidential Information
is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential
Information or violation of any state or federal laws related thereto. Upon request, the Contractor shall
provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require
changes to such policies and procedures as they apply to this Contract whenever COMMERCE
reasonably determines that changes are necessary to prevent unauthorized disclosures. The
Contractor shall make the changes within the time period specified by COMMERCE. Upon request, the
Contractor shall immediately return to COMMERCE any Confidential Information that COMMERCE
reasonably determines has not been adequately protected by the Contractor against unauthorized
disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within twenty-four hours of
any unauthorized use or disclosure of any confidential information, and shall take necessary steps to
mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as
defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the
author of such Materials. In the event the Materials are not considered "works for hire" under the U.S. Copyright
laws, the Contractor hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual
property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such
Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets,
advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound
reproductions. "Ownership" includes the right to copyright, patent, register and the ability to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced
under the Contract, the Contractor hereby grants to. COMMERCE a nonexclusive, royalty -free, irrevocable
license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative
works, publicly perform, and publicly display. The Contractor warrants and represents that the Contractor has all
rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to
grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials
furnished under this Contract, of all known or potential invasions of privacy contained therein and of any portion
of such document which was not produced in the performance of this Contract. The Contractor shall provide
COMMERCE with prompt written notice of each notice or claim of infringement received by the Contractor with
respect to any Materials delivered under this Contract. COMMERCE shall have the right to modify or remove any
restrictive markings placed upon the Materials by the Contractor.
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7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following
manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so
appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the
facts, Agreement terms and applicable statutes and rules and make a determination of the dispute. The Dispute
Board shall thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board
shall be final and binding on the parties hereto. As an alternative to this process, either of the parties may request
intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and the
venue of any action brought hereunder shall be in the Superior Court for Thurston County.
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration
requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal laws, and/or
the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to compensate
COMMERCE for the noncompliance in addition to any other remedies available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period specified
by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this
Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and
performance of the services described herein, including but not limited to accounting procedures and practices
that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of
this Contract.
The Contractor shall retain such records for a period of six years following the date of final payment. At no
additional cost, these records, including materials generated under the Contract, shall be subject at all
reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the
Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be
retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the
effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the
Contract under the "Termination for Convenience" clause, without the ten calendar day notice requirement. In
lieu of termination, the Contract may be amended to reflect the new funding limitations and conditions.
14. SEVERABILITY
The provisions of this Contract are intended to be severable. If any term or provision is illegal or invalid for any
reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Contract.
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written approval
of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they relate to
this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity; or (c) require the
Contractor to rescind or amend a subcontract.
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Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Contractor is
responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this
Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure fiscal conditions
of this Contract. In no event shall the existence of a subcontract operate to release or reduce the liability of the
Contractor to COMMERCE for any breach in the performance of the Contractor's duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims
or damages arising from a Subcontractor's performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to
survive the completion of the performance, cancellation or termination of this Contract shall so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this Contract in
a timely manner, COMMERCE has the right to suspend or terminate this Contract. Before suspending or
terminating the contract, COMMERCE shall notify the Contractor in writing of the need to take corrective action.
If corrective action is not taken within 30 calendar days, the Contract may be terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law
including, but not limited to, any cost difference between the original contract and the replacement or cover
contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive
bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the Contract, withhold further payments, or prohibit the
Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach
and pending corrective action by the Contractor or a decision by COMMERCE to terminate the Contract. A
termination shall be deemed a "Termination for Convenience" if it is determined that the Contractor: (1) was not
in default; or (2) failure to perform was outside of his or her control, fault or negligence.
The rights and remedies of COMMERCE provided in this Contract are not exclusive and are, in addition to any
other rights and remedies, provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days' written notice,
beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract is so
terminated, COMMERCE shall be liable only for payment required under the terms of this Contract for services
rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this Contract, COMMERCE, in addition to any other rights provided in this Contract, may
require the Contractor to deliver to COMMERCE any property specifically produced or acquired for the
performance of such part of this Contract as has been terminated. The provisions of the "Treatment of Assets"
clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed work and
services accepted by COMMERCE, and the amount agreed upon by the Contractor and COMMERCE for (i)
completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii)
other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property,
unless the termination is for default, in which case the Authorized Representative shall determine the extent of
the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of
the "Disputes" clause of this Contract. COMMERCE may withhold from any amounts due the Contractor such
sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss
or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to
any other rights and remedies provided by law or under this Contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the
Contractor shall:
A. Stop work under the Contract on the date, and to the extent specified, in the notice;
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B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the Contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the Contractor under the orders and
subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or
pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may require, which approval or ratification shall be final for all the
purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by
the Authorized Representative any property which, if the Contract had been completed, would have
been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the Authorized
Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for the
protection and preservation of the property related to this Contract, which is in the possession of the
Contractor and in which COMMERCE has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the
Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct item of cost under this
Contract, shall pass to and vest in COMMERCE upon delivery of such property by the Contractor. Title to other
property, the cost of which is reimbursable to the Contractor under this Contract, shall pass to and vest in
COMMERCE upon (i) issuance for use of such property in the performance of this Contract, or (ii)
commencement of use of such property in the performance of this Contract, or (i°ri) reimbursement of the cost
thereof by COMMERCE in whole or in part, whichever first occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein or
approved by COMMERCE, be used only for the performance of this Contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Contractor or which results from the failure on the part of the Contractor
to maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement upon
completion, termination or cancellation of this Contract.
E. All reference to the Contractor under this clause shall also include Contractor's employees, agents
or Subcontractors.
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any
waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing
and signed by Authorized Representative of COMMERCE.
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Attachment A: Scone of Work
New Hope shall furnish goods and services necessary to accomplish the activities under the Core and Specialized
Sexual Assault Services SFY 2026 contact funding during the grant period.
This Contract is not a benefit or entitlement to the Contractor. It is not to be used to acquire property or services for
the government's direct benefit. The principle purpose of this Contract is to provide funding for New Hope to
accomplish a public purpose.
Funding from this Contract must be used to support the services outlined and approved in the Core and Specialized
Sexual Assault Services SFY 2026 funding application.
DATA REQUIREMENTS
1. Contractors will submit quarterly reports on Core and Specialized Sexual Assault Services SFY 2026
activities to their grant manager.
2. Report data will be due in InfoNet no later than the fifteenth day following the end of each quarter. Additional
narrative reports may be required. See the Application for Funding and/or Reporting Instructions provided for
further details.
1. Services — As detailed above
2. Reports — As described in Special Terms and Conditions
3. Vouchers — Must be submitted at least quarterly
PERFORMANCE MEASURES
Provision of the deliverables listed above will be measured using the following performance measures:
1. 90% of required reports will be submitted on time
2. 100% of required audits will be completed on time
Page 25 of 28
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
' Depa.-rYieril0:
Cornm(I"Ce-
Attachment B: Budget
Budget
Core
Specialized
Total
Salaries
$133,3 54.00
$62,792.00
$1961146.00
Benefits
$511726.00
$241971.00
$761697.00
Goods and Services
$241968.00
$241281.00
$491249.00
Match
$0.00
$801523.00
$K523.00
Non - Match Total
$2101048.00
$112,044.00
$3221092.00
Transfer of funds between line item budget categories must be approved by the Office of Crime Victims Advocacy
(OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of the total program
budget shall be subject to justification and negotiation between the Grantee and OCVA, including approval from the
Grantee's signature authority and the relevant OCVA Section Manager.
Travel expenses incurred or paid by Grantee shall be reimbursed at a rate not to exceed the current state rate and in
accordance with the State of Washington Office of Financial Management Travel Regulations. Current rates for travel
may be accessed at https://ofm.wa.gov/sites/default/files/public/resources/travel/colormap.pdf.
Any purchase over $10,000 must be pre -approved by COMMERCE.
Page 26 of 28
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
A V""alohing`. n state
OT
Attachment C: Federal Funds Checklist
(i) Subrecipient name (which must match the name
associated with its unique entity identifier);
(ii) Subrecipient's unique entity identifier;
(iii) Federal Award Identification Number (FAIN);
(iv) Federal Award Date (see §200.39 Federal award date)
of award to the recipient by the Federal agency;
(v) Subaward Period of Performance Start and End Date;
(vi) Subaward Budget Period Start and End Date;
(vii) Amount of Federal Funds Obligated by this action by the
pass -through entity to the subrecipient;
(viii) Total Amount of Federal Funds Obligated to the
subrecipient by the pass -through entity including the current
obligation;
(ix) Total Amount of the Federal Award committed to the
subrecipient by the pass -through entity;
(x) Federal award project description, as required to be
responsive to the Federal Funding Accountability and
Transparency Act (FFATA);
(xi) Name of Federal awarding agency, pass -through entity,
and contact information for awarding official of the Pass -
through entity;
(xii) Assistance Listings number and Title; the pass -through
entity must identify the dollar amount made available under
each Federal award and the Assistance Listings Number at
time of disbursement;
GRANT, COUNTY OF
ZL6WM26K8KR5
15POVC-23-GG-00478-ASSI
8/23/23
07/01 /2025 to 06/30/2026
07/01 /2025 to 06/30/2026
j $322092.00
I Subrecipient — reference your records.
I Subrecipient — reference your records.
Direct services for victims of crime.
Federal awarding agency: Department of
Justice, Office of Justice Programs, Office for
Victims of Crime
Pass -through entity: WA State Department of
Commerce, Office of Crime Victims Advocacy
Jennie. Erdly-Tambellini@commerce.wa.gov
I 16.575 Crime Victim Assistance
Page 27 of 28
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
Wa �1' ir�g`c?r Mate
t ep r rrie.rit of
.MI-1-leM
(xiii) Identification of whether the award is R&D; I Not for research and development purposes.
(xiv) Indirect cost rate for the Federal award (including if the
de minimis rate is charged) per §200.414.
Page 28 of 28
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
Certification of Federal Award Requirements
Funding for this grant is comprised of Federal Victims of Crime Act (VOCA) funds. Applicants must meet
the following conditions in order to receive grant funding:
1. Unique Entity Identifier (UEI) from SAM.gov system
This number is required to receive federal funds. According to the Department of Justice Grants
Financial Guide, unless an exception applies, all applicants and recipients must have a unique entity
identifer when applying for Federal awards and cooperative agreements (initial or supplemental
awards) (2 C.F.R. Part 25 - Universal Identifier and System of Award Management).
In April of 2022 the federal government stopped using the DUNS number and switched to UEI's
assigned via the SAM.gov system.
If your entity was already registered in SAM.gov, your UEI has already been assigned. This number is
currently visible on your entity registration record.
Please note that SAM.gov registration is not required to obtain an UEI and OCVA is no longer
requiring SAM.gov registration for our grantees.
To obtain a UEI (without full entity registration in SAM.gov), please visit the SAM.gov website.
• See Quick Start Guide for Getting Your Unique Entity ID (SAM)
• See SAM.gov I Home
• This is a free service
Agency's Unique Entity Identifier (UEI): ZL6VM26K8KR 5
2. Audit Requirements
Federal Grant Funds Subrecipients expending $1,000,000 or more in federal grant funds annually are
required to secure an audit pursuant to OMB Uniform Guidance 2 CFR Part 200, Subpart F and are
allowed to utilize federal grant funds to budget for the audit costs. See Section 8000 of the
Subrecipient Handbook for more detail.
Applicant is certifying it will comply with this audit requirement.
3. Executive Compensation Data
In certain circumstances recipients of federal funds must report the names and total compensation of
their five most highly compensated executives. Answer the following questions to determine if you
have to submit this information.
In the agency's preceding fiscal year, did the organization
a) receive 80 percent or more of its annual gross revenues in U.S. federal contracts,
subcontracts, loans, grants, subgrants, and/or cooperative agreements:
Yes 7 No Q
b) and $25,000,000 or more in annual gross revenues from U.S. federal contracts,
subcontracts, loans, grants, subgrants, and/or cooperative agreements:
Yes Cl No E
Did you answer "yes" to both 4.a) and 4.b)?
Yes 11 No El
If you answered "yes" to both questions please provide the names/compensation of the five
(5) most highly compensated executives of the recipient of award funds:
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
3.
4.
5.
4. Internal Revenue Service (IRS) 501(c)(3) Determination Letter
VOCA funding requires that nonprofit organizations verify their federal nonprofit status (as applicable)
by providing a copy of their Internal Revenue Service (IRS) 501(c)(3) determination letter. A nonprofit
organization is as described in section 501 (c)(3) of the Internal Revenue Code of 1986 and is exempt
from taxation under section 501(a) of that Code. See 42 U.S.0 § 13925(b)(16)(B).
Unless submitted previously, nonprofit organizations applying for funding must submit a copy
of Internal Revenue Service to OCVA.
5. Computer Networks
The applicant understands and agrees that it cannot use VOCA Grant funds to maintain or establish a
computer network unless such network blocks the viewing, downloading, and exchanging of
pornography.
6. Non -Supplanting Certification
The applicant understands and agrees that no VOCA Grant funds will be used to supplant existing
state, local, or other non-federal funding already in place to support current services. VOCA Grant
funds will be used to increase the total amount of funds used for crime victim assistance. Violation of
the non -supplanting requirement can result in a range of penalties, including suspension of future
funds under this grant, recoupment of monies provided under this grant, and civil and/or criminal
penalties.
7. ADA Requirement (FOR NON -TRIBAL GRANTEES ONLY)
Does the location where services are primarily provided comply with ADA requirements for
accessibility?
Yes El No 0
If no, provide information on how this is addressed:
By signing this document below, the applicant certifies that that agency is qualified to receive the funds.
As the duly authorized representative of the applicant, I hereby acknowledge that the applicant will
comply with the above requirements. This acknowledgement shall be treated as a material representation
of fact upon with the Department of Commerce, Office of Crime Victims Advocacy will rely if a grant is
issued.
Signature
Suzi Fode
Name and Title of Authorized Representative
Director
Date
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
Civil Rights Certifications
The applicant herby assures and certifies compliance with all applicable Federal statutes, regulations,
policies, guidelines, requirements, and any conditions of the recipient's grant. If a grant is made, the
grantee and subgrantees, if any, will be subject to statutory prohibitions on discrimination.
1. Discrimination on the Basis of National Origin — Limited English Proficient (LEP) Individuals
To ensure compliance with the Omnibus Crime control and Safe Streets Act of 1968 and Title VI of
the Civil Rights Act of 1964, applicants must take reasonable steps to ensure that persons with
Limited English Proficiency (LEP) have meaningful access to services and legal protections.
Meaningful access may entail providing language assistance services, including oral and written
translation, where necessary. Assistance in understanding grant recipient's obligations under the law
may be found in the Department of Justice's Guidance to Federal Financial Assistance Regarding
Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficiency
Persons (LEP Guidance), which can be found at 67 Fed. Reg. 41455 (June 18, 2002). Additional
assistance regarding LEP obligations and information may be found at www.lep.gov.
2. Federal Non -Discrimination Requirements
The applicant will comply with any applicable federal nondiscrimination requirements, which may
include:
• the Omnibus Crime Control Act and Safe Streets Act of 1968 (42 U.S.C. § 3789d);
• the Victims of Crime Act (42 U.S.C. § 10604(e));
• the Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b));
• the Civil Rights Act of 1964 (42 U.S.C. § 2000(d));
• the Rehabilitation Act of 1973 (29 U.S.C. § 794);
• the Americans with Disabilities Act of 1990 (42 U.S.C. §§ 12131-34);
• the Education Amendments of 1972 (20 U.S.C. §§ 1681,1683,1685-86);
• the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07);
• 28 C.F.R. Part 42 (U.S. Department of Justice Regulations — Nondiscrimination, Equal
Employment Opportunity, Policies and Procedures);
• Executive Order 13279 (equal protection of the law for -faith based and community organizations);
and
A 28 C.F.R. Part 38 ((U.S. Department of Justice Regulations — Equal Treatment for Faith Based
Organizations).
The applicant shall further comply with federal law prohibiting grant recipients from retaliating against
individuals taking action or participating in action to secure rights protected by federal law.-
3. Civil Rights Provision - Prohibition of Discrimination for Recipients of Federal Funds
The applicant assures compliance of all applicable nondiscrimination requirements of the Victims of
Crime Act. No person in any state shall, on the grounds of race, color, religion, national origin, sex,
age, or disability be excluded from participation in, be denied the benefits of, be subjected to
discrimination under, or denied employment in connection with any program or activity receiving
federal financial assistance, pursuant to the following statutes and regulations: Section 809(c),
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 U.S.C. 3789d, and
Department of Justice Nondiscrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; Title
VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d, et seq.; Section 504 of the
Rehabilitation Act of 1973, as amended, 29 U.S.C. 794; Subtitle A, Title II of the Americans with
Disabilities Act of 1990, 42 U.S.C. 121017 et sea. and Department of Justice regulations on disability
discrimination, 28 CFR Part 35 and Part 39; Title IX of the Education Amendments of 1972, as
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
amended, 20 U.S.C. 1681-1683; and the Age Discrimination Act of 1975, as amended, 42 U.S.C.
61011 et seg .
4. Federal Civil Rights Training
Recipients of financial assistance from the Department of Justice, such as Victims of Crime Act
(VOCA) funds, either awarded directly or through another recipient, must comply with the federal
statutes and regulations that prohibit discrimination based on race, color, national origin, sex, religion,
age, and disability in VOCA-funded programs or activities.
As part of its training efforts, the Office for Civil Rights at the Office of Justice Programs has
developed an online civil rights training curriculum for recipients. This training, which consists of six
segments and accompanying self -tests, is designed to provide recipients with an overview of
applicable nondiscrimination laws and the general civil rights obligations that are tied to grants
awarded by the Department of Justice. The OCR offers this online version of its training program to
ensure that recipients who are unable to participate in an in -person training session can still receive
valuable technical assistance.
All six Civil Rights training programs are available at http://oip.gov/about/ocr/ocr-training-videos/video-
ocr-training.htm
The recipient must view the online training at least once every two years. By signing this certification,
the applicant acknowledges the viewing of OJP Civil Rights Non -Discrimination training.
5. Notification of Findings of Discrimination or Non -Compliance
In the event a state or federal court or a state or federal administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, age,
disability, or sex against the Grantee or a program partner or participant receiving grant funds, the
Grantee will forward a copy of the finding to the U.S. Department of Justice, Office of Justice
Programs, Office of Civil Rights (OCR), and the Department of Commerce (COMMERCE).
The Grantee shall include a statement clearly stating whether or not the finding is related to any grant
activity supported with a grant in which U.S. Department of Justice funds are involved, and identify all
open grants utilizing U.S. Department of Justice funding by grant number and program title.
6. Equal Employment Opportunity Program (EEOP)
The Grantee will determine whether it is required to formulate an Equal Employment Opportunity
Program (EEOP), in accordance with 28 C.F.R. 42.301 et. seq. If the Grantee is not required to
formulate an EEOP, it will submit a certificate form to the Washington State Department of Commerce
(COMMERCE) indicating that it is not required to develop an EEOP. If the Grantee is required to
develop an EEOP but not required to submit the EEOP to the OCR, the Grantee will submit a
certification to COMMERCE certifying that it has an EEOP on file which meets the applicable
requirements. If the Grantee is awarded a grant of $500,000 or more and has 50 or more employees,
it will submit a copy of its EEOP to the OCR and COMMERCE. Non-profit organizations, federally
recognized Indian Tribes, and medical and educational institutions are exempt from the EEOP
requirement, but are required to submit a certification form to COMMERCE to claim the exemption.
Information about civil rights obligations of Grantees can be found at http://www.oip.usdoi.gov/ocr/.
7. Grantee Duty to Ensure Subcontractor Compliance
The Grantee is required to ensure compliance with these requirements by any program partner or
participant receiving funding under this grant.
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
As the duly authorized representative of the grantee, I hereby certify that the Grantee will comply
with the above Civil Rights requirements specified in this Certification
Signature
Suzi Fode Director
Name and Title of Authorized Representative
New Hope
Name of Agency
Date
Name and Title of person who completed OJP Civil Rights Non -Discrimination Training (see #4)
Most recent date online training was completed
Recipients must view the online training at a minimum of every two years for the duration
VOCA funding is received.
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary
Exclusion
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 28 CFR Part 67, Section 67.510, Participants' responsibilities. The regulations were published
as Part VII of the May 26, 1988 Federal Register (pages 19160-19211).
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Suzi Fode Director
Name and Title of Authorized Representative
Signature Date
New Hope
Name of Organization
DBA NEW HOPE PO BOX 37 EPHRATA, WA 98823
Address of Organization
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
Certification Regarding Lobbying
Each person shall file the most current edition of this certification and disclosure form, if applicable, with
each submission that initiates agency consideration of such person for an award of a federal contract, grant,
or cooperative agreement of $100,000 or more; or Federal loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 or not more than $100,000 for each
such failure.
The undersigned certifies, to the best of their knowledge and belief, that;
A. No Federal appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer of employee of any Federal agency, a Member of Congress, an officer or
employee of Congress, or any employee of a member of Congress, in connection with the awarding of
any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan or cooperative agreement.
B. If any non -Federal funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant,
loan, or cooperative agreement, the undersigned shall initial here and complete and
submit "Disclosure of Lobbying Activities", in accordance with its instructions. OCVA will provide this
form, if needed.
C. The undersigned shall require that the language of this certification be included in the award documents
for all sub -awards at all tiers and that all sub -recipients shall certify and disclose accordingly.
Suzi Fode
Director
Name and Title of Authorized Representative
Signature
New Hope
Name of Organization
DBA NEW HOPE PO BOX 37 EPHRATA, WA 98823
Address of Organization
Date
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
Certification of Suitability to Interact with Participating Minors
To assist OCVA in monitoring new grant requirements for federal funds, please complete this form to
certify that your organization has completed the required background checks for all covered individuals
that interact with any minor in the course of activities under your .grant (employees paid by the grant,
volunteers used as match under the grant, and volunteers supporting grant -covered activities).
Grantees are required to have documentation that the search was conducted, and this should be
maintained in accordance with your document retention policies.
Grantee Name: New Hope
Grant Number: 26-31310-165
Background checks must include:
• Public sex offender and child abuse websites/registries
• Criminal history registries and similar repositories of criminal history records
• An eligible fingerprint search/background check has been completed
If the applicant determines that no minors will be served by staff being directly charged or staff/volunteers
used as match for this federally funded grant, the search is not required.
Applicant hereby certifies that the recipient (and any subrecipients) have complied with the above
regulations, as applicable.
Signature of Authorized Official
Name of Authorized Official Suzi Fode
Date
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
Request for Volunteer Requirement Waiver
Current VOCA program guidelines requires that grant recipients must use volunteers as a condition of
receiving funds unless the state administrator determines there is a compelling reason to waive this
requirement. A "compelling reason" may be a statutory or contractual provision concerning liability or
confidentiality of counselor/victim information, which bars using volunteers for certain positions, or the
inability to recruit and maintain volunteers after a sustained and aggressive effort.
If an applicant requests a waiver of the volunteer requirement, the section below must be completed
providing a compelling reason why the use of volunteers is not feasible for the agency.
I am requesting a waiver for the use of volunteers for my VOCA project/program:
Yes 7 No 0
If you are requesting a volunteer waiver, provide detailed explanation for your request in the
following section. Waivers may only be requested in the following situations:
1. In the case of statutory or contractual provisions that prohibits the use of volunteers. (Attach a
copy of the applicable statute or contract.)
2. In the case of a lack of volunteers. If you list this as a reason for the waiver request, you must
document the efforts made to recruit volunteers.
Our agency is requesting a waiver for the following reason/s:
Docusign Envelope ID: F9DA6054-D28E-489B-A666-15E89A3132C7
Subgrant Award Report (SAR)
Complete the information below, this will be used by OCVA to complete the federal Subgrant Award
Report (SAR) which collects basic information on subgrant recipients and program activities that will be
implemented with VOCA plus match funds.
How to video is here: https://vimeo.com/365156967
1. Organization Name: New Hope
2. VOCA Crime Victim Assistance Funds Awarded in this grant: $322092.00
3. Sub -Grant Number (number assigned to your contract): 26-31310-165
4. Budget and Staffing
Indicate below the requested information based on the subrecipient's current fiscal year. Report the
total budget available to the victim services program, by source of funding. Do not report the entire
agency budget, unless the entire budget is devoted to victim services program. For example, if VOCA
funds are awarded to support a victim advocate unit in a prosecutor's office, only report the budget for
the victim advocate unit.
Information Requested
Response
Explanation as required)
A. Total budget for all victimization
The amount reported is for the
programs and services
$
current fiscal year. Include the
subaward amount for this
contract/grant.
B. Annual funding amounts allocated
State funds:
Identify by source, the amount of
to all victimization programs
$
funds allocated to the victimization
and/or services for the current
Local funds:
programs/services budget of the
fiscal year
$
subgrantee agency.
DO NOT COUNT FUNDS IN
Other federal funds:
MORE THAN ONE CATEGORY
OTHER FEDERAL includes all
Other non-federal:
federal funding except the
subaward amount reported in
Question 2.
C. Total number of paid staff for
Total Paid Staff:
Count each staff member once.
all subgrantee victimization
Enter Whole Number
Both full and part time staff
programs and/or services
should be counted as one staff
member. DO NOT prorate based
on FTE.
D. Number of staff hours funded
Number of Hours:
through this VOCA award
Total COUNT of hours of work by
(plus match) for subgrantee's
all staff supporting the work of this
victimization programs and/or
VOCA subaward plus match.
services
E. Number of volunteerstaff
Volunteer Staff:
supporting the work of this
Enter Whole Number
COUNT each volunteer staff
VOCA award (plus match) for
once. DO NOT prorate based on
subgrantee's victimization
FTE.
programs and/or services
F. Number of volunteer hours
Number of Hours:
supporting the work of this
Total count of hours of work byall
VOCA award (plus match) for
volunteers supporting the work of
subgrantee's victimization
this VOCA subaward plus match.
programs and/or services
Docusign Envelope ID- F9DA6054-D28E-489B-A666-15E89A3132C7
WashngtonStata
e a tme to
Comimerev
DocuSign Contract Review and Routing Form
Office of Crime Victims Advocacy
Reviewed bY :
Title:
I verify that I have:
fY
Date:
Jennie Erdly-Tambellini
Grant rant er
Manag
Proofed documents
9/9/2025 1 2:40 PM PDT
Matched approved Obligation Summary
Mikah Semrow
Section
Memo and Allocation Spreadsheet
9/10/2025 19:49 AM PDT
Manager
Reviewed entry and coding in CMS
Correct template from IntraCOM has
Assistant
been used
Trisha Smith
or
OR
9/10/2025 1 10:40 AM PDT
Managing
Documentation has been included with
Director
reason for exception
Use if Grant Manager needs to verify Grantee submission before Assistant Director's signature
Reviewed by:
Title:
I verify that I have:
Date:
Grant
Manager
Checked that Grantee has completed all
required certifications and/or forms
Updated 5/25/2022
Certificate Of Completion
Envelope Id: F9DA6054-D28E-489B-A666-15E89A3132C7
Subject: OCVA SFY 2026 Core and Specialized SAS 26-31310-165 New Hope
Division:
Community Services and Housing
Program: OCVA
ContractNumber: 26-31310-165
DocumentType: Contract
Source Envelope:
Document Pages: 39 Signatures: 0
Certificate Pages: 5 Initials: 0
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Record Tracking
Status: Original
9/9/2025 11:40:45 AM
Security Appliance Status: Connected
Storage Appliance Status: Connected
Signer Events
Jennie Erdly-Tambellini
jennie.erdly-tambellini@commerce.wa.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Mikah Semrow
mikah.semrow@commerce.wa.gov
Sexual Assault Services Section Manager
Washington State Department of Commerce
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Trisha Smith
trisha.smith@commerce.wa.gov
AMD
WA State Dept of Commerce
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Suzi Fode
sfode@grantcountywa.gov
Director
Grant County
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 7/22/2021 9:54:00 AM
ID: f9391 c86-5931-4a2b-9328-a83d20f3b27c
Holder: Kelly Tracy
kelly.tracy@commerce.wa.gov
Pool: StateLocal
Pool: Washington State Department of Commerce
Signature
Completed
Using IP Address: 147.55.134.86
Completed
Using IP Address: 147.55.149.136
Completed
Using IP Address: 147.55.134.56
0 docusign-
Status: Sent
Envelope Originator:
Kelly Tracy
1011 Plum Street SE
MS 42525
Olympia, WA 98504-2525
kelly.tracy@commerce.wa.gov
IP Address: 198.238.8.174
Location: DocuSign
Location: Docusign
Timestamp
Sent: 9/9/2025 11:47:21 AM
Viewed: 9/9/2025 2:39:09 PM
Signed: 9/9/2025 2:40:22 PM
Sent: 9/9/2025 2:40:24 PM
Viewed: 9/10/2025 9:48:38 AM
Signed: 9/10/2025 9:49:50 AM
Sent: 9/10/2025 9:49:52 AM
Viewed: 9/10/2025 10:39:30 AM
Signed: 9/10/2025 10:40:06 AM
Sent: 9/10/2025 10:40:08 AM
Viewed: 9/11/2025 10:09:06 AM
Signer.Events Signature Times amp
Jennie Erdly-Tambellini
jennie.erdly-tambellini@commerce.wa.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Cindy Guertin -Anderson
cndy.guertin-anderson@commerce.wa.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
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Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM
Parties agreed to: Suzi Fode
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Washington State Department of Commerce (we, us or Company) may be
required by law to provide to you certain written notices or disclosures. Described below are the
terms and conditions for providing to you such notices and disclosures electronically through the
DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and
Signature Disclosure (ERSD), please confirm your agreement by selecting the check -box next to
`I agree to use electronic records and signatures' before clicking `CONTINUE' within the
DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.15 per -page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Washington State Department of Commerce:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: docusign@commerce.wa.gov
To advise Washington State Department of Commerce of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at docusign@commerce.wa.gov and
in the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from Washington State Department of Commerce
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to docusign@commerce.wa.gov and in
the body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with Washington State Department of Commerce
To inform us that you no longer wish to receive fiiture notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check -box indicating you wish to withdraw your consent, or you may;
ii. send us an email to docusign@commerce.wa.gov and in the body of such request you must
state your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusi .com/guides/si _ er- ide-
si _ ning-system-requirements .
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check -box next to `I agree to use electronic records and signatures' before
clicking `CONTINUE' within the DocuSign system.
By selecting the check -box next to `I agree to use electronic records and signatures', you confirm
that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
Until or unless you notify Washington State Department of Commerce as described
above, you consent to receive exclusively through electronic means all notices,
disclosures, authorizations, acknowledgements, and other documents that are required to
be provided or made available to you by Washington State Department of Commerce
during the course of your relationship with Washington State Department of Commerce.