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HomeMy WebLinkAboutAgreements/Contracts - New Hope DV/SAGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: New Hope REQUEST SUBMITTED BY: SUZI FOCI@ CONTACT PERSON ATTENDING ROUNDTABLE: SuziFode CONFIDENTIAL INFORMATION: DYES ©NO DATE: 9'23.25 PHONE:509.764.8402 LVI MEN Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes ❑Ordinances ❑Out of State Travel ❑Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation []Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB E T D! 1 Dept. of Commerce for Children's Advocacy Center Child Centered Services to add funds for SFY26 in the amount of $103,388.64 for Kids Hope. This contract was reviewed last year. The amendment has not been reviewed by the civil legal department. If necessary, was this document reviewed by accounting? ❑ YES 0 NO ❑ N/A If necessary, was this document reviewed by legal? ❑ YES © NO ❑ N/A DATE OF ACTION: �" � � DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: b D2: D3: ■9:. 1 4/23/24 Docusign Envelope ID: 7A22A319-4872-4E65-920A-BDA2449BF9CC � � vvcaai III iywi l owtc Department of '%W Commerce Amendment Contract Number: F22-31219-450 Amendment Number: A N Subrecipient or ❑Contractor Research & Development: ❑ Yes N No Washington State Department of Commerce Community Services Division Office of Crime Victims Advocacy Children's Advocacy Center Child Centered Services VOCA Initiative 1. Contractor 2. Contractor Doing Business As (optional) GRANT, COUNTY OF New Hope DBA NEW HOPE PO BOX 37 EPHRATA, WA 98823 3. Contractor Representative (only if updated) 4. COMMERCE Representative (only if updated) 5. Original Contract Amount 6. Amendment Amount 7. New Contract Amount (and any previous amendments) $115,088.00 $103,388.64 $218,476.64 8. Amendment Funding Source 9. Amend. Effective Date 10. End Date Federal: N State: ❑ Other: ❑ N/A: ❑ 7/1 /2025 12:00:00 AM 06/30/2026 11. Federal Funds: Federal Agency: ALN Number: Indirect Rate: (as applicable): Department of Justice, Office of Justice 16.575 (as applicable): $218476.64 Programs, Office for Victims of Crime 12. SWV # 13. UBI # 14. UEI # SWV0002426-17 132001884 ZL6WM26K8KR5 15. Amendment Purpose To add funds for SFY26 COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of this Contract and attachments and have executed this Contract on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Contract are governed by this Contract and the following other documents incorporated by reference: Contract Terms and Conditions including Attachment "A" — Scope of Work; Attachment "B" — Budget; Attachment "C" — Federal Funds Checklist, Attachment I'D" —Victims of Crime Act (VOCA) Rule, and Contractor's Application for funding. A copy of this Contract Amendment shall be attached to and made a part of the original Contract between COMMERCE and the Contractor. Any reference in the original Contract to the "Contract" shall mean the "Contract as Amended". FOR CONTRACTOR FOR COMMERCE Suzi Fode Director Cindy Guertin -Anderson, Assistant Director Date Name, Title Signature APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE Date Docusign Envelope ID: 7A22A319-4872-4E65-920A-BDA2449BF9CC 0Watshingtorl State Department of 10410 ConImcrce This Contract is amended as follows: Special Terms and Conditions 1. ACKNOWLEDGEMENT OF FEDERAL FUNDING Federal Award Date: 8/25/22 Federal Award Identification Number (FAIN): 15POVC-22-GG-00686-ASSI Federal Awarding Agency: Department of Justice, Office of Justice Programs, Office for Victims of Crime Total amount of the federal award: $32,966,344 Awarding official: Joe Nguyen, Director (360) 725-4021 Amount obligated by this action changed to: $192,626.64 Federal Award Date: 8/23/23 Federal Award Identification Number (FAIN): 15POVC-23-GG-00478-ASSI Federal Awarding Agency: Department of Justice, Office of Justice Programs, Office for Victims of Crime Total amount of the federal award: $31,079,099 Awarding official: Joe Nguyen, Director (360) 725-4021 Amount obligated by this action changed to: $25,850.00 Unless otherwise specifically authorized herein, the budget period start and end dates shall be the same as the start and end dates on the Face Sheet. The Grantee agrees that any publications (written, visual, or sound) but excluding press releases, newsletters, and issue analyses, issued by the Grantee describing programs or projects funded in whole or in part with federal funds under this Grant, shall contain the following statements: "This project was supported by Grant No.15POVC-22-GG-00686-ASSI and Grant No.15POVC-23-GG-00478- ASSI awarded by Office for Victims of Crime, US Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the Office for Victims of Crime, US Department of Justice. Grant funds are administered by the Office of Crime Victims Advocacy, Washington State Department of Commerce." In the event a correction is required to the Acknowledgement of Federal Funding, an administrative change will be processed. A change to the Acknowledgement of Federal Funding will not affect your budget or scope of work and notice will be provided. This subaward may not be used for research and development purposes. 5. AUDIT If the Grantee expends $1,000,000 or more in federal awards as a Subrecipient from any and all sources in a fiscal year, the Grantee shall procure and pay for a single audit or a program -specific audit for that fiscal year in accordance with 2 CFR 200 Subpart F. In accordance with 2 CFR 200.501(h), for -profit Subrecipients expending $1,000,000 or more in federal awards in a fiscal year are also required to procure and pay for a single audit or program -specific audit for that fiscal year. Upon completion of each audit Grantee shall send all audit documentation to the Federal Audit Clearinghouse. If the Grantee expends less than $1,000,000 in federal awards as a Subrecipient from any and all sources in a fiscal year the Grantee shall notify COMMERCE they did not meet the audit requirement threshold within 30 calendar days of the end of that fiscal year. 7. COMPENSATION COMMERCE shall pay an amount not to exceed $218,476.64 for the performance of all things necessary for or incidental to the performance of work as set forth in the Scope of Work. Contractor's compensation for services rendered shall be based on the following rates or in accordance with the Attachment A, Scope of Work and Attachment B, Budget. Docusign Envelope ID: 7A22A319-4872-4E65-920A-BDA2449BF9CC kla Vvashinaton Stag Departmeint of V40f (yofli erc(' The Contractor shall provide a non-federal match for the Victims of Crime Act portion of this Contract. The total match to be provided shall be at least the amount on Attachment B - Budget. All funds designated as match are restricted to the same uses as VOCA federal funds. Match funds may be expended in a greater proportion to Contract funds, however, all match funds must be expended prior to the close of this Contract. Expenditures of match funds must be identified on the invoice voucher form. Transfer of funds between line item budget categories must be approved by the Office of Crime Victims Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of the total program budget shall be subject to justification and negotiation between the Contractor and OCVA, including approval from the Contractor's signature authority and the relevant OCVA Section Manager. Payment will be on a reimbursement basis only. Consultant fees may not exceed $650 per day or $81.25 per hour for the Victims of Crime Act portion of this Contract (excluding travel and subsistence costs) without prior written approval. Travel expenses incurred or paid by Contractor shall be reimbursed at a rate not to exceed the current state rate and in accordance with the State of Washington Office of Financial Management Travel Regulations. Current travel rates may be accessed at: https://ofm.wa.gov/sites/default/files/public/resources/travel/colormao.odf The Contractor agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs Financial Guide, which can be found at https://oip.gov/financiaiguide/doi/pdfs/DOJ FinancialGuide.p_df. Funds payable under this Contract include federal Victims of Crime Act (VOCA) victim assistance grant funds (CFDA Number 16.575). In performance of the services, requirements, and activities set forth herein, the Contractor shall comply with all applicable federal requirements of the Victims of Crime Act Rule https://www.federalregister.gov/documents/2016/07/08/2016-16085/victims-of-crime-act-victim-assistance- program. 27. INDIRECT COSTS Contractor shall provide their indirect cost rate that has been negotiated between their entity and the federal government. If no such rate exists a de minimis indirect cost rate of up to 15% of Modified Total Direct Costs (MTDC) may be used. COMPLIANCE WITH RESTRICTIONS ON THE USE OF FEDERAL FUNDS --PROHIBITED AND CONTROLLED EQUIPMENT UNDER OJP AWARDS Consistent with Executive Order 14074, "Advancing Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety," OJP has prohibited the use of federal funds under this award for purchases or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any subrecipient (Issubgrantee") at any tier, to put in place specified controls prior to using federal funds under this award to acquire or transfer any property identified on the "controlled equipment" list. The details of the requirement are posted on the OJP web site at https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition: Compliance with restrictions on the use of federal funds --prohibited and controlled equipment under OJP awards), and are incorporated by reference here. LIMITED ENGLISH PROFICIENCY Applicants must ensure that Limited English Proficiency persons have meaningful access to the services under this program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the Internet at www.lep.gov. Docusign Envelope ID: 7A22A319-4872-4E65-920A-BDA2449BF9CC 04 Washington State Department of V140 Commerce Attachment B: Budget Budget Child Centered Services Total Salaries $139,612.84 $139,612.84 Benefits $42,042.41 $42,042.41 Goods and Services $365821.39 $36,821.39 Match $54,619.16 $541619.16 Non -Match Total $218,476.64 $218476.64 Transfer of funds between line item budget categories must be approved by the Office of Crime Victims Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of the total program budget shall be subject to justification and negotiation between the Contractor and OCVA, including approval from the Contractor's signature authority and the relevant OCVA Section Manager. Travel expenses incurred or paid by Contractor shall be reimbursed at a rate not to exceed the current state rate and in accordance with the State of Washington Office of Financial Management Travel Regulations. Current rates for travel may be accessed at https:Hofm.wa.gov/sites/default/files/public/resources/travel/colormap.pdf. Any purchase over $10,000 must be pre -approved by COMMERCE. ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE AND EFFECT. Docusign Envelope ID: 7A22A319-4872-4E65-920A-BDA2449BF9CC *11 Washington State Department of •4409 Coni-nieme Attachment C: Federal Funds Checklist (i) Subrecipient name (which must match the name associated with its unique entity identifier); (ii) Subrecipient's unique entity identifier; (iii) Federal Award Identification Number (FAIN); (iv) Federal Award Date (see §200.39 Federal award date) of award to the recipient by the Federal agency; (v) Subaward Period of Performance Start and End Date; (vi) Subaward Budget Period Start and End Date; (vii) Amount of Federal Funds Obligated by this action by the pass -through entity to the subrecipient; (viii) Total Amount of Federal Funds Obligated to the subrecipient by the pass -through entity including the current obligation; ------------ (ix) Total Amount of the Federal Award committed to the subrecipient by the pass -through entity; (x) Federal award project description, as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA); (xi) Name of Federal awarding agency, pass -through entity, and contact information for awarding official of the Pass -through entity; (xii) Assistance Listings number and Title; the pass - through entity must identify the dollar amount made available under each Federal award and the Assistance Listings Number at time of disbursement; (xiii) Identification of whether the award is R&D; (xiv) Indirect cost rate for the Federal award (including if the de minimis rate is charged) per §200.414. Subrecipient — reference your records. Subrecipient — reference your records. Direct services for victims of crime. Federal awarding agency: Department of Justice, Office of Justice Programs, Office for Victims of Crime Pass -through entity: WA State Department of Commerce, Office of Crime Victims Advocacy Contact Information: zev.friedlander@commerce.wa.gov 16.575 Crime Victim Assistance Not for research and development purposes. �1 Docusign Envelope ID: 7A22A319-4872-4E65-920A-BDA2449BF9CC ®f*4 Washington State Department of Con-, ll11E'rce (i) Subrecipient name (which must match the name associated with its unique entity identifier); 3 (ii) Subrecipient's unique entity identifier; (iii) Federal Award Identification Number (FAIN); a a (iv) Federal Award Date (see §200.39 Federal award date) of award to the recipient by the Federal agency; a (v) Subaward Period of Performance Start and End Date; (vi) Subaward Budget Period Start and End Date; I 3 (vii) Amount of Federal Funds Obligated by this action by the pass -through entity to the subrecipient; a 3 (viii) Total Amount of Federal Funds Obligated to the subrecipient by the pass -through entity including the current obligation; (ix) Total Amount of the Federal Award committed to the 3 subrecipient by the pass -through entity; _...._ ._..._-----_._ _ - (x) Federal award project description, as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA); I (xi) Name of Federal awarding agency, pass -through entity, and contact information for awarding official of the Pass -through entity; (xii) Assistance Listings number and Title; the pass - through entity must identify the dollar amount made available under each Federal award and the Assistance Listings Number at time of disbursement; (xiii) Identification of whether the award is R&D; (xiv) Indirect cost rate for the Federal award (including if the de minimis rate is charged) per §200.414. Subrecipient — reference your records. Subrecipient — reference your records. Direct services for victims of crime. Federal awarding agency: Department of Justice, Office of Justice Programs, Office for Victims of Crime Pass -through entity: WA State Department of Commerce, Office of Crime Victims Advocacy Contact Information: zev.friedlander@commerce.wa.gov 16.575 Crime Victim Assistance Not for research and development purposes. Docusign Envelope ID: 7A22A319-4872-4E65-920A-BDA2449BF9CC ANW& Wa sh ton State D tment 14PIWq Conimerce DocuSign Contract Review and Routing Form Office of Crime Victims Advocacy Reviewed by: Title: I verify that I have: Date: Zev Friedlander Grant Proofed documents 9/10/2025 1 3:23 PM PDT Manager Matched approved Obligation Summary Mikah Semrow Section Manager g Memo and Allocation Spreadsheet 9/10/2025 13:28 PM PDT Reviewed entry and coding in CMS Correct template from IntraCOM has Assistant been used Trisha Smith or Managing OR 9/10/2025 1 5:17 PM PDT Documentation has been included with Director reason for exception Use if Grant Manager needs to verify Grantee submission before Assistant Director's signature Reviewed by: Title: I verify that I have: Date: Grant Manager Checked that Grantee has completed all required certifications and/or forms Updated 5/25/2022 Certificate Of Completion Envelope Id: 7A22A319-4872-4E65-920A-BDA2449BF9CC Subject: OCVA CACS VOCA Initiative Amendment F22-31219-450 New Hope Division: Community Services and Housing Program: OCVA ContractNumber: F22-31219-450 DocumentType: Contract Amendment Source Envelope: Document Pages: 7 Signatures: 0 Certificate Pages: 5 Initials: 0 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) Record Tracking Status: Original 9/10/2025 3:20:38 PM Security Appliance Status: Connected Storage Appliance Status: Connected Signer Events Zev Friedlander zev.friedlander@commerce.wa.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Mikah Semrow mikah.semrow@commerce.wa.gov Sexual Assault Services Section Manager Washington State Department of Commerce Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Trisha Smith trisha.smith@commerce.wa.gov AMD WA State Dept of Commerce Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Suzi Fode sfode@grantcountywa.gov Director Grant County Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Holder: Kelly Tracy kelly.tracy@commerce.wa.gov Pool: StateLocal Pool: Washington State Department of Commerce Signature Completed Using IP Address: 147.55.149.135 Completed Using IP Address: 198.238.6.159 Completed Using IP Address: 147.55.134.101 0 docusign. Status: Sent Envelope Originator: Kelly Tracy 1011 Plum Street SE MS 42525 Olympia, WA 98504-2525 kelly.tracy@commerce.wa.gov IP Address: 198.238.75.184 Location: DocuSign Location: Docusign Timestamp Sent: 9/10/2025 3:21:15 PM Viewed: 9/10/2025 3:23:20 PM Signed: 9/10/2025 3:23:52 PM Sent: 9/10/2025 3:23:53 PM Viewed: 9/10/2025 3:27:14 PM Signed: 9/10/2025 3:28:08 PM Sent: 9/10/2025 3:28:10 PM Viewed: 9/10/2025 5:17:09 PM Signed: 9/10/2025 5:17:13 PM Sent: 9/10/2025 5:17:14 PM Viewed: 9/11 /2025 4:12:53 PM Signer Events Signature Timestamp Accepted: 7/22/2021 9:54:00 AM ID: f9391 c86-5931-4a2b-9328-a83d20f3b27c Cindy Guertin -Anderson cindy.guertin-anderson@commerce.wa.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign InPerson Si ner Events J Si nature J _ --Times p Editor Relive Events .: �/ Status Tirnestam p,_ Agent Delivery Events Status Timestamp Intermediary Delive Events ry Delivery Status Timestam p Certified Delivery Events Status Timestamp Carbon Copy Events OStatus Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/10/2025 3:21:15 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM Parties agreed to: Suzi Fode ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Washington State Department of Commerce (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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