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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: g VaSCjU2Z CONTACT PERSON ATTENDING ROUNDTABLE: B VaSCjU@Z CONFIDENTIAL INFORMATION: ❑YES ® NO - 53`15 DATE: 9/1 $/25 PHONE:2928 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget El Computer Related ❑County Code El Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County Ell -eases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations [:]Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Request approval of the Commissioner's 9/1 /25 Meeting Minutes. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: APPROVE: DENIED ABSTAIN D1:'rc D2: D 3:� DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 CO 'r--. Grant �r a Boardof C_._ iS.�Rj De 10L Et AQU4.....��R., Meeting Minutes Week of September 1, 2025 - September 7, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order on Tuesday, September 2, 2025, at 8:30 a.m. with Commissioners Carter and Burgess in attendance. Commissioner Jones attended via Zoom at 9:08 a.m. 8:30 a.m. - 9:00 a.m. Consent Agenda Review/Work Session Staff Present: Caitlin Manell, Deputy Clerk The following Topics were presented and discussed during the Consent Agenda Review/Work Session: • Items to be moved to Board Discussion/Decisions o SIP 2025-02 Public Hearing Request 9:00 a.m. - 9:30 a.m. Public Works Update (Commissioner Jones attended via Zoom at 9:08 a.m.) Staff Present: Andy Booth, Director, John Brissey, Deputy Director and Racheal Davis, Finance Manager The following topics were presented and discussed during the Public Works Update: • Westshore Drive Update o Landowner Agreements, Right of Way Consultant o Fog Line Addition - Mid -September • Strike Update o Stratford Road on Hold, Phase 4 Liner Completed - Now on Hold • Speed Limit Ordinance o Review of Speed Limit Map- Moses Pointe, Golf Cart Zones, Flashing Stop Signs • Employee Introduction- New Finance Manager • Consent Items RCW42.30.110(l)(b) Commissioner Carter called an Executive Session to order Real Estate beginning at 9:17 a.m. to go until 9:22 a.m. In attendance were Acquisition Commissioners Jones (via Zoom), Carter and Burgess, Andy Booth, John Brissey and RacheaL Davis. Commissioner Carter closed the session at 9:22 a.m. 9:30 a.m. - 10: 00 a.m. Facilities & Maintenance/Technology Services Update Staff Present: Tom Gaines, Director of Central Services; Kevin Schmidt, Facilities & Maintenance; Joe Carter and Keith Conley, Technology Services The following Topics were presented and discussed during the Facilities & Maintenance / Technology Services Update: • Ephrata Boil Water Advisory -Effect on County Facilities • Roundabout Inspection with WSDOT • Facilities & Maintenance Update o HVAC, Heat Pump Issue Correction, Water Pickup, Renew and Wheeler Road Projects o Position Management- Maintenance 4 o Legal Review on Contracts • Technology Services Update o Moses Lake Roundup Thank -You Letter o Out of Office Dates o Capus Camera Installation, Access to Camera, New Jail Technology, Barracuda AnaLytics, o New Systems Review, Rusk Desk Platform Update, Network Tests, Data Classification Awareness Survey, Helpdesk AnaLytics 10:00a.m.-11:00a.m. Human Resources Update (Commissioner8urgess did not attend.) Staff Present: Gina SaLdana, Assistant Director The following Topics were presented and discussed during the Facilities and Maintenance Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Interim County Administrator (Hold) Page 2 of 9 BOCC Minutes Week of August 18, 2025 • Position Management- Clerk of the Board (Hold) • Tyler HRMUpdate- Additional Testing and Postponed Go -Live Date Recommended o Fiscal Considerations • 300 Series Policy Review (Initials Needed) • LocalGovU -Annual Staff Training Progress 11:00 a.m. -11:30 a.m. Columbia Basin Conservation District Update (Commissioner Jones attended 11:09 a.m.) Staff Present: Kristina Ribellia, Dinah Rouleau, Ron Sawyer The following Topics were presented and discussed during the Columbia Basin Conservation District Update: • Overview of the Columbia Basin Conservation District • Farm &Urban Conservation Programs o Lawn Water Audits, NationalAssociation of Conservation Districts (NACD) o OGWARP, General Cost Share • Advertisements, Upcoming Meetings o State of the Lake Meeting o Washington Association of Lake Protection Agencies (WALPA) -Blue-Green Algae Tracker Presentation • Westshore Drive Project- Moses Lake Water Quality • Water Quality& Quantity- Columbia Basin Sustainable Water Coalition (CBSWC) • Odessa Deep Well Irrigation Project -Aquaphorto Project/Surface Water • Volunteering Stewardship Program (VSP) Support • Lincoln County Conservation District • Moses Lake Treatment Project -Health of Lake o Moses Lake Irrigation District 11:30 a.m. -12:00 p.m. Commissioner's Office Update Staff Present: Barbara Vasquez, Clerk of the Board and Caitlin ManeR, Deputy Clerk The following Topics were presented and discussed during the Commissioner's Office Update: • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of This Week's Meetings • Calendar Invitations Page 3 of 9 BOCC Minutes Week of August 18, 2025 o Tyler Tech Budget Module Training (10/13/2025, 2: 00 p.m. - 4: 00 p.m.) o Northport Waterfront and Upper Columbia River Updates (Th. 9/25/25, 4:00 p.m. - 5:00 p.m., Northport, WA) - KB • Electronic Executive Session Forms • Moses Lake Land Transfer Letter of Intent- Legal Review • Upcoming Sales Tax Requirement for Marketing Services (Coulee Creative Co./Westwind Media) o Coulee Creative Co. $609 Estimated Additional Monthly Rate o Westwind Media $294 Estimated Additional Monthly Rate • Staff Tyler Tech Training Update 1:00 P.M. - 1:15 p.m. Clerk's Office Update Staff Present: Kim Allen, Clerk The following Topics were presented and discussed during the Clerk's Office Update: • Grants: o Blake -Renewal (Concerns) o Animal Outreach • Software is down • Air Conditioning not working • Camera Installation 1:15 p.m. - 1:30 p.m. Public Defense Update Staff Present: Brett Hill, Director The following Topics were presented and discussed during the Public Defense Update: • Contracts to renew o Suggestion: Let them expire • Budget Call? • Busy Labor Day Weekend? 1:30 p.m. - 2:00 p.m. Prosecuting Attorney's Office Update Page 4 of 9 BOCC Minutes Week of August 18, 2025 Staff Present: Rebekah Kaylor (via Zoom), Chief Civil Deputy Prosecutor and Barbara Deurbeck, Deputy Prosecutor (via Zoom); Suzi Fode, Director of New Hope; Kim Allen, Clerk The following Topics were presented and discussed during the ProsecutingAttorney's Office Update • Moses Lake Land Transfer Letter ofIntent - PAO to get BOCC List to prioritize) • New Hope Grants Language PAO Concerns-BOCC is good to move forward with signing. • List of all contracts waiting review (under BOCC jusrisdication) • Blake Contract -Legal Review • Civil Staff has low bandwidth for projects • Fire District #6 -Annexation COMMISSIONER'S MEETING 2:00 p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3- minute limit per person and a 15-minute total limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDAAS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • None E. Commissioner's Roundtable -Miscellaneous Discussion The following topics were presented and discussed during the Commissioner's Roundtable-Misc. Discussion: • Consent Item 3 - Rescind surplus of 1 vehicle • Claim 1721 - Invoice for deductible from 2016 -to pay from Misc Gen Govt 9/9/25 Consent Agenda • Consent Agenda Hold Item 6 to 9/9/25 • Consent Agenda Hold Item 7 to 9/9/25 • Moses Lake Land Transfer: Direction -Add to 9/9/25 Consent Agenda F. Consent Agenda Page 5 of 9 BOCC Minutes Week of August 18, 2025 The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. ALL items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (In the amount of $191562403.09) COMMISSIONER'S OFFICE 2. Approve Content Creation Agreement with Sean Parker Photography and Ashley Kahhat and Grant County Tourism for a photography and social media content package in the amount of $8,000.00 to be paid from Fund 114.156 (Prof Serv). 3. Approve Resolution No. 25-076-CC to Rescind Resolution 25-067- CC request to Declare Surplus to correct to a transfer of Public Works asset. 4. Approve Special Occasion Liquor License Application for the Communities in Schools of North Central Washington for an event taking place at the Crescent Bar Golf Course, 23618 Road 8.6 NW, Quincy WA 98848. Event date is September 26, 2025 from 8:00 a.m. - 6:00 p.m. 5. Approve recommendation of appointment for the Fair Advisory Committee. (Jordan Hamilton was appointed for a 3-year term beginning 6/2/25 - 9/1-28) 6. Held from 8126125 Consent -Approve recommendation of Appointment from the Board of Health for the remainder of the term of the Primary Consumer of Public Health Seat. The partial term would end December 31, 2026. (Held to 9/9/25 Consent) 7. Approve request for a Public Hearing for a budget extension for Strategic Infrastructure Program (SIP) 2025-02 City of Moses Lake, SR 17 Yonezawa Intersection Project in the amount of $375,000.00. (Held to 9/9/25 Consent) 8. Approve reimbursement request from Opportunities Industrialization Center (OIC) on the Community Development Block Grant (CDBG) 20-206221 C-1 11 in the amount of $402J1 for February 2025 services. 9. Approve reimbursement request from Opportunities Industrialization Center (OIC) on the Community Development Block Grant (CDBG) 20-206221 C-1 11 in the amount of $334.45 for March 2025 services. 10. Approve reimbursement request from Opportunities Industrialization Center (OIC) on the Community Development Block Page 6 of 9 BOCC Minutes Week of August 18, 2025 Grant (CDBG) 20-206221 C-1 11 in the amount of $5,161.79 for April 2025 services. 11. Approve reimbursement request from Opportunities Industrialization Center (OIC) on the Community Development Block Grant (CDBG) 20-206221 C-1 11 in the amount of $15,633.79 for May 2025 services. NEW HOPE 12. Approve Amended Contract No. 2563-63741-01 with Department of Social & Health Services (DSHS) for Community Based Domestic Violence Emergency Shelter and Supportive Services. The amendment increases funds from $528,179.00 to $630,754.00 for the period of July 1, 2025 to June 30, 2026. PUBLIC WORKS 13. Approve 18 th Amendment to Consulting Services Agreement for Ephrata Landfill Remedial Investigation (RI), Feasibility Study (FS), and Cleanup Action Plan (CAP) between Grant County and Mott MacDonald. LLC, to increase the original consultant fee by $10,000.00 and revise the subcontract term date, increasing by 153 days. New term date ends October 31, 2025. 14. Approve request to transfer certain county -owned property, equipment #7032 (2010 Ford Edge) from Public Works to the Board of County Commissioner's Office. No Public Hearing is required. 15. Approve Road Use Agreement between Grant County Public Works and Quincy Solar Energy, LLC to use the specified county roads for transporting various heavy equipment and materials. Original Conditional Use Permit granted August 14, 2020, extended to March 25,2025. 16. Approve call for Request for Qualification (RFQ) for Consulting Engineering Services for Grant County Road, Bridge, and Public Works Projects. Anticipated schedule: Issue RFQ September 2, 2025, Submittals due October 6, 2025, Consultant Contract Executed October 27, 2025. RENEW 17. Approve renewal of 3-year subscription for paging system through Ednetics. Total cost is $14,102.84 to be paid from Fund 108.150 (Dues, Subscriptions, Memberships). 18. Approve Program Agreement No. 2563-64341 for DDA County Services between Washington State Department of Social & Health Services (DHSH) and Grant -Adams County DDA County Services. Term is from July 1, 2025 through June 30, 2026 in the amount of $1,343,106.00. 19. Approve Resolution No. 25-077-CC and Interlocal Agreement between Renew and the Royal School District regarding Counseling Services for the 2025-2026 School Year. Page 7 of 9 BOCC Minutes Week of August 18, 2025 20. Approve Out of State Travel Request for Catalina Gusman to attend the Pacific Northwest (PNW) Employment Forum in Portland, OR. Dates of travel are September 28 through October 1, 2025. Estimated cost is $1,499.80 to be paid from Fund 125.167 (DCL). MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 20, HOLDING ITEMS 6 AND 7 UNTIL 9/9/25. MOTION PASSED UNANIMOUSLY G. Board Discussion/Decision Items o None MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE WALK-ON ITEM AS PRESENTED. MOTION PASSED UNANIMOUSLY. I. Adjournment The Commissioner's Meeting adjourned at 2:23 p.m. 2:30 p.m. - 3:00 p.m. Projects Update Staff Present: Tom Gaines, Central Services; The following Topics were presented and discussed during the Projects Update: • Roundabout Update 0 9/15 & 9/16 -Continued Detour overnight o Future Detour for Lighting • New Jail • Coroner's Office RCW 42.30.110(1)(c) Commissioner Jones called an Executive Session to order Real Estate Sale beginning at 2:36 p.m. to go until 2:46 p.m. In attendance were Commissioners Jones, Carter and Burgess, Tom Gaines. Commissioner Jones closed the session at 2:46 p.m. RCW 42.30.110(1)(f) Commissioner Jones called an Executive Session to order Personnel Disciplinary beginning at 2:46 p.m. to go until 2:53 p.m. In attendance were Matters Commissioners Jones, Carter and Burgess, Tom Gaines. Commissioner Jones closed the session at 2:53 p.m. 3:00 p.m. - 3:15 p.m. District Court Update Staff Present: Judge Brian Gwinn; and Desiree Ochocinsk_i, Court Administrator The following Topics were presented and discussed during the District Court Update: Page 8 of 9 BOCC Minutes Week of August 18, 2025 • Van usage - October 14-17 • District Court Positions for Comp Review- DC to ask HR • Financial Form for Consent Agenda item - Small and Rural Court Security Reimbursement Grant: Trial Court Improvement Funds The Tuesday, September 2, 2025 session was closed at 3:14 p.m. etingMinutesfortheweekofSeptember1, 2025 were approved this =dayof 2025. Attest: ara J. Vasquez, CIVIC Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Wa s h i n gto-n-.` Cindy Ca Kevin Burgess, mber Page 9 of 9 BOCC Minutes Week of August 18, 2025