HomeMy WebLinkAboutRequest for Proposal - Public WorksGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: PUBLIC WORKS
REQUEST SUBMITTED BY:Victoria Seim
CONTACT PERSON ATTENDING ROUNDTABLE: JOilll BI"ISS@y
CONFIDENTIAL INFORMATION: DYES ANO
DATE: 08.12.2025
PHONE: 509-754-6082
Eff 104 �0 �'o i
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Request for authorization to call for Request for Qualification for Consulting Engineering
Services for Grant County Road, Bridge, and Public Works Projects, Anticipated sched-
ule: Issue RFQ 09.02.2025, Submittal Due 10.06.2025, Consultant Contract Executed
10.27.2025.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO X N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO A-1 N/A
DATE OF ACTION: Id DEFERRED OR CONTINUED TO:
APPROVE: DENIED
D2:
D3: IT
ABSTAIN
WITHDRAWN:
4/23/24
REQUEST FOR QUALIFICATIONS
CONSULTING ENGINEERING SERVICES
FOR
GRANT COUNTY - ROAD., BRIDGE, AND PUBLIC WORKS PROJECTS
124 Enterprise St. SE
Ephrata. WA 98837
009) 754-6082
co
September 20'.2.5)
TABLE, OF CON TE NTS
Page
Introduction I
Section 1: RIFQ Submittal and Closing Date I
Section 2.- Inquiries 1
Section 3: General Work Statement and Delivery Schedule 2
Section 4: PX-4Q Contents 4
Section 5: Proposal Evaluation and Consultant Select -ion 5
Section 6: General Information 6
Section 7: Selection Schedule 7
INTRODUCTION
Grant County, hereinafter known as the County, is seeking the services of a qualified
Consulting Civil Engineering Firm to provide engineering services for the Planning, Preliminary
Engineering, and Construction Engineering for various County bridge, road, and public works
projects as the need arises. The contract is anticipated to start October 27, 2025, and will cover a
period of three years with an option for renewal for two additional years. The County reserves the
right to amend this contract for additional time if it is in the best interest of the County.
Separate wor1r, orders ders will be developed for each County project. Grant County reserves
the right to select a different Consulting Engineer for these County projects if it is in the best
interest of the public to do so as determined by the Board of Commissioners.
Section 1: RFQ Submittal and Closing Date
Three (3) printed copies and one digital copy of the RFQ must be submitted not
later than 2:00 p.m, local time on October 6, 2025. RFQs may not exceed 25
pages. Neither late nor faxed submittals will be acceptable. Firms submitting
RFQs not in compliance with Section 4 will be considered non -responsive.
RFQs must be addressed to the following:
Grant County
Attn: John Brissey
124 Enterprise St. SE
Ephrata, WA 98823
(509) 754-6082
Section 2: Inquiries
2.1 Questions that arise prior to the RFQ deadline shall be addressed to the following:
Grant County
Attn: John Brissey
124 Enterprise St. SE
Ephrata, WA 98823
(509) 754-6082
2.2 Consultants may be directed to submit questions in writing to John Brissey no
later than seven days prior to the submittal date. Substantive questions and
answers will be provided to all RFQ recipients.
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Section 3: General Statement of Work and Delivery Schedule
3.1 General Work Statement
The objective of this workis to assist Grw-it County Public Work-s with the design and
construction of a variety of projects as the need arises. Projects may include, but are
not limited to, the following,
1. Roadimprovement projects
2. Local Improvement District projects
I Comity Road Administration Board annual reports
4. Bridge projects
5. General public works projects.
3.2 Consultant's Responsibilities
The scope of work to be performed by the Consultant for various County projects
may include engineering services relating to the Planning, Preliminary Engineering,
and Construction Engineering of the projects, A detailed Scope of Worle, will be
provided for specific projects. Services to be provided may include some of, but not
limited. to, the following..
1. Assist the County with development and planning of projects.
2. Prepare preliminary project costs.
3. Assist the County in the financial planning for projects including assistance
with grant and load applications.
4, Meet with the -County and representatives of local, state, and federal
agencies as necessary,
5. Assist in negotiations for land rights when required.
6. Attend public meetings and conferences with the County and representatives
of other agencies and interested parties,
7. Stamp detailed drawings, specifications, and other contract documents by
a Registered Professional Engineer to the County and any other agency
from which approval must be obtained prior to advertisement for bids.
8. Attend bid openings, tabulate bid proposals, analyze the bids, check bid
forms and bonds, and assist the County in negotiating and awarding the
contracts.
9. Meet with the County and contractors in preconstruction conferences.
10. Keep the County informed concerning progress of the work and attend
meetings held by the Agency, regulating agencies, and contractor as they
relate to the project.
11. Review shop and working drawings furnished by the contractor.
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12, Provide general review and 'inspection of the contractor's work as
construction progresses.
13. Review contractor's requests for progress payments and advise County
as to the extent of the work accomplished as of the date of the request.
14. Prepare change orders.
15. Assist with the preparation of enviromnental review records or impact
statements.
16. Assist in obtaining permits, applications, etc, as necessary for the work-.
17. Prepares and achninisters County Roads standards -updates.
18, Assist the County with property surveys, property plats, legal descriptions,
and other items necessary for negotiating for land rights and easements,
19. Coordinates the establishment and vacation of County Roads including the
public hearing process.
20. Assist with the preparation for and appearances before courts or boards
on matters of litigation related to the projects.
21. Furnish consultations necessary to correct unforeseen project difficulties after
County accepts the work,
22. Insure compliance with applicable state and federal requirements and
regulations specific to each project in accordance with funding sources.
23. Responsible for jointly meeting the statutory requirements for County
Engineer established by RCW and WAC.
24. Insure that the person in charge of the project is a Washington Civil
Professional Engineer (PE) and include their name and registration number.
25. Provide and use all safety equipment including (but not limited to) hard hats,
safety vests and clothing required by applicable state and federal regulations.
Additional tasks may be identified and added to the project scope during contract
development and/or project implementation.
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Section 4: RFQ Content Requirements
4.0 Submittal Requirements
Submittals shall include the following information: firm name; phone and e-
m H address; names and resumes of Principal -in -Charge, Project MOMager and
al
all Key Personnel who would be working on the project; size of the firm and
geographic service area,
Submittals shall also 'Include firm background, summary of similar previous
experience, quantications of team leader and team members, methodology for
communications with the County Public Works Director and other project
stakeholders, and appropriate references,
4.1 No Fee Schedule
Costs will not be evaluated as part of the selection process. Costs will be negotiated
after a Proposer is selected. A Preliminary Salary and Fee, Schedule for any Proposer
selected for contract negotiations, must be submitted within five (5) days of the
Proposer's notification of selection,
4.2 Consultant's Capabilities/E xperience/References Max. Score 25
Outline the firm's capabilities and experience with regard to the requested
services. The response should address the following:
Experience with similar projects. Provide references.
Internal procedures and/or policies related to work quality and cost control.
Management and organizational structure.
Capability to perform the work for the duration of the contract.
4.3 Project Team Max. Score 25
Outline the firm's personnel who would work, with the County. The response
should address the following:
Extent of principal involvement.
Names of key members who will be performing the work on these
projects and their responsibilities.
Qualifications and relevant individual experience, including subconsultants.
• Project manager's experience with similar projects and interdisciplinary
teams.
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4.4 Method of Approach Max. Score 25
Outline the firm's approach to working with the County.
4.5 Understanding of Requested Services and Local Area Max. Score 25
Outline the firm's understanding of the requested services and local area. The
response should address items such as experience and familiarity with local
conditions that could affect project construct -ion success such as local materials
sources, weather limitations, local contracting resources, etc.
Section 5: Proposal Evaluation and Consultant Selection
Evaluation Process
Statements of Qualifications submitted on time will be reviewed against the Pass/Fail
criteria. SOQs meeting those criteria will be forvvarded to an evaluation committee for
scoring against the evaluation criteria below and ranking. The outcome of the
evaluations may, at the County's sole discretion, result in (a) notice to a Proposer(s) of
selection for tentative contract negotiation and possible award; or (b) further steps to
gather more information for further evaluation. This often means notice of placement
on an interview list with time and date of the interview. The selection process may be
canceled if the County determines it is in the public interest to do so.
5.2 Evaluation Criteria
Each proposal will be judged as a demonstration of the consultant's capabilities
and understanding of the services requested. Evaluation factors and maximum
points will be as follows:
Criteria Maximum Score
A. Consultant's Capabilities/Experience/ 25
References
B. Project Team
25
C. Method of Approach 25
D. Understanding of Requested Services 25
and Local Area.
Total Maximum Score: 100
51 Page
Section 6: General Information
6,1 The County may require any clarification or change it needs to understand the
selected consultant's project approach.
6.2 The successful consultant must have Work-er's Compensation Insurance covering
work in Washington. The successful consultant must also submit documents,
addressing insurance, non -collusion, tax law, debarment, and conflict of 'interest
as part of the -personal services contract,
6.3 The County reserves the right to reject any or all proposals, and is not liable for any
costs the consultant incurs while preparing, submitting, or presenting the proposal.
The County also reserves the right to waive minor irregularities in any proposal.
6.4 The County reserves the right to cancel this RFQ upon a good cause finding.
6.5 The County reserves the right to award any contract to the next most qualified
firm if the, selected firm does not execute the contract within thirty (30) days after
the final selection.
6.6 The County reserves the right to reject any proposed agreement or contract that
does not conform to the specifications outlined in this RFQ and which is not
approved by the Grant County Attorney.
6.7 The County will award a contract to the consultant whose proposal, in the opinion of the
Public Work-s Director, would be most advantageous to the County.
6.8 The selected consultant will be required to assume responsibility for all services
outlined in the RIUQ, whether the consultant or a subconsultant produces them.
41
6.9 Under Washington State law, the documents (including, but not limited to, written
printed, graphic, electronic, photographic or voice mail materials and/or
transcriptions, recordings, or reproductions thereof) submitted in response to this ' RFQ becomes a public record upon submission to the County, subject to
mandatory disclosure upon request, unless the documents are exempted from
public disclosure by a special provision of the law,
6.10 Grant County, in accordance with Title VI of the Civil Rights Act of t964, 79
Stat. 252, 42 USC 2000d to 200d-4 and Title 49, Code of Federal Regulations,
Department of Transportation, Subtitle A, Office of the Secretary, Part21,
Nondiscrimination in Federally -Assisted Programs of the Department of
Transportation issued pursuant to such Act, hereby notify all bidders that it will
affirmatively ensure that in any contract entered into pursuant to this
advertisement, disadvantaged business enterprises as define at 49 CFR Part 26
will be afforded full opportunity to submit bids in response to this invitation and
will not be discriminated against on the grounds of race, color, natural origin, or
sex in consideration for an award,
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6.11 Grant County does not discriminate in selection of service providers on the basis
of race, color, religion, ancestry, national origin, political affiliation, sex, age,
marital. status, sexual orientation, physical or mental disability, or any other
inappropriate reason prohibited by law or policy of the state or federal
government.
Section 7: Selection Schedule
The following is the anticipated schedule for the project:
.1. Issue RFQ
September 2, 2025
2. Submittal Due
October 6, 2025
3. Consultant Contract - Executed
October 27, 2025
6
The selected consultant will be invited to negotiate a contract with the County.
The Consultant shall not discriminate on the basis of race, color, religion, national
origin., sex, age, disabilities, or veteran status in the performance of this contract.
Grant Countv encourages disadvantaged business enterprise consultant firms to
respond.
7 11 -) ii ()- e
AUTHORIZATION
Authorization given to the Department of Public Works:
To Call for Request for Qualifications for Consulting Engineering Services
For Grant County Road, Bridge, and Public Works Projects-,
Grant county, hereinafter known as the County, is seeking the services of a qualified Consulting
Civil Engineering Firm to provide engineering services for the Planning, Preliminary Engineering,
and Construction Engineering for various County Bridge, road, and public works projects as the
need arises. The contract is anticipated to start October 27, 2025, and will cover a period of
three years with an option for renewal for two additional years. The county reserves the right
to amend this contract for additional time if it is in the best interest of the County.
Separate work orders will be developed for each county project. Grant county reserves the
right to select a different Consulting Engineer for these County projects if it is in the best
interest of the public to do so as determined by the Board of Commissioners.
Authorization given: September 2, 2025
BOARD OF COUNTY COMMISSIONERS
GRANT COUNTY, 'SASH INGTON
Yea Nay Abstain
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"Raoo s,, Chair
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Cindy Caher, Vice Ch'air
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Kevin Burgess#4 .4ember
Approved: ATTEST:
Joh rissey Barbara Vasquez,. CMC
De utly Public Works hector Clerk of the Board