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HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: CEMANELL CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 08/21 /2025 PHONE: 293 1 =*- : i ctj� � � � � � � � M a �M_30 Ep MAN ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter []Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Commissioner's Minutes for the week of August 11, 2025. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO W N/A DATE OF ACTION: DEFERRED OR CONTINUED TO- APPROVE: DENIED ABSTAIN D1: D2: D3: WITHDRAWN - 4/23/24 Co Grant County Board of Commissioners Meeting Minutes �.. _ Week of August 11, 2025- August 17, 2025 All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant County, WA: BOCC. CALL TO ORDER The Grant County Commissioner's Session was called to order at 8:31 a.m. with Commissioners Carter (via Zoom) and Burgess in attendance. Commissioner Carter joined in -person at 8:38 a.m. Commissioner Jones was out and excused for the day and attended via Zoom for the Commissioner's Meeting. 3:30 a.m. - 9:00 a.m. Central Services Update Staff Present: Tom Gaines, Director The following Topics were presented and discussed during the Central Services Update: • Completed Short Plats -Closing Document Signatures • 2025 Grant County Fair • Jail RFQ and Selection for General Contractor - Attorney Review • Received Email re: Transition to NewJait - Court Concerns 0 CS/HR Building Remodel • NACo - Cybersecurity Grant Availability to Counties o Grant Liaison/Writer for Counties • Case Management Systems o Administrative Office of the Courts o Tyler Tech Document Management Software o Laserfiche Document Management (Preferred System) • Roundabout &Traffic Detour Update • Public Works &Renew Tour of Jail • NACo High Performance Leadership Class Kick -Off 0 Staff Out of Office Dates 9:00 a.m. - 9:30 a.m. Development Services Update (Cancelled) 9:30 a.m. - 10: 00 a.m. Commissioner's Office Update Staff Present: Caitlin Manell, Deputy Clerk of the Board; Tom Gaines, Central Services The following Topics were presented and discussed during the Commissioner's Office Update: • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of This Week's Meetings • Calendar Invitations o Archaeology Days/ PUD- 10/2/2025 (Bring Back Next Week) • Employee Appreciation BBQ-9/24/25 (Confirmed, ALL GC Email to be Sent) • Loca[Gov Univ Trainings - On -Call Mailroom Clerks, Extended Deadline • Multi Agency Communication Center (MACC) Proposed Ordinance (BOCC Work Session, 8/18/25) • County Funding for Museums/Historical Societies o Auditor's Office Update, 8/18/2025 • NACo High Performance Leadership Course • Consent Item Review • Health District to Department -Work Session 8/18/2025 • Septic Issues at Desert Aire Property o Contact for Issues o Code Enforcement Involvement o Health District Abatement Fund Usage • Tourism Advisory Committee Update o Minutes Distribution o America250 Celebration Mobile Tourism Center • Lodging Tax Grant Application Open Period - 9/8/2025 through 10/6/2025 10:00a.m.-10:15a.m. Accounting Update Staff Present: Mandy Kim, Chief Financial Officer; Tom Gaines, Central Services The following Topics were presented and discussed during the Accounting Update: • Out of Office Dates • Tyler Tech Update - Payroll Parallel Testing • Accountant Interviews Page 2 of 9 BOCC Minutes Week of August 11, 2025 • June Financial Reports -Distributed • Grant County Fair • Financial Review of Fair Incomes 10:15a.m.-10:30a.m. Juvenile Court and Youth Services Update Staff Present: SuhaiL PaLacios, Director The following Topics were presented and discussed during the Juvenile Court and Youth Services Update: • Juvenile Detainment - County Fair & Safety Concerns o Meeting with New Prosecuting Attorney o Probation Counselors at the Fair • Upcoming Consent Items RCW42.30.110(l)(f) Commissioner Carter called an Executive Session to order Personnel Disciplinary beginning at 10:18 a.m. to go until 10:23 a.m. In attendance Matters were Commissioners Carter and Burgess and SuhaiL PaLacios. The session continued until 10:28 a.m. Commissioner Carter closed the session at 10:28 a.m. 10:30 a.m. - 10:45 a.m. Renew Update Staff Present: Dell Anderson, Director The following Topics were presented and discussed during the Renew Update: • Update of Staff Meeting on 8/7 o Mid -Year Department Update o ELEOS Documentation Software Implementation • Productivity of Department • Appointments - Cancellations &VirtuaL Appointments • PMRT Crisis Team Positions- Mobile Crisis Unit, PMRT • Capital Projects Update o Remodels, Grand Coulee Kitchen, Duct Cleaning • Mid -Year Budget Report • "Big Beautiful Bill" Financial Impact- Medicaid Reports for Patients • Reminder of Upcoming Schedule 10:45a.m.-11:00a.m. Commissioner Work Session Page 3 of 9 BOCC Minutes Week of August 11, 2025 Staff Present: Dell Anderson, Renew; Karrie Stockton (via Zoom), Grants Admin The following Topics were presented and discussed during the Commissioner Work Session: • Positivity Training at Quarterly Luncheon • Commissioner Participation in Upcoming Training • Consolidated Homeless Grant Funding Discussion o Emergency Housing Funding o Contract Review o Reimbursement Process for Department of Commerce Grants • Job Description Updates- BOCC Office Staff (Deputy Clerk, Veteran Services Officer) 11:00 a.m. -11:15 a.m. Risk & Safety Coordinator Update Staff Present: Blair Kok, Risk & Safety Coordinator; Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Risk & Safety Coordinator Update: • Claim Activities 0 8/8/25 - Public Works (PW), Collision with Parked Dozer, to be fixed in-house 0 8/7/25 - Sheriff's Office (SO) Tort Claim Damages during a Domestic Violence Call - County Denied it 0 8/6/25 - SO, Tort Claim; Gorge 0 8/5/25 - PW, Two Claims, Minor Hand Injury and Wasp Sting 0 8/4/25 - Renew, 911 Call for Client o L&I Claim - PW Vehicle Crash • Lexipol 600 Policies • Out of Office Dates -At the Fairgrounds • ADA Complaint -with Prosecuting Attorney's Office • Fairgrounds Review Process 11:15 a.m. -11:30 a.m. Treasurer's Office Update Staff Present: Darryl Pheasant, Treasurer Page 4 of 9 BOCC Minutes Week of August 119 2025 The following Topics were presented and discussed during the Treasurer's Office Update: • Questions regarding TIFs o Communications with Assessor's Office o Revenues, Levy Rates, Review of TIF Outlines, Port Jurisdictions • Mobile Home Posting • Easements for Parcels 11:30a.m.-11:45a.m. Assessor's Office Update Staff Present: Melissa McKnight, Assessor; Darryl Pheasant, Treasurer The following Topics were presented and discussed during the Assessor's Office Update: • New Construction Inspections &Assessment Entering • Change of Value Notices est. Issued in November • County Vehicles -Motor Pool o Public Works Billing o Quarterly Luncheon Discussion Topic 11:45 a.m. - 12:00 p.m. Fire Marshal Update Staff Present: Nathan PopLawski, Fire Marshal The following Topics were presented and discussed during the Fire Marshal Update: • 2025 Grant County Fair • Gorge Pyrotechnics Permit for Weekend Events • Position Management Request 1:00 P.M. - 1:30 p.m. Position Management Review Team (PMRT) Staff Present: Decorah Anderson -Cook, Gina SaLdana and Dan Seitz Human Resources; Mandy Kim and FeLycite Guerrero, Accounting; Dell Anderson, Renew; Jim Anderson -Cook, Development Services The following Topics were presented and discussed during the Position Management Review Team (PMRT): • Renew Mobile Crisis Team - 6 Positions Total o Grant Funding for Positions • Development Services Deputy Fire Marshal Page 5 of 9 BOCC Minutes Week of August 11, 2025 1:30 p.m. - 2:00 p.m. Human Resources Update Staff Present: Decorah Anderson -Cook, Director and Gina Saldana, Assistant Director The following Topics were presented and discussed during the Human Resources Update: • Open Forum for Public Comment o The floor was open to members of the public to speak with a 5-minute total Limit for Human Resources related topics only. There was no Public Comment provided. • Solid Waste Contract (Signed) • Veteran Services Manager- Held to Week of 8/18/25 • Renew Mobile Crisis Team -Six (6) Positions (Approved) • Development Services Deputy Fire Marshal RCW 42.30.140(1)(a) Commissioner Carter called an Executive Session to order Negotiations beginning at 1:31 p.m. to go until 1:42 p.m. In attendance were Commissioners Carter, Burgess, Decorah Anderson -Cook and Gina Saldana. The session continued until 1:52 p.m. Commissioner Carter closed the session at 1:52 p.m. COMMISSIONER'S MEETING (CommissionerJones attended via Zoom, Commissioner Carter attended at 2:01 p.m.) 2:00 p.m. A. Call to Order B. Open Forum for Public Comment The floor was open to members of the public to speak with a 3-minute Limit per person and a 15-minute total Limit. Public Comment was provided about the following topics: • None C. Approval of Agenda MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE AGENDA AS PRESENTED. MOTION PASSED UNANIMOUSLY. D. Board Correspondence • Port of Mattawa Commissioners - BOCC Appointment on Consent Next Week E. Commissioner's Roundtable - Miscellaneous Discussion Page 6 of 9 BOCC Minutes Week of August 119 2025 The following topics were presented and discussed during the Commissioner's Roundtable —Misc. Discussion: • Gorge Visit— Presentation for Sewer System Plans F. Consent Agenda The following items are considered routine or were presented to Commissioners during earlier sessions Listed above. All items are enacted by one motion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a Listing, and made available to the Board. (in the amount of $296279127.30) COMMISSIONER'S OFFICE 2. Approve Commissioner's Minutes for the week of July 28, 2025. 3. Approve invoices from Coulee Creative, Co. in the amount of $13,245.18. 4. Approve invoice from Quadient Postage Funding in the amount of $14,538.28 to be paid from Fund 001.101. 5. Approve request for Barbara Vasquez, Clerk of the Board, to digitally sign the Washington State Allocation Agreement Governing the Allocation of Funds paid by the Purdue Bankruptcy, SackLers, and Certain Opioid Manufacturers. 6. Approve Letter of Appreciation to Richard Leitz for service on the Grant County Board of Equalization. 7. Approve reimbursement request from City of George on the Strategic Infrastructure Program (SIP) No. 2024-04 Wastewater Treatment Plan Project in the amount of $50,926.18. 8. Approve reimbursement request from Beverly Water District on the American Rescue Plan Act.(ARPA) in the amount of $96,788.33. 9. Approve reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $20,513.98 for the month of June 2025. 10. Approve reimbursement request from Renew on the Community Development Block Grant (CDBG) CW2, in the amount of $779.13 for June 2025. FAIRGROUNDS. 11. Approve Out of State Travel Request for Rebecca Martinez, ShayLa Anderson, and Rosalyn Russell to attend the Rocky Mountain Association of Fairs Convention in Billings, MT. Dates of travel are November 11 through November 15, 2025. Estimated cost per person is $1,443.20to be paid from Fund 116.159. Page 7 of 9 BOCC Minutes Week of August 11, 2025 NEW HOPE 12. Approve request for Suzi Fode, Director, to DocuSign contract No. 26-31219-010 with Department of Commerce for Crime Victims Services. Contract term is July 1, 2025 through June 30, 2026 in the amount of $200,000.00. PUBLIC WORKS 13. Approve Award Recommendation and Award Letter for methane monitor purchase at the Ephrata Landfill from Ecotec Solutions, Inc. in the total amount of $19,053.00, including calibration and database fees, due to increased rental prices. This has been approved in the 2025 budget. 14. Approve request for Andy Booth, Director, to sign agreement with the Washington State Department of Ecology, Agreement No. SWMLSWFA-2025-GrCoPW-00245. Term of contract is July 1, 2025 to June 30, 2027 to assist the County in providing moderate risk collection, education, planning, and recycling collection in the amount of $349,435.00. 15. Approve request for Dell Anderson, Director, to DocuSign with Enterprise Fleet Management for the purchase of a new truck and maintenance schedule. Total initial charge is $69,727.17 and total monthly is $150.95. SHERIFF'S OFFICE 16. Approve Urgent Out of State Travel Request for Seth Henkel to travel to Boise, ID to conduct background interview for a conditional hire. Dates of travel are August 11, 2025 through August 12, 2025. Estimated cost is $240.00. 17. Approve request for the Sheriff's Office to sign Reimbursement Agreement for Molina Healthcare, related to the Health Care Authority grant. This will allow the jail to submit billing to Molina for medical services provided to eligible inmates. MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER BURGESS, TO APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 17AS PRESENTED. DISCUSSION ABOUT OFFICE COVERAGE AT THE FAIRGROUNDS. MOTION PASSED UNANIMOUSLY. G. Board Discussion/Decision Items • None I.. Adjournment The Commissioner's Meeting adjourned at 2:17 p.m. The Monday, August 11, 2025 session was closed at 2:17 p.m. Page 8 of 9 BOCC Minutes Week of August 11, 2025 SESSION CONTINUATION The session was re -opened on Thursday, August 14, 2025, at 4:30 p.m. with Commissioners Jones, Carter and Burgess in attendance. 4:30 p.m. - 4:40 p.m. SPECIAL MEETING Staff Present: Caitlin Manell, Deputy Clerk; Tom Gaines, Central Services The following Topics were presented and discussed during the Special Meeting: • Approved and Signed Statutory Warranty Deed between Grant County and the Public Utility District No. 2 for the purchase of parcel No. 160866002 (parent) and 315146000. The Thursday, August 14, 2025 session was closed at 4:40 p.m. MeetingMinutes for the week of August 11 2025 were approved this �� day of � NN y Atiq*q-f, 2025. Attest: f Barbara J. Vasquez, CMC Clerk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Kevin Burgess, Mo4mber Page 9 of 9 BOCC Minutes Week of August 11, 2025