HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
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SATE: 08/21 /2025
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Commissioner's Minutes for the week of August 4, 2025.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A
DATE OF ACTION:
APPROVE: DENIED ABSTAIN
D2:
D3:
DEFERRED OR CONTINUED TO:
WITHDRAWN:
4/2 3/24
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Grant County
Board of Commissioners
Meeting Minutes
Week of August 4, 2025 — August 10, 2025
All public meetings were held in person with public access allowed at Commission Chambers, 35 C Street
NW, Ephrata, WA 98823 as well as via Zoom. Zoom recordings will be posted to the YouTube page Grant
County, WA: BOCC.
CALL TO ORDER
The Grant County Commissioner's Session was called to order at 8:30 a.m. with
Commissioners Jones and Carter in attendance. Commissioner Burgess was out and
excused for the week.
8:30 a.m. — 9:00 a.m. Central Services Update
Staff Present: Tom Gaines, Director
The following Topics were presented and discussed during the
Development Services Update:
• Consent Agenda Items
• Fairgrounds Projects
0 2026 Capital Request— Future Fencing Repairs
o Food Booth Repairs
• Single Point of Entry Process
• Business After Hours Event
• Coroner's Office Project
• Invoicing with Samaritan Hospital
• Landscaping Details for New Jait
o Forecasting for End -of -Project Budget
• Roundabout Project Update
• Central Services/Human Resources Building— Est.
Move -in Date is Beginning of October
• WSAC —Interactive Infographic about Public Defense
Funding
o Purdue Pharmacy Opioid Funding
• Out of Office Dates
RCW 42.30.110 (1)(b) Commissioner Jones called an Executive Session to order
Real Estate beginning at 8:47 a.m. to go until 8:53 a.m. In attendance were
Acquisition Commissioners Jones and Carter and Tom Gaines.
Commissioner Jones closed the session at 8:53 a.m.
9:00 a.m.-9:30 a.m. Development Services Update
Staff Present: Jim Anderson -Cook, Director; Nathan Poplawski, Fire
Marshal
The following Topics were presented and discussed during the
Development Services Update:
• Review of Consent Agenda Item -Comprehensive Plan
Amendment Docket
o Public Hearing to be Scheduled
• Planning Manager Interviews
• Strategic Plan - Fire Marshal's Office
o Safety Inspection Rates
RCW 42.30.110 (1)(g) Commissioner Jones called an Executive Session to order
Job Applicant/ beginning at 9:16 a.m. to go until 9:30 a.m. In attendance were
Evaluation Commissioners Jones and Carter, Jim Anderson -Cook and
Nathan Poplawski. Commissioner Jones closed the session at
9:30 a.m.
9:30 a.m. -10:00 a.m. Commissioner's Office Update
Staff Present: Barbara Vasquez, Clerk of the Board and Caitlin Manell,
Deputy Clerk of the Board
The following Topics were presented and discussed during the
Commissioner's Office Update:
• Pending Decisions Spreadsheet
o Accident Prevention Program - On Consent
• Review of Upcoming Public Hearings
• Review of This Week's Meetings
• Calendar Invitations
o CC -Live Nation Event
o Sunland Estates Meeting-8/9/25 (CC)
o LEAD Summit
• America250 Pin Pack -Variety Pin Pack
o Only Purchase if the County is Hosting an Event
• Commissioner's Weekly Meeting Length -Reduced to
30 Minutes
• Legal Review of Contracts - MACC Contract, Letter of
Intent for Moses Lake Sand Dunes Land Transfer
• Volunteer Board Member Resignation
• Tyler Tech Training (8/27/25) -Budget Module Training
for Staff/Commissioners
Page 2of13
BOCC Minutes Week of August 4, 2025
10:00 a.m. -10:15 a.m. Accounting / Auditor's Office Update
Staff Present: Mandy Kim, Chief Financial Officer
The following Topics were presented and discussed during the
Accounting/Auditor's Office Update:
• Tyler Tech -Budget Module Training
o Group Training with All Commissioners
o Staff to Schedule
• Tyler Tech Update
• Staff Out of Office Dates
• Accountant Interviews
• Sheriff's Office Overtime Budget - Interlocal Agreement
• Budget & Finance Meeting Review
o Public Defense Department of Revenue Audit
10:15 a.m. -10:30 a.m. Commissioner Work Session
Staff Present: Caitlin Manell, Deputy Clerk
The following Topics were presented and discussed during the
Commissioner Work Session:
• Homeless Housing Task Force - Small City
Appointment
• Tourism Master Plan Invoicing
• BOE Appointment- Consent Items
o Primary Member
o Hearing Materials Review Time Compensation
• Consent Item - Out of State Travel Request
10:30 a.m. -10:45 a.m. Renew Update
Staff Present: Dell Anderson (via Zoom), Director
The following Topics were presented and discussed during the
Renew Update:
• EO/DH Luncheon Training Topic
• All Staff Meeting on August 7, 2025
o Mid -Year Check-1 n (Budget, Projects, etc.)
• Update on the Yonezawa Site in Moses Lake
o Finalized Floor Plan
• Consent Item: Out of State Travel Request
• Performance Northwest Conference
Page 3 of 13
BOCC Minutes Week of August 4, 2025
10:45 a.m. - 11:00 a.m. Fairgrounds Update
Staff Present: Jim McKiernan (via Zoom), Director
The following Topics were presented and discussed during the
Fairgrounds Update:
• Change to Headliner for the Fair
• Marketing Assets for Advertising
• Contract for New Headliner
• Venue Adjustments to Accommodate
• Potential Walk -On Request
• Staffing Hours for the Fair
• Opening Ceremonies (8/12/25 at 10:00 a.m.)
• Public Works Vehicle Use
• LEAD Summit - Fairgrounds Hosting
• Fire Fighter Housing Over the Weekend
11:00a.m.-11:15a.m. Risk& Safety Coordinator Update
Staff Present: Blair Kok, Risk & Safety Coordinator
The following Topics were presented and discussed during the
Risk & Safety Coordinator Update:
• New Claims or Updates
* 7/31/25 -Meeting with Prosecuting Attorney's
Office regarding Renew Claim
* 7/30/25 - W1710, Sheriff's Office (SO)
* 7/14/25- Public Works, L&I Injury Report
• Safety Meeting- Hitch Issue Discussed
• Consent Agenda Item: Accident Prevention Program
11:15a.m.-11:30a.m. Treasurer's Office Update
Staff Present: Darryl Pheasant, Treasurer
The following Topics were presented and discussed during the
Treasurer's Office Update:
• Chelan County Tax Increment Financing
• Assessor's Office Corrections
• State Assessed Utilities
• Cash Counter for the County Fair
• RE ET Activity
• Gorge Campsite Expansion
Page 4 of 13
BOCC Minutes Week of August 4, 2025
11:30 a.m. - 11:45 a.m. New Hope/Kids Hope Update
Staff Present: Suzi Fode, Director
The following Topics were presented and discussed during the
New Hope/Kids Hope Update:
• Relevant Program Updates
o Business After Hours (8/5/25)
o Man -Up Program
o PMRT Request- New Position
• Security Increases - New Hope Office
o Safety Plans for Staff
o Shelter Location Incident
• Year-Ehd Report for Document Recording Fees
• Domestic Violence High Risk Teams Application
o Grant Funding Increase - Position Management
o Coordination with Law Enforcement for
Screening
• Request Update for CHG Allocations
o Consent Item: Work Session to Review
o Period of Funds Reviewed
• Year -End Spending Report
• Review of Grants Ending June 30, 2025
• Background Check Reports
12:00 p.m. - 1:00 P.M. Elected Officials/Department Head Quarterly Monday
Luncheon
Staff Present: See Sign -in Sheet
The following Topics were presented and discussed during the
Quarterly Monday Luncheon:
• LocaLGovU Training Review- Risk Management
o Staggered Training Release Options for
Employees
o Yearly Renewal of Trainings
• New Jail and Coroner's Office Update - Central
Services
o Completion in Quarter 2 of 2026
o Tours of Jail on Mondays
o Budget Overview and Financial Status
o General Contractor Interviews for New
Coroner's Office
• Family and Medical Leave Act (FMLA) -Human
Resources Presentation
Page 5 of 13
BOCC Minutes Week of August 4,2025
• Positivity Training -Renew
o Video Presentation: "Lift Me Higher, Power of
Expectations" by Dr. Bryan Williams
o Commendation for the Coroner's Positivity
• Grant County 2025 Salary Survey: Compensation
Connections
o Project Timeline
o Creation and Update of Job Descriptions
o Upcoming Trainings
o Reclassifications and Job Description Update
Hold to Assist with Update by Consultant
1:00 P.M. - 1:45 p.m. Position Management Review Team (PMRT)
Staff Present: Decorah Anderson -Cook and Gina Saldana, Human
Resources; Mandy Kim and FeLycite Guerra, Accounting;
Phil Coats, Sheriff's Office
The following Topics were presented and discussed during
Position Management Review Team:
• Sheriff's Office -Corrections Deputy K9
• BOCC -Veteran Service Manager
1:45 p.m. - 2:00 p.m. Commissioner Work Session (Cancelled)
The Monday, August 4, 2025 session was closed at 1: 19 p.m.
SESSION CONTINUATION
The session was re -opened on Tuesday, August 5, 2025, at 8:58 a.m. with Commissioners
Jones and Carter in attendance. Commissioner Burgess was out and excused for the week.
8:30 a.m. - 9:00 a.m. Consent Agenda Review/Work Session (Due to a lack of a
quorum., this meeting was opened at 8:58 a.m.)
Staff Present: Barbara Vasquez and Caitlin ManeLl, Commissioner's
Office; Jerry Gingrich, Board of Equalization
The following Topics were presented and discussed during the
Consent Agenda Review/Work Session:
• Items to be moved to -Board Discussion/Decisions
o Board of Equalization Requests
Page 6 of 13
BOCC Minutes Week of August 4, 2025
9:00 a.m. - 9:30 a.m. Public Works Update
Staff Present: John Brissey, Deputy Director, Jason Collings, Landfill
Supervisor, and Andy Booth, Director
The following topics were presented and discussed during the
Public Works Update:
• Accomplishment Updates
• Update on Westshore Drive
o Westshore Drive Homeowners - Comments on
Project
• Stratford Road
• Invoice for Vehicle 619
• Phase #4 - Solid Waste
• Patton Crosswalk
• Consent Item Review
• ER&R Vehicles
9:30 a.m. - 10: 00 a.m. Facilities & Maintenance/Technology Services Update
Staff Present: Tom Gaines, Director of Central Services; Kevin Schmidt,
Facilities & Maintenance; Joe Carter, Technology Services
The following Topics were presented and discussed during the
Facilities & Maintenance / Technology Services Update:
• Department of Justice Grant
• Maintenance 4 Position
• LexipoL Trainings
• Civil Review of Contracts
• Facilities & Maintenance Update
o Tree VandaLization
o Wheeler Road Building Parking Lot
o Moses Lake District Court -Access
Control/Card Readers
o Renew/Prosecuting Attorney Office/Museum
Projects
o Software for New Jail
o AnaLytics
• Tech Services Project/Software Update
o Software for New Jail
o Fiber Installation at CS/HR Building
10:00a.m.-11:00a.m. Human Resources Update
Staff Present: Gina Saldana, Assistant Director
Page 7 of 13
BOCC Minutes Week of August 4, 2025
The following Topics were presented and discussed during the
Facilities and Maintenance Update:
• Open Forum for Public Comment
o The floor was open to members of the public to
speak with a 5-minute total limit for Human
Resources related topics only. There was no
Public Comment provided.
• Veteran Services Reclassification (Hold)
• Corrections Deputy K9
• County Administrator Position
• Policy 200 (Approved)
RCW 42.30.140 (4)(a)
Commissioner Jones called an Executive Session to order
Negotiations
beginning at 10:06 a.m. to go until 10:12 a.m. In attendance
were Commissioners Jones, Carter and Gina Saldana.
Commissioner Jones closed the session at 10:12 a.m.
RCW 42.30.110 (1)(f)
Commissioner Jones called an Executive Session to order
Personnel Disciplinary
beginning at 10:12 a.m. to go until 10:17 a.m. In attendance
Matters
were Commissioners Jones, Carter and Gina Saldana.
Commissioner Jones continued until 10:23 a.m.
Commissioner Jones closed the session at 10:23 a.m.
11:00 a.m. -11:30 a.m. Boards and Committees Update
Staff Present: Barbara Vasquez and Caitlin Manell, Commissioner's
Office
The following Topics were presented and discussed during the
WCRG Insurance Update:
• Consent Agenda Items
o Board of Equalization Requests
• LocalGovUTrainings - Paid Members Only
• Tourism Storage Unit
o Follow -Up about Asset Tag Numbers, Transfer to
Another County Office/Dept., Surplus & Dispose
Items
• Tourism Master Plan Open House Review
o Data Collection Methods
• BOCC Policy Review
o Significant Changes (Financial,
Board/Committee Member Makeup, etc.) for
BOCC Approval
Page 8 of 13
BOCC Minutes Week of August 4, 2025
1:00 P.M. — 1:15 p.m. Clerk's Office Update
Staff Present: Kim Allen, Clerk
The following Topics were presented and discussed during the
Clerk's Office Update:
• County Administrator Position
• Labor Relations Legal Expenses
1:15 p.m. — 1:30 p.m. Public Defense Update
Staff Present: Brett Hill, Director
The following Topics were presented and discussed during the
Public Defense Update:
• Labor Relations Legal Expenses
• Criminal Justic Treatment Account email
• Contracted Attorneys / DRS Issue
1:30 p.m. — 2:00 p.m. Prosecuting Attorney's Office Update
Staff Present: Brandon Guernsey, Prosecuting Attorney, Rebekah KayLor,
Chief Civil Deputy Prosecuting Attorney (via Zoom)
The following Topics were presented and discussed during the
Prosecuting Attorney's Office Update
• Civil Contract Review Update
• Administrative Bookings at the Jail
• Personnel Changes
COMMISSIONER'S MEETING
2:00 p.m. A. Call to Order
B. Open Forum for Public Comment
The floor was open to members of the public to speak with a 3-
minute Limit per person and a 15-minute total limit. Public Comment
was provided about the following topics:
• None
C. Approval of Agenda
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JONES, TO
APPROVE THE AGENDA AS PRESENTED. MOTION PASSED WITH TWO
COMMISSIONERS IN ATTENDANCE.
Page 9 of 13
BOCC Minutes Week of August 4, 2025
D. Board Correspondence
• MACC Request for Ordinance to Address Misuse of 311 Line
• Contract Renewal Processes
E. Commissioner's Roundtable - Miscellaneous Discussion
The following topics were presented and discussed during the
Commissioner's Roundtable -Misc. Discussion:
• Public Comment During Updates
• Moses Lake Land Transfer
• Commissioner Schedule 8/11/2025
F. Consent Agenda
The following items are considered routine or were presented to
Commissioners during earlier sessions Listed above. ALL items are
enacted by one motion. If a separate discussion is desired, that item
may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1 Payment of vouchers certified by the auditing officer as required by
RCW 42.24.080, and those expense reimbursement claims certified
by the auditing officer as required by RCW 42.24.090, as recorded on
a Listing, and made available to the Board. (in the amount of
$792099181.83)
COMMISSIONER'S OFFICE
2. Approve Commissioner's Minutes for the week of July 21, 2025.
3. Approve extension request from the City of George on the
Strategic Infrastructure Program (SIP) Wastewater Treatment (Tx)
Plan project to April 30, 2026. Original project end date is August 20,
2025.
4. Approve grant budgets on the Consolidated Homeless Grant (CHG)
No. 26-46108-10 totaling $5,787,407.00. New Hope ($1,574,328.00),
HopeSource ($1,180,246.00) and Housing Authority of Grant County
($3,032,833.00). (Held to 8/18/25 Consent)
5. Approve Special Occasion Liquor License Application for E.A.S.E.
Cancer Foundation for an event taking place at SunLand Estates
Community Park (Outdoors) - 830 River Dr. SW, Quincy, WA 98848.
Event will be on September 13, 2025 from 4:00 p.m. to 10:00 p.m.
6. Approve Out of State Travel Request for Cindy Carter to attend the
2025 Performance Excellence Northwest Annual Learning
Symposium in Portland, OR. Dates of travel are September 10, 2025
through September 12, 2025. Registration cost is $345.00 to be paid
from Fund 001 .101. (Held to 8/18/25 Consent)
7. Approve recommended amendments to the Tourism Advisory
Committee Bylaws to change the distribution date of Meeting
Minutes and include procedures for voting via e-mail.
Page 10 of 13
BOCC Minutes Week of August 4, 2025
8. Approve recommendation from the Board of Equalization to be
compensated for at-home review of petitions and supporting
documents, required to be performed before public hearings. (Held
to the 8/18/25 Consent)
9. Approve recommendation from the Board of Equalization to
reduce the number of alternate members from three (3) to two (2).
(Held to the 8/18/25 Consent)
10. Approve recommendation from the Board of Equalization to
promote an Alternate Member to the vacant Primary Member
Position. (Held to the 8/18/25 Consent)
11. Approve reimbursement request from HopeSou rce on the
Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount
of $43,338.77 for June 2025.
DEVELOPMENT SERVICES
12. Approve and Initiate Table 1 and Table 2 of the Annual 2025 Grant
County Comprehensive Plan Amendments pursuant to Grant County
Code (GCC) 25.12.030(e)(1)-(4).
JUVENILE COURT & YOUTH SERVICES
13. Approve Resolution No. 25-066-CC and request for SuhaiL
PaLacios, Director, to electronically sign Contract No. 26-31219-
064 with the Department of Commerce, Office of Crime Victims
Advocacy, specifically for the Crime Victim Service Center (CVSC)
Comprehensive Service Grant, to provide services to victims of
crimes. Term is July 1, 2025 to June 30, 2027.
PUBLIC WORKS
14. Approve request for grant extension of agreement from the United
States Department of Transportation, Federal Highway
Administration and Grant County for the Safe Streets and Roads for
ALL Grant Program, Award No. 693JJ32340338. Period of Performance
is September 15, 2023 through April 15, 2026 in the amount of
$350,000.00.
15. Approve Agreement No. SWMCLCP-2527-GrCoPW-001 40 with the
Washington State Department of Ecology, Community Litter Cleanup
Program to initiate a new Litter cleanup grant agreement in the
amount of 1t:1 4 4
q; 0100.010 $114,200. Term is July 1, 2025 to June 30,
2027.
16. Approve Resolution No. 25-067-CC and request to surplus and
sell county -owned 2016 Chevrolet SiLverado 1500 Pickup to Grant
County Central Services in the amount of $8,000.00. No public
hearing is required.
Page 11 of 13
BOCC Minutes Week of August 4, 2025
17. Approve request for a Public Hearing to declare surplus five (5)
county -owned vehicles due to age, mileage, and no Longer needed.
Once declared surplus, the vehicles will be sold via
www..pubLicsurDlUS-QQM.. (The Public Hearingwas scheduled for
August 26, 2025 at 2:45 p.m.)
RENEW
18. Approve Out of State Travel Request for Dell Anderson, Genny
Huberdeau and Juan Padilla to attend the 2025 Performance
Excellence Northwest Annual Learning Symposium in Portland, OR.
Dates of travel are September 10, 2025 through September 11, 2025.
Estimated total cost is $3,725.60 to be paid from Fund 108.150.
RISK MANAGEMENT
19. Approve Grant County Accident Prevention Program, which aligns
the County with State requirements (WAC 296-800-14005), which
mandates a formal and written accident prevention program.
TECHNOLOGY SERVICES
20. Approve Purchase Order No. 1043 to CeLlebrite for the Inseyets and
Responder Logical Extraction Subscriptions used by the Grant
County Sheriff's Office in the amount of $12,737.00. Term is from
September 30, 2025 through September 29, 2026. This is a budgeted
software maintenance expense to be paid from Fund 501.179.
MOVED BY COMMISSIONER CARTER, SECONDED BY COMMISSIONER JON ES, TO
APPROVE THE CONSENT AGENDA ITEMS 1 THROUGH 20 HOLDING ITEMS 4 ,61819 & 10
FOR TWO WEEKS. MOTION PASSED WITH TWO COMMISSIONERS IN ATTENDANCE.
G. Board Discussion/Decision Items
0 None
I. Adjournment
The Commissioner's Meeting adjourned at 2:17 p.m.
MISCELLANEOUS ITEMS:
• The Chair of the Board signed the Grant County —Tom Gaines (Speedway Flats Short
Plat) File #P 25-0141 (preliminary P 25-0009) Final Plat Submission and Review
The Tuesday, August 5, 2025 session was closed at 2:17 p.m.
Page 12 of 13
BOCC Minutes Week of August 4, 2025
Meeting Minutes for the week of August 4, 2025 were approved this day of
2025.
Attest:
/41--'Barbara J. Vasquez, CIVIC
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
G77Z>
Role on air
Cindy er, V"Cfir'
NA
Kevin Burgess, tuber
Page 13 of 13
BOCC Minutes Week of August 4, 2025