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HomeMy WebLinkAbout*Other - ElectionsGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Elections REQUEST suBnniTrED aY: Aleanah Lopez CONTACT PERSON ATTENDING ROUNDTABLE: Aleanah Lopez CONFIDENTIAL INFORMATION: ❑YES ®NO DATE: 8/18/2025 PHONE: EXt. 2743 i ► APPLY ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase []Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County [:]Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation ❑Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies []Thank You's []Tax Title Property ❑WSLCB E � Authorization of Canvassing Board Representatives Auditor's Staff Authorization of Legislative Authority to Serve on Canvassing Board If necessary, was this document reviewed by accounting? ❑ YES 0 NO ❑ N/A If necessary, was this document reviewed by legal? ❑ YES ® NO ❑ N/A DATE. OF ACTION: �14� APPROVE: DENIED ABSTAIN D2: r D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 AUTHORIZATION OF CANVASSING BOARD REPRESENTATIVES AUDITOR'S STAFF WE the Grant County Canvassing Board, acting under authority given in R.Cw 29A.60, wAC 434-262-015, do hereby authorize the following persons; Kaylyn Orozco Aleanah Lopez Benjamin Rodwell to act as our representatives. Their duties shall include issuing vote by mail ballots, mailing vote by mail ballots, inventory of vote by mail ballots, securing vote by mail ballots to be issued; and vote by mail ballots that have been voted and returned; examine the postmark, receipt mark, date of oath and statement on the outer envelope containing the vote by mail ballots; and to verify that the voters signature thereon is the same as that on the original application. This may be done prior to Election Day. The same representatives will also make the determinations on the problems concerning the correctness of the questioned ballots, i.e., proper voter registration, proper address, proper precinct and whether or not the ballot should be submitted to the Canvassing Board for further action. The Canvassing Board shall decide all unresolved issues concerning questioned ballots. Further, the same representatives, according to Canvassing Board Policy and Procedures, Section 4; & Section 5.b, will duplicate the unreadable ballots. This procedure will be advertised in a legal paper for the general public and the chairs of the major political parties will also be notified of the exact time and place that the duplications will be done. The salve representatives will conduct the auditing functions of the election records, (ballot control record, transport carrier log, audit report, etc.) after each election. Such auditing functions will contribute to the final certification of the election. Joshua Keyser Temporary Help: Sally Goodwin and Laura Gonzalez This representative(s) will be handling the ballots through the mail room process. This delegation of authority shall be in effect for all the functions for the General Election, to be held November 4 2025. Further, the Canvassing Board acknowledges that from time to time the individuals designated as its representatives will change as staff changes occur in the Auditor's Office, requiring additions to and/or deletions from the list of individuals listed above. DATER this,. _ day of August, 2025 GRANT COUNTY AUDITOR OARD OF COMMISSIONERS DELEGATION OF COUNTY LEGISLATIVE AUTHORITY TO SERVE ON CANVASSING BOARD I. Rob Jones, Chair of the Grant County Legislative Authority, hereby designate myself to serve on the Grant County Canvassing Board for the General Election to be held on November 4, 2025. I will serve for the time frame stated below. County Commissioner Title November 25, 2025 Time frame of Delegation Such delegation is made under the authority of RCW 29A.60 & WAC 434-262-015