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Home My WebLink AboutAgreements/Contracts - Juvenile (005)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12.00pm on Thursday) REQUESTING DEPARTMENT: Juvenile Court & Youth Services REQUEST suBnnrrTED BY: Suhail Palacios CONTACT PERSON ATTENDING ROUNDTABLE: Suhail Palacios CONFIDENTIAL INFORMATION: ❑YES ®NO DATE: 08/1 4/2025 PHONE: 509-754-5690 Ext. 4430 OF DOCUMENTS SUBMITTEDS (C HECK ALL A APPLY ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ®MOA / MOU ❑Minutes ❑Ordinances ❑Out of State Travel [:]Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑Recommendation ❑Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Pil= *3 1A!=1*j ij tl 19 a;[*] ;=4 91 MM ri"'JOWIT-tMum —' Requesting permission to sign MOU with Grand Coulee Dam School District to establish communication and define roles/responsibilities with Grant County Juvenile Court &Youth Services, effective Sept. 30, 2025, until amended or terminated. If necessary, was this document reviewed by accounting? ❑ YES 0 NO LEGAL REVIEW: If this document i w _review, routetolegal for prior tosubt If necessary, was this document reviewed by legal? 0 YES ❑ NO DATE OF ACTION APPROVE: DENIED ABSTAIN D1: D2: D3: 4/8/24 DEFERRED OR CONTINUED TO: K25-158 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (MOU) is entered into by and between the following entities: GRAND COULEE DAM School District and Grant County Juvenile Court & Youth Services. This contract begins September 30, 2025 and will remain in effect until legislature updates necessitate a change or is cancelled by either party through agreement. FUNCTION OF THE PARTNERSHIP The MOU is for the following purposes: 1. Establish appropriate communication and understanding between the parties. 2. Define the roles of each of the parties. 3. Facilitate the acts of all parties toward a more collaborative and uniform process for truancy cases. 4. Each party is responsible for their own negligent acts and this Memorandum of Understanding does not create rights for third parties. KAU rn ti7-qftej The parties' actions regarding truancy are governed by RCW 28A.225, Second Substitute House Bill 2449 —effective date 6/9/2016, Engrossed Second Substitute Senate Bill 5290 —effective 7/1/2019. AGREEMENT 1. We, the undersigned, agree to collaborate with the school to continue a coordinated approach to reduce chronic absenteeism and involvement of truant students in court through the continued development and implementation of culturally appropriate practices and evidence -based services that include but are not limited to Community Engagement Boards (also known as CEB or CEBs) and stay petitions.. 2. No alteration of the terms of this Agreement and no oral agreements, unless made in writing between the parties hereto, shall be binding. 3. Either party may cancel this Memorandum of Understanding to the other party with 30 days' notice. ROLES AND RESPONSIBILITIES GRAND COULEE DAM School District agrees to: 1) Assign a school district designee, to work with the juvenile department to continue and establish a Community Engagement Board(s) to address truancy concerns. 2) Complete and submit a Petition Regarding Truancy &Order to Stay that requests a STAY of the proceedings to allow the matter to go before a CEB. 3) Prepare a letter to be sent to the family informing them of the filed Petition Regarding Truancy that requests a STAY of the proceedings and inviting them to attend a CEB on a specific date &time in the language they are fluent; copy to be provided to the juvenile department. 4) Collaborate with the juvenile department as needed to coordinate interventions for truant and chronically absent students. 5) Utilize data to determine appropriate interventions. 6) Once established, the school district agrees to jointly coordinate, participate and maintain one or multiple Community Engagement Boards comprised of Community members, School administrator, School Representative and Juvenile department (as stated in SSHB 2449 Section 5). 7) The School District agrees to recruit and train all volunteers on identifying barriers to school attendance, risk/needs assessments, treatment and services available in the school and in the community. 8) Provide the appropriate interpretive services for families during the CEB. 9) Provide the juvenile department with the original CEB Contract and retain a copy developed during the CEB if a petition or stayed petition is in place. 10) Once the CEB Contract has been developed, the school designee will monitor students based on the level of concern and attendance for each student. The designee will offer suggestions as to possible interventions related to specific students based on individual situations and behaviors. 11) Keep the juvenile department informed of the outcome of the CEB if a petition is submitted; request further court intervention if deemed necessary (i.e. CEB Return of Case to request setting a court date to address continued truancy issues). 12) Provide the Juvenile court representative with attendance and court recommendation prior to all hearings set before the court. 13) The School District, its employees, subcontractors, and their employees (including CTB members) shall maintain the confidentiality of all information provided by the County or acquired by the County in performance of this MOU, except upon the prior written consent of the County or as required by other applicable law or an order entered by a court of competent jurisdiction. 14) Serve the paperwork on the student and parent that compels him/her to appear in court. 15) Provide recommendations and supporting documentation to the attorney 7 days prior to any hearing. 16) Present information and recommendations to the court. Grant County Juvenile Court & Youth Services agrees to: 1) Assign Staff to collaborate with the school district as needed to train the district on updates, legislative changes (SSHB 5290) and the process of filing a Petition Regarding Truancy that requests a STAY of the proceedings to allow the matter to go before a CEB; and assist whenever possible to coordinate interventions for truant students. 2) Process each Petition Regarding Truancy that is received from the School District as per RCW 28A.225.035. This includes: (a) Provide the necessary documents for the School District to prepare for filing. (b) Presenting the Petition Regarding Truancy and an Order to Stay Truancy Proceedings and Referral to the court for signature. (c) If approved by the court, file the Petition Regarding Truancy, Order to Stay Truancy Proceedings and Referral and any additional paperwork with the Clerk of the Court. (d) Return the Paperwork to the school for distribution to the student /parent. 3) File the CEB Agreement and Document Cover Sheet and any additional paperwork If there is a petition with stay (ie. copies of letters sent to the family inviting them to the CEB, the CEB Agreement, description of interventions and timeline) provided by the CEB/school with the Clerk of the Court. 4) Process the CEB Return of Case received from the school that asks the court to set a court hearing to address continued attendance issues; seek the Court's approval and signature of the Order Lifting Stay and Scheduling Hearing; that will set a hearing date and time. This includes: (a) Submit provided documents for review and signing by the School District and by the Court. (b) File the documents with the Clerk of the Court. S) Provide appropriate interpretive services for families during court. 6) Provide schools with a copy of each court order that is developed during a court hearing. 7) File any motions to set show cause contempt; motions to strike or reset; motions to dismiss the truancy case after receiving the appropriate information from the School District. 8) Report to the School District regarding any further hearings, information or other matters relating to the truancy case. 9) The County and its employees shall maintain the confidentiality of all information provided by the School District or acquired by the School District in the performance of this MOU, except upon the prior written consent of the School District or as required by other applicable law or an order entered by a court of competent jurisdiction. The GRAND COULEE DAM School District and Grant County Juvenile Court & Youth Services recognize that working effectively together to maximize this partnership and its common goals will strengthen student graduation rates. Signature of District Superintendent or Designee Date Signature of Juvenile Court Administrator or Designee DATED this 11�A day of .2025. SOU NTH SEA cp vow L C04 q/1V V/Z "Allihill lilt ATTEST: ;� Barb Vasquez, Clerk of the Board APPROVED AS TO FORM: Rebekah Ka or, Civil Attorney WSBA #!O?,r? Date BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON Kevin Burgess., I �Nj&fmbe!r