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HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS �- ` %�-4 Draft Meeting Agenda4 Week of July 14, 2025 —July 20, 2025 \ Commission Chambers, 35 C Street NW ``- Ephrata, WA 98823 Please note that all meetings of the Grant County Board of Commissioners are offered as hybrid meetings and can be attended in person at the Commission Chambers at 35 C St. NW, Ephrata, WA 98823, re remotely through Zoom. Tuesday meetings include an Open Forum for Public Input at 2:00 p.m. unless otherwise posted. Instructions for attending the meetings remotely: Web Address: https://grantcountywa.zoom.us/i/95605208617?pwd=E1GpPbRbuiuwYgmZuvmjoycRair)IVL 1 Event Number: 956 0520 8617 Event Password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 956 0520 8617 Password: 26229323 International Numbers: https://grantcountvwa.zoom.us/u/aZU9vOeNu M O N DAY, J U LY 14, 2025 8:30 a.m. — 9:00 a.m. Central Services Update 9:00 a.m. — 9:30 a.m. Development Services Update 9:30 a.m. —10:00 a.m. Commissioner's Office Update • Pending Decisions Spreadsheet • Review of Upcoming Public Hearings • Review of This Week's Meetings • Calendar Invitations o Ephrata Council of Governments Recurring Meeting Dates o Board of Health Training —Ellensburg, 10/7-10/9 (C Carter and/or K Burgess) o WSAC County Leaders Conference —Spokane, 11/18-11/20 • Employee Appreciation BBQ—Tent. 10/1/25 • Boards/Committees Update o Homeless Housing 5-Year Plan • Supporting Documents Reviewed/Discussed in Updates —Retention & OPMA • Tourism Advisory Committee Update o Tourism Budget Meeting 10:00 a.m. —10:15 a.m. Accounting Update Page 2 of 7 Grant County Commissioners Agenda Week of July 14, 2025 10:15 a.m. —10:30 a.m. Juvenile Court and Youth Services Update 10:30 a.m. —10:45 a.m. Renew Update • Crisis Services Expansion • Facility Update 10:45 a.m. —11:00 a.m. Fairgrounds Update • Fair Advisory Committee Appointment 11:00 a.m. —11:15 a.m. Risk &Safety Coordinator Update (Includes Commissioner Action Item) • New Claims or Updates 0 7/9 — PW, Damaged vehicles from paving project 0 7/7 —TR, 3 overpaid tax claims • ADA Grievance Investigation • GC Accident Prevention Program • Commissioner Action Item: Approve Crum &Forster — Environmental Quote for a Storage Tank Insurance Policy. o A copy of the Action Item being considered can be requested from the Commissioner's Office by emailing commissioners@prantcountywa.pov. 11:15 a.m. —11:30 a.m. Treasurer's Office Update 11:30 a.m. —11:45 a.m. Assessor's Office Update 11:45 a.m. —12:00 p.m. Fire Marshal Update 1:00 p.m. —1:45 p.m. Position Management Review Team (PMRT) 1:45 p.m. — 2:00 p.m. Commissioner Work Session • Pending Decisions Spreadsheet • ER&R Invoicing & Billing • Renew —Office Lease TUESDAY, JULY 15, 2025 8:30 a.m. — 9:00 a.m. Consent Agenda Review / Work Session • Items to be moved to Board Discussion/Decisions Page 3 of 7 Grant County Commissioners Agenda Week of July 14, 2025 9:00 a.m. — 9:30 a.m. Public Works Update • Accomplishments Update • Update on Westshore Drive • ER&R Invoicing Discussion • Consent Items o Gorge Amphitheater Reader Board Installation —Funding o LED Pedestrian Crosswalk Blinker Signs —Request for Purchase 9:30 a.m. —10:00 a.m. Sheriff's Office /Jail /Emergency Management Update • Card Account Opening 10:00 a.m. —11:00 a.m. Human Resources Update • Open Forum for Public Comment (5-minute time limit, Human Resources related topics, only) • Anticipated Executive Sessions: o Labor Relations — RCW 42.30.140(4)(a) o Employee Evaluation — RCW 42.30.110(1)(g) o Personnel Disciplinary Matters — RCW 42.30.110(1)(f) • Position Management • Budget, Finance, Compensation • Recruitment • Benefits • Policy 11:00 a.m. —11:30 a.m. Firm Foundations Community Consulting, LLC, "Safe Streets for All" Workshop 11:30 a.m. —12:00 p.m. North Central Washington (NCW) Libraries Update 1:00 p.m. —1:30 p.m. General Rule 29 Educational Meeting 1:30 p.m. — 2:00 p.m. Prosecuting Attorneys Office Update 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Public Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails received that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion o Tourism Master Plan Survey Distribution Page 4 of 7 Grant County Commissioners Agenda Week of July 14, 2025 • Consent Agenda — All items are considered routine and will be enacted by one motion of the Commissioners with no separate discussion. o If a separate discussion is desired, that consent item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Approve payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. COMMISSIONER'S OFFICE 2. Approve Commissioner's Minutes for the week of June 30, 2025. 3. Approve On -Year Extension Request from Port District 8, Warden on the Strategic Infrastructure Program (SIP) No. 2024-02 Truck Access/Bypass Project to August 20, 2026. Current end date is August 20, 2025. 4. Approve Grant County Tourism Subrecipient Agreement between Grant County and Jeff's Camera, Contract No. 25-01-10 on the Nature's Playground Photography Project in the amount of $18,000.00. / 5. Approve Resolution and request for Chair ' en the Consolidate Homeless Grant CHG q ( ) 26-46108-10 contract with Department of Commerce in the amount of $5,787,407.00 to start July 1, 2025 through June 30, 2027. 6. Approve Letter of Appreciation for Jord'Enn Barker for service on the Tourism Advisory Committee. 7. Approve Recommendation of Appointment to the Fair Advisory Committee. 8. Approve Recommendation of Appointment for the Rate Payer Position on the Lodging Tax Advisory Committee. 9. Approve Recommendation of Reappointment to the Homeless Housing Task Force — City of Moses Lake Primary Member for a partial term. 10. Approve Recommendation of Reappointment to the Homeless Housing Task Force — City of Moses Lake Alternate Member for a partial term. 11. Approve Recommendation of Reappointment to the Homeless Housing Task Force. 12. Approve Recommendation of Reappointment to the Homeless Housing Task Force. 13. Approve Recommendation of Reappointment to the Homeless Housing Task Force. 14. Approve Recommendation of Reappointment to the Homeless Housing Task Force. 15. Approve Recommendation of Reappointment to the Homeless Housing Task Force. 16. Approve Recommendation of Reappointment to the Homeless Housing Task Force. 17. Approve Recommendation of Reappointment to the Homeless Housing Task Force. 18. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2023-01, Architecture and Engineering Site Plan in the amount of $14,790.50 for the month of June 2025. 19. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2024.05, Phase 1 Master Planning in the amount of $92,836.45 for June 2025. Page 5 of 7 Grant County Commissioners Agenda Week of July 14, 2025 20. Approve reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) No. 2024-07, Phase 1 Master Planning Cont'd in the amount of $20,065.00 for June 2025. 21. Approve reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) 24-46108-10 in the amount of $55,905.92 for services provided in June 2025. DISTRICT COURT 22. Approve Resolution and request for Desiree Ochocinski, Court Administrator, to DocuSign Interagency Reimbursement Agreement #IAA26837 between Washington State Administrative Office of the Courts (AOC) and Grant County District Court (Community Court). Reimbursement amount is not to exceed $280,177.00 during the period of July 1, 2025 to June 30, 2026. FACILITIES & MAINTENANCE 23. Approve request to purchase Waste Oil Heater and Installation Services for Royal City Shop. The estimated cost for this project is $17,329.48. This project was budgeted for in the 2025 Capital Outlay plan and has a fund balance of $20,000.00. PHR1 IC WORKS 24. Approve request to purchase LED Pedestrian Crosswalk Blinker Signs from Traffic Safety Supply in the amount of $11,958.77. 25. Approve request for funds in the amount of $150,000.00 for the installation of reader board signs in the Gorge Amphitheater area. RENEW i14✓ meld from 717125 Consent —Approve Commercial Lease between Moberg Investment Properties, LLC and Grant County dba Renew for property at 1441 East Yonezawa, Moses Lake. s�J Term is December 1, 2025 through December 31, 2035. 27. Approve Out of State Travel Request for Lisa Hamilton to attend the 2025 Wellness Recovery Action Plan (WRAP) Symposium in Great Falls, MT. Dates of travel are October 5 through October 9, 2025. Estimated cost is $2,011.00 to be paid from Fund 108.150. 28. Approve Out of State Travel Requests for seventeen (17) Renew employees to attend the Premier Trauma Conference in Anaheim, CA. Dates of travel are October 7 through October 11, 2025. Estimated cost is $2,917.11 per person, for a total estimated amount of $49,590.87 to be paid from Fund 108.150. SHERIFF'S OFFICE 29. Approve request for Chief Deputy Phillip Coats to sign Amendment No. 10 to the Washington State Department of Corrections, Contract No. K9412 that lists updated daily rates. Term of the contract is January 1, 2012 through June 30, 2027. Page 6 of 7 Grant County Commissioners Agenda Week of July 14, 2025 TECHNOLOGY SERVICES 30. Approve Purchase Order No. 1035 to CDI for annual Laserfiche renewal in the amount of $63,013.61. This is a budgeted software maintenance expense to be paid from Fund 501.179. 31. Approve Purchase Order No. 1036 to Lexipol for annual LEFTA Shield software subscription used by the Sheriff's Office in the amount of $13,298.10. Term is August 15, 2025 through July 31, 2026. This is a budgeted software expense to be paid from Fund 501.179. 32. Approve Purchase Order No. 1037 to Axon for annual license renewal of Body Camera Software: (94) Licenses — Basic Bundle, (18) Pro Bundle Licenses, and (10) GB Evidence Storage A -La -Carte, used by the Sheriff's Office in the amount of $37,273.90. Contract year 4 of 5. This is a budgeted software expense to be paid from Fund 501.179. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment Below, you will find a list of meetings that the Commissioners may be attending. For more information, please contact the Commissioner's Office by email at commissioners@grantcountywa.gov or by phone at (509) 754-2011 ext. 2901. MONDAY, JULY 14, 2025 • Homeless Housing Plan Update Check -In (R Jones) TU ESDAY, JULY 15, 2025 No Individual Meetings Scheduled WEDNESDAY, JULY 16, 2025 • Grant County Economic Development Council (EDC) Board Meeting (R Jones) • PCC Rail Authority Meeting (K Burgess) • Grant County Compensation Study Project Check -In (C Carter) • Veteran Service Meeting (K Burgess) • Quincy City Council Update (C Carter) TH U RSDAY, JULY 17, 2025 • Columbia Basin Sustainable Water Coalition (CBSWC) Stakeholder Meeting —Odessa Groundwater Replacement Program Field Trip (R Jones) • Grant County Homeless Housing Plan Update with Renew (R Jones) • Quincy Valley Regional Parks Meeting (C Carter) • Grant Transit Authority (GTA) Board Meeting (K Burgess) Page 7 of 7 Grant County Commissioners Agenda Week of July 14, 2025 FRIDAY, JULY 18, 2025 No Individual Meetings Scheduled NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST.