HomeMy WebLinkAboutAgreements/Contracts - New Hope DV/SA/7-
GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:New Hope
REQUEST SUBMITTED BY: SUZI FOCI@
CONTACT PERSON ATTENDING ROUNDTABLE: nIa
CONFIDENTIAL INFORMATION: ❑YES Al NO
DATE: 8.12.25
PHONE: 509.764.8402
---
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SUBMITTED,
(CHECK J LL
THAT APPLY)
RAgreement / Contract
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[]Bid Opening Scheduled
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Ell -eases
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❑WSLCB
MI IN ZONE 10o g1,1111, ,
Request permission for Suzi Fode to Docu-Sign contract #26-31219-010 with
Department of Commerce for Crime Victims Services. The contract is for the
period July 1, 2025 through June 30, 2026 in the amount of $200,000.
GCPAO has reviewed and recommends approval.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO X N/A
If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A
DATE OF ACTION: �' { E-� DEFERRED OR CONTINUED TO:
WITHDRAWN:
APPROVE: DENIED ABSTAIN
D1:
D2:
p3: RECEIVED
AUG U 6 2025
4/23/24 GRANT COUNTY COMMISSIONERS
Docusign Envelope ID: 794AF3F4-8882-4E04-9D36-04FE66FB4E88
. ►. Washington State
��►� Department
lT Commerce
Grant Agreement with
New Hope
through
Office of Crime Victims Advocacy
Community Services Division
Grant Number:
26-31219-010
For
SFY2026-2027 Crime Victim Service Center Grant
Dated: 07/01 /2025
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Table of Contents
FACESHEET............................................................................................................................................................4
SPECIAL TERMS AND CONDITIONS.........................................................................................................................5
1.
BILLING PROCEDURES AND PAYMENT.............................................................................................................5
2.
COMPENSATION..............................................................................................................................................5
3.
FRAUD AND OTHER LOSS REPORTING.............................................................................................................6
4.
GRANT MANAGEMENT....................................................................................................................................6
5.
GRANT MODIFICATION....................................................................................................................................6
6.
INSURANCE......................................................................................................................................................6
7.
REPORTING......................................................................................................................................................7
8.
SUSGRANTEE DATA COLLECTION....................................................................................................................8
9.
ORDER OF PRECEDENCE..................................................................................................................................8
GENERALTERMS AND CONDITIONS.......................................................................................................................9
1.
DEFINITIONS....................................................................................................................................................9
2.
ACCESS TO DATA..............................................................................................................................................9
3.
ADVANCE PAYMENTS PROHIBITED..................................................................................................................9
4.
ALLWRITINGS CONTAINED HEREIN.................................................................................................................9
5.
AMENDMENTS..............................................................................................................................................
10
6.
AMERICANS WITH DISABILITIESACT(ADA)OF 1990, PUBLIC LAW 101-336, ALSO REFERREDTOAS THE "ADA"28
CFRPART
35.............................................................................................................................................................
10
7.
ASSIGNMENT.................................................................................................................................................
10
8.
ATTORNEYS' FEES ..........................................................................................................................................
10
9.
CONFIDENTIALITY/SAFEGUARDING OF INFORMATION.................................................................................
10
10.
CONFLICT OF INTEREST.............................................................................................................................
10
11.
COPYRIGHT...............................................................................................................................................
11
12.
DISPUTES..................................................................................................................................................
11
13.
DUPLICATE PAYMENT...............................................................................................................................
12
14.
GOVERNING LAWANDVENUE..................................................................................................................
12
15.
INDEMNIFICATION....................................................................................................................................
12
16.
INDEPENDENT CAPACITY OF THE GRANTEE..............................................................................................
12
17.
INDUSTRIAL INSURANCE COVERAGE........................................................................................................
12
18.
LAWS.........................................................................................................................................................
12
19.
LICENSING, ACCREDITATION AND REGISTRATION....................................................................................
12
20.
LIMITATION OFAUTHORITY......................................................................................................................
13
21.
NONDISCRIMINATION..............................................................................................................................
13
22.
PAYEQUITY...............................................................................................................................................
13
23.
POLITICALACTIVITIES................................................................................................................................
14
24.
PUBLICITY.................................................................................................................................................
14
25.
RECAPTURE...............................................................................................................................................
14
26.
RECORDS MAINTENANCE.........................................................................................................................
14
27.
REGISTRATION WITH DEPARTMENTOF REVENUE....................................................................................
14
28.
RIGHT OF INSPECTION..............................................................................................................................
15
29.
SAVINGS....................................................................................................................................................
15
30.
SEVERABILITY............................................................................................................................................
15
31.
SITE SECURITY...........................................................................................................................................
15
32.
SUBGRANTING/SUBCONTRACTING..........................................................................................................
15
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33.
SURVIVAL..................................................................................................................................................
15
34.
TAXES........................................................................................................................................................
15
35.
TERM I NATION FOR CAUSE........................................................................................................................
15
36.
TERMINATION FOR CONVENIENCE...........................................................................................................
16
37.
TERMINATION PROCEDURES....................................................................................................................
16
38.
TREATMENT OFASSETS............................................................................................................................
17
39.
WAIVER.....................................................................................................................................................
17
ATTACHMENT A: SCOPE OF WORK....................................................................................................................... 18
ATTACHMENT B: BUDGET.................................................................................................................................... 19
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Face Sheet
Grant Number: 26-31219-010
Washington State Department of Commerce
Community Services Division
Office of Crime Victims Advocacy
SFY2026-2027 Crime Victim Service Center Grant
1. Grantee
2. Grantee Doing Business As (as applicable)
GRANT, COUNTY OF
New Hope
DBANEWHOPE
EPHRATA, WA 98823
3. Grantee Representative
4. COMMERCE Representative
Suzi Fode
Helena Schlegel PO Box 42525
Director
Program Coordinator 98504-8304
sfode@grantcountywa.gov
(360) 725-2987 1011 Plum Street SE
(509) 764-8402
helena.schlegel@commerce.wa.gov Olympia WA 98501
5. Grant Amount
6. Funding Source
7. Start Date
8. End Date
$200,000.00
Federal: ❑ State: ® Other: El NIA: El07/012025
06/302027
9. Federal Funds (as applicable) Federal Agency: ALN
N/A N/A N/A
10. SWV #
11. UBI #
12. UEI #
13. Indirect Rate
SVVV0002426-17
132001884
ZL6WM26K8KR5
14. Award Method NOFO/RFX # Proviso #
Direct: ❑ Competitive: ® SFY2026-2027 Crime Victim Service N/A
Center Grant
15. Grant Purpose
Provide services to victims of crime
COMMERCE, defined as the Department of Commerce, and the Grantee, as defined above, acknowledge and accept the terms of this
Grant and attachments and have executed this Grant on the date below to start as of the date and year referenced above. The rights and
obligations of both parties to this Grant are governed by this Grant and the following other documents incorporated by reference: Grant
Terms and Conditions including Attachment "A" — Scope of Work, Attachment "B" — Budget, and Grantee's Application for funding.
FOR GRANTEE
FOR COMMERCE
Suzi Fode Directoro'+
�D�oc/us_lgned�W:'y_�
'CMWM61W--Anderson, Assistant Director
Name, Title
oy:
I�
F111signed
V✓il lFbpt.
8/13202514:32 PM PDT
Date
���yyytt§�M�@�A3srwAs
8/112025 1 4:55 PM PDT
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
Date
APPROVAL ON FILE
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Special Terms and Conditions
1. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Grantee upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative forCOMMERCE not more often than monthly nor
less than quarterly.
The Grantee shall submit all requests for reimbursement via the Commerce Contracts Management
System (CMS) which is available through the Secure Access Washington (SAW) portal. The invoice shall
include the Contract Number 26-31219-010.
If required, the attachments to the invoice request in the Commerce Contract Management System shall
describe and document, to COMM ERCE's satisfaction, a description of the work performed, the progress
of the project, and fees.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt
of properly completed invoices. Payment shall be sent to the address designated by the Grantee.
COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the Grantee
for services rendered if the Grantee fails to satisfactorily comply with any tens or condition of this Grant.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide
notification of the end of fiscal year due date.
The Grantee must invoice for all expenses from the beginning ofthe Grant through June 30, regardless of
the Grant start and end date.
Duplication of Billed Costs
The Grantee shall not bill COMMERCE for services performed under this Agreement, and COMMERCE
shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be paid by any other
source, including grants, for that service.
Disallowed Costs
The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization
or that of its subgrantees.
COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until acceptance
by COMMERCE ofthe final report (or completion ofthe project, etc.).
2. COMPENSATION
COMMERCE shall pay an amount not to exceed $200,000.00 forthe performance of all things necessary
for or incidental to the performance of work as set forth in the Scope of Work. Grantee's compensation for
services rendered shall be based on the terms ofthe Scope of Work and Budget.
Transfer of funds between line item budget categories must be approved by the Office of Crime Victims
Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of
the total program budget shall be subject to justification and negotiation between the Grantee and OCVA,
including approval from the Grantee's signature authority and the relevant OCVA Section Manager.
Payment will be on a reimbursement basis only
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Travel expenses incurred or paid by Grantee shall be reimbursed at a rate not to exceed the current
state rate and in accordance with the State of Washington Office of Financial Management Travel
Regulations. Current travel rates may be accessed at:
https://ofm.wa.gov/sites/default/f les/public/resources/travel/colorm ap.pdf
3. FRAUD AND OTHER LOSS REPORTING
4.
5.
Grantee shall report in writing all known or suspected fraud or other loss of any funds or other property
furnished under this Contract immediately or as soon as practicable to the Commerce Representative
identified on the Face Sheet.
The Representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Grant.
The Representative for COMMERCE and their contact information are identified on the Face Sheet of
this Grant.
The Representative for the Grantee and their contact information are identified on the Face Sheet ofthis
Grant.
Notwithstanding any provision ofthis grant to the contrary, at anytime during the grant period,
COMMERCE may, by written notification to the Grantee and without notice to any known guarantor or
surety, make changes within the general scope ofthe program activities to be performed under this
Grant. All other modifications shall not be valid unless made in writing and signed by the parties. Any oral
understandings and agreements not incorporated herein, unless made in writing and signed bythe
parties hereto, shall not be binding.
Notwithstanding any provision ofthis grant to the contrary, at anytime during the grant period,
COMMERCE may analyze grant expenditures as a proportion ofthe grant budget. If COMMERCE
determines, in its sole discretion, that the grant funding is underutilized, COMMERCE, in its sole
discretion, may unilaterally modifythe grant to reduce the balance ofthe grant budget. Funds de -
obligated by COMMERCE as a result of a budget reduction may be made available to other grantees for
the provision of eligible program activities.
6. INSURANCE
The Grantee shall provide insurance coverage as set out in this section. The intent of the required
insurance is to protect the state should there be any claims, suits, actions, costs, damages or expenses
arising from any loss, or negligent or intentional act or omission of the Grantee or Subgrantee, or agents
of either, while performing under the terms of this Grant. Failure to maintain the required insurance
coverage may result in termination ofthis Grant.
The insurance required shall be issued by an insurance company authorized to do business within the
state of Washington. Except for Professional Liability or Errors and Omissions Insurance, the insurance
shall name the state of Washington, its agents, officers, and employees as additional insureds under the
insurance policy. All policies shall be primary to any other valid and collectable insurance. The Grantee
shall provide COMMERCE thirty (30) calendar days' advance notice of any insurance cancellation, non -
renewal or modification.
The Contractor shall submit a certificate of insurance to COMMERCE which outlines the coverage and
limits defined in this insurance section within fifteen (15) calendar days of a written request by
COMMERCE. The certifications shall show the insurance coverage, the designated beneficiary, who is
covered, the amounts, the period of coverage, and that COMMERCE will be provided thirty (30) days'
advance written notice of cancellation. During the term of this Contract, if requested, the Contractor shall
submit renewal certificates not less than thirty (30) calendar days prior to expiration of each policy required
under this section.
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DO NOT send insurance certificates to COMMERCE unless requested by COMMERCE. Any certificates
received by mail will be returned to sender unless the certificate identifies the contract number, contract
manager name, and/or program name to which it applies.
The Grantee shall provide insurance coverage that shall be maintained in full force and effect during the
tens of this Grant, as follows:
Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance
Policy, including contractual liability, written on an occurrence basis, in adequate quantityto protect against
legal liability arising out of Grant activity but no less than $1,000,000 per occurrence. Additionally, the
Grantee is responsible for ensuring that any Subgrantees provide adequate insurance coverage for the
activities arising out of subgrants.
Cyber Liability Insurance: The Contractor shall maintain Cyber Liability Insurance. The Contractor shall
maintain minimum limits of no less than $1,000,000 per occurrence to cover all activities by the Contractor
and licensed staff employed or under contract to the Contractor. The state of Washington, its agents,
officers, and employees need not be named as additional insureds under this policy.
Automobile Liability. In the event that performance pursuant to this Grant involves the use of vehicles,
owned or operated by the Grantee or its Subgrantee, automobile liability insurance shall be required. The
minimum limit for automobile liability is $1,000,000 per occurrence, using a Combined Single Limit for
bodily injury and property damage.
Professional Liability, Errors and Omissions Insurance. The Grantee shall maintain Professional
Liability or Errors and Omissions Insurance. The Grantee shall maintain minimum limits of no less than
$1,000,000 per occurrence to cover all activities by the Grantee and licensed staff employed or under Grant
to the Grantee. The state of Washington, its agents, officers, and employees need not be named as
additional insureds under this policy.
Grantees that Participate in a Self -Insurance Program
Self-Insured/Liability Pool or Self -Insured Risk Management Program — With prior approval from
COMMERCE, the Grantee may provide the coverage above under a self-insured/liability pool or self -
insured risk management program. In order to obtain permission from COMMERCE, the Grantee shall
provide: (1) a description of its self-insurance program, and (2) a certificate and/or letter of coverage that
outlines coverage limits and deductibles. All self -insured risk management programs or self-
insured/liability pool financial reports must comply with Generally Accepted Accounting Principles (GAAP)
and adhere to accounting standards promulgated by: 1) Governmental Accounting Standards Board
(GASB), 2) Financial Accounting Standards Board (FASB), and 3) the Washington State Auditors annual
instructions for financial reporting. Grantees participating in joint risk pools shall maintain sufficient
documentation to support the aggregate claim liability information reported on the balance sheet. The
state of Washington, its agents, and employees need not be named as additional insured under a self -
insured prop ertyA iabi lity pool, if the pool is prohibited from naming third parties as additional insured.
Grantee shall provide annually to COMMERCE a summary of coverage and a letter of self-insurance,
evidencing continued coverage under Grantee's sell nsuredAiability pool or self -insured risk
management program. Such annual summary of coverage and letter of self-insurance will be provided on
the anniversary of the start date of this Grant.
7. REPORTING
Grantees must collect and maintain data that measure the performance and effectiveness of work done
under this grant.
If providing direct services or outreach, the Grantee shall submit data quarterly in the InfoNet data
collection system, relative to the provision of SFY2026-2027 Crime Victim Service Center Grant services.
Report data will be due in InfoNet no later than the fifteenth day following the end of each quarter.
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The Grantee shall submit non -personally identifying demographic, service and compliance data required
by state funding sources in the InfoNet data collection system. The Grantee shall maintain documentation
and records that support the data reported in InfoNet.
The Grantee shall establish and maintain written procedures for the security of InfoNet use at its site.
Procedures shall include:
o Only authorized staff are provided access to the InfoNet data and files;
o Staff are informed of the need for security and confidentiality of data and files maintained in or
available through the InfoNet system; and
o That the Grantee shall notify the Department Program Coordinator for this grant when an
employee is no longer authorized to access the InfoNet system.
Additional narrative reports may be required. See the Application for Funding and/or Reporting
Instructions provided for further details.
8. SUBGRANTEE DATA COLLECTION
Grantee will submit reports, in a forth and format to be provided by Commerce and at intervals as agreed
by the parties, regarding work under this Grant performed by subgrantees and the portion of Grant funds
expended for work performed by subgrantees, including but not necessarily limited to minonty-owned,
woman -owned, and veteran -owned business subgrantees "Subgrantees" shall mean subgrantees of any
tier.
9. ORDER OF PRECEDENCE
In the event of an inconsistency in this Grant, the inconsistency shall be resolved by giving precedence in
the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A — Scope of Work
• Attachment B— Budget
• SFY2026-2027 Crime Victim Service Center Grant Application for Funding as submitted and
approved by COMMERCE
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General Terms and Conditions
1. DEFINITIONS
As used throughout this Grant, the following terms shall have the meaning set forth below
A. "Authorized Representative" shall mean the Director and/orthe designee authorized in writing to act
on the Directors behalf.
B. "COMMERCE" shall mean the Washington Department of Commerce.
C. "Grant" or "Agreement" or "Contract" means the entire written agreement between COMMERCE
and the Grantee, including any Exhibits, documents, or materials incorporated by reference. E-mail
or Facsimile transmission of a signed copy ofthis Grant shall be the same as delivery of an original.
D. "Grantee" or "Contractor' shall mean the entity identified on the face sheet performing service(s)
under this Grant, and shall include all employees and agents of the Grantee.
E. "Personal Information" shall mean information identifiable to any person, including, but not limited
to, information that relates to a person's name, health, finances, education, business, use or receipt
of governmental services or other activities, addresses, telephone numbers, social security
numbers, driver license numbers, other identifying numbers, and any financial identifiers, and
"Protected Health Information" underthe federal Health Insurance Portability and Accountability Act
of 1996 (HIPAA).
F. "State" shall mean the state of Washington.
G. 'Subgrantee/subcontractor' shall mean one not in the employment of the Grantee, who is
performing all or part of those services under this Grant under a separate Grant with the Grantee.
The terms 'subgrantee" and "subcontractor' mean subgrantee/subcontractor(s) in any tier.
H. "Subrecipient" shall mean a non-federal entity that expends federal awards received from a pass -
through entity to carry out a federal program, but does not include an individual that is a beneficiary
of such a program. It also excludes vendors that receive federal funds in exchange for goods and/or
services in the course of normal trade or commerce.
I. "Vendor" is an entity that agrees to provide the amount and kind of services requested by
COMMERCE; provides services under the grant only to those beneficiaries individually determined
to be eligible by COMMERCE and, provides services on a fee -for -service or per -unit basis with
contractual penalties if the entity fails to meet program performance standards.
2. ACCESS TO DATA
In compliance with RCW 39.26.180, the Grantee shall provide access to data generated under this Grant
to COMMERCE, the Joint Legislative Audit and Review Committee, and the Office of the State Auditor at
no additional cost. This includes access to all information that supports the findings, conclusions, and
recommendations of the Grantee's reports, including computer models and the methodology for those
models.
3.
No payments in advance of or in anticipation of goods or services to be provided under this Grant shall be
made by COMMERCE.
4. ALL WRITINGS CONTAINED HEREIN
This Grant contains all the terms and conditions agreed upon by the parties. No other understandings, oral
or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to bind any of the parties
hereto.
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5. AMENDMENTS
This Grant maybe amended by mutual agreement of the parties. Such amendments shall not be binding
unless they are in writing and signed by personnel authorized to bind each of the parties.
6. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also
referred to as the "ADA" 28 CFR Part 35
The Grantee must comply with the ADA, which provides comprehensive civil rights protection to individuals
with disabilities in the areas of employment, public accommodations, state and local government services,
and telecommunications.
7. ASSIGNMENT
Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by the Grantee
without prior written consent of COMMERCE.
8. ATTORNEYS' FEES
9.
Unless expressly permitted under another provision of the Grant, in the event of litigation or other action
brought to enforce Grant terms, each party agrees to bear its own attorneys' fees and costs.
A. "Confidential Information" as used in this section includes
L All material provided to the Grantee by COMMERCE that is designated as "confidential" by
COMMERCE;
ii. All material produced by the Grantee that is designated as "confidential" by COMMERCE; and
iii. All Personal Information in the possession ofthe Grantee that may not be disclosed understate
or federal law.
B. The Grantee shall comply with all state and federal laws related to the use, sharing, transfer, sale,
or disclosure of Confidential Information. The Grantee shall use Confidential Information solely for
the purposes of this Grant and shall not use, share, transfer, sell or disclose any Confidential
Information to any third party except with the prior written consent of COMMERCE or as may be
required by law. The Grantee shall take all necessary steps to assure that Confidential Information
is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential
Information or violation of any state orfedeml laws related thereto. Upon request, the Grantee shall
provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require
changes to such policies and procedures as they apply to this Grant whenever COMMERCE
reasonably determines that changes are necessary to prevent unauthorized disclosures. The
Grantee shall make the changes within the time period specified by COMMERCE. Upon request,
the Grantee shall immediately return to COMMERCE any Confidential Information that
COMMERCE reasonably determines has not been adequately protected by the Grantee against
unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Grantee shall notify COMMERCE within twenty-four(24)hours
of any unauthorized use or disclosure of any confidential information, and shall take necessary steps
to mitigate the harmful effects of such use or disclosure.
10. CONFLICT OF INTEREST
Grantee must maintain and comply with written standards of conduct covering conflicts of interest and
governing the actions of its employees engaged in the selection, award and administration of contracts.
Grantee must complywith the following minimum requirements:
A. No employee,officer, oragent may participate in the selection, award, oradministmtion ofa contract
if he or she has a real or apparent conflict of interest. Such a conflict of interest would arse when
the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an
organization which employs or is about to employ any ofthe parties indicated herein, has a financial
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or other interest in or a tangible personal benefit from a firm considered for a contract. The officers,
employees, and agents of the Grantee may neither solicit nor accept gratuities, favors, or anything
of monetary value from Grantees or parties to subcontracts and must comply with RCW 39.26.020.
However, Grantee may set standards for situations in which the financial interest is not substantial
or the gift is an unsolicited item of nominal value. The standards of conduct must provide for
disciplinary actions to be applied for violations of such standards by officers, employees, or agents
of the Grantee.
B. If the Grantee has a parent, affiliate, or subsidiary organization that is not a state, local government,
or federally recognized tribe, the Grantee must also maintain written standards of conduct covering
organizational conflicts of interest. Organizational conflicts of interest means that because of
relationships with a parent company, affiliate, or subsidiary organization, the Grantee is unable or
appears to be unable to be impartial in conducting a procurement action involving a related
organization.
11. COPYRIGHT
Unless otherwise provided, all Materials produced under this Grant shall be considered "works for hire' as
defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered
the author of such Materials. In the event the Materials are not considered 'Works for hire' under the U.S.
Copyright laws, the Grantee hereby irrevocably assigns all right, title, and interest in all Materials, including
all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment
of creation of such Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or
sound reproductions. 'Ownership" includes the right to copyright, patent, register and the ability to transfer
these rights.
For Materials that are delivered under the Grant, but that incorporate pre-existing materials not produced
under the Grant, the Grantee hereby grants to COMMERCE a nonexclusive, royalty -free, irrevocable
license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare
derivative works, publicly perform, and publicly display. The Grantee warrants and represents that the
Grantee has all rights and perinissions, including intellectual property rights, moral rights and rights of
publicity, necessary to grant such a license to COMMERCE.
The Grantee shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials
furnished under this Grant, of all known or potential invasions of privacy contained therein and of any
portion of such document which was not produced in the performance of this Grant. The Grantee shall
provide COMMERCE with prompt written notice of each notice or claim of infringement received by the
Grantee with respect to any Materials delivered under this Grant. COMMERCE shall have the right to
modify or remove any restrictive markings placed upon the Materials by the Grantee.
12. DISPUTES
Except as otherwise provided in this Grant, when a dispute apses between the parties and it cannot be
resolved by direct negotiation, either party may request a dispute hearing with the Director of COMMERCE,
who may designate a neutral person to decide the dispute.
The request for a dispute hearing must:
• be in writing;
• state the disputed issues;
• state the relative positions of the parties;
• state the Grantee's name, address, and Grant number; and
• be mailed to the Director and the other party's(respondent's) Grant Representative within three
(3) working days after the parties agree that they cannot resolve the dispute.
The respondent shall send a written answer to the requestors statement to both the Director or the
Director's designee and the requestor within five (5) working days.
The Director or designee shall review the written statements and reply in writing to both parties within ten
(10) working days. The Director or designee may extend this period if necessary by notifying the parties.
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The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding.
The parties agree that this dispute process shall precede any action in ajudicial or quasi-judicial tribunal.
Nothing in this Grant shall be construed to limit the parties' choice of a mutually acceptable alternate dispute
resolution (ADR) method in addition to the dispute hearing procedure outlined above.
13. DUPLICATE PAYMENT
COMMERCE shall not pay the Grantee, if the Grantee has charged or will charge the State of Washington
or any other party under any other Grant or agreement, for the same services or expenses.
14. GOVERNING LAW AND VENUE
15.
This Grant shall be construed and interpreted in accordance with the laws of the state of Washington, and
the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
To the fullest extent permitted bylaw, the Grantee shall indemnify, defend, and hold harmless the state of
Washington, COMMERCE, agencies of the state and all officials, agents and employees ofthe state, from
and against all claims for injuries or death arising out of or resulting from the performance of the Grant.
"Claim" as used in this Grant, means any financial loss, claim, suit, action, damage, or expense, including
but not limited to attorney's fees, attributable for bodily injury, sickness, disease, or death, or injury to or
the destruction of tangible property including loss of use resulting therefrom.
The Grantee's obligation to indemnify, defend, and hold harmless includes any claim by Grantee's agents,
employees, representatives, or any subgrantee or its employees.
The Grantee's obligation shall not include such claims that may be caused by the sole negligence of the
State and its agencies, officials, agents, and employees. If the claims or damages are caused by or result
from the concurrent negligence of (a) the State, its agents or employees and (b) the Grantee, its
subcontractors, agents, or employees, this indemnity provision shall be valid and enforceable only to the
extent of the negligence of the Grantee or its subgrantees, agents, or employees.
The Grantee waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and
hold harmless the state and its agencies, officers, agents or employees.
16. INDEPENDENT CAPACITY OF THE GRANTEE
The parties intend that an independent Grantee relationship will be created by this Grant. The Grantee and
its employees or agents performing under this Grant are not employees or agents of the state of
Washington or COMMERCE. The Grantee will not hold itself out as or claim to be an officer or employee
of COMMERCE or of the state of Washington by reason hereof, nor will the Grantee make any claim of
right, privilege or benefit which would accrue to such officer or employee under law. Conduct and control
of the work will be solely with the Grantee.
17. INDUSTRIAL INSURANCE COVERAGE
The Grantee shall comply with all applicable provisions of Title 51 RCW, Industrial Insurance. If the
Grantee fails to provide industrial insurance coverage orfails to pay premiums or penalties on behalf of its
employees as may be required by law, COMMERCE may collect from the Grantee the full amount payable
to the Industrial Insurance Accident Fund. COMMERCE may deduct the amount owed by the Grantee to
the accident fund from the amount payable to the Grantee by COMMERCE underthis Grant, and transmit
the deducted amount to the Department of Labor and Industries, (L&I) Division of Insurance Services. This
provision does not waive any of L&I's rights to collect from the Grantee.
18. LAWS
The Grantee shall comply with all applicable laws, ordinances, codes, regulations and policies of local,
state, and federal governments, as now or hereafter amended.
19. LICENSING, ACCREDITATION AND REGISTRATION
The Grantee shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Grant.
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20. LIMITATION OF AUTHORITY
21.
Only the Authorized Representative or the Authorized Representative's delegate by writing (delegation to
be made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or
waive any clause or condition of this Grant. Furthermore, any alteration, amendment, modification, or
waiver or any clause or condition of this Grant is not effective or binding unless made in writing and signed
by the Authorized Representative.
A. Nondiscrimination Requirement. During the performance of this Agreement, the GRANTEE, including
any subcontractor, shall comply with all federal, state, and local nondiscrimination laws, regulations and
policies, this shall include but not be limited to the following: GRANTEE, including any subcontractor, shall
not discriminate on the bases enumerated at RCW 49.60.530(3). In addition, GRANTEE, including any
subcontractor, shall give written notice of this nondiscrimination requirement to any labor organizations
with which GRANTEE, or subcontractor, has a collective bargaining or other agreement.
The funds provided under this Agreement shall not be used to fund religious worship, exercise, or
instruction. No person shall be required to participate in any religious worship, exercise, or instruction in
order to have access to the facilities funded by this Agreement.
B. Obligation to Cooperate. GRANTEE, including any subcontractor, shall cooperate and comply with any
Washington state agency investigation regarding any allegation that GRANTEE, including any
subcontractor, has engaged in discrimination prohibited bythis Agreement pursuant to RCW 49.60.530(3).
C. Default. Notwithstanding any provision to the contrary, COMMERCE may suspend GRANTEE, including
any subcontractor, upon notice of a failure to participate and cooperate with any state agency investigation
into alleged discrimination prohibited by this Contract, pursuant to RCW 49.60.530(3). Any such
suspension will remain in place until COMMERCE receives notification that GRANTEE, including any
subcontractor, is cooperating with the investigating state agency. In the event GRANTEE, or subcontractor,
is determined to have engaged in discrimination identified at RCW 49.60.530(3), COMMERCE may
terininate this Agreement in whole or in part, and GRANTEE, subcontractor, or both, may be referred for
debarment as provided in RCW 39.26.200. GRANTEE or subcontractor may be given a reasonable time
in which to cure this noncompliance, including implementing conditions consistent with any court -ordered
injunctive relief or settlement agreement.
D. Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Agreement
terinination or suspension for engaging in discrimination, GRANTEE, subcontractor, or both, shall be liable
for contract damages as authorized by law including, but not limited to, any cost difference between the
original Grant and the replacement or cover Grant and all administrative costs directly related to the
replacement Grant, e.g., cost of the competitive bidding, mailing, advertising and staff time , which
damages are distinct from any penalties imposed under Chapter 49.60, RCW. GRANTEE may also be
required to repay grant funds pursuant to Section 25 (Recapture) ofthe General Terms & Conditions if the
Agreement is terminated based on a violation of the nondiscrimination requirement. COMMERCE shall
have the right to deduct from any monies due to GRANTEE or subcontractor, or that thereafter become
due, an amount for damages GRANTEE or subcontractor will owe COMMERCE for default under this
provision.
22. PAY EQUITY
The Grantee agrees to ensure that "similarly employed" individuals in its workforce are compensated as
equals, consistent with the following:
A. Employees are "similarly employed" ifthe individuals workforthe same employer, the performance
of the job requires comparable skill, effort, and responsibility, and the jobs are performed under
similar working conditions. Job titles alone are not determinative of whether employees are similarly
employed;
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B. Grantee may allow differentials in compensation for its workers if the differentials are based in good
faith and on any of the following:
L A seniority system; a meat system; a system that measures earnings by quantity or quality of
production; a bona fide job -related factor or factors; or a bona fide regional difference in
compensation levels.
ii. A bona fide job -related factor or factors may include, but not be limited to, education, training,
or experience that is: Consistent with business necessity; not based on or derived from a
gender -based differential; and accounts forthe entire differential.
iii. A bona fide regional difference in compensation level must be: Consistent with business
necessity; not based on or derived from a gender -based differential; and account for the entire
differential.
This Grant may be terminated by the Department, if the Department or the Department of Enterprise
Services deterinines that the Grantee is not in compliance with this provision.
23. POLITICAL ACTIVITIES
Political activity of Grantee's employees and officers are limited by the State Campaign Finances and
Lobbying provisions of Chapter 42.17A RCW and the Federal Hatch Act, 5 USC 1501 - 1508.
No funds may be used for working for or against ballot measures or for or against the candidacy of any
person for public office.
24. PUBLICITY
The Grantee agrees not to publish or use any advertising or publicity materials in which the state of
Washington or COMMERCE's name is mentioned, or language used from which the connection with the
state of Washington's or COMMERCE's name may reasonably be inferred or implied, without the prior
written consent of COMMERCE.
25. RECAPTURE
In the event that the Grantee fails to perform this Grant in accordance with state laws, federal laws, and/or
the provisions ofthis Grant, COMMERCE reserves the rightto recapture funds in an amount to compensate
COMMERCE for the noncompliance in addition to any other remedies available at law or in equity.
Repayment by the Grantee of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due
under this Grant.
26. RECORDS MAINTENANCE
The Grantee shall maintain books, records, documents, data and other evidence relating to this Grant and
performance of the services described herein, including but not limited to accounting procedures and
practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the
performance of this Grant.
The Grantee shall retain such records for a period of six years following the date of final payment. At no
additional cost, these records, including materials generated under the Grant, shall be subject at all
reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office ofthe State Auditor, and federal and state officials so authorized by law, regulation
or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be
retained until all litigation, claims, or audit findings involving the records have been resolved.
27. REGISTRATION WITH DEPARTMENT OF REVENUE
If required by law, the Grantee shall complete registration with the Washington State Department of
Revenue.
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28. RIGHT OF INSPECTION
The Grantee shall provide right of access to its facilities to COMMERCE, or any of its officers, or to any
other authorized agent or official of the state of Washington or the federal government, at all reasonable
times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this
Grant.
29. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after
the effective date ofthis Grant and pnorto normal completion, COMMERCE may suspend orterminate the
Grant under the "Termination for Convenience' clause, without the ten calendar day notice requirement.
In lieu of termination, the Grant may be amended to reflect the new funding limitations and conditions.
30. SEVERABILITY
The provisions of this Grant are intended to be severable. If any term or provision is illegal or invalid for
any reason whatsoever, such illegality or invalidity shall not affect the validity ofthe remainder ofthe Grant.
31. SITE SECURITY
32.
While on COMMERCE premises, Grantee, its agents, employees, or subgmntees shall conform in all
respects with physical, fire or other security policies or regulations.
The Grantee may only subgrant/subcontract work contemplated under this Grant if it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subgranting/subcontracting, the Grantee shall maintain written procedures
related to subgmnting, as well as copies of all subgmnts/subcontract and records related to
subgmnts/subcontracts. For cause, COMMERCE in writing may: (a) require the Grantee to amend its
subgmnting/subcontracting procedures as they relate to this Grant; (b) prohibit the Grantee from
subgmnting/subcontracting with a particular person or entity; or (c) require the Grantee to rescind or amend
a subgrant/subcontract.
Every subgrant/subcontract shall bind the Subgrantee/Subcontmctorto follow all applicable terms of this
Grant. The Grantee is responsible to COMMERCE if the Subgmntee/Subcontractor fails to comply with
any applicable term or condition ofthis Grant. The Grantee shall appropriately monitorthe activities ofthe
Subgmntee/Subcontractor to assure fiscal conditions of this Grant. In no event shall the existence of a
subgrant/subcontract operate to release or reduce the liability of the Grantee to COMMERCE for any
breach in the performance ofthe Grantee's duties.
Every subgrant/subcontract shall include a term that COMMERCE and the State of Washington are not
liable for claims or damages arising from a Subgmntee/Subcontractors performance of the
subgrant/subcontract.
33. SURVIVAL
The terms, conditions, and warranties contained in this Grant that by their sense and context are intended
to survive the completion of the performance, cancellation or termination of this Grant shall so survive.
34. TAXES
All payments accrued on account of payroll taxes, unemployment contributions, the Grantee's income or
gross receipts, any other taxes, insurance or expenses for the Grantee or its staff shall be the sole
responsibility of the Grantee.
35. TERMINATION FOR CAUSE
In the event COMMERCE determines the Grantee has failed to comply with the conditions of this Grant in
a timely manner, COMMERCE has the right to suspend or terminate this Grant. Before suspending or
terminating the Grant, COMMERCE shall notifythe Grantee in writing ofthe need to take corrective action.
If corrective action is not taken within 30 calendar days, the Grant may be terminated or suspended.
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36.
In the event of termination or suspension, the Grantee shall be liable for damages as authorized by law
including, but not limited to, any cost difference between the original Grant and the replacement or cover
Grant and all administrative costs directly related to the replacement Grant, e.g., cost of the competitive
bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the Grant, withhold further payments, or prohibit
the Grantee from incurring additional obligations of funds during investigation of the alleged compliance
breach and pending corrective action by the Grantee or decision by COMMERCE to tenninate the Grant.
A tennination shall be deemed a' Termination for Convenience' if it is detennined that the Grantee: (1) was
not in default; or (2) failure to perform was outside of his or her control, fault or negligence.
The rights and remedies of COMMERCE provided in this Grant are not exclusive and are, in addition to
any other rights and remedies, provided by law.
Except as otherwise provided in this Grant, COMMERCE may, by ten (10) business days' written notice,
beginning on the second day after the mailing, terminate this Grant, in whole or in part. If this Grant is so
tenninated, COMMERCE shall be liable only for payment required underthe terms ofthis Grant forservices
rendered or goods delivered prior to the effective date of termination.
37. TERMINATION PROCEDURES
Upon termination of this Grant, COMMERCE, in addition to any other rights provided in this Grant, may
require the Grantee to deliver to COMMERCE any property specifically produced or acquired for the
performance of such part ofthis Grant as has been terminated. The provisions ofthe "Treatment of Assets"
clause shall apply in such property transfer.
COMMERCE shall pay to the Grantee the agreed upon price, if separately stated, for completed work and
services accepted by COMMERCE, and the amount agreed upon by the Grantee and COMMERCE for (i)
completed work and services for which no separate price is stated, (ii) partially completed work and
services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and
preservation of property, unless the tennination is for default, in which case the Authorized Representative
shall determine the extent ofthe liability of COMMERCE. Failure to agree with such detennination shall be
a dispute within the meaning of the "Disputes" clause of this Grant. COMMERCE may withhold from any
amounts due the Grantee such sum as the Authorized Representative determines to be necessary to
protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition
to any other rights and remedies provided by law or under this Grant.
After receipt of a notice oftermination, and except as otherwise directed by the Authorized Representative,
the Grantee shall:
A. Stop work under the Grant on the date, and to the extent specified, in the notice;
B. Place no further orders or subgrants/subcontracts for materials, services, or facilities except as may
be necessary for completion of such portion of the work under the Grant that is not tenninated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the Grantee under the orders and
subgrants/subcontracts so tenninated, in which case COMMERCE has the right, at its discretion, to
settle or pay any or all claims arising out of the tennination of such orders and
su bg rants/subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subgrants/subcontracts, with the approval or ratification of the Authorized Representative to the
extent the Authorized Representative may require, which approval or ratifcation shall be final for all
the purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by
the Authorized Representative any property which, if the Grant had been completed, would have
been required to be furnished to COMMERCE;
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F. Complete performance of such part of the work as shall not have been terminated by the Authorized
Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for the
protection and preservation of the property related to this Grant, which is in the possession of the
Grantee and in which COMMERCE has or may acquire an interest.
38. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished
by the Grantee, for the cost of which the Grantee is entitled to be reimbursed as a direct item of cost under
this Grant, shall pass to and vest in COMMERCE upon delivery of such property by the Grantee. Title to
other property, the cost of which is reimbursable to the Grantee under this Grant, shall pass to and vest in
COMMERCE upon (i) issuance for use of such property in the performance of this Grant, or (ii)
commencement of use of such property in the performance of this Grant, or (iii) reimbursement of the cost
thereof by COMMERCE in whole or in part, whichever first occurs.
A. Any property of COMMERCE furnished to the Grantee shall, unless otherwise provided herein or
approved by COMMERCE, be used only for the performance of this Grant.
B. The Grantee shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Grantee or which results from the failure on the part of the Grantee to
maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Grantee shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Grantee shall surrender to COMMERCE all property of COMMERCE prior to settlement upon
completion, termination or cancellation of this Grant.
E. All reference to the Grantee under this clause shall also include Grantee's employees, agents or
S u bgrantees/Subcontractors.
39. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Grant unless stated to be such
in writing and signed by Authorized Representative of COMMERCE.
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Attachment A: Scope of Work
New Hope shall furnish goods and services necessary to accomplish the activities under the SFY2026-
2027 Crime Victim Service Center Grant grant funding during the grant period.
This Grant is not a benefit or entitlement to the Grantee. It is not to be used to acquire property or services
for the government's direct benefit. The principle purpose of this Grant is to provide funding for New Hope
to accomplish a public purpose.
Funding from this Grant must be used to support the services outlined and approved in the SFY2026-2027
Crime Victim Service Center Grant funding application.
DATA REQUIREMENTS
1. Grantees will submit quarterly reports on SFY2026-2027 Crime Victim Service Center Grant activities
to their grant manager.
2. Report data will be due in InfoNet no later than the fifteenth day following the end of each quarter.
Additional narrative reports may be required. See the Application for Funding and/or Reporting
Instructions provided for further details.
DELIVERABLES
1. Services —As detailed above
2. Reports —As described in Special Terms and Conditions
3. Invoices— Must be submitted at least quarterly and as described in Special Terms and Conditions
PERFORMANCE MEASURES
Provision ofthe deliverables listed above will be measured using the following performance measures:
1. 90% of required reports will be submitted on time
2. 100 % of required audits will be completed on time
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Attachment B: Budget
Budget
CVSC
Total
Salaries
$131,754.00
$131,754.00
Benefits
$49,319.00
$49,319.00
Goods and Services
$18,927.00
$18,927.00
Match
$50,000.00
$50,000.00
Non- Match Total
$200,000.00
$200,000.00
Transfer of funds between line item budget categories must be approved by the Office of Crime Victims
Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of the
total program budget shall be subject to justification and negotiation between the Grantee and OCVA,
including approval from the Grantee's signature authority and the relevant OCVA Section Manager.
Travel expenses incurred or paid by Grantee shall be reimbursed at a rate not to exceed the current state
rate and in accordance with the State of Washington Office of Financial Management Travel Regulations.
Current rates for travel may be accessed at
httos://ofm.wa.a ov/sites/default/fi I es/o u bl is/resou rces/travel/colorm ao. o df.
Any purchase over $10,000 must be pre -approved by COMMERCE.
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Certification of Federal Award Requirements
Funding for this grant is comprised of Federal Victims of Crime Act (VOCA) funds. Applicants must meet
the following conditions in order to receive grant funding:
1. Unique Entity Identifier (UEI) from SAM.gov system
This number is required to receive federal funds. According to the Department of Justice Grants
Financial Guide, unless an exception applies, all applicants and recipients must have a unique entity
identifier when applying for Federal awards and cooperative agreements (initial or supplemental
awards) (2 C.F.R. Part 25 - Universal Identifier and System of Award Management).
In April of 2022 the federal government stopped using the DUNS number and switched to UEI's
assigned via the SAM.gov system.
If your entity was already registered in SAM.gov, your UEI has already been assigned. This number is
currently visible on your entity registration record.
Please note that SAM.gov registration is not required to obtain an UEI and OCVA is no longer
requiring SAM.gov registration for our grantees.
To obtain a UEI (without full entity registration in SAM.gov), please visit the SAM.gov website.
• See Quick Start Guide for Getting Your Unique Entity ID (SAM)
• See SAM.gov I Home
• This is a free service
Agency's Unique Entity Identifier (UEI): ZL6WM26K8KR5
2. Audit Requirements
Federal Grant Funds Subrecipients expending $1,000,000 or more in federal grant funds annually are
required to secure an audit pursuant to OMB Uniform Guidance 2 CFR Part 200, Subpart F and are
allowed to utilize federal grant funds to budget for the audit costs. See Section 8000 of the
Subrecipient Handbook for more detail.
Applicant is certifying it will comply with this audit requirement.
3. Executive Compensation Data
In certain circumstances recipients of federal funds must report the names and total compensation of
their five most highly compensated executives. Answer the following questions to determine if you
have to submit this information.
In the agency's preceding fiscal year, did the organization
a) receive 80 percent or more of its annual gross revenues in U.S. federal contracts,
subcontracts, loans, grants, subgrants, and/or cooperative agreements:
Yes ❑ No 1�
b) and $25,000,000 or more in annual gross revenues from U.S. federal contracts,
subcontracts, loans, grants, subgrants, and/or cooperative agreements:
Yes ❑ No Q
Did you answer "yes" to both 4.a) and 4.b)?
Yes ❑ No 1�
If you answered "yes" to both questions please provide the names/compensation of the five
(5) most highly compensated executives of the recipient of award funds:
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1. n/a
2 n/a
3. n/a
4. n/a
5. n/a
4. Internal Revenue Service (IRS) 501(c)(3) Determination Letter
VOCA funding requires that nonprofit organizations verify their federal nonprofit status (as applicable)
by providing a copy of their Internal Revenue Service (IRS) 501(c)(3) determination letter. A nonprofit
organization is as described in section 501 (c)(3) of the Internal Revenue Code of 1986 and is exempt
from taxation under section 501(a) of that Code. See 42 U.S.0 § 13925(b)(16)(B).
Unless submitted previously, nonprofit organizations applying for funding must submit a copy
of Internal Revenue Service to OCVA.
5. Computer Networks
The applicant understands and agrees that it cannot use VOCA Grant funds to maintain or establish a
computer network unless such network blocks the viewing, downloading, and exchanging of
pornography.
6. Non -Supplanting Certification
The applicant understands and agrees that no VOCA Grant funds will be used to supplant existing
state, local, or other non-federal funding already in place to support current services. VOCA Grant
funds will be used to increase the total amount of funds used for crime victim assistance. Violation of
the non -supplanting requirement can result in a range of penalties, including suspension of future
funds under this grant, recoupment of monies provided under this grant, and civil and/or criminal
penalties.
7. ADA Requirement (FOR NON -TRIBAL GRANTEES ONLY)
Does the location where services are primarily provided comply with ADA requirements for
accessibility?
Yes Q No ❑
If no, provide information on how this is addressed:
n/a
By signing this document below, the applicant certifies that that agency is qualified to receive the funds.
As the duly authorized representative of the applicant, I hereby acknowledge that the applicant will
comply with the above requirements. This acknowledgement shall be treated as a material representation
of fact upon with the Department of Commerce, Office of Crime Victims Advocacy will rely if a grant is
issued.
Suzi Fode Director
Name and Title of Authorized Representative
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Civil Rights Certifications
The applicant herby assures and certifies compliance with all applicable Federal statutes, regulations,
policies, guidelines, requirements, and any conditions of the recipient's grant. If a grant is made, the
grantee and subgrantees, if any, will be subject to statutory prohibitions on discrimination.
1. Discrimination on the Basis of National Origin —Limited English Proficient (LEP) Individuals
To ensure compliance with the Omnibus Crime control and Safe Streets Act of 1968 and Title VI of
the Civil Rights Act of 1964, applicants must take reasonable steps to ensure that persons with
Limited English Proficiency (LEP) have meaningful access to services and legal protections.
Meaningful access may entail providing language assistance services, including oral and written
translation, where necessary. Assistance in understanding grant recipient's obligations under the law
may be found in the Department of Justice's Guidance to Federal Financial Assistance Regarding
Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficiency
Persons (LEP Guidance), which can be found at 67 Fed. Reg. 41455 (June 18, 2002). Additional
assistance regarding LEP obligations and information may be found at www.lep.gov.
2. Federal Non -Discrimination Requirements
The applicant will comply with any applicable federal nondiscrimination requirements, which may
include:
• the Omnibus Crime Control Act and Safe Streets Act of 1968 (42 U.S.C. § 3789d),
• the Victims of Crime Act (42 U.S.C. § 10604(e)),
• the Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)),
• the Civil Rights Act of 1964 (42 U.S.C. § 2000(d)),
• the Rehabilitation Act of 1973 (29 U.S.C. § 794),
• the Americans with Disabilities Act of 1990 (42 U.S.C. §§ 12131-34),
• the Education Amendments of 1972 (20 U.S.C. §§ 1681,1683,1685-86),
• the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07),
• 28 C.F.R. Part 42 (U.S. Department of Justice Regulations — Nondiscrimination, Equal
Employment Opportunity, Policies and Procedures),
• Executive Order 13279 (equal protection of the law for -faith based and community organizations),
and
• 28 C.F.R. Part 38 ((U.S. Department of Justice Regulations — Equal Treatment for Faith Based
Organizations).
The applicant shall further comply with federal law prohibiting grant recipients from retaliating against
individuals taking action or participating in action to secure rights protected by federal law.
3. Civil Rights Provision - Prohibition of Discrimination for Recipients of Federal Funds
The applicant assures compliance of all applicable nondiscrimination requirements of the Victims of
Crime Act. No person in any state shall, on the grounds of race, color, religion, national origin, sex,
age, or disability be excluded from participation in, be denied the benefits of, be subjected to
discrimination under, or denied employment in connection with any program or activity receiving
federal financial assistance, pursuant to the following statutes and regulations: Section 809(c),
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 U.S.C. 3789d, and
Department of Justice Nondiscrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G, Title
VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d, et seq.; Section 504 of the
Rehabilitation Act of 1973, as amended, 29 U.S.C. 794, Subtitle A, Title II of the Americans with
Disabilities Act of 1990, 42 U.S.C. 12101, et seq. and Department of Justice regulations on disability
discrimination, 28 CFR Part 35 and Part 39, Title IX of the Education Amendments of 1972, as
Docusign Envelope ID: 794AF3F4-8882-4E04-9D36-04FE66FB4E88
amended, 20 U.S.C. 1681-1683, and the Age Discrimination Act of 1975, as amended, 42 U.S.C.
6101, et seq.
4. Federal Civil Rights Training
Recipients of financial assistance from the Department of Justice, such as Victims of Crime Act
(VOCA) funds, either awarded directly or through another recipient, must comply with the federal
statutes and regulations that prohibit discrimination based on race, color, national origin, sex, religion,
age, and disability in VOCA-funded programs or activities.
As part of its training efforts, the Office for Civil Rights at the Office of Justice Programs has
developed an online civil rights training curriculum for recipients. This training, which consists of six
segments and accompanying self -tests, is designed to provide recipients with an overview of
applicable nondiscrimination laws and the general civil rights obligations that are tied to grants
awarded by the Department of Justice. The OCR offers this online version of its training program to
ensure that recipients who are unable to participate in an in -person training session can still receive
valuable technical assistance.
All six Civil Rights training programs are available at http://oip.gov/about/ocr/ocr-training-videos/video
ocr-trainina.htm
The recipient must view the online training at least once every two years. By signing this certification,
the applicant acknowledges the viewing of OJP Civil Rights Non -Discrimination training.
5. Notification of Findings of Discrimination or Non -Compliance
In the event a state or federal court or a state or federal administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, age,
disability, or sex against the Grantee or a program partner or participant receiving grant funds, the
Grantee will forward a copy of the finding to the U.S. Department of Justice, Office of Justice
Programs, Office of Civil Rights (OCR), and the Department of Commerce (COMMERCE).
The Grantee shall include a statement clearly stating whether or not the finding is related to any grant
activity supported with a grant in which U.S. Department of Justice funds are involved, and identify all
open grants utilizing U.S. Department of Justice funding by grant number and program title.
6. Equal Employment Opportunity Program (EEOP)
The Grantee will determine whether it is required to formulate an Equal Employment Opportunity
Program (EEOP), in accordance with 28 C.F.R. 42.301 et. seq. If the Grantee is not required to
formulate an EEOP, it will submit a certificate form to the Washington State Department of Commerce
(COMMERCE) indicating that it is not required to develop an EEOP. If the Grantee is required to
develop an EEOP but not required to submit the EEOP to the OCR, the Grantee will submit a
certification to COMMERCE certifying that it has an EEOP on file which meets the applicable
requirements. If the Grantee is awarded a grant of $500,000 or more and has 50 or more employees,
it will submit a copy of its EEOP to the OCR and COMMERCE. Non-profit organizations, federally
recognized Indian Tribes, and medical and educational institutions are exempt from the EEOP
requirement, but are required to submit a certification form to COMMERCE to claim the exemption.
Information about civil rights obligations of Grantees can be found at httiD1/www.oiip.usdoi.gov/ocr/.
7. Grantee Duty to Ensure Subcontractor Compliance
The Grantee is required to ensure compliance with these requirements by any program partner or
participant receiving funding under this grant.
Docusign Envelope ID: 794AF3F4-8882-4E04-9D36-04FE66FB4E88
As the duly authorized representative of the grantee, I hereby certify that the Grantee will comply
with the above Civil Rights requirements specified in this Certification
Signed by:
� � b 8/11/2025 1 4.55 PM PDT
g� ... Date
Suzi Fode Director
Name and Title of Authorized Representative
New Hope
Name of Agency
Mary Craig, System Advocate
Name and Title of person who completed OJP Civil Rights Non -Discrimination Training (see #4)
5.24.24
Most recent date online training was completed
Recipients must view the online training at a minimum of every two years for the duration
VOCA funding is received.
Docusign Envelope ID: 794AF3F4-8882-4E04-9D36-04FE66FB4E88
Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary
Exclusion
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 28 CFR Part 67, Section 67.510, Participants' responsibilities. The regulations were published
as Part V11 of the May 26, 1988 Federal Register (pages 19160-19211).
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Suzi Fode Director
Name and Title of Authorized Representative
ES
Signed by:
y�-t �b & 8/11/2025 1 4:55 PM PDT
,, , .93... Date
New Hope
Name of Organization
DBA NEW HOPE PO BOX 37 EPHRATA, WA 98823
Address of Organization
Docusign Envelope ID: 794AF3F4-8882-4E04-9D36-04FE66FB4E88
Certification Regarding Lobbying
Each person shall file the most current edition of this certification and disclosure form, if applicable, with
each submission that initiates agency consideration of such person for an award of a federal contract, grant,
or cooperative agreement of $100,000 or more, or Federal loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 or not more than $100,000 for each
such failure.
The undersigned certifies, to the best of their knowledge and belief, that,
A. No Federal appropriated funds have been paid orwill be paid to any person for influencing or attempting
to influence an officer of employee of any Federal agency, a Member of Congress, an officer or
employee of Congress, or any employee of a member of Congress, in connection with the awarding of
any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan or cooperative agreement.
B. If any non -Federal funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any Federal agency, a Member of Congress, blfaber or employee
of Congress, or an employee of a Member of Congress in conne do ith this elral contract, grant,
loan, or cooperative agreement, the undersigned shall initial here n/a and complete and
submit "Disclosure of Lobbying Activities", in accordance with its Ingtructions. OCVA will provide this
form, if needed.
C. The undersigned shall require that the language of this certification be included in the award documents
for all sub -awards at all tiers and that all sub -recipients shall certify and disclose accordingly.
Suzi Fode Director
Name and Title of Authorized Representative
—Signed by:
SMI, Fdt.
New Hope
Name of Organization
IDEA NEW HOPE PO BOX 37 EPHRATA, WA 98823
Address of Organization
8/11/2025 1 4:55 PM PDT
Date
Docusign Envelope ID: 794AF3F4-8882-4E04-9D36-04FE66FB4E88
Certification of Suitability to Interact with Participating Minors
To assist OCVA in monitoring new grant requirements for federal funds, please complete this form to
certify that your organization has completed the required background checks for all covered individuals
that interact with any minor in the course of activities under your grant (employees paid by the grant,
volunteers used as match under the grant, and volunteers supporting grant -covered activities).
Grantees are required to have documentation that the search was conducted, and this should be
maintained in accordance with your document retention policies.
Grantee Name: New Hope
Grant Number: 26-31219-010
Background checks must include:
• Public sex offender and child abuse websites/registries
• Criminal history registries and similar repositories of criminal history records
• An eligible fingerprint search/background check has been completed
If the applicant determines that no minors will be served by staff being directly charged or staff/volunteers
used as match for this federally funded grant, the search is not required.
Applicant hereby certifies that the recipient (and any subrecipients) have complied with the above
regulations, as applicable.
Signed by:
Signature of Authorized Official L_S9E23A7B2935D493...
F6 ,
Name of Authorized Official Suzi Fode
Date 8/11/2025 1 4.55 PM PDT
Docusign Envelope ID: 794AF3F4-8882-4E04-9D36-04FE66FB4E88
Request for Volunteer Requirement Waiver
Current VOCA program guidelines requires that grant recipients must use volunteers as a condition of
receiving funds unless the state administrator determines there is a compelling reason to waive this
requirement. A "compelling reason" may be a statutory or contractual provision concerning liability or
confidentiality of counselor/victim information, which bars using volunteers for certain positions, or the
inability to recruit and maintain volunteers after a sustained and aggressive effort.
If an applicant requests a waiver of the volunteer requirement, the section below must be completed
providing a compelling reason why the use of volunteers is not feasible for the agency.
I am requesting a waiver for the use of volunteers for my VOCA project/program:
Yes ❑ No l
If you are requesting a volunteer waiver, provide detailed explanation for your request in the
following section. Waivers may only be requested in the following situations:
1. In the case of statutory or contractual provisions that prohibits the use of volunteers. (Attach a
copy of the applicable statute or contract.)
2. In the case of a lack of volunteers. If you list this as a reason for the waiver request, you must
document the efforts made to recruit volunteers.
Our aciencv is requesting a waiver for the following reason/s:
n/a
Docusign Envelope ID: 794AF3F4-8882-4E04-9D36-04FE66FB4E88
Subgrant Award Report (SAR)
Complete the information below, this will be used by OCVA to complete the federal Subgrant Award
Report (SAR) which collects basic information on subgrant recipients and program activities that will be
implemented with VOCA plus match funds.
How to video is here:.hftps://vimeo.com/365156967
1. Organization Name: New Hope
2. VOCA Crime Victim Assistance Funds Awarded in this grant: $
3. Sub -Grant Number (number assigned to your contract): 26-31219-010
4. Budget and Staffing
Indicate below the requested information based on the subrecipient's current fiscal year. Report the
total budget available to the victim services program, by source of funding. Do not report the entire
agency budget, unless the entire budget is devoted to victim services program. For example, if VOCA
funds are awarded to support a victim advocate unit in a prosecutor's office, only report the budget for
the victim advocate unit.
Information Requested
Response
Explanation as required)
A. Total budget for all victimization
The amount reported is for the
programs and services
current fiscal year. Include the
3245790
subaward amount for this
contract/grant
B. Annual funding amounts allocated
State funds:
Identify by source, the amount of
to all victimization programs
1713168
funds allocated to the victimization
and/or services for the current
Local funds:
programs/services budget of the
fiscal year
subgrantee agency.
593185
DO NOT COUNT FUNDS IN
Other federal funds:
MORE THAN ONE CATEGORY
739437
OTHER FEDERAL includes all
Other non-federal:
federal funding except the
N D
�V
subaward amount reported in
Question 2.
C. Total number of paid staff for
Total Paid Staff:
Count each staff member once.
all subgrantee victimization
Enter Whole Number
Both full and part time staff
programs and/or services
should be counted as one staff
22
member. DO NOT prorate based
on FTE.
D. Number of staff hours funded
Number of Hours:
through this VOCA award
Total COUNT of hours of work by
(plus match) for subgrantee's
3598
all staff supporting the work of this
victimization programs and/or
VOCA subaward plus match.
services
E. Number of volunteer staff
Volunteer Staff:
supporting the work of this
Enter Whole Number
COUNT each volunteer staff
VOCA award (plus match) for
3
once. DO NOT prorate based on
subgrantee's victimization
FTE.
programs and/or services
F. Number of volunteer hours
Number of Hours:
supporting the work of this
Total count of hours of work byall
VOCA award (plus match) for
100
volunteers supporting the work of
subgrantee's victimization
this VOCA subaward plus match.
programs and/or services
Doc usion Ewe lope I D'. 794AF3F4eee24EW 9D36 0,FE65FB4Eee
1► Washington State
Department of
�i Commerce
DocuSign Contract Review and Routing Form
Office of Crime Victims Advocacy
Reviewed by:
Title:
I verify that I haw:
Date:
Helena Schlegel
Grant
Proofed documents
729202514. 50 PM PDT
Manager
Section
Matched approw:d Obligation Summary
Nidry Gleason
Memo and Allocation Spreadsheet
7/30202514:58 PM PDT
Manager
Reviewed entry and codingin CNIS
Correct template from IntraCOM has
Assistant
been used
Trisha Smith
or
OR
7/3120251 8.41 AM PDT
Managing
Documentation has been included with
Dlrectnr
reason for exception
Use If Grant Manager needs W verify Grantee submission before Assistant Director's a[
Reviewed by: Title: I verify that l have: Date:
Helena Schlegel Grant Checked that Grantee has completed all 8/13/202511050 AM PDT
Manager required certifications and/or films
Updated 5/25/2022
0 docusign
Certificate Of Completion
Envelope Id: 794AF3F4-8882-4E04-9D36-04FE66F64E88
Status: Completed
Subject: OCVA SFY 2026-2027 CVSC 26-31219-010 New Hope
Division:
Community Services and Housing
Program: OCVA
Co ntractN u m be r: 26-31219-010
DocumentType: Contract
Source Envelope:
Document Pages: 30 Signatures: 1
Envelope Originator:
Certificate Pages: 5 Initials: 1
Kelly Tracy
AutoNav: Enabled
1011 Plum Street SE
Envelopeld Stamping: Enabled
MS 42525
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Olympia, WA 98504-2525
kelly.tracy@commerce.wa.gov
IP Address: 198.238.75.132
Record Tracking
Status: Original
8/12/2025 2:12:00 PM
Security Appliance Status: Connected
Storage Appliance Status: Connected
Signer Events
Suzi Fode
sfode@grantcountywa.gov
Director
Grant County
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 7/22/2021 9:54:00 AM
ID: f9391 c86-5931-4a2b-9328-a83d20f3b27c
Helena Schlegel
helena.schlegel@commerce.wa.gov
Security Level: Email, Account Authentication
(None), Login with SSO
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Cindy Guertin -Anderson
cindy.guertin-anderson@commerce.wa.gov
.Assistant Director, Commerce
Washington State Department of Commerce
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events
Editor Delivery Events
Holder: Kelly Tracy Location: DocuSign
kelly.tracy@commerce.wa.gov
Pool: StateLocal
Pool: Washington State Department of Commerce Location: Docusign
Signature Timestamp
Ls
al Sent: 8/12/2025 3:45:00 PM
Viewed: 8/13/2025 10:43:22 AM
Signed: 8/13/2025 10:46:54 AM
Signature Adoption: Pre -selected Style
Using IP Address: 216.215.12.67
Completed Sent: 8/13/2025 10:46:55 AM
Viewed: 8/13/2025 10:50:23 AM
Signed: 8/13/2025 10:50:58 AM
Using IP Address: 198.238.8.141
DocuSigned by:
6AHC9B618494EF...
Signature Adoption: Pre -selected Style
Using IP Address: 24.17.99.212
Signature
Status
Sent: 8/13/2025 10:51:00 AM
Viewed: 8/13/2025 4:32:12 PM
Signed: 8/13/2025 4:32:19 PM
Timestamp
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8/12/2025 3:45:00 PM
Certified Delivered
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8/13/2025 4:32:12 PM
Signing Complete
Security Checked
8/13/2025 4:32:19 PM
Completed
Security Checked
8/13/2025 4:32:19 PM
Payment Events Status
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 8/11/20204:44: 12 PM
Parties agreed to: Suzi Fode
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Washington State Department of Commerce (we, us or Company) may be
required by law to provide to you certain written notices or disclosures. Described below are the
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