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HomeMy WebLinkAboutOut of State Travel Request - FairgroundsGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Fairgrounds REQUEST SUBMITTED BY: Jim McKiernan CONTACT PERSON ATTENDING ROUNDTABLE: Jim McKiernan CONFIDENTIAL INFORMATION: ❑YES ®NO DATE: 08/06/25 PHONE:509-237-2672 ,TYPE(S) SUBMITTED: (CHECK ALL s ! APPLY) []Agreement / Contract []AP Vouchers ❑Appointment / Reappointment []ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes ❑Ordinances ©Out of State Travel El Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation ❑Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Please authorize sending three staff members, Rebecca, Shayla and Rosalyn, to the Rocky mountain association of Fairs convention in Billings. This is where we secure Most of our grounds entertainment If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION:`` Z APPROVE: DENIED ABSTAIN D 1: D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: RECEIVED AUG 0 6 2025 4/23/24 GRANT COUNTY COMMISSIONERS ------- - --- - -- ­_----- ---- DEADLINE: Due by Thursday at 12:00 p.m. to the Commissioner's Office with BOCC Consent Agenda Request Form, to be on the following week's Consent Agenda. Traveler's Name (s): Rosalyn Russell Department/Office: Fairgrounds Purpose of Travel: Rocky Mountain Association of Fairs Destination: Convention Billings, Montana Dates of Travel: Nov. 11 - 15 ITotal Trip Cost Estimate: $ 1,443.20--- (This line will auto -sum the costs listed below) Trave I TvDe (Select One) : Out of State Travel 0 Out CONUS Travel (AK, HI or US Territory) Q Foreign Travel 0 Extradition Fund Number/Department: 116-159.00.9702-573704300 - Travel 116.159.00.9702-57,3704302 - Meals Grant Funded? If Yes, List Grant Amount: Cost Application (Select One): -------------- 0 Yes Government Rate No Conference Rate 0 Regular Rate Hotel - GSA Rate: Hotel - Nightly Rate: Hotel Total: $ 110.001 1 $ 127.$0 511. 01 Explanation for Rate: Required if hotel cost is greater than per them orgovemment rate Hotel connected to Convention Center Rental Car Required? If Yes, Rental Car Cost: 0 Yes ® No I Air Carrier: Waska or Delta I Preparer's Name/Title: Cost of Flight: i$ 340.001 _j Conference Fee: $ 275.001 Total Estimate of MI&E During Travel: $ 317.001 Pr-e-approved by EO/DH? 0 Yes Q No Additional Expenses: (Addt7 costs for extended stays, flight upgrades, etc. at the expense of the traveler) If Yes, EO/DH Name: T Pw I. ri * j a gz43.g A n-- n DEADLINE: Due by Thursday at 12:00 p.m. to the Commissioner's Office with BOCC Consent Agenda Request Form, to be on the following week's Consent Agenda. Traveler's Name(s): I Shayta Anderson I Department/Off ice: J Fairgrounds Purpose of Travel: Rocky Mountain Association of Fairs Destination: Convention Billings, Montana Dates of Travel: Nov. 11 - 15 Total Trip Cost Estimate: 1 $ 1$443.20 (This line will auto -sum the costs listed below) Travel Type (Select One) : a Out of State Travel 0 Out CONUS Travel (AK, HI or US Territory) 0 Foreign Travel, (D Extradition Fund Number/Department: 116.159-00.9702-573704300 - Travel 116.159.00.9702-573704302 - Meals Grant Funded? If Yes, List Grant Amount: Cost Application (Select One): 0 Yes 0 Government Rate No Conference Rate Regular Rate Hotel - GSA Rate: Hotel - Nightly Rate: Hotel Total: $ 110.001 $ - ---- 127.801 $ Explanation for Rate: Required if hotel cost is greater than per them orgovernment rate Hotel connected to Convention Center Rental Car Required? If Yes, Rental Car Cost: 0 Yes M No Air Carrier: Alaska or Delta Cost of Flight: $ 340.001 511.20 Conference Fee: I Is 275.001 Total Estimate of MICE During Travel: $ 317.00 Additional Expenses: (AddtY costs for extended stays,, flight upgrades, etc. at the expense of the traveler) Preparer's Name/Title: Preapproved by EO/DH? If Yes, EO/DH Name: D Yes No I il 11- r0i --F- 0:� ca T v A r-4 ri I i DEADLINE: Due by Thursday at 12:00 p.m. to the Commissioner's Office with BOCC Consent Agenda Request Form to be on the. following week's Consent Agenda. Traveler's Name(s): I Rebecca Martinez I Department/Office: I Fairgrounds Purpose of Travel: Rocky Mountain Association of Fairs Destination: Convention Billings, Montana Dates of Travel: Nov. 11 - 15 ITotal Trip Cost Estimate: $ 1t443.20 (This line will auto -sum the costs listed below) I Travel Twe (Select Or Q Out of State Travel C3 Out CONUS Travel (AK, HI or US Territory) Q Foreign Travel Q Extradition Grant Funded? 0 Yes Q No Hotel - GSA Rate: Fund Number/Department: 116.159.00.9702-573704300 - Travel 116-159.00.9702.573704302 - Meats If Yes, List Grant Amount: Cost Application (Select One): Government Rate Conference Rate Regular Rate Hotel - Nightly Rate. Hotel Total: 110.001 127.801 Is Explanation for Rate: Required if hotel cost is greater than per them or government rate Hotel connected to Convention Center Rental Car Required? If Yes, Rental Car Cost: 0 Yes 0 No lAir Carrier: Waska or Delta IPreparer's Name/Title: Cost of Right: $ 340.00 511.201 Conference Fee: 275.00 Total Estimate of MI&E During Travel: 1 $ 317.00 Preapproved by EO/DH? Q Yes 0 No Additional Expenses: (Addt'l costs for extended stays, flight upgrades, etc, at the expense of the traveler) If Yes, EOIDH Name: