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Agreements/Contracts - New Hope DV/SA
GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:New Hope REQUEST SUBMITTED BY:SUZI FOCIe CONTACT PERSON ATTENDING ROUNDTABLE: NIA CONFIDENTIAL INFORMATION: ❑YES ONO DATE: 7'22.2O2S PHONE:509.764.8402 r1#ixj:14iLV3-M-ji clau ©Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes ❑Ordinances ❑Out of State Travel [:]Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation El Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Jac �= :4 j I lot In New Hope is requesting board approval for Suzi Fode to docu-sign the attached contract with the Washington State Department of Commerce. Contract #S26-31108-007 is for services provided by New Hope for Domestic Violence Legal Advocacy in the amount of $23,247 for state fiscal year July 1, 2025 to June 30, 2026. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A ouires ieoai review- route To ream Tor reviews o If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A DATE OF ACTION: ��ZZ L$�DEFERRED OR CONTINUED TO: WITHDRAWN: APPROVE: DENIED ABSTAIN D1: 1 DECEIVED D2: 'D3: JUL 14 2025 GRANT COUNTY COMMISSIONERS 4/23/24 Docusign Envelope ID: 07474D91-B1 B4-42FD-8F1 D-89FF8C2A99B4 . Washington State %i►� Commerce Interagency Agreement with New Hope through Office of Crime Victims Advocacy Community Services Division Grant Number: S26-31108-007 For SFY 2026 Domestic Violence Legal Advocacy Grant Program Dated: 07/01 /2025 Docusign Envelope ID: 07474D91-131 134-42FD-8171 D-89FF8C2A99B4 frtlalin`.ortte repdµxment Gf () rr �i Table of Contents FACESHEET............................................................................................................................................................3 SPECIAL TERMS AND CONDITIONS.........................................................................................................................4 1. AUTHORITY......................................................................................................................................................4 2. BILLING PROCEDURES AND PAYMENT .............................................................................................................4 3. COMPENSATION..............................................................................................................................................4 4. CONTRACT MANAGEMENT.............................................................................................................................5 5. FRAUD AND OTHER LOSS REPORTING .............................................................................................................5 6. GRANT MODIFICATION....................................................................................................................................5 7. INSURANCE......................................................................................................................................................5 8. REPORTING......................................................................................................................................................5 9. SUBCONTRACTOR DATA COLLECTION .............................................................................................................6 10. ORDER OF PRECEDENCE..................................................................................................................................6 GENERAL TERMS AND CONDITIONS.......................................................................................................................7 1. DEFINITIONS....................................................................................................................................................7 2. ALLWRITINGS CONTAINED HEREIN.................................................................................................................7 3. AMENDMENTS....................................................................:...........................................................................7 4. ASSIGNMENT...................................................................................................................................................7 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION...........................................................................7 6. COPYRIGHT......................................................................................................................................................8 7. DISPUTES.........................................................................................................................................................8 8. GOVERNING LAW AND VENUE........................................................................................................................8 9. INDEMNIFICATION..........................................................................................................................................9 10. LICENSING, ACCREDITATION AND REGISTRATION...........................................................................................9 11. RECAPTURE......................................................................................................................................................9 12. RECORDS MAINTENANCE 13. SAVINGS..........................................................................................................................................................9 14. SEVERABILITY...................................................................................................................................................9 15. SUBCONTRACTING..........................................................................................................................................9 16. SURVIVAL.......................................................................................................................................................10 17. TERMINATION FOR CAUSE.............................................................................................................................10 18. TERMINATION FOR CONVENIENCE.................................................................................................................10 19. TERMINATION PROCEDURES.........................................................................................................................10 20. TREATMENT OF ASSETS.................................................................................................................................11 21. WAIVER.........................................................................................................................................................11 ATTACHMENT A: SCOPE OF WORK.......................................................................................................................12 ATTACHMENTB: BUDGET....................................................................................................................................14 Page 2 of 14 Docusign Envelope ID: 07474D91-B1 B4-42FD-8F1 D-89FF8C2A99B4 pa Fri enl of Face Sheet Contract Number: S26-31108-007 Washington State Department of Commerce Community Services Division Office of Crime Victims Advocacy SFY 2026 Domestic Violence Legal Advocacy Grant Program 1. Contractor 2. Contractor Doing Business As (as applicable) GRANT, COUNTY OF New Hope DBA NEW HOPE EPHRATA, WA 98823 3. Contractor Representative 4. COMMERCE Representative Suzi Fode Jorey Stine PO Box 42525 Director Program Manager 98504-8304 sfode@grantcountywa.gov (360) 725-2891 (509) 764-8402 jorey.stine@commerce.wa.gov 1011 Plum Street SE Olympia WA 98501 5. Contract Amount 6. Funding Source 7. Start Date 8. End Date $23,247.00 Federal: ❑ State: ❑ Other: ❑ N/A: ❑ 07/01/2025 06/30/2026 9. Federal Funds (as applicable) Federal Agency: ALN N/A N/A N/A 10. SWV # 11. UBI # 12. UEI # 13. Indirect Rate SWV0002426-17 132001884 ZL6WM26K8KR5 N/A 14. Award Method NOFO/RFX # Proviso # Direct: ❑ Competitive: ® SFY 2026 Domestic Violence Legal N/A Advocacy Grant Program 15. Grant Purpose To provide funding in support of the Domestic Violence Legal Advocacy program that ensures victims' interests are represented and their rights upheld within the criminal and civil justice systems. COMMERCE, defined as the Department of Commerce, and the Grantee, as defined above, acknowledge and accept the terms of this Grant and attachments and have executed this Grant on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Grant are governed by this Grant and the following other documents incorporated by reference: Grant Terms and Conditions including Attachment "A" — Scope of Work; Attachment "B" — Budget; and Grantee's Application for funding. FOR CONTRACTOR FOR COMMERCE DocuSigned by: Suzi Fode Directoru��,--GEC-/L Name, Title Fa1ft4nderson, Assistant Director Signed by: 7 2 2 / 5/ 025 1 6.56 AM PDT lgf�g2935D493. , Date 7/22/2025 1 4:39 PM PDT APPROVED AS TO FORM ONLY Date BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE Page 3 of 14 Docusign Envelope ID: 07474D91-B1 B4-42FD-8F1 D-89FF8C2A99B4 Owl V1118 hinBoni Slate qW Department of 94440, OMMel°ye, Special Terms and Conditions 1. AUTHORITY COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34 RCW. 2. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly nor less than quarterly. The Grantee shall submit all requests for reimbursement via the Commerce Contracts Management f System (CMS) which is available through the Secure Access Washington (SAW) portal. The invoice shall include the Contract Number S26-31108-007. If required, the attachments to the invoice request in the Commerce Contract Management System shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Contractor. COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of this Contract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Invoices and End of Fiscal Year Invoices are due on the 20th of the month following the provision of services. Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification of the end of fiscal year due date. The Contractor must invoice for all expenses from the beginning of the contract through June 30, regardless of the contract start and end date. Duplication of Billed Costs The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other source, including grants, for that service. Disallowed Costs The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors. COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until acceptance by COMMERCE of the final report (or completion of the project, etc.). 3. COMPENSATION COMMERCE shall pay an amount not to exceed $23,247.00 for the performance of all things necessary for or incidental to the performance of work as set forth in the Scope of Work. Grantee's compensation for services rendered shall be based on the terms of the Scope of Work and Budget. Page 4 of 14 Docusign Envelope ID: 07474D91-B1 B4-42FD-8F1 D-89FF8C2A99B4 Wq hingion Male Department of o _ nner Transfer of funds between line item budget categories must be approved by the Office of Crime Victims Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of the total program budget shall be subject to justification and negotiation between the Grantee and OCVA, including approval from the Grantee's signature authority and the relevant OCVA Section Manager. Payment will be on a reimbursement basis only. Travel expenses incurred or paid by Grantee shall be reimbursed at a rate not to exceed the current state rate and in accordance with the State of Washington Office of Financial Management Travel Regulations. Current travel rates may be accessed at: https://ofm.wa.gov/sites/default/files/public/resources/travel/colormap.pdf 4. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Contract. The Representative for the Contractor and their contact information are identified on the Face Sheet of this Contract. 5. FRAUD AND OTHER LOSS REPORTING Contractor shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this Contract immediately or as soon as practicable to the Commerce Representative identified on the Face Sheet. 6. GRANT MODIFICATION Notwithstanding any provision of this grant to the contrary, at any time during the grant period, COMMERCE may, by written notification to the Grantee and without notice to any known guarantor or surety, make changes within the general scope of the program activities to be performed under this Grant. All other modifications shall not be valid unless made in writing and signed by the parties. Any oral understandings and agreements not incorporated herein, unless made in writing and signed by the parties hereto, shall not be binding. Notwithstanding any provision of this grant to the contrary, at any time during the grant period, COMMERCE may analyze grant expenditures as a proportion of the grant budget. If COMMERCE determines, in its sole discretion, that the grant funding is underutilized, COMMERCE, in its sole discretion, may unilaterally modify the grant to reduce the balance of the grant budget. Funds de - obligated by COMMERCE as a result of a budget reduction may be made available to other grantees for the provision of eligible program activities. 7. INSURANCE Each party certifies that it is self -insured under the State's or local government self-insurance liability program, and shall be responsible for losses for which it is found liable. 8. REPORTING Grantees must collect and maintain data that measure the performance and effectiveness of work done under this grant. If providing direct services or outreach, the Grantee shall submit data quarterly in the InfoNet data collection system, relative to the provision of SFY 2026 Domestic Violence Legal Advocacy Grant Program services. Report data will be due in InfoNet October 15, 2025; January 15, 2026; April 15, 2026; and with final invoice. In the event your agency cannot capture in InfoNet at least fifteen (15) hours per week of these services to victims of domestic violence, a written report must be provided to OCVA Page 5of14 Docusign Envelope ID: 07474D91-B1 B4-42FD-8F1 D-89FF8C2A99B4 'a1,1s hjng or l le C1epartment of Commerce quarterly to summarize the activities staff accomplished in support of your community's Domestic Violence Legal Advocacy program. The Grantee shall submit non -personally identifying demographic, service and compliance data required by state funding sources in the InfoNet data collection system. The Grantee shall maintain documentation and records that support the data reported in InfoNet. The Grantee shall establish and maintain written procedures for the security of InfoNet use at its site. Procedures shall include: • Only authorized staff are provided access to the InfoNet data and files; o Staff are informed of the need for security and confidentiality of data and files maintained in or available through the InfoNet system; and • That the Grantee shall notify the Department Program Coordinator for this grant when an employee is no longer authorized to access the InfoNet system. Additional narrative reports may be required. See the Application for Funding and/or Reporting Instructions provided for further details. 9. SUBCONTRACTOR DATA COLLECTION Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by the parties, regarding work under this Contract performed by subcontractors and the portion of Contract funds expended for work performed by subcontractors, including but not necessarily limited to minority - owned, woman -owned, and veteran -owned business subcontractors. "Subcontractors" shall mean subcontractors of any tier. 10. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order: • Applicable federal and state of Washington statutes and regulations • Special Terms and Conditions • General Terms and Conditions • Attachment A — Scope of Work • Attachment B — Budget • SFY 2026 Domestic Violence Legal Advocacy Grant Program Application for Funding as submitted and approved by COMMERCE Page 6 of 14 Docusign Envelope ID: 07474D91-B1 B4-42FD-8F1 D-89FF8C2A99B4 htaOV,dri .on Slate nparriarit of ommere, General Terms and Conditions 1. DEFINITIONS As used throughout this Contract, the following terms shall have the meaning set forth below: A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to act on the Director's behalf. B. "COMMERCE" shall mean the Washington Department of Commerce. C. "Contract" or "Agreement" or "Grant" means the entire written agreement between COMMERCE and the Contractor, including any Attachments, documents, or materials incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract shall be the same as delivery of an original. D. "Contractor" or "Grantee" shall mean the entity identified on the face sheet performing service(s) under this Contract, and shall include all employees and agents of the Contractor. E. "Personal Information" shall mean information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers, and "Protected Health Information" under the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA). F. "State" shall mean the state of Washington. G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or part of those services under this Contract under a separate contract with the Contractor. The terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier. 2. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 3. AMENDMENTS This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 4. ASSIGNMENT Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred or assigned by the Contractor without prior written consent of COMMERCE. 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION A. "Confidential Information" as used in this section includes: i. All material provided to the Contractor by COMMERCE that is designated as "confidential" by COMMERCE; ii. All material produced by the Contractor that is designated as "confidential" by COMMERCE; and iii. All Personal Information in the possession of the Contractor that may not be disclosed under state or federal law. Page 7 of 14 Docusign Envelope ID: 07474D91-B1 B4-42FD-8F1 D-89FF8C2A99B4 Washirig,on SLaLe Ell,epa�tment of Commerce B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Contractor shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Contractor shall make the changes within the time period specified by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Contractor against unauthorized disclosure. C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within twenty-four (24) hours of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 6. COPYRIGHT Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered "works for hire" under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. "Materials" means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty -free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and represents that the Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Contract. The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the Contractor. 7. DISPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 8. GOVERNING LAW AND VENUE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. Page 8 of 14 Docusign Envelope ID: 07474D91-131 B4-42FD-8F1 D-89FF8C2A99B4 99W, v,,,ashil 1 .��/��wl l Y�jaLaLe ,art l yY�`l 1, of Commerce 9. INDEMNIFICATION Each party shall be solely responsible for the acts of its employees, officers, and agents. 10. LICENSING, ACCREDITATION AND REGISTRATION The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Contract. 11. RECAPTURE In the event that the Contractor fails to perform this Contract in accordance with state laws, federal laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Contractor of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Contract. 12. RECORDS MAINTENANCE The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Contract. The Contractor shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Contract, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. .If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 13. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding limitations and conditions. 14. SEVERABILITY The provisions of this Contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Contract. 15. SUBCONTRACTING The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written approval of COMMERCE. If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity; or (c) require the Contractor to rescind or amend a subcontract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release Page 9 of 14 Docusign Envelope ID: 07474D91-131 B4-42FD-8F1 D-89FF8C2A99B4 , , A C Aoi'V1,18shirig',on Slate Departirnenf of or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the Contractor's duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor's performance of the subcontract. 16. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive. 17. TERMINATION FOR CAUSE In the event COMMERCE determines the Contractor has failed to comply with the conditions of this Contract in a timely manner, COMMERCE has the right to suspend or terminate this Contract. Before suspending or terminating the Contract, COMMERCE shall notify the Contractor in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the Contract may be terminated or suspended. In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the Contract, withhold further payments, or prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to terminate the Contract. A termination shall be deemed a "Termination for Convenience" if it is determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this Contract are not exclusive and are, in addition to any other rights and remedies, provided by law. 18. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days' written notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of this Contract for services rendered or goods delivered prior to the effective date of termination. 19. TERMINATION PROCEDURES Upon termination of this Contract, COMMERCE, in addition to any other rights provided in this Contract, may require the Contractor to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this Contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this Contract. COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract. After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Contractor shall: Page 10 of 14 Docusign Envelope ID: 07474D91-B1 B4-42FD-8F1 D-89FF8C2A99B4 0WAL �,Nhashing:on Stale MR Depar" rnent of '040 Commerce A. Stop work under the Contract on the date, and to the extent specified, in the notice; B. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the Contract that is not terminated; C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Contractor under the orders and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the Contract had been completed, would have been required to be furnished to COMMERCE; F. Complete performance of such part of the work as shall not have been terminated by the Authorized Representative; and G. Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this Contract, which is in the possession of the Contractor and in which COMMERCE has or may acquire an interest. 20. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct item of cost under this Contract, shall pass to and vest in COMMERCE upon delivery of such property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this Contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this Contract, or (ii) commencement of use of such property in the performance of this Contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this Contract. B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Contractor or which results from the failure on the part of the Contractor to maintain and administer that property in accordance with sound management practices. C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this Contract. E. All reference to the Contractor under this clause shall also include Contractor's employees, agents or Subcontractors. 21. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by Authorized Representative of COMMERCE. Page 11 of 14 Docusign Envelope ID: 07474D91-B1 B4-42FD-8F1 D-89FF8C2A99B4 0ftashing-, n Slate Department of Commerce' Attachment A: Scope of Work New Hope shall furnish goods and services necessary to accomplish the activities under the SFY 2026 Domestic Violence Legal Advocacy Grant Program grant funding during the grant period. This Grant is not a benefit or entitlement to the Grantee. It is not to be used to acquire property or services for the government's direct benefit. The principle purpose of this Grant is to provide funding for New Hope to accomplish a public purpose. Funding from this Grant must be used to support the services outlined and approved in the SFY 2026 Domestic Violence Legal Advocacy Grant Program funding application. Funding from this Grant must be used to support the grantee's domestic violence legal advocacy program to ensure assistance is available to support a victim's recovery. Grantee must ensure that activities funded under this Grant program are provided to victims/survivors of both intimate partner and non - intimate partner domestic violence and are available during grantee's regular business hours. Activities shall include, but not be limited to: • active advocacy on behalf of the client; • courtroom/hearing support and preparation for the courtroom; • assistance with safety planning; • legal education for a client on specific issues; • assistance in procuring protection/no-contact/restraining/anti-harassment orders; • assistance in gathering information for divorce/separation and/or child custody/visitation/parenting plans; and • referrals to other agencies which can provide information or assistance to the client. The legal advocate shall have a background in both domestic violence and legal or court -based activities. Grantee must comply with the provision of services to domestic violence clients as described in WAC 388-61A1015. The Grantee shall document in the individual's personnel file and record in InfoNet all training that the legal advocate has received in accordance with WAC 366-61 A-1080. Funding from this Grant cannot be used for legal representation. CLIENT RECORDS Grantee shall maintain a written file for clients who are served pursuant to this Grant and records must comply with standards found in WAC 388-61 A-1060. At a minimum, files shall: • include an intake that clearly demonstrates each client's eligibility for domestic violence services; • be brief in documenting the advocacy services provided to the client if written documentation of services is also maintained in the client file; • document only sufficient information to identify the service provided, and not include any references to client feelings, emotional or psychological assessments, diagnoses, or similar subjective observations or judgments (documentation shall not include any direct quotes from the client); andinclude copies of all required releases and client notices. DATA REQUIREMENTS 1. Report data will be due in InfoNet no later than the fifteenth day following the end of each quarter (Refer back to "Reporting" section) Page 12 of 14 Docusign Envelope ID: 07474D91-B1 B4-42FD-8F1 D-89FF8C2A99B4 Washirt oC3 Stale Depa:rtmerit of It ,44W Commerce DELIVERABLES The grantee shall provide OCVA with the following deliverables: 1. Services — As detailed above 2. Reports — As described in Special Terms and Conditions 3. Invoices — Must be submitted at least quarterly and as described in Special Terms and Conditions PERFORMANCE MEASURES Provision of the deliverables listed above will be measured using the following performance measures: 1. At least fifteen (15) hours of domestic violence legal advocacy or other related services provided weekly and documented, using InfoNet or other OCVA approved method. 2. 90% of required data will be submitted on time. 3. 100% of required audits will be completed on time. Page 13 of 14 Docusign Envelope ID: 07474D91-B1 B4-42FD-8F1 D-89FF8C2A99B4 State r;*r;�`'- !V.�rr' ;C"fle(-a elf Attachment B: Budget Budget DVLA Salaries $137977.00 Benefits $51502.00 Goods and Services $3,768.00 Total $239247.00 Transfer of funds between line item budget categories must be approved by the Office of Crime Victims Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of the total program budget shall be subject to justification and negotiation between the Grantee and OCVA, including approval from the Grantee's signature authority and the relevant OCVA Section Manager. Travel expenses incurred or paid by Grantee shall be reimbursed at a rate not to exceed the current state rate and in accordance with the State of Washington Office of Financial Management Travel Regulations. Current rates for travel may be accessed at https://ofm.wa.gov/sites/default/files/public/resources/travel/colormap.pdf . Any purchase over $10,000 must be pre -approved by COMMERCE. Page 14 of 14 Docusign Envelope ID: 07474D91-B1 B4-42FD-8F1 D-89FF8C2A99B4 Washington State 14 e artme of puff Co e. _ DocuSign Contract Review and Routing Form Office of Crime Victims Advocacy Reviewed by: Title: I verify that I have: Date: Jorey Stine Grant rant er Manag Proofed documents 7/9/2025 1 9:16 AM PDT Matched approved Obligation Summary Jodine Honeysett Section Memo and Allocation Spreadsheet 7/9/2025 1 9:19 AM PDT Manager Reviewed entry and coding in CMS Correct template from IntraCOM has Assistant been used Trisha Smith or OR 7/9/2025 1 9:46 AM PDT Managing Documentation has been included with Director reason for exception Use if Grant Manager needs to verify Grantee submission before Assistant Director's signature Reviewed by: Title: I verify that I have: Date: Grant Manager Checked that Grantee has completed all required certifications and/or forms Updated 5/25/2022 0 docusign �.- is-Y-- ii. y_ � /= / / i � l;.�� / =�- / � ,�' �, psi �. /i/ai�ii �/ / Certificate O Co et on .�, ,. /.,. � ,,�/ .�� .� �.,, �_ - - -/�� G� /ice/ Envelope Id: 07474D91-61 B4-42FD-8F1 D-89FF8C2A99B4 Status: Completed Subject: OCVA SFY 2026 Domestic Violence Legal Advocacy S26-31108-007 New Hope Division: Community Services and Housing Program: OCVA ContractNumber: S26-31108-007 DocumentType: Contract Source Envelope: Document Pages: 15 Signatures: 2 Certificate Pages: 5 Initials: 0 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) Record Tracking Status: Original 7/9/2025 8:56:06 AM Security Appliance Status: Connected Storage Appliance Status: Connected Signer Events Jorey Stine jorey.stine@commerce.wa.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Jodine Honeysett jodine.honeysett@commerce.wa.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Trisha Smith trisha.smith@commerce.wa.gov AMD WA State Dept of Commerce Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Suzi Fode sfode@grantcountywa.gov Director Grant County Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/22/2021 9:54:00 AM ID: f9391 c86-5931-4a2b-9328-a83d20f3b27c Holder: Kelly Tracy kelly.tracy@commerce.wa.gov Pool: StateLocal Pool: Washington State Department of Commerce Signature Completed Using IP Address: 147.55.134.98 Completed Using IP Address: 198.238.8.168 Completed Using IP Address: 147.55.134.9 Signed by: s wy Fdt 9E23A7B2935D493.. Signature Adoption: Pre -selected Style Using IP Address: 216.215.12.67 Envelope Originator: Kelly Tracy 1011 Plum Street SE MS 42525 Olympia, WA 98504-2525 kelly.tracy@commerce.wa.gov IP Address: 198.238.8.156 Location: DocuSign Location: Docusign Timestamp Sent: 7/9/2025 9:02:07 AM Viewed: 7/9/2025 9:11:48 AM Signed: 7/9/2025 9:16:43 AM Sent: 7/9/2025 9:16:45 AM Viewed: 7/9/2025 9:19:25 AM Signed: 7/9/2025 9:19:49 AM Sent: 7/9/2025 9.19:50 AM Viewed: 7/9/2025 9:45:52 AM Signed: 7/9/2025 9:46:02 AM Sent: 7/9/2025 9:46:03 AM Viewed: 7/9/2025 11:42:39 AM Signed: 7/22/2025 4:39:36 PM .Assistant Director, Commerce Washington State Department of Commerce Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Signature Adoption: Pre -selected Style Using IP Address: 98.232.15.234 Signed: 7/25/2025 6:56:03 AM In Person Signer Events 9 _ Si nature g = Timestam p Editor Delve Events ry :Status Timestam A en-0 Delive Events ,g �/. Status Tomestam p. Intermediary Delivery. Events Status Timestarn p Certified Delive Events: , Status Timestam-, : p Carbon Copy Events Status Timestamp Wotne Events ss o S grnature - Timestamp Notary Evens Signature Timestamp E v umma E n elope S , ry vents Status T�mestamps Envelope Sent Certified Delivered Signing Complete Completed Hashed/Encrypted Security Checked Security Checked Security Checked 7/9/2025 9:02:08 AM 7/25/2025 6:55:58 AM 7/25/2025 6:56:03 AM 7/25/2025 6:56:03 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM Parties agreed to: Suzi Fode ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Washington State Department of Commerce (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check -box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.15 per -page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Washington State Department of Commerce: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: docusign@commerce.wa.gov To advise Washington State Department of Commerce of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at docusign@commerce.wa.gov and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from Washington State Department of Commerce To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to docusign@commerce.wa.gov and in the body of such request you must state your email address, fiill name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Washington State Department of Commerce To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check -box indicating you wish to withdraw your consent, or you may; ii. send us an email to docusign@commerce.wa.gov and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://supt)ort.docusign.com/guides/signer- iide- si _ning-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check -box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. By selecting the check -box next to `I agree to use electronic records and signatures', you confirm that: You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and Until or unless you notify Washington State Department of Commerce as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Washington State Department of Commerce during the course of your relationship with Washington State Department of Commerce.